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Transport for the South East Shadow Partnership Board

Agenda 6 December 2017, 10:00 – 13:00 Sofitel, North Terminal, N Terminal Approach, Horle y, Gatwick RH6 0NP

Shadow Partnership Board Members

Cllr Keith Glazier, Leader East Sussex County Council

Cllr Matthew Balfour, Cabinet Member for Planning, Highways, Transport and Waste, Kent County Council (representing Cllr Paul Carter)

Cllr Tony Page, Deputy Leader Reading Borough Council (representing Berkshire Local Transport Body)

Cllr Bob Lanzer, Cabinet Member for Highways and Infrastructure, West Sussex County Council

Cllr Gill Mitchell, Deputy Leader, Brighton & Hove City Council

Cllr Ian Ward, Cabinet Member for Infrastructure and Transport, Isle of Wight Council

Cllr Jacqui Rayment, Cabinet Member for Environment and Transport and Deputy Leader Southampton City Council (jointly representing Southampton and Portsmouth)

Cllr Rob Humby, Executive Member for Environment and Transport Hampshire County Council

Cllr David Hodge CBE, Leader, Surrey County Council

Cllr Alan Jarrett, Leader, Medway Council

Margaret Paren, Chair, South Downs National Park (representing protected landscapes)

Cllr Garry Wall, Leader, Mid Sussex District Council (Representing district and borough authorities)

Apologies: Geoff French, Interim Chair, Transport Forum Dave Lees, Solent LEP Cllr Paul Carter CBE, Leader, Ken County Council Steve Allen, Coast to Capital LEP Observers: Andy Rhind (Deputy Director, Regional Strategies: London and South Division, Department for Transport) Kieran Rix (Divisional Director, Future Road Investment Strategy, Highways England) Michael Read-Leah ( RIS2, Department for Transport)

Item Who

1 Welcome and Apologies Cllr Keith Glazier

2 Notes of previous mee ting Cllr Keith Glazier

3 Road Investment Strategy 2 (2020 -2025) – see Paper 1

• Presentation from Highways England on the consultation on the Strategic Road Network Initial Report

Rupert Clubb

4 Major Road Network – see Paper 2

• Approach to the forthcoming consultation Rupert Clubb

5 Transport Strategy – see Paper 3

• Procurement of Economic Connectivity Review Mark Valleley

6 Business Plan – see Paper 4

• Agree draft Business Plan Rupert Clubb

7 Communicati ons and Engagement – see Paper 5

• Video • Launch event May 2018

Warwick Smith

8 Governan ce and Draft Order – see Paper 6

• Process • Timetable • Proposal to Government

Philip Baker

9 Date of Next Meeting

5 March 2018

13:30 – 16:30

Officers in Attendance Secretariat Mark Valleley Communities, Economy and

Transport East Sussex County Council

Rachel Ford Economic Growth Surrey County Council Additional Attendees Philip Baker Assistant Chief Executive East Sussex County Council Warwick Smith Head of Communications and

Marketing East Sussex County Council

Kevin Lloyd Head of Economic Growth Surrey County Council Joseph Ratcliffe Transport Strategy Manager Kent County Council Ruth Du-Lieu Assistant Director Frontline

Services Medway Council

Mark Prior Assistant Director, City Transport Brighton and Hove City Council Matt Davey Director of Highways and

Transport West Sussex County Council

Tristan Samuels Director of Regeneration Portsmouth City Council Mike Harris Service Director, Growth Southampton City Council Wendy Perera Head of Place Isle of Wight Council Keith Willcox Assistant Director – Transport Hampshire County Council Richard Tyndall Business Consultant Berkshire Local Transport Body

/ Berkshire Thames Valley LEP Jonathan Sharrock Chief Executive Coast to Capital LEP Stuart Baker Head of Local Growth Solent LEP

Map to venue

From the West/M25/Heathrow: Follow the M25 eastbound. Exit at Junction 7 to join the M23 southbound. From East/A264/East Grinstead: Exit the A264 to join the M23 northbound at junction 10… From the South/Brighton A23: Follow the A23 northbound and join the M23 at junction 11… From M23: Exit the motorway at junction 9: follow signs to Gatwick Airport North terminal, where the Hotel is situated and connects with the North Terminal. Sofitel London Gatwick Airport, North Terminal, Gatwick Airport, West Sussex, RH6 0PH Tel: 01293 567070 Fax: 01293 555037 www.sofitel.com

Parking: Parking available adjacent to the Hotel or in the larger multi-storey car park. Please note that charges may apply. From Gatwick Airport: Sofitel London Gatwick is the only hotel adjacent to Gatwick Airport North Terminal. From Gatwick North Terminal, follow the walkway directly to the hotel. From South Terminal: Take BAA free transit link to the North Terminal and follow the signs to the hotel (journey time 2 mins). From Heathrow Airport: Take Speedlink or Jetlink coach to Gatwick airport North Terminal and follow the signs to Sofitel Gatwick. Nearest Nation Rail Station: Take the frequent Gatwick Express rail link form London Victoria. On arrival, follow signs to the North Terminal. Signs to the Hotel will be seen on leaving the rapid transit station.

APPENDIX 1

Shadow Partnership Board

29 September 2017

Notes

Shadow Partnership Board Members

Cllr Gill Mitchell, Deputy Leader, Brighton & Hove City Council

Cllr Matthew Balfour, Cabinet Member for Planning, Highways, Transport and Waste, Kent County Council (Representing Cllr Paul Carter CBE)

Cllr Bob Lanzer, West Sussex County Council (Representing Cllr Louise Goldsmith)

Cllr Keith Glazier, Leader East Sussex County Council

Cllr Phil Filmer, Portfolio Holder for Front Line Services, Medway Council (Representing Cllr Alan Jarrett)

Cllr Tony Page, Deputy Leader Reading Borough Council (representing Berkshire Local Transport Body)

Cllr Rob Humby, Executive Member for Environment and Transport Hampshire County Council

Cllr Jacqui Rayment, Cabinet Member for Environment and Transport and Deputy Leader Southampton City Council (representing Portsmouth and Southampton City Councils)

Geoff French CBE, Interim Chair Transport Forum

Cllr Vanessa Churchman, Isle of Wight Council (Representing Cllr Ian Ward)

Margaret Paren, Chair, South Downs National Park (Representing protected landscapes)

Cllr Garry Wall, Leader, Mid Sussex District Council (Representing district and borough authorities)

Apologies : Cllr Paul Carter CBE, Leader, Kent County Council Cllr Louise Goldsmith, Leader, West Sussex County Council Cllr David Hodge CBE, Leader, Surrey County Council Cllr Ian Ward, Leader, Isle of Wight Council Cllr Alan Jarrett, Leader, Medway Council Dave Lees, Board Member, Solent LEP Steve Allen, Vice-Chair, Coast to Capital LEP Observers : Andy Rhind, Deputy Director, Regional Strategies: London and South Division, Department for Transport Andy Cleaver, Technical Director, Atkins

Item Action

1. Welcome and Apologies

1.1 Cllr Keith Glazier welcomed Shadow Partnership Board members to the meeting and noted the apologies.

2. Transport Strategy

2.1 Mark Valleley introduced the covering paper. The vision and strategic priorities have been updated to reflect the feedback from the Board workshop in July 2017 and from the Transport Forum.

2.2 A ‘route map’ setting out the proposed various component parts of the Transport Strategy was shared with the Board. This presents that rationale for the work and gives indicative costs.

2.3 Mark highlighted that conversations have been held with the Department for

Transport (DfT) regarding possible funding to support the development of the Transport Strategy. At this time, DfT are unable to commit any resource to support this, but will continue to review this position throughout the remainder of the year. Andy Rhind from the DfT supported this and stressed that the department is fully supportive of the work undertaken to date and the proposed approach to the development of the strategy.

2.4 The first stage of the proposed route map is the Economic Connectivity Review. It

was confirmed that this can be delivered within the existing budget. A specification for this will be drafted and issued through the Lead Authority.

2.5 Network Rail have requested support from TfSE for the Woking Flyover scheme

and a letter was submitted recognising that it would have significant benefits within the geography. The Board agreed to endorse the response but highlighted that a clear approach is needed to the responding to requests for support and consultations.

2.6 The Shadow Partnership Board expressed disappointment at the funding position

from DfT. The overall predicted cost of the Transport Strategy may be difficult to sell in this context and should be reviewed following the completion of the first stage. It needs to be clear that the proposed cost for the Strategy includes a strategic investment plan for the proposed schemes and will be needed to support the engagement with DfT, Network Rail and Highways England on their future funding priorities.

2.7 The Economic Connectivity Review needs to add value and should build on the

existing work, such as Strategic Economic Plans.

The Shadow Partnership Board agreed : i) the updated vision and strategic priorities for the Transport Strategy; ii) the route map for the Transport Strategy; iii) that the Lead Authority undertake a procurement process and enter into the

necessary arrangements on behalf of the Shadow Partnership Board to secure the external resources required to undertake the Economic Connectivity Review; and

iv) to endorse the letter of support for the Woking rail flyover scheme.

Secretariat

3. Mayor’s Transport Strategy

3.1 Mark Valleley introduced the item on the draft response the Mayor’s Transport Strategy and highlighted the five areas of interest to TfSE.

3.2 The references to Ebbsfleet should be updated to refer to Ebbsfleet International Station.

3.3 The Board agreed that the reference to surface access to the airports should be

Secretariat

strengthened. It needs to be clear that even with the status quo there needs to be improved surface access to both Heathrow and Gatwick airports and that Western Rail access to Heathrow is needed immediately.

3.4 The Board discussed the recommendations in the report and agreed the draft

response and noted the progress on the discussions with Transport for London.

4. Communications and Engagement

4.1 Mark Valleley gave a brief overview of the paper. There will be a MPs reception at the House of Commons on 31 October, which will act as an opportunity to raise awareness of TfSE in advance of the budget in November 2017. It was agreed that all members of the Transport Select Committee should be invited to the reception.

4.2 Members debated the proposal to develop a video and expressed concern around the proposed cost. It was agreed that the video should be commissioned but steps should be taken to reduce the costs, including approaching universities and colleges to bid for the work.

The Shadow Partnership Board agreed to:

i) note arrangements for a House of Commons event to introduce TfSE; ii) approve the commissioning of a short video to explain TfSE aims and potential

impact to a general audience; and iii) commence work to prepare a formal launch event for TfSE in early 2018.

Secretariat

5. Legal Process

5.1 Philip Baker presented an update on the legal process for securing statutory status for TfSE. DfT have advised that the original proposal for securing statutory status by 2019 will be difficult due to the challenges that Brexit is causing for the legislative programme and the availability of legal teams within Government.

5.2 It has been suggested that we are unlikely to be able to submit a draft Order until 2019, which will mean that statutory status will be granted in 2020.

5.3 DfT have agreed to share the template from Transport for the North and this could

act as the basis as a draft Order for TfSE, subject to the powers and responsibilities that TfSE is seeking.

5.4 Andy Rhind confirmed that Government will not be differentiating between the

STBs that have statutory status and those that do not. The Government is keen for areas to speak with one voice on strategic transport issues and STBs are the route to achieve this. The Board would welcome assurance on this in writing.

5.5 The Shadow Partnership Board noted the progress update but expressed concern

about the delay in securing statutory status. It was agreed that work will continue to progress with a draft Order.

6. Transport Forum

6.1 Geoff French provided an update on the Transport Forum, which met for the first time in September 2017. The meeting was attended by around 50 people from a broad range of groups, including operators, user groups, LEPs, businesses and government agencies.

6.2 There was a good atmosphere and the Forum expressed clear views on how it would like to operate effectively going forward. The Forum agreed that there would be a process to reduce the size of the meetings, with one representative from the various sectors or operator groups nominated to attend. A full plenary meeting will be held for key topics.

6.3 The Forum proposed some amendments to the Vision and Strategic Priorities. The Terms of Reference were also discussed and are presented to the Board for approval.

6.4 The Board suggested that the Terms of Reference need to include a clear statement to show that the Forum will operate within the vision and strategic priorities for TfSE.

6.5 The Shadow Partnership Board thanked Geoff for establishing the Forum. The Shadow Partnership Board agreed the Terms of Reference for the Transport Forum.

Secretariat

7. Budget and Resourcing

7.1 Kevin Lloyd introduced the paper on resources and circulated an amended proposal for the budget to reflect the DfT position. The budget is an initial indication to allow relevant authorities to make provision for this in their own budget setting process and a more detailed Business Plan will be considered at the December meeting of the Shadow Partnership Board.

7.2 The amended proposals for 2018/19 will see a number of adjustments to reflect the

current position on DfT contributions. The work on the Transport Strategy and legal process will be extended over a two year period and the proposals to recruit dedicated staff will be removed.

7.3 The amended proposal does not include the consultancy work that is needed to

support the development of a response to the forthcoming DfT consultation on the Major Road Network. A small amount of funding will be needed in 2017/18 to support this.

7.4 The proposed contributions from relevant authorities have been tiered to reflect the

different natures of county councils and unitaries. This approach is pragmatic to ensure that the budget envelope has remained the same. Local Enterprise Partnership are continuing discussions about the nature of their support for TfSE, which may come in the form of financial contributions to support discrete pieces of work.

7.5 The Shadow Partnership Board reiterated their disappointment with the DfT

positon. There was broad agreement for the tiered approach to contributions, subject to more detailed discussion in December as part of the draft Business Plan. Members of the secretariat will be happy to attend meetings with authorities to explain the proposals in more detail as necessary.

The Shadow Partnership Board agreed : i) the tiered approach for contributions from the constituent authorities; and ii) the amended budget position for 2017/18 and draft budget proposals

Secretariat

8. AOB

4.1 Cllr Keith Glazier updated members on the planned meeting with Chris Grayling on 11 October. Geoff French will be attending the meeting in his capacity as Interim Chair of the Transport Forum.

In Attendance: Secretariat Mark Valleley Communities, Economy and

Transport East Sussex County Council

Rachel Ford Economic Growth Surrey County Council Additional Attendees Philip Baker Assistant Chief Executive East Sussex County Council Joe Ratcliffe Transport Strategy Manager Kent County Council Ruth Du-Lieu Assistant Director Frontline

Services Medway Council

Kevin Lloyd Head of Economic Growth Surrey County Council Mark Prior Assistant Director, City Transport Brighton & Hove City Council Matt Davey Director of Highways and

Transport West Sussex County Council

Mike Harris Service Director, Growth Southampton City Council Keith Willcox Assistant Director – Transport Hampshire County Council Richard Tyndall Business Consultant Berkshire Local Transport Body

/ Berkshire Thames Valley LEP Stuart Baker Head of Local Growth Solent LEP

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Paper 1 To: Shadow Partnership Board –Transport for the South E ast Date: 6 December 2017 Title of report: Road Investment Strategy 2 (2020-2025) Purpose of report: To provide background information to the presentati on from

Highways England/Department for Transport on the consultation on the Strategic Road Network Initial Report.

Recommendations: the Shadow Partnership Board is recommended to note the content of the presentation on the Strategic Road Network Initial Report. 1. Introduction

1.1 The purpose of this report is to provide the context for the consultation on Highways England’s (HE) Strategic Road Network Initial Report. This forms part of the development of the investment proposals for the Strategic Road Network (SRN) covering the second Road Period between 2020 and 2025. Representatives from Highways England and the Department for Transport will give a presentation on the Strategic Road Network Initial Report and the scope of the consultation. 1.2 Transport for the South East will want to respond to the consultation as this is a further opportunity to ensure that the issues facing the South East are fully recognised in the Government’s approach to RIS 2.

2. Background 2.1 The first Road Investment Strategy (RIS 1) covers investment on the SRN between 2015 and 2020 and committed over £15 billion of capital investment to fund the development and delivery of 127 schemes. Delays in scheme development mean that the programme is having to be re-profiled with a small number of schemes unlikely to be constructed until RIS 2. 2.2 Work is now underway to develop RIS 2 covering the second road period between 2020 and 2015. A diagram setting out the planned approach to the development of RIS 2 is set out in Appendix 1. There are a number of steps that need to be completed leading up to 2020, consisting of the following three phases:

• research • decision • mobilisation.

2.3 HE are currently at the end of the research stage. Six strategic studies have been completed (including one on the M25 south west quadrant) as have a series of route strategies covering the remainder of the SRN.

2.4 The publication of the Strategic Road Network Initial Report marks the end of the research phase. The current consultation summarises evidence and proposals provided by HE to the Department for Transport (DfT) about the SRN and RIS2, and the analytical strategy it has adopted. The consultation will seek comments on:

• HE’s proposals in its Strategic Road Network Initial Report; • DfT’s analytical approach and whether it is sufficiently robust; and • Whether DfT has heard the full range of views that should be incorporated into

the RIS2 programme.

2.5 The principal focus of the consultation is the set of proposals made in HE’s Initial Report, which outlines their view on the current state of the SRN, the needs of its users, its potential future needs and their proposed strategic priorities for the next Road Period (2020-2025). 2.6 The stated aim of the consultation process is to ensure that investment reflects and meets the needs of road users and the wider public. The consultation responses will form a significant part of the evidence base for making decisions on how best to maintain, operate and improve the SRN in the second Road Period and beyond. The document will not contain information on specific scheme proposals. These will be set out in the RIS document to be published by the DfT later in 2018. 2.7 As shown in Appendix 1 following the consultation on the Strategic Road Network Initial Report the DfT will produce a draft RIS document. This will include details of the requirements to be delivered by HE along with the financial resources to be provided by the Secretary of State for the purpose of delivering the RIS. The Office of Rail and Road (ORR) will then assess the Draft RIS and provide advice to the Secretary of State, on whether the proposed requirements are challenging and deliverable with the proposed financial resources. 2.8 Highways England will then produce a draft Strategic Business Plan in response to the Draft RIS detailing its plans for delivering the requirements set out in the Road Investment Strategy. 2.9 Once the RIS and the SBP have been finalised or determined, Highways England will prepare a Draft Delivery Plan in advance of the start of the next Road Period in 2020. This will setting out how they will deliver the final SBP and will require approval from the Secretary of State. 3. TfSE Priorities for RIS 2 3.1 In June 2017 members of the Shadow Partnership Board considered a report on the RIS 2 process and agreed a list of priority schemes in the South East of England for inclusion in RIS 2. A copy of the letter that was sent from the Chair of the Shadow Partnership Board to Jesse Norman MP including the list of priority schemes is included in Appendix 2. It will not be until the DfT publishes its draft Road Investment Strategy that it will be possible to see which of these schemes have been included.

4. Presentation 4.1 Representatives from Highways England and the Department for Transport will give a presentation on the Strategic Road Network Initial Report and the scope of the consultation. 4.2 Members of the Shadow Partnership Board are invited to raise questions. Possible issues for discussion include:

• how the current consultation will influence the forthcoming Road Investment Strategy document;

• the status of the list of the scheme priorities submitted by TfSE to the Department of Transport in June 2017;

• the further role of TfSE and other Sub National Transport Bodies in the decision making stage of the RIS 2 process;

• the relationship between the consultation on the RIS 2 process and the consultation on the proposals to introduce a Major Road Network;

• how the particular need for improved connectivity to the key ports and airports in the South East has been assessed;

• the steps that will be taken to ensure the that improvements introduced on strategic roads are properly integrated into the local road network;

• the timetable for the remaining stages of the RIS 2 process and any further involvement from the Sub National Transport Bodies.

5. Consultation response 5.1 A response to the current consultation will be formulated for agreement by members of the Shadow Partnership Board at their next meeting on 5 March 2018.

Rupert Clubb Director of Communities, Economy and Transport East Sussex County Council

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Appendix 1 – Department for Transport’s planned app roach to RIS 2 1

1 Road investment strategy post 2020; planning ahead, Department for Transport 2016. https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/508505/road-investment-strategy-post-2020-planning-ahead.pdf

Appendix 2 Letter from Chair of the Shadow Partners hip Board to Jesse Norman MP setting out TfSE’s RIS 2 priorities. Emailed to: Jesse Norman MP

22 August 2017 Dear Jesse Norman MP Road Investment Strategy (RIS 2) 2020-2025 Priority Schemes in the South East of England I am writing to you as Chair of Transport for the South East (TfSE), the Shadow Sub-National Transport Body (STB) for the South East, setting out our initial list of priority schemes for possible inclusion in the second Road Investment Strategy (RIS 2) covering the period 2020 to 2025. Although TfSE is in the early stages of its development, we welcome the opportunity your Department provided for us to demonstrate how we work together to represent the wider interest of the South East. The request was also a clear recognition of the significant progress that has been made in establishing an STB in the South East and places us on an equal footing with the other STBs which are in the process of being established elsewhere in the country. We have considered our priorities as those which benefit the wider South East. We initially considered twelve schemes and, mindful of the impact the Lower Thames Crossing will have on the surrounding network, we have extended this to sixteen. I enclose a table which sets out the list of priority schemes (in no particular priority order). In addition to the sixteen schemes, two corridors have been identified for strategic studies for RIS 2. The Oxford to Cambridge Expressway is also identified as a nationally significant priority scheme. Although this scheme is outside the TfSE geography, it will provide a continuation of the A34 between the South East and the Midlands. In submitting this list of schemes we have assumed that all the RIS 1 commitments are delivered. We also recognise that the priorities may change, either as a result of the ongoing RIS 2 consultation work or that of our own developing Transport Strategy. We look forward to working with you. Yours sincerely,

Chair of TfSE Shadow Partnership Board and Leader of East Sussex County Council CC: Members of the TfSE Shadow Partnership Board - Steve Allen, Cllr. Paul Carter CBE, Geoff French CBE, Cllr. Louise Goldsmith, Cllr. David Hodge CBE, Cllr. Rob Humby, Cllr. Alan Jarrett, David Lees, Cllr. Warren Morgan, Cllr. Tony Page, Margaret Paren, Cllr. Jacqui Rayment, Cllr. Ian Ward

Priority Schemes in the South East for inclusion in RIS 2 Scheme

Lower Thames Crossing including Option C Variant (M2 Junction 3 and M20 Junction 6 via A229) Lower Thames Crossing - wider network improvements

M2 Junction 7 Brenley Corner

Dualling of the A2 from Lydden to Dover

A21 Kippings Cross to Lamberhurst – offline dual carriageway

Flimwell and Hurst Green – Bypasses

A27/M27 South Coast Corridor

A27 Lewes to Polegate

A27 Between B2123 Falmer Interchange and A293 Junctions

A27 Worthing & Lancing

A27 Chichester

M27 Junction 12 to A27/A3(M) Junction – upgrade to motorway standard and smart motorways M27 J3 to M271/A35 Junction

Solent Metro – City to City – part of a phased investment to bring forward the Solent Metro to transform city to city connectivity which is primarily linked by the M27. This will be an off network investment to strengthen the rail based link in the West Phase 1 and 2 to include Eastleigh to Southampton Central and Southampton Central through to Fareham M23/A23 Corridor Crawley to Burgess Hill

Hooley Interchange

A3 Ripley to Guildford

M25 South West Quadrant (J10-16) including new or improved link between M3 and M4 and offline improvements to A329/A322 corridor in Bracknell

Strategic Corridors for investigation in RIS 2 Strategic Corridor

M23 Corridor (M23 and M25 Junction 6 to 8)

Upgrade A34 to motorway standard, including the southern section between Junction 13 of M4 and Junction 9 of the M3 and A34 safety improvements north of the A34/M4 junction at Chievely

Other nationally significant schemes for inclusion in RIS 2 Other nationally significant scheme Oxford to Cambridge Expressway

Paper 2 To: Shadow Partnership Board –Transport for the South E ast Date: 6 December 2017 Title of report: Major Road Network Purpose of report: To update members on the forthcoming consultation o n

proposals to establish a Major Road Network Recommendations: the Shadow Partnership Board is recommended to

i. Note the scope of the forthcoming consultation ii. Note the potential role for Sub National Transport Bodies in the development

and stewardship of the network iii. Note the work that has been undertaken to date in preparation for the

consultation.

1. Introduction

1.1 The purpose of this report is to set out the scope of a forthcoming consultation on the introduction of a Major Road Network (MRN). This would see the creation of a middle tier of the busiest and most economically important local authority roads, sitting between the national Strategic Road Network (SRN) and other local roads. 1.2 The Government envisages a role for Sub National Transport Bodies in the investment decisions and oversight of performance on the major roads in their region. In recognition of this, work has been undertaken in advance of the consultation to look into the criteria that we may want to see used to define the Major Road Network in the South East.

2. Background 2.1 In October 2016 the Rees Jeffreys Road Fund2 produced a report3 making the case that the busiest and most strategically important local authority roads deserved special recognition because of their importance to the economic wellbeing of regions and the country as a whole. The Government has accepted the case for giving greater attention to these roads and as part of its Transport Investment Strategy4 published in July 2017 announced plans to consult on proposals to create a Major Road Network. 2.2 The proposals set out in the Rees Jefferys report envisaged the creation of an MRN that would combine the existing SRN with a similar length of local highway authority routes into a single network. However, the emerging proposals from the

2 The Rees Jeffreys Road Fund is a grant making charity focusing on funding research projects which promote and secure better and safer roads in terms of design, engineering and aesthetics (including enhancements of the experience of road users). 3 David Quarmby and Phil Carey, 2016. ‘A Major Road Network for England: A Rees Jeffreys Road Fund Study’. 4 Department for Transport, July 2017 ‘Transport Investment Strategy’, Cm 9472.

Government, as signposted in the Transport Investment Strategy, are expected to treat the SRN and MRN as two separate networks - so the MRN will consist purely of local highway authority roads. 2.3 As suggested by Rees Jeffreys, the Government is also proposing to allocate to the MRN a proportion of the National Roads Fund (NRF) which will come into operation in 2020. This will be capital funding, for delivering network enhancements; it will be important to see if there are any proposals in the forthcoming consultation to provide additional revenue funding to meet the cost of the additional maintenance liability arising from future enhancement schemes and also to cover the cost of scheme development and prioritisation work. 2.4 The operational responsibility for the MRN would remain with the highway authorities who would continue to maintain and improve these roads. The consultation is also likely to seek views on a key role for STBs in the development and prioritisation of investment proposals for the MRN.

3. The scope of the forthcoming MRN consultation 3.1 The consultation on the MRN is due to commence in December 2017 and will run for twelve weeks. A verbal update on the timetable for the consultation will be given at the meeting. A copy of a response to the consultation will be brought to the next meeting of the Shadow Partnership Board in March 2018. Phil Carey, one of the authors of the Rees Jeffreys report, has been engaged to assist TfSE with the formulation of its response to the consultation. 3.2 According to the Transport Investment Strategy, the consultation will cover:

• proposals for creating the MRN; • proposals for allocating to it a proportion of the NRF; • how best to arrange management of the MRN at the regional level,

including the role of the STBs; and • arrangements for those areas without STBs.

3.3 Informal discussions with representatives from the Department for Transport suggest that the approach developed in the Rees Jeffreys study will form the basis for much of these proposals. The Rees Jeffreys study developed a set of nationally applicable criteria consisting of two main elements:

i. Identification of the most economically important local highway authority roads using the simple proxy of traffic volumes, paying particular attention to the volume of commercial traffic

ii. Identification of those roads which do most for connectivity, also evidenced by volume of traffic, but also by ability to link up all key nodes including urban centres, ports and airports, and logistics hubs.

3.4 Nationally, the application of these criteria led to an indicative network adding some 3,800 miles of local authority roads to the 4,200 miles which currently comprise the SRN. A copy of the MRN network based on the application of the Rees Jeffreys criteria in the South East of England is reproduced in Appendix 1.

4. Identification of a MRN in the South East 4.1 Given that the forthcoming consultation is likely to seek views on the criteria developed in the Rees Jeffreys study as a basis for defining an MRN, limited work has been undertaken to assess the suitability of the application of these criteria in the South East. In October Atkins consultants were commissioned to help identify potential enhancements to the Rees Jeffrey criteria that may be necessary to accord with TfSE’s vision and strategic principles and take account of local knowledge about the performance of the network. 4.2 A workshop was undertaken with members of TfSE’s Transport Strategy Working group to identify links that should be included or removed and the underlying reasons for the suggested modifications. Common themes arising from the changes to the MRN suggested at the workshop were then used to identify potential modifications to the Rees Jeffreys criteria with the intention of identifying an MRN for the South East which is better aligned with the suggested revisions. Amongst the key issues that emerged from this work were:

• the need to consider improved connectivity to economically peripheral areas;

• the need to extend some links in the network into urban areas; • the need to support the gateway function of the South East; • the need to consider resilience and in a particular the interrelationship

between the SRN and MRN, particularly where local roads from the diversion routes for the SRN.

4.3 The Transport Forum met on 27 November 2017 and considered the criteria that should be used to inform the potential investment on the Major Road Network and the possible role for TfSE in the network. The discussion highlighted a number of issues including:

• the need to offer a consistent network to commuters and businesses, including across administrative boundaries;

• providing real time information on the performance of the network to commuters and businesses;

• aligning the MRN to future development sites, including housing and employment land;

• the importance of the connections to ports airports and key railway stations;

• the need for the network to cater for east – west movements; • the need for the network to cater for all of its users including public

transport and non-motorised users, particularly in urban areas. • the need to review the MRN regularly (potentially every five years) to

ensure that it continues to reflect the economic priorities of the area.

4.4 The outcomes of this work will be used to help inform the response to the forthcoming consultation.

5. Conclusions 5.1 The definition of an MRN will be of vital importance to the South East, its future economic connectivity and the availability and targeting of funds for future improvements. It is clear that there will be a role for STBs in the development and

prioritisation of investment proposals. It will be important to ensure that the MRN reflects our own understanding of important routes and their roles within the regional and national economy. Work has been undertaken in advance of the forthcoming consultation to identify potential modifications to the Rees Jeffreys criteria, which would be nationally applicable and ensure the MRN is better aligned with TfSE’s priorities.


Appendix 1 - The Rees Jeffreys MRN Proposals in the South East

Paper 3 To: Shadow Partnership Board –Transport for the South E ast Date: 6 December 2017 Title of report: Transport Strategy Development Purpose of report: To provide a progress update on the development of the

Transport Strategy Recommendations: the Shadow Partnership Board is recommended to note the progress with the development of the Transport Strategy.

1. Introduction

1.1 This report provides an update on the outcome of the procurement activity to engage the external resources necessary to undertake an Economic Connectivity Review, which is the first stage in the development of the Transport Strategy. 2. Background 2.1 On 29 September 2017, members of the Shadow Partnership Board considered a paper on the development of the Transport Strategy. Members agreed an updated vision and strategic priorities for the Transport Strategy and a route map for its development, a copy of which is contained in Appendix 1. It was also agreed that East Sussex County Council, acting as the Lead Authority for Transport for the South East (TfSE), should undertake a procurement process to secure the external resources required to produce the Economic Connectivity Review.

3. Procurement

3.1 Following the last Shadow Partnership Board meeting work commenced on the procurement of the Economic Connectivity Review. An invitation to tender was issued through the Eastern Shires Purchasing Organisation (ESPO) consultancy services framework. This framework, which is for use nationally by local authorities, is compliant with UK/EU procurement legislation with all the service providers listed on the framework having been assessed for their financial stability, track record, experience and technical & professional ability. 3.2 An invitation to tender was issued on 3 November 2017 with a closing date for the return of tender submission of 24 November 2017. A total of three tender submissions were received by the closing date. 3.3 A price-quality tender assessment exercise was undertaken to select the most economically advantageous tender in accordance with EU rules for public contracts. Tenders were evaluated on a price-quality ratio of 40:60.

3.4 A tender evaluation panel consisting of two local transport authority officers and one LEP officer was convened on 1 December 2017 to undertake the quality assessment. When the quality assessment was complete the scores for each tender were matched with their price scores. A verbal update will be given at the meeting as to which supplier has been offered the contract to undertake the work. The award of the contract will be subject to a standstill period of at least 10 days between the notification of award decision and contract conclusion, so work on the Economic Connectivity Review will not commence until mid-December 2017. 4. Programme 4.1 The Economic Connectivity Review will take five months to complete. Monthly progress updates will be made to the Senior Officer Group and a report setting out the progress of the work will be presented to the next Shadow Partnership Board meeting on 5 March 2018. 4.2 It is proposed that the draft findings of the Economic Connectivity Review will be presented at a stakeholder engagement event on 8 May 2017. This will start a six week long engagement process on the draft Economic Connectivity Review. The feedback from this engagement process will be incorporated into the final version, which will then be brought to a meeting of the Shadow Partnership Board in July 2018, for members to agree.

5. Financial considerations 5.1 The budget for the Economic Connectivity Review is £100,000. The cost of this work will be met from the initial contributions that have already been levied, or are due from the Constituent Authorities.


Figure 1: The proposed TFSE Transport Strategy Rout e Map

Paper 4 To: Shadow Partnership Board –Transport for the South E ast Date: 6 December 2017 Title of report: Business Plan for Transport for the South East Purpose of report: To agree the three year business plan for Transport for the

South East Recommendations: the Shadow Partnership Board is recommended to agree the three year draft business plan set out in Appendix 1

1. Introduction

1.1 The purpose of this report is to set out the content of three year Business Plan for Transport for the South East, which sets out a work programme and associated requirements. The key deliverables are the production of Transport Strategy and TfSE achieving statutory status. 2. Content and format of the business plan 2.1 The draft business plan contained in Appendix 1 covers the activities that will be undertaken in the remainder of 2017/18 and the three subsequent financial years i.e. 2018/19 to 2020/21. The business plan has been designed to work as a web based document so that it is easily accessible and easy to disseminate to key audiences. 2.2 The draft business plan sets out the following:

• The vision and strategic principles for TfSE previously agreed by the Shadow Partnership Board;

• A work programme consisting of the following key activities: o The work required for TfSE to achieve statutory status; o The development of Transport Strategy;

• The staffing and financial resources required to deliver the work programme; and

• A performance management regime including as set of interim performance measures and a risk assessment for the work programme.

2.3 The Business Plan is an initial working document that can be used by TfSE members and stakeholders to promote the work of TfSE and lobby Government for financial support. It will be reviewed in 2018 to ensure that it reflects the changing position on funding.

3. Financial considerations 3.1 To help in its establishment and initial activities, TfSE has sought contributions from Local Transport Authorities and has raised over £200,000 to date. This is intended to support the initial work on the Transport Strategy and is enhanced by considerable levels of in-kind support from the relevant authorities. 3.2 At its meeting on 29 September 2017, the Shadow Partnership Board agreed in principle to a funding model for 2018/19 and 2019/20, which will bring in a further £500,000 of funding per year to support the operation of TfSE. The tiered approach for 2018/19 agreed by the members of the Shadow Partnership Board is as follows:

• County Councils to contribute £58,000 each; • Authorities with shared votes, i.e. Berkshire Local Transport Body and

Southampton & Portsmouth, to contribute £58,000 per vote; • Unitary authorities (where the vote is not shared) to contribute £30,000 each.

3.3 The business plan has been prepared on the basis that these contributions would continue at the same level in both 2019/20 and 2020/21. However in practice the level of future contributions would need to be agreed on an annual basis by the Shadow Partnership Board. 3.4 As set out in the draft business plan document in Appendix 1, the scale of the Transport Strategy is substantial and will requires additional investment over and above that which can be raised from local contributions to ensure that it can be delivered within the next two and a half years (i.e. by March 2020). 3.5 Without additional investment from the Department for Transport in 2018/19 and a similar level of contribution in 2019/20, the delivery of the strategy would be delayed by at least a year. Any delay in producing the strategy would affect TfSE’s ability to undertake one of the core functions envisaged by the Government for Sub-National Transport Bodies of providing advice to the Secretary of State about the development and prioritisation of transport investments. 3.6 In addition any delay commencing the substantive work on the strategy would inhibit TfSE’s ability to participate meaningfully in a number of nationally significant decision making processes. These include the business planning processes for Highways England and Network Rail, as well as other nationally significant decision making processes around the future development of the Major Road Network and airport provision in the South East. The transport strategy will provide a single regional view and point a mechanism for identifying TfSE’s priorities to feed into these national decision making processes. Any delay in moving forward with the strategy would inhibit the ability of TfSE to fulfil its role in this respect. 3.7 As reported at the Shadow Partnership Board meeting on 29 September 2017, discussions with the Department for Transport have indicated that the Government is unable to provide additional resource to support TfSE at this time, but will that this will be reviewed on an ongoing basis.

3.8 TfSE does not have any dedicated staff resource at this time. However, as TfSE becomes more established it will require dedicated officer support. Proposals will be

developed as the budgetary position for 2018/19 becomes clearer, particularly in respect to a potential contribution from the DfT but the work programme as set out in the draft Business Plan for 2017/18 can be delivered within existing resources.

4. Work programme

4.1 In view of the uncertainty about the availability of a contribution from the Department for Transport, the Business Plan sets out a flexible work programme with future activities divided into three categories or layers:

• those which are essential to the establishment to TfSE and have a set deadline, or are already underway;

• those which need to be completed to support TfSE, but which could be undertaken over longer timescales if DfT monies were not forthcoming; and

• those which are desirable, but fully dependent upon additional resource. 4.2 The majority of the Transport Strategy work is shown in the second layer with a completion date of March 2020 but this timetable could only be achieved with additional funding from the Department for Transport.

4.3 The other task shown in the second layer is the work to achieve statutory status. There is another report on the agenda on the timetable for this activity. In outline TfSE will be aiming to submit the Proposal to Government in 2018 to enable them to prepare the draft Order for Parliamentary consideration in Spring 2019. This would mean that TfSE will achieve statutory status early in 2020.

5. Conclusions and recommendations 5.1 The TfSE Business Plan set out the Appendix 1 sets out the key activities that will be undertaken in the reminder of 2017/18 and the following two financial years. A flexible work programme has been developed to reflect the uncertainty about the budgetary position and the document will need to be updated in 2018/19 once the financial position becomes clearer, particularly in relation to a contribution from the DfT. Members of the Shadow Partnership Board are recommended to approve the draft business plan set out in Appendix 1 to this report. Rupert Clubb Director of Communities, Economy and Transport East Sussex County Council

Business Plan 2018 - 2020

N.B. Images in this draft version of the document will be updated for final version of the Business Plan

Appendix 1 – Draft Business Plan

Foreword TfSE – strength of the economy. Need to invest in strategic infrastructure to further grow the economy. International Gateways – airports, ports, Euro tunnel, etc One voice for strategic infrastructure in south east Welcome Government support for STBs Joint working with DfT, HE, NR Cllr Keith Glazier Chair

Introduction Transport for the South East (TfSE), a sub national transport body, aims to support economic growth in the South East by influencing investment in strategic transport priorities whilst ensuring more reliable journeys free of congestion for those using the transport network on a daily basis. TfSE aims to become a statutory body and as such it will command the attention of Government and enable South East Leaders and Local Economic Partnerships to work together and directly with Government to shape the region’s future. It will agree a transport strategy to identify the investment priorities for the area, including spending by Highways England and Network Rail to support our international ports and airports. By operating strategically across the South East on transport infrastructure – a role that no other organisation currently undertakes on this scale – it will drive critical infrastructure schemes and improve transport operations to benefit all those living and working in the region.

The South East is already a powerful motor for the UK economy, adding more than £200 billion to the economy (GVA) in 2015, which is second only to the contribution made by London. The area includes both of the nation’s busiest airports in Heathrow and Gatwick, a string of major ports including Dover, Portsmouth and Southampton, many of the country’s most vital motorways and trunk roads and crucial railway links to London, the rest of Britain and mainland Europe. Figure 1 contains a map showing the area covered by TfSE, the major settlements ports, airports and key transport links

Figure 1. A map showing the area covered by TfSE (to follow).

However, transport infrastructure in the South East is creaking. Roads are congested and rail travel is often unreliable. Urgent investment is now needed in road, rail and bus network to meet the existing demands and future growth and to deliver a system that is resilient for travellers and businesses. Additional investment in new infrastructure will unlock the further growth potential of the South East, including in sustainable housing, where a lack of transport infrastructure has been a major barrier to further development. Decisions about investment in strategic rail and road are taken centrally in Whitehall. Working jointly with the Department for Transport, Highways England and Network Rail, TfSE will provide a regional influence on these decisions – allowing prioritisation of investment decisions to reflect the needs of the South East economy. TfSE will ensure support a more integrated approach to transport investment which builds on the Local Transport Plans produced by local transport authorities, the Strategic Economic Plans produced by the Local Economic Partnerships and the Local Plans produced by the boroughs and districts. Through its work programme TfSE will seek to fulfil the core functions that the Government envisages for Sub National Transport Bodies that were set out in the Government’s Transport Investment Strategy5. The core functions for sub national transport bodies set out in that document are to:

• prepare a pan-regional transport strategy to support economic growth and development in the region; • provide, based on their strategy, advice to the Secretary of State about the development and prioritisation of transport investments in their region; • co-ordinate the carrying out of transport functions that are exercisable by its constituent authorities, such as the implementation of smart ticketing initiatives; and, • potentially, to play a role in the investment and oversight of performance on major roads in their region (that are not part of the national network maintained by Highways England).

The partners have made considerable progress to date in establishing TfSE. The Shadow Partnership Board met for the first time in June 2017. Its membership includes the relevant authorities identified in the legislation, but goes further to co-opt two LEPs and the Interim Chairman of the Transport Forum as voting members. Additional non-voting Board members include the National Parks and protected landscapes, district and borough councils and Transport for London. These additional appointments recognise the importance of the natural environment and ensure that the voice of other key stakeholders is heard.

5 Transport Investment Strategy, Department for Transport, July 2017 Cm 9472

The Transport Forum provides a mechanism to engage with a wider group of stakeholders, including user groups, port, airport, freight, bus and trains operators, funding bodies (such as Network Rail and Highways England), LEPs and business representative groups. The Forum met for the first time in September 2017. There is a clear will from partners to work together to speak with a single voice to influence investment in strategic transport infrastructure in the South East. TfSE has already taken a lead role in advising Government on transport investment priorities in its area, such as the Roads Investment Strategy 2 (2020 – 2025) and will be formulating a regional response to the proposals to establish a Major Roads Network. TfSE aims to provide a collective regional perspective on key transport investment decisions. This Business Plan sets out the steps that TfSE will take to achieve statutory status and complete the Transport Strategy by early 2020 and enable it to fulfil the core functions that Government has established for subnational transport bodies.

The TfSE Partnership

Transport for the South East: Vision Unlocking growth – Connecting People – Protecting t he environment The South East is crucial to the UK economy and is the nation’s major international gateway for people and businesses. We will grow the South East’s economy by facilitating the development of a high-quality, integrated transport system that makes the region more productive and competitive, improves the quality of life for all and protects the environment, whilst ensuring value for money. Draft Strategic Principles: 1. Ensuring the delivery of a high-quality, sustainable and integrated transport system that improves productivity to grow our economy and compete in the global marketplace by:

• supporting partners to meet the current and future housing needs and employment space growth and regeneration;

• facilitating improved connectivity between international gateway ports and airports and their markets;

• determining how digital technologies could reduce the need to travel, promote shared transport, and improve network efficiency through the creation of a digitally connected transport network;

• identifying the transport improvements needed to improve the linkages between the major centres and transport hubs within the South East and the rest of the UK and improving orbital routes in partnership with other Sub-National Transport Bodies;

• ensuring improved journey times and capacity for people and goods using major radial road and rail corridors to and from London; and

• ensuring a well maintained transport network is in place that is resilient to incidents and climate change.

2. Facilitating the development of a high-quality, sustainable and integrated transport system that works to improve safety, quality of life and access to opportunities for all by:

• ensuring the delivery of value for money rail services for commuting and leisure travel to London, within the South East, and for longer journeys to the rest of the UK and Europe;

• Facilitating the development of a bus network that facilitates regional connectivity;

• Supporting the development of a well-functioning and effective road network that meets the travel needs of individual road users;

• Promoting enhanced accessibility through the roll-out of digital technologies and innovation to increase connectivity and opportunities for shared transport;

• Promoting the development of effective interchanges between different modes of transport and improved travel information to enable seamless end to end journeys; and

• Facilitating increased levels of walking and cycling as part of all journeys to benefit public health and well-being and to reduce congestion.

3. Facilitating the delivery of a high-quality, sustainable and integrated transport system that protects and enhances the South East’s unique natural and historic environment by:

• considering the impact of transport on the South East’s National Parks, Areas of Outstanding Natural Beauty (AONB), UNESCO World Heritage Sites and other environmental and heritage designated sites;

• supporting the implementation of new technologies and other approaches to help minimise emissions to improve local air quality and reduce the South East’s contribution to global climate change;

• considering the value of open spaces to the economy, well-being and the importance of tourism to the rural economy;

• considering the impact of transport interventions on landscape and land uses; and

• ensuring consideration is given to potential noise and disturbance to maintain tranquillity in rural areas across the South East.

Work Programme Governance The Cities and Local Government Devolution Act 2016 makes provision for the creation of statutory sub-national transport bodies. TfSE is working to achieve statutory status in 2020. To achieve this, TfSE will work with the Department for Transport to develop a Proposal which will set out the powers and responsibilities sought by TfSE and will be informed by the development of the Transport Strategy. There will be a consultation period on the Proposal which will provide an opportunity for stakeholders, residents and businesses to provide their views on the proposed functions of TfSE before it is submitted to Government. A draft Order will then be produced that draft will need to be laid before Parliament. TfSE will be aiming to submit the Proposal to Government in 2018 to enable them to prepare the draft Order for Parliamentary consideration in Spring 2019. This will mean that TfSE will achieve statutory status early in 2020. Transport Strategy and Strategic Investment Plan The enabling legislation relating to Sub-national Transport Bodies tasks them with developing a Transport Strategy, which will be given due regard by the Secretary of State for Transport when making funding decisions. Central to the work of TfSE will be the development of a detailed Transport Strategy and Strategic Investment Plan, which will identify a number of ambitious schemes that will have a transformational effect on the economy of the South East, as well as improving the capacity, frequency, resilience and speed of the existing transport network to benefit the users. A route map for the Transport Strategy has been completed, which identifies the component parts required to develop the Strategy and the associated resourcing requirements. Over the next two years, TfSE will lead the development of a number of studies that will inform the final Transport Strategy and Investment Plan. Where possible, this will utilise existing evidence, plans and studies. This work will help to refine the vision and strategic priorities, to ensure that they fully reflect the case for investment in the South East. There will be an ongoing focus on engagement with partners and stakeholders throughout the development of the Strategy. The TfSE Launch Event in May 2018 will act as the springboard for this activity and the Transport Forum will act as an ongoing route to secure input and support from key audiences. TfSE will aim to develop the draft Transport Strategy by late 2019, which will be subject to a full public consultation period of three months. The completed Transport Strategy and Strategic Investment Plan will be completed by March 2020 to coincide with TfSE gaining statutory status.

During the period of Strategy development, TfSE will continue to work with the Department for Transport, Highways England and Network Rail to provide strategic, regional input to investment decisions relating to as RIS2 and Control Period 6.

The TfSE Transport Strategy Route Map

Economic Connectivity Review The strategy development process will commence with an Economic Connectivity Review. This is intended to demonstrate how strategic transport infrastructure could unlock economic growth and ensure that the South East continues to make a significant contribution to national prosperity.

The Economic Connectivity Review is a vital first step in the strategy development process. Critically, it will ensure that the process is focussed on the economic impact of improved connectivity. It will also enable a different perspective to be taken to identifying transport requirements with a move away from the standard approach of just focussing on operational issues on the existing transport network (e.g. addressing congestion hot spots) in current and future conditions and associated incremental improvements. It will enable consideration of the economic impact of transformational investment and how this can best be achieved in the region. However, this does not mean starting from scratch. There is a considerable evidence base that will be used, including the Strategic Economic Plans from our LEP partners, Local Plans and a number of other independent studies. The Economic Connectivity Review will bring this existing work together and plug any gaps in the evidence, to provide an overarching view of the region’s economic geography and functionality and transport’s role within it. The review will also provide a clear focus for specifying the subsequent work packages to ensure that they address the key issues efficiently and effectively. This will help to avoid

the risk of attempting too much in the way of analysis on baseline conditions and problem and intervention identification across the region.

Given the significance of the Economic Connectivity Review to the strategy development process, a six-week engagement process will be scheduled in May to June 2018. This is intended as an opportunity to gain further insight and commentary from key partners and stakeholders. Thematic Studies It is anticipated that TfSE will complete two thematic studies covering:

• Evolving technology – the impact of technology on the future of transport infrastructure cannot be underestimated. There is likely to be a seismic shift in the way that people work and travel and the Transport Strategy will need to respond to this; and

• Freight, gateways and logistics – effectively handling and managing freight is a key enabler for economic growth. The South East is a key UK gateway to the rest of the world and TfSE needs to ensure that this is supported. The cross-linkages with the evolving technology study must also be given consideration.

These topics have been identified for further analysis due to the known evidence gaps for the region. They are also issues that are best reviewed across the region to ensure that they are considered in a consistent manner.

The thematic studies will be specified to draw on a range of available evidence to identify current and future conditions, trends and opportunities. Another key requirement will be that they provide clear outputs that can be used in defining interventions and scenarios for area/corridor studies to ensure consistency of approach. The studies will take approximately 5 months to complete and will feed into the corridor studies. Geographically based corridor studies The corridor studies will be geographically focussed technical studies. Study areas will be based on the key geographies identified in the Economic Connectivity Review as areas in which improved connectivity would potentially be particularly economically valuable, based on current development patterns and/or potential transformational change. It is envisaged these studies will build up an understanding of baseline conditions. Modelling will then be used to represent future conditions, drawing on the scenarios defined in the strategy development co-ordination work package, including scenarios with transformational rather than incremental changes from current development patterns, enabled by transport investment.

Each study will also involve developing a long list of potential interventions, including transformative options. The initial list will then be prioritised to develop a recommended list of interventions for the study area. Major Road Network The Transport Investment Strategy, published by the DfT in July 2017, sets out proposals for the creation of a Major Road Network (MRN). This concept has been developed from a report produced by the Rees Jeffreys Road Fund in 2016, which recognises that the Strategic Road Network alone is not sufficient to provide the connectivity required to

support the country’s economic activity and that many of England’s A roads play a strategic economic role for the nation. TfSE has commissioned work to consider the proposals for the creation of an MRN in the South East and will respond to the Government consultation. The definition of the roads included in the MRN will therefore be very important to the South East, its future connectivity and the availability and targeting of funds for future improvements. It will be important to ensure that the network defined reflects the South East’s own understanding of important routes and their roles within the regional and national economy. The Transport Investment Strategy identifies a key role for STBs in the creation of the MRN and ongoing future investment and performance management. There is a clear assumption is that local authorities will retain the highway authority responsibility for the MRN and that there will be a need for strong collaboration between Highways England and the local authorities to ensure integration in the planning and operation of the SRN and MRN. It is envisaged that TfSE will play a key role in ensuring that an appropriate network is defined and have an ongoing role in identifying investment priorities across the region.

Work Programme The TFSE work programme has been designed to be flexible to support the development of the Transport Strategy, whilst responding to budgetary pressures.

The work programme identifies three categories for activities:

• those which are essential to the establishment to TfSE and have a set deadline, or are already underway; • those which need to be completed to support TfSE, but which would have to be undertaken over longer timescales if DfT monies

were not forthcoming ; and • those which are desirable, but fully dependent upon additional resource.

2017/18 2018/19 2019/20

A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M Layer 1 – essential activities Governance Statutory Status Submit Order Business Plan IAA Transport Forum Shadow Board Transport Strategy Route Map Economic Connectivity Review

ECR engagement RIS 2 MRN Study MRN Consultation Communications and En gagement MPs event

2017/18 2018/19 2019/20 A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M

Launch Event TfSE promotional film Layer 2 – activities with flexible timing to respond to budge t availability from the Depa rtment for Transport. Funding from DfT will enable delivery of these activities to be accelerated. Transport Strategy Technology review Freight review Area/Corridor studies Strategy dev Investment plan Consultation Governance Draft Order Consultation Parliamentary process Layer 3 – desirable activities that will be implemented as fi nancial resource becomes available. Recruiting staffing complement – recruitment of a dedicated staffing structure for TfSE will help to speed up the delivery of the Transport Strategy and ensure that we have greater flexibility to respond to Government consultations. The proposals to recruit staff will be paused until we have further guidance on the availability of funding, but will be reviewed on a regular basis. Any proposals to recruit staff will be assessed against the availability of funding and the priorities arising from the emerging Transport Strategy. The provision of dedicated staff resource will support accelerated delivery of the Transport Strategy. Communications activity – to date communication activity associated with TfSE has been deliberately low key. Due to the limited resources, it is proposed that this continues but there is a considerable amount of additional activity that could be undertaken with increased resource. The outcome will be a dedicated Communications Strategy, which will sets out proposals for engagement with a broad range of stakeholders and will support the consultation on the draft Strategy. Events – TfSE events will be limited and will need to consider an alternative funding model, such as sponsorship. Attendance at events will be limited to those that TfSE is invited to speak at, but we will promote TfSE on the event circuit as a way of raising the profile of the organisation.

Resources To ensure the delivery of the vision and strategic principles and associated work programme, TfSE will need to be resourced and funded in a way that supports the transition from the shadow structure to a mature and capable organisation. Whilst TfSE is operating in shadow format, East Sussex County Council will act as the lead authority. This means that any services relating to TfSE operations are procured through ESCC and any staff recruited by TfSE would be employed by the County Council. An Intra-Authority Agreement has been put in place to ensure that the risks associated with this are split between all relevant authorities in the partnership. Staffing Structures TfSE does not have any dedicated staff resource at this time. Support has been provided ‘in kind’ through East Sussex County Council and Surrey County Council, with additional support from officer groups for Transport Strategy, Communications and Governance. However, as TfSE becomes more established it will require dedicated officer support to ensure it can deliver on the core functions envisaged for it by the Government. Proposals will be developed as the budgetary position for 2018/19 becomes clearer, but the work programme for 2017/18 as set out in this Business Plan can be delivered within existing resources. Budget To help in its establishment, TfSE has sought contributions from Local Transport Authorities and has raised over £200,000 to support initial activities. This is intended to support the initial work on the Transport Strategy and is enhanced by considerable levels of in-kind support from the relevant authorities. The Shadow Partnership Board has recently agreed in principle to a funding model for 2018/19, which will bring in a further £500,000 of funding per year to support the operation of TfSE. The approach for calculating contributions has been developed in a pragmatic manner with members and reflects the sizes of different member authorities.

Type of Authority Proposed Level of Contribution per year

Total

County Councils (East Sussex, Hampshire, Kent, Surrey, West Sussex)

£58,000 £290,000

Unitary Authorities (Brighton and Hove, Isle of Wight, Medway)

£30,000 £90,000

Other partner authorities (Berkshire Local Transport Body, Portsmouth/ Southampton)

£58,000 (shared between partner organisations)

£116,000

Total £496,000

However, the scale of the Transport Strategy is substantial and requires additional investment to ensure that we have a robust investment plan that can be used to inform investment decisions by the Department of Transport that can be delivered within two years. Any delay in producing the strategy would affect TfSE’s ability to undertake one of the core functions for sub national transport bodies of providing, based on their transport strategies, advice to the Secretary of State about the development and prioritisation of transport investments. As shown on the route map for the Transport Strategy in Figure 1, there are a number of external decision making processes that TfSE will need to participate during the development of the strategy. The critical milestones related to the business planning processed for both Highways England and Network Rail are illustrated in Figure 1 but there are many other nationally significant decision making processes around the future development of the Major Road Network and airport provision in which TfSE will need to participate. The transport strategy will provide the mechanism for provision a single regional view and point for engagement on transport priorities to feed into these national decision making processes. Any delay in commencing the substantive work on the strategy would inhibit the ability of TfSE to fulfil its role in this respect. Discussions with the Department for Transport have indicated that the Government is unable to provide additional resource to support TfSE at this time, but will that this will be reviewed on an ongoing basis. Funding from the Department for Transport is necessary to enable TfSE to deliver its Transport Strategy according to the timetable shown in the work programme, with completion by March 2020 and enable a broader focus on issues, such as smart and integrated ticketing. This funding is also required to help meet the costs of the staffing structure that is required to enable TfSE to meet its core functions. An outline budget covering the three years from 2017/18 to 2020/21 can be found in Annex A. Measuring Success TfSE will develop a series of KPIs throughout the development of the Transport Strategy. These will consider key strategic issues, such as journey times, resilience flows and user experience. However, these require a detailed baseline and the impact of TfSE on these measures will only become clear over a longer time period. Interim measures will focus on more qualitative impacts and organisational performance. This will consider issues, such as achieving statutory status, securing an operational budget, delivering the Transport Strategy and various components and engagement with stakeholders. Interim Performance Measures:

1. Achieve statutory status for TfSE by April 2020 2. Deliver a Transport Strategy and Investment Plan that drives transformational

change and supports economic growth by April 2020. 3. Complete the development of the Economic Connectivity Review, which sets out

the transformational impact that TfSE could have on economic growth. A six week engagement process will support wider stakeholder input and a final version will be produced in June 2018.

4. Secure an operational budget for the next two years with contributions from the relevant authorities and the Department for Transport. Develop a planned work programme to reflect the available budget.

5. Influence and shape the proposals for the Major Roads Network in the South East, including a defined role for TfSE, by June 2018.

6. Develop the Transport Forum to become the main interlocutor for expert input and guidance to TfSE.

7. Implement a high level communications plan, including delivery of a launch event in May 2018.

A full programme of KPIs will be developed alongside the Transport Strategy and Strategic Investment Plan. Risks TfSE will identify, analyse and develop mitigation measures for the strategic risks that will impact on the delivery of the work programme. A summary of the high level risks is provided below.

Risk Likelihood (1-3)

Impact (1-3)

Rating Mitigation

Change in Government policy on STBs

1 3 3 Engagement with Secretary of State, MPs and DfT

Further delays to parliamentary timescales

3 3 9 SoS confirmation that TfSE will be considered as a STB.

No funding available from DfT

3 2 6 Timetable for Transport Strategy is extended. No permanent staff recruited.

Delay in completing Transport Strategy due to lack of DfT funding

2 3 6 Lobbying/engagement with Secretary of State, MPs and DfT

Loss of partner support

1 3 3 Ongoing engagement with Local Authority and LEP partners

DfT does not have due regard to Transport Strategy

1 3 3 Work to achieve statutory status

Loss of stakeholder engagement

2 3 6 Ongoing engagement through Transport Forum

Annex A: Budget Position Statement 2017/18 2018/19 2019/20 2020/21 Income Standing balance / Est. Carry forward £80,000 £106,000 £0 £0

Local Authority contributions £200,000 £496,000 £496,000 £496,000

Total Income £280,000 £602,000 £496,000 £496,000 Confirmed Expenditure Economic Connectivity Review £100,000 Major Road Network £15,000 Consultancy support £8,000 Strategy Route Map £15,000 Room Hire £6,000 Estimated Expenditure Transport Strategy Development £1,000,000 £750,000 Transport Scheme development (indicative)

£200,000 £400,000

Statutory Order Development £30,000 £35,000 £0 Staffing costs (indicative) £300,000 £430,000 £430,000 Transport Forum Expenses £5,000 £7,000 £7,000 £7,000 Communications £25,000 £35,000 £35,000 £35,000 Meeting Expenses £10,000 £10,000 £10,000 Total expenditure £174,000 £1,382,000 £1,467,000 £882,000 Balance £106,000 -£780,000 -£971,000 -£386,000 DfT Contribution required £780,000 £971,000 £386,000

Paper 5 To: Shadow Partnership Board – Transport for the South East Date: 6 December 2017 Title of report: Communications and Engagement Purpose of report: To update board members on communications activitie s for TfSE

Recommendations:

The members of the Shadow Partnership Board are recommended to:

i) Note the response to TfSE’s Parliamentary reception in October ii) Approve preparations for a large-scale stakeholder event for TfSE in May 2018 iii) Nominate a Shadow Partnership Board member to join the working group

commissioning a promotional video for TfSE.

1. Introduction

1.1 Wider engagement with MPs and other important stakeholders to introduce TfSE and involve them in its development is gathering pace. Plans for a high-profile launch event in May 2018 for the whole South East are being developed and are outlined here. 2. Engagement and communication activity

2.1 A Parliamentary reception to introduce TfSE was held at the House of Commons on 31st October, hosted by Huw Merriman MP. The response was good, with attendance from 15 MPs or, in a few cases, their Parliamentary aides. A list of attendees is shown in Appendix 1. All the MPs were supportive of TfSE and offered practical advice on how to further raise its profile in Parliament, for example by sponsoring a debate on South East transport. The chairman and deputy chairman outlined what TfSE is seeking from the Government, including DfT funding to help develop a transport strategy. 2.2 Preparations have begun for a stakeholder event for TfSE to be held on 8 May 2018. This would be a large-scale event for about 250 key stakeholders from across the South East to hear about and discuss TfSE’s developing vision. The event would introduce the outputs from TfSE’s Economic Connectivity Review and formally launch engagement on this first step towards a full transport strategy. Work is underway to secure a suitable venue and a preliminary booking has been made at the new Farnborough International Conference and Exhibition Centre. The development of this new venue has been supported by Hampshire County Council, Rushmoor Borough Council and Enterprise M3 LEP.

2.3 It is hoped to put on the event at no additional cost to TfSE. A model where several firms provide sponsorship and have a presence at the event is being explored; however it would remain a TfSE event and TfSE would retain control of the agenda and content.

2.4 A short video is now being commissioned to give an accessible introduction to TfSE and explain the difference it can make to the South East. The video will be launched at the May event and then used widely to promote TfSE. Invitations to tender for this project have gone to both student film-makers and to commercial providers. The Shadow Partnership Board is invited to nominate a member to join the group which will review responses and commission a provider. 2.5 Other communications and engagement work continues where existing resources allow.

Warwick Smith Head of Communications and Marketing East Sussex County Council

Appendix 1 – List of attendees at Transport for the South East’s Parliamentary reception on 31 October Huw Merriman (host) – (Con) Bexhill and Battle Steve Brine – (Con) Winchester Tanmanjeet Singh Dhesi – (Lab) Slough Ranil Jayawardena – (Con) NE Hampshire Stephen Lloyd – (Lib Dem) Eastbourne Kit Malthouse – (Con) North West Hampshire Maria Miller – (Con) Basingstoke Stephen Morgan – (Lab) Portsmouth South Lloyd Russell Moyle – (Lab) Brighton Kemptown Caroline Nokes – (Con) Romsey and Southampton North John Redwood – (Con) Wokingham Bob Seely – (Con) Isle of Wight Henry Smith – (Con) Crawley Representatives for: Greg Clark – (Con) Tunbridge Wells Damian Hinds – (Con) East Hampshire

Paper 6

To: Shadow Partnership Board - Transport for the South East Date: 6 December 2017 Title of report: The timetable for the securing statutory status for

Transport for the South East

Purpose of report: To update members on the timetable for statutory or der making process

Recommendations: The members of the Shadow Partnership Board are recommended to:

iv) note the timeline for securing statutory status for Transport for the South East (TfSE);

v) note the summary of functions and powers contained in the draft Transport for The North (TfN) Order.

1. Introduction

1.1 The purpose of this report is to provide an update on the timescale for securing statutory status for TfSE and set out the functions that are contained in the draft Order for Transport for the North which has now been published and is due to come into force on 1 April 2018.

2. Timeline for securing statutory status

2.1 A paper regarding the process and timetable was presented to Members at the Shadow Partnership Board meeting on 29 September 2017. Dialogue with the Department of Transport has continued and we have now received the timeline set out in Appendix 1. This sets out the DfT’s timescales for the statutory process which in total last 2 and a half years. We don’t currently understand the reasons for such a long timescale. We will explore this with the DfT and all efforts will be taken to shorten this.

2.2 We have been informed by the DfT that even in its shadow form the Body will be recognised by Government in terms of consultation and engagement, albeit the Body will not at that stage have powers of its own.

3. Draft Transport for the North Order

3.1 We have now had sight of the draft Transport for the North Order, a copy of which is included in Appendix 2. The draft Order requires Parliament’s approval and is due to come into force on 1 April 2018.

3.2 It is hoped that the draft Order can be used as an outline precedent and help reduce the timescale for the development phase of the timeline shown in Appendix 1. In particular, it is hoped that the length of the stages in the second

year of the process, relating to the negotiations with the DfT and the drafting of the regulations, can be reduced.

3.3 The explanatory note at the back of the Order contains a summary of the functions and powers contained within it, which include:

• Regulations providing for TfN’s general transport functions including: o the preparation of a transport strategy; o the provision of advice to the Secretary of State about TfN’s

priorities; o the co-ordination of the carrying out of transport functions in relation

to its area that are exercisable by the different constituent authorities;

o powers to make capital grants; and o powers to set up ticketing schemes.

• Conferring of some Passenger Transport Body powers in relation to rail franchising, including the ability to enter into agreement with rail franchisees and franchise operators about the funding of services.

• Provision for TfN to exercise various functions under the Highways Act 1980 including:

o powers to acquire land in connection with highways improvement schemes (with the approval of the local authority in who’s area the scheme falls);

o the power of local highway authority to construct new highways (with the approval of authorities affected and the Secretary of State);

• Provisions to allow TfN to make proposals to the Secretary of State for the transfer additional transport functions to TfN if it considers that a transport function would more effectively and efficiently be carried out by TfN; and

• Provisions to allow TfN to make other proposals to the Secretary of State about the role and functions of TfN.

3.4 The Order also sets out the Constitution of TfN. This is broadly similar to the Constitution of TfSE (which was based on TfN’s) but recognising that there are local differences relating to the different Constituent Authorities. The Order requires the Constituent Bodies to make financial contributions to the reasonably incurred costs of TfN if the Constituent Authorities all agree on the need for a contribution and the amount. The Order contains provisions in relation to how the amount should be apportioned between the constituent authorities either in terms of proportion of population or as otherwise agreed.

3.5 We will be in a better position to know whether these powers reflect the ambitions of TfSE once work is underway in relation to the Transport Strategy. Certainly on the face of it, a number of the functions set out are those that it is anticipated will be included in the TfSE draft Order. Further consideration will need to be given as to whether TfSE would want to have the powers to set up an integrated ticketing scheme, adopt local highway authority powers outlined above or have the powers outlined above in relation to agreements with rail franchisees.

4. Conclusion

4.1 The Shadow Partnership Board is recommended to note the DfT’s timelline and those functions and powers that are included in the draft Transport for the North Order.

Philip Baker Assistant Chief Executive East Sussex County Council

Appendix 1 – Statutory Instrument Timetable

Appendix 2 - Draft Transport for the North Order

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