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Triumph Aerostructures–Vought Aircraft DivisionTriumph Aerostructures-Vought Aircraft Division-Tulsa
Shared Supplier Portal Training Material Overview (External)January 10, 2018
Access to the Supplier Portal
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Access to the Shared Supplier Portal is limited to active Triumph suppliers only, andconsists of mostly production suppliers.
To obtain portal access, the supplier will be requested to complete an ECA (ElectronicCommerce Agreement) by a Triumph representative. Submitting a signed ECA is the firststep in gaining access to the Shared Supplier Portal:
Web address for Supplier Portal login: https://suppliers.voughtaircraft.com/portal
Supplier User Accounts Overview
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Three types of portal accounts for the supplier:
Administrator:• Tasks Allowed:
– Manage accounts only: add/delete, reset password, manage account permissions
• Tasks Not Allowed:– View/download packages, submit SIRs, request technical data, view purchasing data, etc.
(Administrator must set up an additional login ID as either a Contract Agent or RegularUser to view/download packages, request technical data or submit SIRs)
Contract Agent:• Tasks Allowed:
– View/Download all packages, submit SIRs, request technical data, view purchasing data
Regular User:• Tasks Allowed:
– Create collaboration package, submit SIRs, request technical data, View/downloadengineering package once downloaded by a contract agent
• Tasks Not Allowed:– View purchasing data, view/download engineering data before its downloaded by a
contract agent
Supplier Portal
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(Supplier Administrator) Home Page
Menu bars are available on the left side and Triumph Announcements are visible in themain body of the home page by most recent date. SQAR (Supplier Quality AssuranceRequirements) updates will also be posted in this area.
TIP: You can always come back to this home page from other pages by selecting “HomePage” from the left side menu bar.
Menu
Administratormanages users
Announcements
Supplier Portal Overview
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Triumph Aerostructures, LLC and Triumph Aerostructures-Tulsa, LLC Shared SupplierPortal is a web based platform that enables Triumph and its suppliers toexchange/transfer information/documents electronically and securely, which include:
Released Engineering
• POET (Purchase Order Engineering Transmittal)
• POCN (Purchase Order Change Notice)
• SREQ (Special Request)
• SRCT (Specifications and Standards)
Collaboration
• REF (Reference)
RFQ (Request For Quote)
SIR (Supplier Information Request)
RTD (Request Technical Document)
PODS (Purchase Order Discrete Scheduling)
VMI (Vendor Managed Inventory)
Supplier Portal – Package Type
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Located under Released Engineering:
POET (Purchase Order EngineeringTransmittal) – open PO data sent to asupplier for the first time
POCN (Purchase Order Change Notice)– revised or new data on open PO
SRCT (Special Change ReleaseTransmittal) - Specs and Stds required tosupport PO data
SREQ (Special Request) – open POdata requested by RTD and manuallyposted
Located under Collaboration:
REF (Reference) – data forreference; can be data in work,obsolete or from a directory
Located under Purchasing Data:
RFQ (Request for Quote) – data forquote only .
Package Types
Supplier Portal - Engineering
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Engineering Data
Three parts of engineering data: Released Engineering; Collaboration; RequestDocuments. User permissions/restrictions dependent upon supplier’s PortalAdministrator and Triumph Administrator (some or all options may be blocked for theUser). Contact Portal Administrator for access to the blocked area.
EngineeringData
Supplier Portal – Engineering
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Released Engineering - packages containing build-to data; can be POETs, POCNs,SRCTs or SREQs
Available to Contract Agent initially, then once downloaded by Contract Agent, available toRegular User account
Click here to accessreleased engineering
data
Supplier Portal – Engineering
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Collaboration data are reference (REF) packages that consist of data for reference. Thiscan be data in work, obsolete or from a directory. They are NOT build-to data. Build-to dataare under Released Engineering.
Both Triumph and Supplier (Contract Agent and Regular User accounts) can createcollaboration packages (REF).
Click here to accesscollaboration data
Supplier Portal – Engineering
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Engineering – Collaboration
Package List – click on “DL Complete Pkg” or “DL Individual Documents” according toinstructions above the table to download/view package content (the same steps are available on
all downloads, ie collaboration, RFQ, etc)
Selectablepackage shows
actual size
Supplier Portal – Purchasing Data
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Engineering – Collaboration (the same steps are available on all downloads, ie collaboration, RFQ, etc)
Click on “DL Complete Pkg”to pull up listing of all
documents
Click on specific file to opendocuments; the Zip file will pull all,
then open documents
Supplier Portal – Purchasing Data
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Engineering – Collaboration (the same steps are available on all downloads, ie collaboration, RFQ, etc)
Click on “DL Individual Documents” topull up listing of all documents
Click on “DL Document”to open file
Supplier Portal – Engineering
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Request for Technical Data (RTD) – formal request for technical documents (drawings,specifications and/or MOT/M0Is [Mfg Ops Transmittal/Mfg Ops Instructions]). RTD’s shouldNOT be requested through the SIR process.
Click here to accessRTD process
Supplier Portal – Purchasing Data
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Purchasing Data
Purchasing Data is only available to Contract Agents. Regular Users and PortalAdministrators can not see these three choices. If any of the choices areinapplicable because no data of that type is available, that choice will be grayed out.
RFQ - Request for Quote
PODS – Purchase Order Discrete Scheduling
VMI – Vendor Managed Inventory
PurchasingData
Supplier Portal – Purchasing Data
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RFQs (Request for Quote) - Available to Contract Agent accounts, but your portal administratorhas ability to block access (not available to Administrator or Regular User accounts).
Click here toaccess RFQs
Supplier Portal – Purchasing Data
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Purchasing Data – PODS (Purchase Order Discreet Scheduling System)
Only available to Contract Agent
Total SchedulesLast update time
The top of the pagewill show you thetotal schedule lineitems and the lastupdated time.
Triumph’s Purchase Order Discrete-scheduling system updates daily.
"Delivery / On Dock Date" columnshows contractually required dateas of last update.
“System Date" column shows date Triumph'smanufacturing planning system indicatedparts were required as of last update.
If these 2 columns do not match, contact your Triumph Authorized Purchasing Representative for information and guidance.
This is for information purposes only; contractually required delivery dates are as set forth in the Order.
Supplier Portal – Purchasing Data
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Purchasing Data – PODS
Download PODS
On the PODS homepage, click on “Download” to open PODS order list in Excel.
Download
Supplier Portal – Purchasing Data
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VMI (Vendor Managed Inventory); e.g. Min/Max – inventory management system bestapplied to single source and production run parts; determines optimum Minimum (Minand Maximum (Max) parts quantities required to support Manufacturing and AssemblyoperationsNot a consumption based system, supplier is paid for delivery of productTo initiate VMI, Supplier must sign the VMI Agreement - contains contractual languagethat the Buyer may move parts between PODS and VMI at their discretion
VMI – if grayed out, no VMI parts or accountblocked, suppliers contact their Portal
Administrator to get access; not available onAdministrator or Regular User accounts
Company Benefits:reduced Buyer effort andinventory costs
Supplier Benefits:reduced administrative effortand production flexibility
For questions, contact Mike McConaghy, [email protected]
Supplier Portal – Purchasing Data
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Purchasing Data – VMI
VMI main screen - status of each part is colored according to label at top of table; willsee 24 months when data is downloaded; anticipated demand for long term planning; notcontractual – PO still controls schedules
Last updatedate
Click onDownloadto export.txt file
Click on column heading tosort as needed
Supplier Portal - SIR
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Supplier Information Request (SIR)
Portal-based process available to all suppliers with Portal access
Vehicle for suppliers to communicate or request clarification regarding technicalrequirements via the “Supplier Information Request” tab.
SIR responses do not have authority to convey direction to suppliers on issues that requireengineering design or drafting changes. In those cases, the final acceptance of affectedmaterial/parts is based on formal and accepted design release, e.g., flow down ofapplicable design changes through a purchase order.
Each Company Site has personnel assigned to respond to SIRs. When a SIR is sentthrough the Portal, they are automatically routed and logged to the appropriate person.
SIRs are not to be used to request technical documents (drawings, specificationsand/or MOT/M0Is). Suppliers formally request technical documents using the PortalRequest Technical Documents (RTD) function.
Supplier Portal - SIR
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Supplier Information Request (SIR)
Not available to Administrator accounts. If not available to Contract Agent, your portaladministrator may have it blocked. Contact your portal administrator for access to the SIR.
SIR
Supplier Portal - SIR
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Supplier Information Request (SIR) – SIR List page shows all active/open SIRs
Click on SIRnumber to open Status for
each SIR
Supplier Portal – SMRR
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SMRR (Supplier Material Review Record) – System for managing nonconformances;requirements are defined in SQR-003; Portal user name/login id and password arerequired
Click to accessSMRR System
System also available via the following url:https://www.triumphsupplysource.com/suppliers/pageview.php?menuitemid=169
For questions, contact Site Quality Engineer
Supplier Portal – SCARTS
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SCARTS (Supplier Corrective Action Response Tracking System – Supplier CARTSor SCARTS) – System for managing supplier corrective actions; QMS nonconformances,not related to material nonconformance, normally audit findings that need to be answeredor source inspection findings; Portal user name/login id and password are required
Click to accessSCARTS
System also available via the following url:http://supplierweb.vought.com/portal/getCarts.do
For questions, contact Juana Ortiz, [email protected]
Supplier Portal – Net Inspect (FAI’s)
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Net Inspect – First Article Inspection (FAI’s) – System for managing supplier FAI’s;requirements defined in SQR-011; no charge to use our account, but will be required todownload FAI; DISCUS, an FAI pre-planning application, also available under FAI; Username/login id and password are required
Click to accessNet Inspect
(FAIs)
Net Inspect System can be accessed through the Supplier Portal ,or via the following url:https://www.net-inspect.com/
For questions, contact Site Quality management
Summary of Contacts
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Portal Administrator: Robin Holden, [email protected]
PODS and VMI: Mike McConaghy, [email protected]
SCARTS: Juana Ortiz, [email protected]
SMRRs: Site Quality Engineer
Net Inspect/FAI’s – Site Quality Management