tucson modern streetcar project - sun link a genda grantee: city of tucson project: tucson modern...

FTA Quarterly Review

Tucson Modern Streetcar Project

June 28, 2011

T able of Contents

Agenda ............................................................................................ 1

Project Organization Update ................................................................3

TIGER Grant Policies & Procedures .......................................................6

Scope Review ....................................................................................7

Master Program Schedule Update Status .................................................8

Cost Estimate Review ....................................................................... 15

Procurements .................................................................................. 18

Design Status and Quality Assurance .................................................... 19

Constructability Reviews and Construction Planning Status ...................... 21

Vehicle Procurement Status ................................................................ 22

Interface Coordination and Planning .................................................... 23

Project Controls Manual and Progress Reporting ..................................... 26

Safety and Security ........................................................................... 27

Third Party Agreements ..................................................................... 29

QA/QC Program Plan and Implementation ............................................ 31

Public Involvement ........................................................................... 32

Environmental Mitigation .................................................................. 34

1

Agenda

Grantee: City of Tucson

Project: Tucson Modern Streetcar Project

Subject: Quarterly Review Meeting No. 6

Date: Tuesday, June 28, 2011, 12:00-3:30 PM

Location: 18th Floor Conference Room FTA Region IX 201 Mission Street, Suite 1650 San Francisco, CA 94105

Participants: Federal Transit Administration (FTA)

City of Tucson (COT) Regional Transportation Authority

(RTA) Arizona State DOT Project Management Oversight

Contractor (PMOC), Atkins

Program Management Consultant (PMC), HDR Inc.

University of Arizona

The call in number is: 866-994-6437Passcode: 79113985

Noon Lunch will be served for all attendees

12:40 Introductions

Opening Remarks

● FTA

● City of Tucson

● RTA

1:30 Project Status● Project Organization Update

● TIGER Grant Policies and Procedures o ARRA 1512 & 1201.C Reporting o Grant Agreement with Performance Measures o Monthly Project Progress Report

● Scope Review o Breakdown of Contract Packages for Construction

● Schedule Review o Updated Schedule Baseline Reflecting Updated Rail Information

2FTA Quarterly Review • June 2011

● Cost Estimate Review

● Procurement Update o Running Rail Status o Special Trackwork Status o Cushing Street Bridge o TPSS o Construction Packages for Segments, MSF o Consultant Contract Status

● Design Update o Line Segments o MSF o Station Stops o Systems o Constructability Reviews o Vehicles o Interface Coordination and Planning

● Documents Update o PMP and Sub Plans o Resident Engineer’s Manual o Project Controls Manual and Progress Reporting o Real Estate Acquisition and Management Plan (RAMP)

● Safety and Security o State Rail Safety Standards o Safety and Security Management Plan (SSMP) Status o Safety and Security Certification Plan (SSCP) Status o PHA and TVA Status o Safety and Security Activity Schedule Status

● Third Party Coordination/Agreements

● QA/QC Program Plan and Implementation o Status of Line Segment Plans/Specs QC oversight review o Status of COT/PMC quality action schedule o Status of corrective action reports

● Public Involvement

3:15 PM Previous Action Items & New Action Items

3:30 PM Meeting Adjourned

3

L E G E N D

COT Sta�RTA Sta�PMC Sta�

Tina GoodacreAdministration

Support

Shellie GinnProgram Manager

Mike BartonPMC Manager

See Safetyand Security

Organization Chart

Mike WatryControls Manager

Nate MeddingsCost Control

Kathleen BenderMatt Hausmann

Design &Construction

Marcheta GillespieDeputy Director

Mike GrahamPublic Information

O�cer

Sheila StormRTA Public

Involvement

Britton DornquastRTA MainStreet

Media &Community Relations

Safety and Security Procurement

Peter GafferDeputy Project

Manager

Matthew TauntonEnvironmental

Manager

Jonathan MabryHistorical

Preservation O�cer

Frank PiersonSystems

Laura JestingsVictoria Cortinas

Vehicle & Commodity

Program ControlsFTA Coordination& Environmental

Monitoring

Joan BeckimPublic Involvement

Angela GelsinonPublic Involvement

Tucson Modern StreetcarExecutive Management Team

Carlos de Leon – RTARichard Miranda – COT

Jim Glock – TDOT

Jesse GutierrezConstruction

Manager

Bob BartonDavis BaconCompliance

Lianna PerezDirector

Office ofEqual Opportunity

Programs

Rachel SchmidDocument Control

Glen CarterSchedule Control

Rich FoitikTDOT/Admin Support

Roy CuaronTDOT Finance

Manager

Contract Administration

Blanca EspinoContract

Administration

Tim MurphyReal Estate Manager

Hector MartinezDirector

Real Estate

Gina MacchiarolliEngineering

Jim RossiReal Estate Manager

Paul LoomisRTA

Mo El-AliEngineering Manager

Design Oversight

Rob GarciaUtilities

Terry NashEngineering

Manager

Paul LoomisRTA

Kevin FaulknerContract

Representative

Vehicle Oversight

Werner UttingerOversight

Sabro TakedaOversight

See ConstructionOrganization Chart

Construction Administration

DESIGN CONSULTANTS

URS (Civil/Track)AMEC (Cushing Street Bridge)

LTK (Systems)GLHN (MSF)

HDR Architecture (Stops)See Design Org Chart

John ZukasTransit Services

Manager

Jorge SalgadoDBE Compliance

Jeri WardARRA Reporting

Michele JosephSun Tran Marketing

Dave JosephRTA Marketing

Peter GafferDeputy Project Manager

TUCSON MODERN STREETCAR

Program Project Organization ChartJune 2011

Project Organization Update


LEGEND

COT Sta�RTA Sta�PM

C Sta�

Line Segment 1-4

& Systems

Tina Goodacre

Adm

inistrationSupport Sh

ellie Gin

nProgram

Manager

Mike B

arton

PMC M

anagerMike W

atryControls M

anager

Nate M

eddingsCost Control

Bru

ce Wo

od

ruff

Resident Architect

Art Villegas

ConstructionCoordinator

Maintenance

Storage Facility (MSF)

Man

ual Tap

iaResident Engineer

Daniel H

inojosO

�ce Engineer

Johnny KaneLead Inspector

Program Controls

Tucso

n M

od

ern Streetcar

Executive M

anag

emen

t TeamCarlos de Leon – RTA

Richard Miranda – CO

TJim

Glock – TD

OT

Jesse Gu

tierrezConstruction

Manager

Ash

ton

Contractor

Rachel Schmid

Docum

ent Control

Glen Carter

Schedule Control

Rich FoitikTD

OT/A

dmin Support

Ro

y Cu

aron

TDO

T FinanceM

anager

Contract Adm

inistration

Blanca EspinoContract

Adm

inistration

Sam G

rahamA

sst. Resident Engineer

Do

aa Ab

ou

l Ho

sn

Resident EngineerC

hristo

ph

er Loveys

Systems

Cushing Street Bridge

John RuggSurvey

John Grim

esM

ichael KuryloD

ave Smith

Lead Inspector (3)

Jerry Ho

racekInspector

Material Lab (Q

A)

Jeri Ward

ARRA

Reporting

DSD

Sta�Building Code

Inspectors

Bo

bb

y LallQ

A A

uditor

Ren

e Bo

nn

Safety Compliance

Ken

Smith

PMC Construction

Oversight

Rich FoitikCO

T/Adm

in Support

Material Lab (Q

A)

John RuggSurvey

Bruce D. Bell – Civil

Edward Ecker – Track

Robert Wright – Special

InspectorCivil Track Inspectors

KleinfelderM

aterial Lab (QA

)

John Gentry

Survey

Edward Ecker

Richard Trombley

Eddie SierrasM

ichael Joe Pyne Je�

Lurkins

Mike Lo

oD

eputy ConstructionM

anager

TUCSO

N M

OD

ERN STREETCA

RConstruction A

dministration

June 2011

5

LEGEND

COT Sta�RTA Sta�PM

C Sta�ADOT Sta�

Gilbert G

hernaD

irector ofRisk M

anagement

Shellie G

inn

Program M

anager

Mike B

arton

PMC M

anager

Safety & Security

SpecialistSafety &

SecurityReview

Comm

itteeLau

ra Baker - Tu

cson

Fire Dep

t.M

ichael B

arton

- HD

R/P

MC

Joan

Beck

im - K

aneen

/PM

CH

erman

Bern

al - AD

OT

Jeff D

avis - FTAC

arlos D

eleon

- PAG

/RTA

Britto

n D

orn

qu

ast - RTA

/Main

StreetK

evin Fau

lkn

er - Sun

TranG

ilbert G

hern

a - Sun

TranSh

ellie Gin

n - C

ity of Tu

cson

DO

TJim

Glo

ck - City o

f Tucso

n D

OT

Jesse Gu

tierrez - City o

f Tucso

n D

OT

Kevin

Hayw

oo

d - U

A Po

lice Dep

t.D

ave Hein

ekin

g - U

AM

ichael H

icks - City o

f Tucso

n D

OT

Jen H

ow

ell - Tucso

n P

olice D

ept.

Jim C

ritchely - Tu

cson

Fire Dep

t.Jim

Kress - Tu

cson

Police D

ept.

Tom

Ku

imjian

- PM

OC

/PB

SJP

aul Lo

om

is - RTA

Tom

Lug

lio - P

MO

C/P

BSJ/TR

AJo

hn

Maso

n - H

DR

/PM

CR

ob

ert Mcg

uire - D

ept. H

om

eland

Security

Mary M

cLain - Su

n Tran

Terry Nash

- HD

R/P

MC

Dan

iel Nelso

n - H

DR

/PM

CD

avid N

eri - Tucso

n Po

lice Dep

t.Steve P

ageau

- UR

SC

hu

ck Pedri - U

RS

Joel Peterso

n - C

ity of Tu

cson

DO

TP

at Qu

inn

- Tucso

n Fire D

ept.

Jim Sch

ned

en - C

ity of Tu

cson

Joh

n Stam

atop

ou

los - Tu

cson

Police D

ept.

Diah

n Sw

artz - City o

f Tucso

n D

OT

Sabro

Takeda - LTK

Eng

ineerin

gG

abe Th

um

- PAG

Dan

Uth

e - Tucso

n Fire D

ept.

Herb

ert Wag

ner, Jr. - U

A

Tucso

n M

od

ern Streetcar

Executive M

anag

emen

t TeamCarlos de Leon – RTA

Richard Miranda – CO

TJim

Glock – TD

OT

Jesse Gu

tierrezConstruction

Manager

Steve Bo

berg

Quality &

Environmantal

Systems M

anager

Kevin

Faulk

ner

Director of RailA

ctivation

Dave Knack

Safety Manager

Ren

e Bo

nn

ConstructionSafety Com

pliance

John ZukasTD

OT O

versight

Safety andSecurity

Mary M

cLainSafety and Security

O�

cer

Herm

an BernalA

rizona State SafetyO

versight Manager

TUCSO

N M

OD

ERN STREETCA

RTechnical/Safety/ Security

June 2011

6

T IGER Grant Policies & Procedures

ARRA 1512 & 1201.C Reporting:➢The City of Tucson has been reporting

and submitted the following reports ● 1512 report on January 12, 2011

● 1201.C report submitted April 11, 2011

● The City of Tucson is currently revising all contracts to have ARRA reporting requirements

Grant Agreement with Performance Measures:➢The TIGER Grant Agreement

requires the City to report on specific performance measures before and after the start of revenue service. To report the “before revenue service” reporting, the TMS team will prepare a draft and final data collection methodology report, obtain FTA concurrence with the methodology, coordinate with SunTran on the most effective way to obtain the required data, collect data as required, and prepare a draft and final report for COT to submit to FTA. The “after” data collection is to occur two years after the start of revenue service.

The team will follow the same methodology to collect future data and utilize that data in preparing the “after revenue service” report. The following are tentative dates the team is working toward. ● Before Revenue Service Methodology

Report anticipated delivery Sept 1, 2011

● Field Data collection and budget adjustment anticipated delivery October 31, 2011

● Draft and Final Before Revenue Service Report anticipated delivery December 23, 2011

Monthly Project Progress Report

➢Team submits monthly reporting

ConstruCtion PaCkages

• Combinationoflinesegmentsintoonepackage

• Earlywaterline

• Maintenancefacility/storageyardtrack/8thStreetculvert

Sco

pe R

eview


Master Program Schedule Update Status

Status Report:➢Monthly Updates

● March 2011 ◾ Status: Submitted

● April 2011 ◾ Status: Pending Revised Baseline

● May 2011 ◾ Status: Pending Revised Baseline

➢Baseline Revision● Modification of civil construction

sequencing to reflect modified contracting approach for a single contract

● Modification of rail procurement to be performed by contractor

● Consideration of interface complexities with systems contractor

● Incorporation of Safety & Security and Parcel Acquisitions activities in sequence to specific construction activities

● Incorporation of proposed work zones sequencing by civil line segment designer

● Evaluation of construction strategies for planned test track availability and interfaces with adjacent projects (e.g. 8th Street Drainage, Cushing Street Bridge, Downtown Links, etc.)

● Status: (submittal to PMOC) June 17, 2011 submittal to PMOC for review and comment

Next Steps:➢Monthly Updates

● April 2011 ◾ Submit update using existing baseline for

reporting • Anticipated Completion: June 10, 2011 ◾ Resubmit update using revised baseline • Anticipated Completion: August 2011

● May 2011 ◾ Submit update using existing baseline for

reporting • Anticipated Completion: June 10, 2011 ◾ Resubmit update using revised baseline • Anticipated Completion: August 2011

➢Baseline Revision ● Complete necessary modifications and

submit with progress reflected through June 2011

◾ Anticipated Completion: June 17, 2011 (initial draft); July 2011 (full comment resolution and incorporation of June 2011 progress)

9

Major Project Milestone Targets

☑ Approval to Enter into Final Design September 24, 2009

☑ FTA/PMOC Approves Entry into Final Design September 30, 2009

☑ COT Issues Notice of Award to OIW for Vehicle Manufacture June 4, 2010

☑ COT Receives ACE 404 Permit November 14, 2010

☑ Tiger Grant Awarded December 27, 2010

☑ FTA Signs Revised FONSI January 25, 2011

☑ COT Issues TPSS Contract IFB February 1, 2011

☑ COT Issues Special Trackwork RFP February 11, 2011

☐ COT Special Trackwork Award June 15, 2011

☐ COT Issues NTP for TPSS Manufacture June 26, 2011

☐ Car #1 Arrives in COT October 22, 2012

☐ Car #7 Arrives in COT September 29, 2013

☐ Integrated Testing March 29, 2013

☐ Revenue Service Simulation July 5, 2013

☐ Revenue Operations Date October 25, 2013


Major Design Milestone Targets

☑ LTK Submits 90% Cost Estimate December 16, 2010

☑ URS Submits 90% Design LS #3 December 20, 2010

☑ LTK Submits 100% TPSS Specs and Plans January 3, 2011

☑ URS Submits 90% Cost Estimate LS #3 January 4, 2011

☑ URS Submits 90% Cost Estimate MSF January 4, 2011

☑ URS Completes Special Trackwork Drawings January 10, 2011

☑ URS Submits 90% Design LS #2 January 14, 2011

☑ MSF Track, Utility Layouts and Rough Grading Finalized January 14, 2011

☑ URS Submits 90% Cost Estimate LS #2 February 2, 201

☑ Systems LTK Submit 90% Plans February 4, 2011

☑ MSF - GLHN Submit DD Architecture Documents February 24, 2011

☑ URS Submits 90% Design LS #4 February 15, 2011

☑ URS Submits 90% Cost Estimate LS #4 March 4, 2011

☑ URS Submits 90% Design LS #1 March 11, 2011


☑ URS Submits 100% Design MSF Water/Track/Sewer March 28, 2011

☑ URS Submits 100% Design LS#2 March 29, 2011

☑ URS Submits 100% Design LS #3 March 29, 2011

11

☑ URS Submits 100% Design MSF Water/Track/Sewer March 28, 2011


☑ URS Submits 90% Cost Estimate LS #1 April 11, 2011

☑ LTK Submits OCS Line Segment Layouts April 14, 2011

☐ URS Submits 100% Design LS Civil Construction June 20, 2011

☐ URS Submits Final Design MSF Water/Track/Sewer July 25, 2011

☐ Systems – LTK Submit 100% Plans July 25, 2011

☐ MSF – GLHN Civil Design 100% Submittal June 24, 2011

☐ Systems – LTK Submit 100% Plans July 25, 2011

☐ MSF – GLHN Civil Design PS & E August 8, 2011

☐ Systems – LTK Submit PS & E August 14, 2011

☐ URS Submits LS Civil Construction PS & E August 15, 2011


Major Construction Milestone Targets

☑ Early Water Line Relocation Issue NTP January 14, 2011

☑ Early Water Line Relocation Construction Begins February 7, 2011

☑ Early Water Line Relocation Complete May 16, 2011

☑ Cushing Street Bridge NTP June 20, 2011

☐ Line Segment Civil Construction IFB September 1, 2011

☐ Maintenance Storage Facility Issues IFB September 6, 2011

☐ Line Segment Civil Construction NTP November 1, 2011

☐ Maintenance Storage Facility Issues NTP November 5, 2011

☐ Systems – COT Issues Systems Contract IFB November 7, 2011

☐ Cushing Street Bridge Complete April 3, 2012

☐ Systems – MSF Install and Testing May 9, 2012

☐ Systems – Line Segment Install and Testing August 6, 2012

Project Critical PathThe Critical Path to Project Completion and Revenue Operations date is dependant on vehicle deliveries followed by site acceptance and integrated testing, which is forecasted for late 2013. The critical path also runs through Streetcar Vehicle Testing which includes the completion of construction for Line Segment 3 to be used as a test track and the substantial completion of the Maintenance and Storage Facility vertical construction. The design of Line Segment Civil Construction also rests on the Critical path joining the Civil Contractor Procured Running Rail as critical activities to the Tucson Streetcar project success.

13

Contract / Work Package Durati... Start Finish

Project Management Activities 1178 15-Jan-09 A 25-Oct-13

City of Tucson Procurement 256 14-May-10 A 06-Jan-12

TPSS 125 01-Feb-11 A 28-Jul-11

Civil Construction 79 24-Aug-11 15-Dec-11

MSF Building Construction 63 05-Oct-11 06-Jan-12

Special Trackwork 49 27-Apr-11 A 11-Jul-11

Fare Collection Systems 188 14-May-10 A 07-Jul-11

Safety & Security 389 27-Mar-09 A 25-Oct-13

Committee Activities 0 01-Sep-10 A 25-Oct-13

Documentation 389 13-Oct-10 A 14-Aug-12

Management Plan 105 13-Oct-10 A 01-Jun-11

Certification Plan 105 01-Jun-11 27-Oct-11

Initial Assessments 284 03-Jan-11 A 27-Dec-11

Design Criteria 284 03-Jan-11 A 17-Nov-11

Preliminary Hazard Analysis 75 03-Jan-11 A 27-Dec-11

Threat & Vulnerability Assessment 75 01-Mar-11 A 27-Dec-11

Operational Assessments 115 02-May-11 A 04-May-12

Supplements to Initial Assessments 55 28-Dec-11 15-Mar-12

System Safety Program 115 02-May-11 A 04-May-12

Security & Emergency Preparedness Program 115 02-May-11 A 04-May-12

Accident Investigation 75 02-May-11 A 08-Mar-12

Operations & Maintenance Manual 105 02-May-11 A 14-Aug-12

Reviews 70 07-May-12 15-Aug-12

Certification 95 27-Mar-09 A 25-Oct-13

Documentation 55 19-Apr-11 A 18-Jun-12

Training 70 27-Mar-09 A 25-Oct-13

Right of Way Acquisition 544 01-Apr-10 A 28-Sep-11

ROW Parcel # 116-20-037E (Tucson West Hotel) 544 15-Sep-10 A 28-Sep-11

ROW Parcel # 117-03-321C (Trinity Presbyterian Church) 544 15-Sep-10 A 28-Sep-11

ROW Parcel # 117-05-069A (North Side of 8th St. between Stevens and 4th Ave) 544 14-Jun-10 A 28-Sep-11

ROW Parcel # 117-20-016F (La Placita Village Investors LLC & Escuela LLC) 544 15-Sep-10 A 28-Sep-11

ROW Parcel # 117-20-019A (Pueblo Center Partners, LLC 544 15-Sep-10 A 28-Sep-11

Temporary Construction Easements (3-ea.) 0 01-Jun-11 01-Jun-11

Project Management Consultant 857 18-Feb-09 A 25-Oct-13

PMC HDR Project Management 671 27-Mar-09 A 25-Oct-13

PMC Public Relations (Kaneen) 790 27-Mar-09 A 01-Jun-11

PMC Design Evaluation, Reports (OPT Study) 707 27-Mar-09 A 21-Sep-09 A

GLHN - Final Design of MSF 537 06-Aug-09 A 04-Oct-11

LTK - Final Design of Systems 568 18-Feb-09 A 23-Aug-11

HDR Architecture - Final Design of Streetcar Stops 608 27-Mar-09 A 30-Aug-11

Final Design 417 22-Sep-09 A 23-Aug-11

Construction 1043 02-Feb-09 A 16-May-13

Adjacent Projects 838 02-Feb-09 A 23-Jul-12

Early Water Relocations 224 02-Aug-10 A 20-Jun-11

Cushing Street Bridge 838 02-Feb-09 A 23-Jul-12

Downtown Links / 8th Street Drainage 669 01-Jul-09 A 22-Feb-12

Combined Sections 494 01-Jun-11 16-May-13

Girder Rail Procurement 113 16-Dec-11 29-May-12

West of I-10 334 01-Jun-11 25-Sep-12

Advance Utility Relocations 90 01-Jun-11 13-Sep-11

Avenida Del Convento - Congress St. and Linda Ave. to Cushing Street 124 03-Jan-12 27-Jun-12

Cushing St. - I-10 EBFR to I-10 WBFR 86 03-Jan-12 03-May-12

EB 1/2 Cushing St. - I-10 WBFR to Granada 96 03-Jan-12 17-May-12

WB 1/2 Cushing St. - I-10 WBFR to Granada 76 17-May-12 05-Sep-12

EB 1/2 Granada Ave. - Cushing St. to Calle Carlos Arruza 108 03-Jan-12 05-Jun-12

WB 1/2 Granada Ave. - Cushing St. to Calle Carlos Arruza 78 05-Jun-12 25-Sep-12

Downtown Area 384 01-Jun-11 06-Dec-12

Advance Utility Relocations 99 01-Jun-11 19-Oct-11

Broadway 99 01-Jun-11 19-Oct-11

Congress Ave. 30 01-Jun-11 05-Jul-11

N 1/2 Broadway Blvd. - Granada Ave. to 5th Ave. 125 03-Jan-12 28-Jun-12

S 1/2 Broadway Blvd. - Granada Ave. to 5th Ave. 111 28-Jun-12 06-Dec-12

Congress St. - Church Ave. to Stone Ave. 115 03-Jan-12 14-Jun-12

Congress St. - Scott to 5th Ave 123 03-Jan-12 26-Jun-12

Congress St. Stone to Scott 98 26-Jun-12 13-Nov-12

Congress St. - Granada Ave. to Church Ave. 99 14-Jun-12 02-Nov-12

4th Ave. & University Blvd. Test Track / MSF Yard 494 01-Jun-11 16-May-13

MSF Yard 269 01-Jun-11 22-Jun-12

Utility Relocations 45 01-Jun-11 22-Jul-11

Utility Service Line Installations 85 23-Feb-12 22-Jun-12

Stevens St./9th St. - Pre-8th St. Drainage Completion 158 03-Jan-12 15-Aug-12

Stevens St./9th St. - Post-8th St. Drainage Completion 161 22-Feb-12 10-Oct-12

4th Ave. - 9th St. to 6th St. 112 05-Jun-12 12-Nov-12

4th Ave. - 6th St. to University Blvd. 108 03-Jan-12 05-Jun-12

University Blvd. - 4th Ave. to 1st Ave. 145 20-Jun-12 21-Jan-13

University Blvd. - 1st Ave. to Park and James E. Rogers Way 119 03-Jan-12 20-Jun-12

University of Arizona 413 01-Jun-11 22-Jan-13

Park Ave. - James E. Rogers Way to 2nd St. & Olive Rd. 103 22-Jun-12 16-Nov-12

2nd St. - Olive Rd. to Highland Ave. 121 03-Jan-12 22-Jun-12

2nd St. - Highland Ave. to Warren Ave. 95 22-Jun-12 06-Nov-12

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

2011 2012 2013 2014

Page 1 of 2 TASK filter: All Activities



Warren Ave. - 2nd St. to 1st St. 100 03-Jan-12 23-May-12

Warren Ave. - 1st St. to Helen St. 165 23-May-12 22-Jan-13

Special Trackwork 305 14-Feb-11 A 16-Apr-12

Maintenance & Storage Facility 343 09-Jan-12 16-May-13

MSF Building 205 25-Jun-12 18-Apr-13

Wash Facility 120 25-Jun-12 13-Dec-12

Traction Power Substations and Equipment (TPSS) 403 28-Jul-11 06-Mar-13

TPSS A1 - West of I-10 309 28-Jul-11 17-Oct-12

TPSS A2 - Broadway/Congress & Church Ave. 363 28-Jul-11 09-Jan-13

TPSS A3 - Near MSF (powers yard & 4th Ave operations) 379 28-Jul-11 31-Jan-13

TPSS S1 - Inside MSF (powers entrance/exit of vehicle only) 403 28-Jul-11 06-Mar-13

TPSS A4 - Tyndall Garage 379 28-Jul-11 31-Jan-13

TPSS A5 - Near U of A 371 28-Jul-11 21-Jan-13

OCS and Systems Cabling Installation (OCS) 482 15-Dec-11 25-Oct-13

Installation 270 19-Apr-12 16-May-13

Test Track (most of LS 3) 75 10-Oct-12 31-Jan-13

University of Arizona (was LS 4) 75 28-Sep-12 21-Jan-13

MSF Stub & Yard 270 19-Apr-12 16-May-13

Downtown (was LS 2) 70 25-Sep-12 09-Jan-13

West of I-10 (was LS 1) 60 24-Jul-12 17-Oct-12

Systems Testing 200 31-Jan-13 25-Oct-13

Streetcar Vehicle Contract 811 04-Jun-10 A 05-Aug-13

Vehicle Design 384 01-Nov-10 A 08-May-12

Car #1 466 31-Aug-11 09-Jul-13

Car #2 378 14-Nov-11 16-May-13

Car #3 363 07-Dec-11 16-May-13

Car #4 367 29-Dec-11 13-Jun-13

Car #5 367 23-Jan-12 05-Jul-13

Car #6 373 13-Feb-12 05-Aug-13

Car #7 358 05-Mar-12 05-Aug-13

Artists Contracts 959 13-Mar-09 A 17-Jan-13

Artist Selection Process 197 13-Mar-09 A 08-Dec-09 A

Artists Creation and Installation 705 22-Mar-10 A 17-Jan-13

Ticket Vending Machines 155 02-Aug-11 03-Jan-12

No Contract Package 0 15-Aug-12 15-Aug-12


2011 2012 2013 2014



Warren Ave. - 2nd St. to 1st St. 100 03-Jan-12 23-May-12

Warren Ave. - 1st St. to Helen St. 165 23-May-12 22-Jan-13

Special Trackwork 305 14-Feb-11 A 16-Apr-12

Maintenance & Storage Facility 343 09-Jan-12 16-May-13

MSF Building 205 25-Jun-12 18-Apr-13

Wash Facility 120 25-Jun-12 13-Dec-12

Traction Power Substations and Equipment (TPSS) 403 28-Jul-11 06-Mar-13

TPSS A1 - West of I-10 309 28-Jul-11 17-Oct-12

TPSS A2 - Broadway/Congress & Church Ave. 363 28-Jul-11 09-Jan-13

TPSS A3 - Near MSF (powers yard & 4th Ave operations) 379 28-Jul-11 31-Jan-13

TPSS S1 - Inside MSF (powers entrance/exit of vehicle only) 403 28-Jul-11 06-Mar-13

TPSS A4 - Tyndall Garage 379 28-Jul-11 31-Jan-13

TPSS A5 - Near U of A 371 28-Jul-11 21-Jan-13

OCS and Systems Cabling Installation (OCS) 482 15-Dec-11 25-Oct-13

Installation 270 19-Apr-12 16-May-13

Test Track (most of LS 3) 75 10-Oct-12 31-Jan-13

University of Arizona (was LS 4) 75 28-Sep-12 21-Jan-13

MSF Stub & Yard 270 19-Apr-12 16-May-13

Downtown (was LS 2) 70 25-Sep-12 09-Jan-13

West of I-10 (was LS 1) 60 24-Jul-12 17-Oct-12

Systems Testing 200 31-Jan-13 25-Oct-13

Streetcar Vehicle Contract 811 04-Jun-10 A 05-Aug-13

Vehicle Design 384 01-Nov-10 A 08-May-12

Car #1 466 31-Aug-11 09-Jul-13

Car #2 378 14-Nov-11 16-May-13

Car #3 363 07-Dec-11 16-May-13

Car #4 367 29-Dec-11 13-Jun-13

Car #5 367 23-Jan-12 05-Jul-13

Car #6 373 13-Feb-12 05-Aug-13

Car #7 358 05-Mar-12 05-Aug-13

Artists Contracts 959 13-Mar-09 A 17-Jan-13

Artist Selection Process 197 13-Mar-09 A 08-Dec-09 A

Artists Creation and Installation 705 22-Mar-10 A 17-Jan-13

Ticket Vending Machines 155 02-Aug-11 03-Jan-12

No Contract Package 0 15-Aug-12 15-Aug-12


2011 2012 2013 2014


15

Cost Estimate Review


Cost Per Major Contract Package

All Budgeted Dollar Values Based on Month Ending April 30, 2011(W

ork in Progress)

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000= Expenditure to D

ate= Budget Rem

aining

Project Budget – $196,405,690

Tota

ls

Line Segments

Constructionand D

esign

CushingStreet

H2O MainRelocation

MSF

StreetcarStops

Special RailProcurement

VehiclesEngineering

PublicArt

EngineeringServicesProject

Managem

entC

onsultant

AllocatedC

ontingency;FinanceC

harge

Com

munication

Systems:

TPSS,O

verhead

17

Funding Sources vs. Expenditures to DateSource document FTA-Approved Finance Planas of May 31, 2011 (Work in Progress)

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

$180,000,000

$200,000,000

$23,089,000 – COPS/GANS/Local$3,000,000Local TIP(Secured)

$8,379,000 – Tucson Water

$14,984,000 – Cushing Street Bridge

$5,980,000 – FTA New Starts (Exempt)

$63,000,000 – FTA TIGER Grant

$75,000,000 – RTA

$190,000Pima Sewer

$3,200,000 – Gadsden Contribution

$25,346,957 – RTA

$95,653 – Local

$1,136,352 – TW$1,971 – Cushing

$4,978,796 – FTA NS

$24,489 – FTA TIGER

FTA/Local (Unsecured)

Local (Secured)

COT Water

Pima Sewer

Gadsden Contribution

Cushing Street Bridge

FTA New Starts (Exempt)

FTA TIGER Grant

RTA

Original Funding Amount Expenditures to Date

$568,235 – FTA/Local Match

* The total includes costs incurred in advance of preliminary engineering.

*


P rocurements

Status Report:➢Special Trackwork Procurement

● Entered into exclusive negotiations with recommended offeror

● COT to supply data to complete BAFO request to be issued this week

● No impact to project schedule’s critical path based upon end of June 2011 award

● BAFO to address price negotiation based upon current offer exceeding identified budget

➢TPSS Procurement● All offerors received under the solicitation

exceeded the projected budget for TPSS

● COT has confirmed increased budget available for continued negotiation

● Entered exclusive negotiation with recommended offeror

● LTK working on conformed spec data included in BAFO request issued on June 1, 2011

● BAFO to address price negotiation based upon current offer exceeding identified budget

● COT indicates no impact to critical path based upon award by late June 2011

➢Consultant Contract Status● PMC Phase 3 NTP issued

● URS Tasks 13, 14, 15 NTPs issued

➢Cushing Street Bridge● Sub-Contractors cleared through

Debarment Check

● Contract 011020 awarded to The Ashton Company on June 3, 2011

● Contracted price $6,495,250.76

● Pre-construction meeting scheduled for June 16, 2011

● NTP June 20, 2011

● Schedule set at 365 consecutive calendar days from NTP (June 20, 2011)

● Meeting with Sub-Contractors to discuss Davis Bacon & DBE June 21, 2011

Next Steps:➢Special Trackwork

● Await submittal of BAFO by offeror and finalize negotiations

● Recommend award by late June 2011

➢TPSS ● Await submittal of BAFO by offeror and

finalize negotiations.

● Recommend award by late June 2011

19

Design Status

Status Report:➢Line Segments

● Submitted 90% Line Section 1 Submitted* Pre-100% Line Section 2

◾ Submitted* Pre-100% Line Section 3 ◾ Submitted 90% Line Section 4 ◾ 90% Track design has been submitted ◾ Special Trackwork bids received and

being evaluated ◾ Cushing Street Bridge contract was

awarded May 19, 2011 * See ‘Next Steps’ for status of these

submittals

➢Maintenance and Storage Facility ● Submitted MSF Building Design

Development package Submitted 50% MSF Site Civil Construction Documents

➢Systems ● OCS pole loadings and layouts are

substantially complete

● Submitted revised 90% Railroad Signal plans June 2, 2011

● TPSS Equipment bids received and vendors short listed

● Cushing Bridge Corrosion Design submitted April 25, 2011

● Warren Avenue Underpass Corrosion Design holding pending Value Engineering

● All TPSS sites are identified and limits of work delineated; and Tucson Electric Power (TEP) has identified and finalized the AC utility feeds to each site

➢Station Stops


Next Steps:➢Line Segments

● 100% Line Sections 1 through 4 are anticipated for June 2011. This submittal, for all line segments, will incorporate the decision to use 115RE T-rail throughout the project.

● The Value Engineering draft report for Warren Avenue Underpass is expected in June.

● Final track details for Warren Avenue Underpass should be available in June, and corrosion design for the Warren Avenue Underpass should begin in June as well.

● Final PS&E for Line Sections 1 through 4 are anticipated for mid-August 2011

* Due to the decision to change rail type to 115RE and 85AS throughout the project, Line Sections 2 and 3 will have a second 100% submittal reflecting this rail change, and the 100% submittals of Line Sections 1 and 4 will be delayed to incorporate this rail change into the plan sets. Due to the decision to combine all 4 line segments into one contract package, the 100% submittal will include 4 line segment plan sets, 1 special provisions document, and 1 engineer’s estimate. 100% Track design will be included with the 100% LS1-4 submittals, along with Final Design Exceptions lists for COT approval. Running rail (15RE) will now be furnished and installed by the contractor.

● Special Trackwork Bid award and NTP are expected in June 2011.

● Cushing Bridge construction is set to begin in June 2011.

● Final traction power substation civil site plans will also be completed within the next two months.

➢Maintenance and Storage Facility

● 95% CD submittals for the MSF Building and MSF Site Civil are planned for June 24, 2011

● 100% CD submittals for the MSF Building and MSF Site Civil are planned for July 25, 2011

➢Systems

● 90% submittal for Systems (TES & S/C, which includes OCS, Systems, and TPSS) is anticipated for June 30, 2011.

● Final selection of traction power substations vendor and NTP for vendor is proposed for no later than June 28, 2011. Within 45 days after NTP is set the vendor will be responsible for providing a certified footprint to finalize civil traction power substations design and drawings for review. First substation is proposed to be delivered on May 9, 2012 and last substation to be delivered on December 10, 2012.

● 100% submittal for Systems (TES & S/C, which includes OCS, Systems, and TPSS) is anticipated for July 29, 2011.

➢Station Stops

● 95% Platform Architecture Contract Documents are anticipated for June 29, 2011.

● 100% Platform Architecture Contract Documents are anticipated for September 12, 2011.

21

Constructability Reviews and Construction Planning Status

Status Report:● Constructability reviews to date as noted below.

Construction Planning:● Construction administration teams

established-Org charts are complete.

● Resident Engineer Manual final draft is under review by PMOC.

● Advanced utility relocation work on –going throughout project limits.

● Unisource JOC issued to complete site work.

● Cushing Street Bridge Project: Contract awarded to The Ashton Company Preconstruction Conference occurred on June 16.

● Anticipate beginning Line Segment contract in November 2011.

● Reviewing option of including System work with the Line Segment project.

Next Steps:➢Upcoming Constructability reviews:

● 100% design for Line Segments

● Systems

● Maintenance & Storage Facility

● Stations

● 8th Street Drainage Project

➢Project Quality Plan for Construction being developed

Meeting Number Meeting Date Meeting Topic

1 March 2, 2011 Constructability Review Process Kickoff Meeting2 March 8, 2011 Construction Admin / Project Design Teams Introduction3 March 23, 2011 Constructability Workshop #14 April 18, 2011 Constructability Workshop #25 May 11, 2011 Construction Schedule / Means & Methods Review6 May 19, 2011 Construction Schedule Development – Line Segments7 May 26, 2011 Constructability Review – OCS System


Vehicle Procurement Status

Status Report:➢Completed Activities

● Milestone Payments 1-4

● Final Design (Trucks)

● FAI (Trucks)

● Final Design (Brake System) (HVAC) (Carshell)

➢Current Activities at OIW include:● OIW Body shell drawings creation for

release and pre-fabrication

● Final Finite Element Analysis (FEA) run on body shell design report

● Interior layout review

Next Steps:➢Payment MS#5: Approval of cross

section, clearance envelope all projected for June.

➢Payment MS#6: Approval of cab mock up; projected for July.

➢Activities that are scheduled for May/June include: ● First HVAC unit (prototype) complete

fabrication and preliminary testing

● Continue electrical and traction system designs (Elin) and design interface (Elin)

● FD and FAI Doors FD and FAI HVACFD and FAI Traction Motor

◾ Design review (APS)

➢Progress review meeting June 22, 2011

➢PHA list overview June 22, 2011

➢Projected July Activities include: ● Propulsion fully integrated system FAI

● Master Controller FAI

● Doors FAI

● Cab Mock-up final review

23

I nterface Coordination and Planning

Status Report:

➢OCS Pole Locations ● The PMC has been coordinating efforts

between the Systems Design Team and Civil Design Team to ensure pole placement agrees with the overhead design and civil design.

● To date URS and LTK Engineering have met on a regular basis. Final pole locations are almost complete.

● For OCS poles located in the Cushing Street Bridge Area advanced design efforts were made ahead of the streetcar project. Pole placement for this section have been identified and included in the Cushing Street Bridge Construction Package.

➢Traction Power Substation Civil Site Design ● Traction Power Substation (TPSS) Civil

Site Design is underway with the final selection of the traction power supplier nearing.

● LTK Engineering has provided URS the proposed wiring sizes to each circuit coming from the TPSS to main line.

● LTK has also provided URS the maximum size substation to being design of the civil site.

● TPSS conduit design being developed jointly between LTK and URS.

● An advanced section of traction power conduits were developed in for the Tyndall Avenue Streetscape Project and Cushing Street Bridge Project.

● Tyndall Avenue Streetscape project identified that certain future conduit needs would need to be in place ahead of the Streetcar Project since this project would be in construction before the modern streetcar. Conduit has been constructed and will be ready for final conduit construction for TPSS Site A4.

● For the Cushing Street Bridge Area a single traction power feeder (positive) and designer were identified in advance. It will be constructed as part of the Cushing Street Bridge Construction Project (including feeder pole). This feeder conduit will ultimately originate from TPSS site A1.

● Utility (AC) feed for each substation has also been identified by Tucson Electric Power. This information has been provided to URS to complete the AC conduit design.

● LTK Engineering has provided URS the preliminary ground mat design for consideration for each site.


➢Signal Design ● LTK Engineering has provided URS the 90%

signal design. Conduit needs for the signals have been given to URS to complete the final design.

● Utility power for each signal has been identified by Tucson Electric Power. This information has been provided to URS to complete the AC conduit design.

➢Corrosion Design ● LTK Engineering worked closely with the

Cushing Street Bridge Design Team to identify corrosion needs. All corrosion designs have been provided to the Cushing Street Bridge Team and this task is complete.

● Warren Avenue Underpass Corrosion Design is underway.

➢Systems Install Package ● LTK Engineering is starting to put together

a Systems Install Package for the City of Tucson.

➢Streetcar Stops ● HDR Architecture is completing the final

stop designs.

Next Steps:➢OCS Pole Locations

● Once final pole locations are in agreement with the civil design teams and systems design team, LTK Engineering will finalize the 90% OCS sheets. From the 90% OCS sheets the PMC, URS, and LTK Engineering will review all pole locations for final acceptance.

➢Traction Power Substation (TPSS) Civil Site Design ● URS will be provided the final certified

footprint from the TPSS vendor and to finalize the TPSS Civil Site Design.

● LTK Engineering will also finalize the ground mat design for each site.

● The TPSS procurement team had made it priority to get the certified footprint well in advance of the 45 days of NTP of TPSS contract. Shortlist vendors have agreed to cooperate with this request.

● Once URS has completed the Civil Site Design the City of Tucson, PMT, and LTK Engineering will review the design (civil site and conduit). After this step the plans will become part of the Civil Package.

25

➢Signal Design ● URS has been provided the signal design

to start the conduit and civil design of the signals. Each signal site will include a design for the power supply (meter pedestal), signal cabinet, conduit, and signal location. URS will complete the design within the next month.

➢Corrosion Design ● The corrosion design team (LTK

Engineering) is awaiting the VE recommendation for the final reconstruction of the Warren Avenue Underpass. Once this information is provided the corrosion design effort will commence.

➢Systems Install Package ● LTK Engineering is awaiting the final design

of the TPSS sites, conduit design, final OCS pole placement, and signal civil design to fully complete the Systems Install Package.

➢Streetcar Stops ● Once HDR Architecture near completing

the streetcar stop design, URS will coordinate power supply for each streetcar stop.


Project Controls Manual and Progress Reporting

Status Report:➢Unchanged Sections

● Risk Management Plan

● Concurrent Non-Project Activities (CNPA) Plan

➢Incorporation of Existing Program Documents● Document Control Plan

● Status: Planned pending review of required modifications, if necessary

➢Incorporation of Existing Program Documents● Resident Engineer Manual

● Status: Planned pending coordination with Manual authors upon completion

➢Modification of Existing Sections ● Invoice Review & Processing Procedures

Includes ◾ Modified Title to “Cost Control,

Payment Processing & Reporting” ◾ Budget and actual cost reconciliation

process Report format definition and frequency, quality review process, and stakeholder transmittal process

◾ Status: In Progress

●Change Order Control Process Includes ◾ Updates and revisions to TRAC approval

process ◾ Updates contingency management

process to evaluate preliminary cost impacts for identified events such as various changes, cost pressures to

proactively measure cost trends ◾ Updates report formal definition, quality review process, and stakeholder transmittal process and frequency

establishment ◾ Status: In Progress

➢Development of New Sections ● Schedule Management Plan Includes ◾ Baseline schedule revision, program progress / contractual submittal

solicitation, monthly updating, change order incorporation, quality review, and

progress reporting processes ◾ Status: In Progress

27

Safety and Security

Status Report:

➢PHA Status ● 7 Design Elements Completed and reviewed

by management

● Select items referred back to Design Team for consideration of further mitigation

➢Safety and Security Design Criteria● SSDC submitted to PMOC

● Safety and security items incorporated into remaining chapters of Design Criteria Manual, and submitted to PMOC

➢Construction Safety● Project team is working with a consultant

to further develop the construction safety manual

➢Safety and Security Activities Schedule Status ● Safety and security activities provided to

Project Scheduler to be incorporated in master schedule

Next Steps:➢PHA Status

● 2 additional Design Elements to be conducted in June, 2011

● Vehicle PHA being developed, team workshop planned for August during visit to OIW

➢Safety and Security Design Criteria● Complete manual, distribute it to safety

team members, apply to project

➢Safety and Security Activities Schedule Status ● Inclusion is part of comprehensive baseline

revision process reflecting other changes to program plan.

➢Revision of Arizona Department of Transportation System Safety Program Standard: ● ADOT is looking at making a few changes

to the Standard to reflect changes made by the State of Arizona House of Representatives, Fiftieth Legislature, First Regular Session 2011.

● House Bill 2209, amending Section 28-9201 and 28-9202. Arizona revised status; relating to Light Rail Transit System Safety.

● Section 1. Section 28-9201. Arizona Revised Statutes is amended to read:

28-9201. Minimum safety standards; violation

A. As prescribed by 49 United States Code section 5330 and 49 Code of Federal Regulations part 659 (1995), the department shall establish, implement and enforce minimum safety standards for light rail transit systems AND STREETCAR SYSTEMS in a county with a population of more than one million five hundred thousand persons.


B. If the department discovers a violation of the safety standards prescribed in subsection A, the department shall report the violation in writing to the federal transit administration.

● Section 2. Section 28-9202. Arizona Revised Statutes is amended to read:

28-9202. Public records; confidentiality

● The department’s information relating to the safety oversight of light rail transit systems AND STREETCAR SYSTEMS in a county with a population of more than one million five hundred thousand persons is a public record pursuant to title 39, chapter 1, except that, if the director, in consultation with the federal transit administration, determines the release of certain information would threaten the safety and security of the public, the director may keep the information confidential.

➢PHA and TVA Progress:● ADOT attends all Tucson Modern

Streetcar meetings and is a committee member of the Safety & Security Review Committee and the Tucson Safety Security Review Committee Working Group to Review PHA’s and TVA’s.

➢ADOT/SSO and Tucson Modern Streetcar Training:● ADOT/SSO and Tucson Modern Streetcar

staff participated with Phoenix Metro Light Rail in an Emergency Evacuation Training

held in Tempe Town Lake May 22nd.

● ADOT/SSO and Tucson Modern Streetcar staff will be attending the FTA Safety and Security Roundtable, in Colorado June 27-30, 2011.

● ADOT/SSO and Tucson Modern Streetcar staff will be attending NTSB’s Accident Investigation Orientation for Rail Professionals, in Virginia July 20-21, 2011.

➢ADOT/SSO Participation with Tucson Modern Streetcar:● Tucson Design Development Meeting for

Streetcar.

● Tucson Modern Streetcar Bi-Weekly phone call with PMOC.

● Peer review between Tucson and Phoenix Metro Light Rail.

● ADOT/SSO is setting up on ADOT BLOG with Angela DeWelles at ADOT, to add current Metro Light Rail and Tucson Modern Streetcar Project information.

29

T hird Party Agreements

University of Arizona:● Meet the last Tuesday of every month to

discuss project related issues (March 29, April 26, May 31). Recently the focus of the coordination meetings has been related to advance utility relocation and upcoming construction.

● Met with The University of Arizona on May 10, 2011 to obtain final official agreement on the A4 Traction Power Substation (TPSS) site. Final decision to place the A4 site west of the Tyndall Avenue Garage on University of Arizona right-of-way.

● June 16, met with The University of Arizona to coordinate 3rd Party Utility Relocations, specifically with Qwest and Southwest Gas, to be relocated in advance of the Modern Streetcar Project. Permitting and 3rd party Utility construction procedures were established and reaffirmed.

● June 20, met with The University of Arizona to obtain final agreement for the PME site location and J-2 utility cabinet for TPSS A5. The University reaffirmed TPSS A5 site. Agreement on this location will allow the finalization of property agreements.

● June 23 upcoming meeting with the University to review property transfers, construction coordination, and the draft maintenance and operations agreements.

Arizona Department of Transportation:➢Safety and Security

● HB2209 was signed into law April 13, 2011. ADOT and City of Tucson are in final negotiations regarding the costs for Safety and Security oversight.

➢Right of Way ● Agreed to utilize the existing ADOT permit

process to handle right-of-way issues, September 23, 2010.

◾ Executed Permit No. 1206811, dated December 15, 2010 for early water package, construction complete.

◾ Executed Permit dated May 19, 2011 for the Cushing Street Bridge, Construction started June 20, 2011.

◾ Met with ADOT Permits Group and Design Team to discuss permit application for Line Segment Construction, Permit Application filed on June 17, 2011.


➢Maintenance and Operations ● Meet with ADOT and Design team

June 6, 2011 to review proposed project improvements and to discuss adjustments to exiting Master Maintenance and Operations IGA. All proposed infrastructure for the Tucson Modern Streetcar will be incorporated as an amendment to IGA with the exception of Traffic Signal equipment which will be handled with a new region wide Master Traffic Signal Maintenance and Operations IGA. The development of this IGA is being lead by ADOT’s Deputy District Engineer.

➢Old Pueblo Trolley ● The City and RTA will be meeting with

OPT throughout the summer to determine how OPT will operate in the future.

➢Utilities ● Currently all of utilities are under existing

franchise agreements and proceeding accordingly.

31

QA/QC Program Plan and Implementation

Status Report:

➢Safety and Security● All design submittals have gone through an

internal QC process by the designer and undergone a technical review and QA by TDOT, PMC, and project stakeholders. PMC also conducted a backcheck that all previous comments have been addressed, compiled comments from all reviewers, and provided back to the Engineering Consultant.

● Constructability Reviews and workshops conducted March-June 2011.

➢Maintenance and Storage Facility ● MSF design development submittal was

reviewed by TDOT, COT, PMC, and project stakeholders. PMC also conducted a backcheck that all previous comments have been addressed, compiled comments from all reviewers, and provided back to the MSF Design Consultant.

➢Systems ● 90% Railroad Signal was reviewed by

TDOT, PMC, and project stakeholders. PMC also conducted a backcheck that all previous comments have been addressed, compiled comments from all reviewers, and provided back to the Systems Design Consultant.

● Other systems elements are still undergoing design and will be reviewed upon submittal.

Next Steps:➢Line Segments

● PMC is working with the Engineering Consultant to close out all design variances.

● TDOT, PMC, and project stakeholders are anticipating the review of the 100% plans. PMC will coordinate the backchecking and close-out of all review comments, both current and those previously made. The Engineering Consultant will prepare PS&E plans upon close-out of the comments, and the close-out documentation of the comments will be held in the project file.


Public Involvement

Status Report:➢Outreach coordination to area stakeholders,

residents and merchants is on-going as we approach the start of construction.

➢Revise communication plan as it relates to merging of construction packaging.

➢On-going Communications Subcommittee meetings to coordinate messaging with the RTA, the City of Tucson, Sun Tran and the RTA’s MainStreet program.

➢Construction coordination – Advanced utility work and relocation.

➢Project website updates, media coordination and revisions to overall project schedule and funding graphics.

Next Steps:➢Construction Awareness Elements

● Develop construction outreach materials such as detour maps, posters, flyers, on-site signage; open houses, tours, and one-on-one meetings with property owners, tenants, businesses, and residents to explain ‘what’s next’.

● Continued collaboration with the Regional Transportation Authority’s MainStreet Business Assistance Program to provide support as needed, and to align tactics, materials and messaging for a complete construction awareness campaign.

● Timely construction information and alerts delivered via press release and electronic media.

➢Public Education● Develop traditional and ‘non-traditional’

collateral project materials to reach a diverse audience.

● Develop a visual campaign, customized to our community’s multi-cultural audiences: brochures, fact sheets, project updates, maps/displays, YouTube/streaming videos, simulations, tours, Public Service Announcements.

➢Advocacy and Grassroots Outreach● Continue to coordinate with the

Community Liaison Group, project advocates and area stakeholders to build community “buzz” about the streetcar.

➢Safety Campaign● Develop materials to address ADA,

pedestrian, vehicular, bicycle and streetcar interaction: Such as streetcar boarding and exiting, track safety, overhead lines etc.

33

Next Steps:➢Unchanged Sections

● Monitor program for required changes, and submit revisions when necessary

➢Incorporation of Existing Program Document ● Monitor program for required changes, and

submit revisions when necessary

➢Incorporation of References to Program Documents Under Development● Review accepted Resident Engineer Manual

and incorporate references accordingly

➢Modification of Existing Sections ● Invoice Review & Processing Procedures ◾ Anticipated Completion: July 2011

● Change Order Control Process ◾ Anticipated Completion: July 2011

➢Development of New Sections ● Schedule Management Plan ◾ Anticipated Completion: July 2011

(initial draft); August 2011 (full comment resolution and incorporation of PMOC comments)


E nvironmental Mitigation

Status Report:➢Use well designed flange bearing

frogs for the crossover on University Boulevard near 4th Avenue.● Flange bearing frogs have been specified for

all diamond crossings and turnouts.

Next Steps:➢Complete outstanding mitigation

measures for Final Design● Use a resilient layer under the track to

reduce vibration levels to below the impact threshold should the detailed vibration analysis during design show that vibration mitigation is needed.

◾ Confirm with URS in Final Design.

● Discuss with Hitachi how much “guard banding” has been used for the existing Hitachi S4500FE-SEM electron microscope.

◾ Confirm with University of Arizona.

● The FTA, City of Tucson, and SHPO have executed a MOA to continue the Section 106 consultation process during final design.

◾ Confirm with City of Tucson and SHPO.

● The City of Tucson shall design, construct, operate and maintain the modern streetcar in accordance with the information contained in the letter to NOAO dated December 20, 2010.

◾ Confirm with City of Tucson and NOAO.