1 9:002 9:013 9:024 9:03

4.14.24.34.44.54.6

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10 9:3010.1

Tuesday, September 1, 2020 9:00 AM

Call to Order and Roll Call

Public Comment Period: 8:45 a.m. Email Public Comment Submissions to: clerk@co.todd.mn.us

Submissions will be read aloud during the Comment Period time allotment.

Agenda Item # Agenda Time:

Meeting to be held in the County Board Room via teleconference, hosted at the Historic Courthouse, 215 1st Ave S, Long Prairie, MN.

PUBLIC WILL NOT BE ALLOWED TO ATTEND IN PERSON. MEETING WILL BE LIVE-STREAMED AT: HTTPS://WWW.CO.TODD.MN.US

Recess

Auditor-Treasurer ReportCommissioners' Report

County Auditor-Treasurer

Public Works

Standing Reports

Update on COVID-19 SituationHealth & Human Services

Discussion - CARES Act Funds

2020 Fall Road Meeting - Setting Date

Commissioner Warrants

Sheriff & Administration

Health & Human Services SSIS Warrants

Approve Change of Direct Supervision - Emergency Management Director

Ditch/Ag InspectorCounty Ditch 26 - Hold Harmless Agreement - Replace Private Crossing

Administration

Pledge of AllegianceAmendments to the AgendaPotential Consent Items

Coordinator's Report

Meeting Minutes Approval - August 18th, 2020

One Day Dance License - Rohdes Midway 09/19/2020Hire of Custodian - Corey Georges - 09/16/2020

Appoint Nursing Supervisor - Erika Schwartz 09/02/2020

Hire Full Time Correctional Officer - Melissa Morazan 08/31/2020Hire Full Time Correctional Officer - Brooke Steinbach 08/30/2020

Health & Human Services Commissioner Warrants

BOARD OF COMMISSIONERSRegular Board Meeting Agenda

Commissioners may be in the Commissioner's Board Room prior to the board meeting proceedings.The County Board will open the meeting at the posted time and reserves the right to alter the agenda schedule for business needs.

1 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-01

Agenda Topic Title for Publication: Meeting Minutes Approval - August 18th, 2020

Date of Meeting: September 1st, 2020 Total Topic Time Requested: Consent Agenda Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Minutes for the following meetings are attached: August 18th, 2020Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Todd County Board of Commissioner's Meeting Minutes for August 18th, 2020 as presented.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

2 of 27

Page 1 of 4

Minutes of the Meeting of the Todd County Board of Commissioners held on August 18th, 2020

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 18th day of August, 2020 at 9:00 AM. The meeting was called to order by Chairperson Kircher. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.

Approval of Agenda

On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the agenda as presented with the shift of item 6.2 Resignation of Summer Help – Sam Byers and item 6.3 Resignation of Summer Help – Jaden Evenson to a consent agenda item instead of a regular agenda item and also the addition of item 9.4 Set Date to discuss Lake Shamineau issue with Morrison County.

Consent Agenda

On motion by Erickson and second by Neumann, the following motions were introduced and adopted by unanimous vote:

To approve the Todd County Board of Commissioner’s Meeting Minutes for August 4th, 2020 as presented. To approve the resignation of Daniel Gaida as Correctional Officer effective 08/19/2020. To approve the resignation of Samantha Cofell as Nursing Supervisor effective September 30, 2020. To accept Sam Byers resignation of Public Works Summer Help effective 08/06/2020. To accept Jaden Evenson resignation of Public Works Summer Help effective 08/13/2020.

Auditor-Treasurer

On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Commissioner Warrants number (ACH) 400757 through 400779 in the amount of $37,492.60 and (Regular) 53814 through 53850 in the amount of $50,981.94 for a total of $88,474.54. On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Health & Human Services Commissioner Warrants number (ACH) 800900 through 800966 and (Regular) 706963 through 707024 for a total amount of $88,325.29. On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Health & Human Services SSIS Warrants number (ACH) 600239 through 600249 and (Regular) 515938 through 515967 for a total amount of $74,890.22. On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote: To authorize the County Auditor-Treasurer to sign the engagement letter with CliftonLarsonAllen LLP for consulting services related to the CARES Act funds.

Public Works

On motion by Kneisl and second by Erickson, the following resolution was introduced and adopted by unanimous vote:

Final Payment Authorization – 2020 HSIP Striping Contract

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Page 2 of 4

WHEREAS, the contract with Traffic Marking Service, Inc. for the 2020 HSIP Striping Contract known as SP 077-070-012 & SP 077-070-013 located on various routes in Todd County, has in all things been completed, and; WHEREAS, construction work on this contract was scheduled and completed in 2020 with the value of the total work certified being $325,854.44, and; WHEREAS, partial payments amounting to $309,561.72, have been previously been made to the contractor as work progressed, and; WHEREAS, it has been determined that $16,292.72 still remains to be paid to Traffic Marking Service, Inc. NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified.

Planning & Zoning

On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote: To grant a conditional use permit on parcel 07-0023500 for establishment of a retail greenhouse and sheet metal sales business with the proposed conditions. On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To grant a conditional use permit on parcel 07-0025300 for establishment of a rural schoolhouse with the proposed conditions. On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous vote: To grant a conditional use permit on parcel 21-0020600 for establishment of 4 – 40’x100’ sheds for commercial mini-storage units with no conditions. On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous vote: To grant a conditional use permit on parcel 22-0003100 for establishment of a group housing site of greater than 7 residents with the proposed conditions.

Health & Human Services

Jackie Och, HHS Director presented an update on the COVID-19 Situation for discussion.

Administration

On motion by Becker and second by Erickson, the following resolution was introduced and adopted by unanimous vote:

Adoption of Changes to Todd County Personnel Policy WHEREAS, the Todd County Board of Commissioners has recognized a need for strong, up to date personnel policy, and; WHEREAS, the Todd County Board of Commissioners and policies subcommittee have had an opportunity to review the policy revisions put forth in Article VII, Section 7.08 of the Personnel Policy and find the implementation to be in the best interest of the sound administration of the County; NOW, THEREFORE BE IT RESOLVED, the Todd County Board of Commissioners adopts the attached changes to the Todd County Personnel Policy and directs the County Coordinator to begin administration of said policy as of August 14, 2020 and; BE IT FURTHER RESOLVED, that it is understood that this Resolution replaces and supersedes all prior County Board actions, oral or written, relating to the subject matter hereof.

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Page 3 of 4

On motion by Kneisl and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve a per diem of $35 per meeting along with mileage reimbursement at the current federal rate for Small Business Relief Grant Program Committee members, excluding TCDC Executive Director and County Coordinator. A progress report was provided by the County Coordinator regarding the CARES Act Funds projects for the County Board’s review and discussion. Consensus of the County Board to set the meeting date of August 25th at 1:00 pm as the first option date to meeting with Morrison County to discuss the Lake Shamineau project. An alternate date of August 31st at 3:00 pm was also provided.

Closed Session

On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To hold a closed session pursuant to MN Statute 13D.05, Subd 3(b) beginning at 9:45 a.m. Chairperson Kircher reopened the meeting at 10:16 a.m. On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To authorize the separation agreement with Employee #817.

Auditor-Treasurer’s Report

The Auditor-Treasurer reported on Todd County Voter’s summary statistics of participation during the State Primary Election.

Adjourn

On motion by Kneisl and second by Becker, the meeting was adjourned for the month of August 2020. COMMISSIONER WARRANTS VENDOR NAME   AMOUNT 

BROWERVILLE TRUCKWASH/BIG BOYZ   $          3,839.24 CENTRAL APPLICATORS INC   $          8,186.34 CENTRAL SPECIALTIES INC   $        12,799.47 CONTECH ENGINEERED SOLUTIONS, LLC   $        16,275.22 IDEAL CONSTRUCTION LLC   $        13,694.96 JMD MANUFACTURING, INC   $          2,449.83 SMITH/JEFFREY A   $          2,200.00 STAPLES WORLD   $          4,725.02 TODD COUNTY SHERIFF   $          5,000.00 60 PAYMENTS LESS THAN 2000   $        19,304.46 

Total:   $        88,474.54 

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Page 4 of 4

HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME   AMOUNT 

 # 15998   $          3,235.78 #  14593   $          3,867.56 HOLISTIC FAMILY EDUCATION SRVS   $          8,064.36 #  15686   $          2,053.75 NEW HORIZON ACADEMY 75   $          5,137.00 NORTHERN PINES MENTAL HLTH CTR INC   $          2,500.00 #  16183   $          2,626.32 #  13887   $          2,885.48 #  16109   $          2,036.08 #  16359   $          2,817.20 VILLAGE RANCH INC   $        14,588.79 WEST CENTRAL REG JUVENILE CTR   $          4,114.00 PAYMENTS LESS THAN 2000   $        20,963.90 

Total:   $        74,890.22 

 VENDOR NAME   AMOUNT 

V #6688 ‐ COST EFF HEALTH INSURANCE   $          2,139.50 V #16427 ‐ COST EFF HEALTH INSURANCE   $          2,338.92 FRESHWATER EDUCATION DISTRICT   $          9,939.00 RURAL MN CEP   $          9,077.43 SCHULLER FAMILY FUNERAL HOME ‐ WADENA   $          2,833.00 TODD COUNTY SHERIFF   $          2,497.56 V #16430 ‐ COST EFF HEALTH INSURANCE   $          4,067.82 122 PAYMENTS LESS THAN 2000   $        55,432.06 

Total:   $        88,325.29 

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Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-02

Agenda Topic Title for Publication: Appoint Nursing Supervisor

Date of Meeting: 09/01/2020 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Health & Human ServicesPerson Presenting Topic at Meeting: Jackie Och Background: Supporting Documentation enclosed

On August 18th the Todd County Board of Commissioners accepted the resignation of the Nursing Supervisor within the Health & Human Services department. Interviews were conducted and it is recommended to promote internal applicant Erika Schwartz to fill the position effective 9/2/2020.Options: 1. To approve Erika Schwartz to fill the Nursing Supervisor position effective September 2, 2020. 2. Not approve. Recommendation: The Todd County Board of Commissioners approves the following by Motion: 1. To approve Erika Schwartz to fill the Nursing Supervisor position effective September 2, 2020..

Additional Information: Budgeted: Comments Financial Implications: $ 30.43/hr Grade 13, Step 1 Funding Source(s): 21 - Public Health

Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

7 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-03

Agenda Topic Title for Publication: Hire Full Time Correctional Officer - Brooke Steinbach

Date of Meeting: 09/01/2020 Total Topic Time Requested: Consent Item Organization / Department Requesting Action: Sheriff's OfficePerson Presenting Topic at Meeting: Sheriff Och Background: Supporting Documentation enclosed

Hire Brooke Steinbach for full time Correctional Officer, start date 08/30/2020. An interview process was completed, Brooke Steinbach was selected as the best candidate for the full time Correctional Officer position. Options: 1. Hire Brooke Steinbach for full time Correctional Officer, start date 08/30/2020Recommendation: The Todd County Board of Commissioners approves the following by Motion: Hire Brooke Steinbach for full time Correctional Officer, start date 08/30/2020

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

8 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-04

Agenda Topic Title for Publication: Hire Full Time Correctional Officer - Melissa Morazan

Date of Meeting: 09/01/2020 Total Topic Time Requested: Consent Item Organization / Department Requesting Action: Sheriff's OfficePerson Presenting Topic at Meeting: Sheriff Och Background: Supporting Documentation enclosed

Hire Melissa Morazan for full time Correctional Officer, start date 08/31/2020. An interview process was completed, Melissa Morazan was selected as the best candidate for the full time Correctional Officer position. Options: 1. Hire Melissa Morazan for full time Correctional Officer, start date 08/31/2020Recommendation: The Todd County Board of Commissioners approves the following by Motion: Hire Melissa Morazan for full time Correctional Officer, start date 08/31/2020

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

9 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-05

Agenda Topic Title for Publication: Hire of Custodian

Date of Meeting: 9/1/2020 Total Topic Time Requested: 5 mins Organization / Department Requesting Action: Facilities DepartmentPerson Presenting Topic at Meeting: Mitch Johnson, Facilities Supervisor Background: Supporting Documentation enclosed

Interviews were conducted and Corey Georges is recommended for hire of the Custodian position as the most qualified candidate. The start date for Corey is set as September 16th, 2020. This position will be a grade 5 step 2 at $19.66.Options: 1) To approve the hire of Corey Georges at Grade 5 step 2 with the start date of September 16th 2020. 2) Do not approve budgeted request. Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the hire of Corey Georges as Custodian at Grade 5 step 2 with the start date of September 16th 2020.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

10 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-06

Agenda Topic Title for Publication: Rohdes Midway - One Day Dance License

Date of Meeting: September 1st, 2020 Total Topic Time Requested: Consent Agenda Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Application has been filed in the Auditor-Treasurer's Office.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a one day Dance License for the Rohdes Midway at the address of 17908 US 71 (outside of the East side of building), Long Prairie, MN in Round Prairie Township effective September 19th, 2020.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

11 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-07

Agenda Topic Title for Publication: Approve Commissioner Warrants

Date of Meeting: 09-01-2020 Total Topic Time Requested: 2 min Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida Background: Supporting Documentation enclosed

Printout has been sent to the Commissioners and Warrants for Publication are attached.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number (ACH) 400780 through 400802 in the amount of $17,460.48 and (Regular) 53860 through 53901 in the amount of $55,292.73 for a total of $72,753.21.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

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MOLLYR

Cutoff Amount:

2000

8/28/20 8:31AMWARRANTS FOR PUBLICATION

Report Sequence: 1 - Vendor Name

**** Todd County ****Page 1

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MOLLYR

Warrants Approved On 9/01/2020 For Payment 9/04/2020

Payments less than

Copyright 2010-2019 Integrated Financial Systems

6,306.17 2,071.53 2,426.22

10,797.44 3,336.97 9,508.59 4,586.50 4,327.62 9,300.00

2000 20,092.17 56

72,753.21

8/28/20 8:31AMWARRANTS FOR PUBLICATION

Vendor Name Amount

**** Todd County ****

ARNZEN CONSTRUCTION INCBIG STONE THERAPIES, INC.BRAATEN SAND & GRAVELCENTRAL APPLICATORS INCCENTRAL SPECIALTIES INCIDEAL CONSTRUCTION LLCM-R SIGN COMPANY INCMORRISON CO PUBLIC HEALTH SERVRTVISION INC

Final Total:

Page 2

14 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-08

Agenda Topic Title for Publication: Health & Human Services Commissioner Warrants

Date of Meeting: September 1, 2020 Total Topic Time Requested: 2 minutes Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Printouts have been sent for Commissioners to review and Warrants for Publication are attached. Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services Commissioner Warrants number (ACH) 800967 through 800975 and (Regular) 707025 through 707057 for a total amount of $218,613.03.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

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Warrants for Publication

Approval Date 9/1/2020 Payment Date 9/4/2020

Vendor name or # Amount

DHS - SWIFT 207206.60WILLIAM DINGMANN FAMILY FUNERAL - LONG PRAIRIE 3500.0040 PAYMENTS LESS THAN 2000 7906.43

Final Total $218,613.03

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Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-09

Agenda Topic Title for Publication: Health & Human Services SSIS Warrants

Date of Meeting: September 1, 2020 Total Topic Time Requested: 2 minutes Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Printouts have been sent for Commissioners to review and Warrants for Publication are attached. Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services SSIS Warrants number (ACH) 600250 through 600252 and (Regular) 515968 through 515976 for a total amount of $31,688.46.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

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Payment Date: 9/4/2020 Approval Date: 9/1/2020

Vendor name or # Amount

DHS - MSOP - MN SEX OFFENDER PROGRAM 6091.50DHS - ST PETER RTC - 472 9982.00LUTHERAN SOCIAL SERVICES OF MN - ST PAUL 2786.10PINE MANORS INC 2275.00STEP 5240.08

______________

5313.78 Pymts less than $2000______________

Final Total $31,688.46

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Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-10

Agenda Topic Title for Publication: 2020 Fall Road Meeting - Setting Date

Date of Meeting: 09/01/2020 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: Public WorksPerson Presenting Topic at Meeting: Loren Fellbaum, County Engineer Background: Supporting Documentation enclosed

Request to set date for the 2020 Fall Road Meeting.Options: #1 Set the 2020 Fall Road Meeting for one of the following dates and times: November 2nd, 5th, 6th, 9th, 10th, 12th, 13th, 16th, 19th, 20th (all at 9:00 AM in the County Board Room) #2 Do not have a 2020 Fall Road Meeting Recommendation: The Todd County Board of Commissioners approves the following by Motion: Set the 2020 Fall Road Meeting for November ___, 2020 at 9:00 AM in the County Board Room.

Additional Information: Budgeted: Comments Financial Implications: $ 0.00 Funding Source(s): Road and Bridge Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

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Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-11

Agenda Topic Title for Publication: County Ditch 26 - Hold Harmless Agreement - Replace Private Crossing

Date of Meeting: September 1, 2020 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Ditch/Ag InspectorPerson Presenting Topic at Meeting: Nancy Uhlenkamp CDI Background: Supporting Documentation enclosed

Attachment 1 - Resolution Attachment 2 - Hold Harmless Agreement Attachment 3 - Aerial Photo Attachment 4 - Project photo/description Options: Approve HHA Do Not Approve HHA Recommendation: The Todd County Board of Commissioners approves the following by Motion: Acting as Ditch Authority, approves a Hold Harmless Agreement Petition from Allan Goeden to install a 42" culvert to replace a private crossing in County Ditch 26 on parcel 01-0025501 in Bartlett Twp section 24.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

20 of 27

TODD COUNTY DITCH AUTHORITY Hold Harmless Agreement - Replace private crossing –

County Ditch 26

 

Page 1 of 1 Board Action Tracking Number: 20200901-11 

 

WHEREAS, Allan Goeden is requesting to replace a private culvert crossing on CD26. The project will be done on his own property at his own expense. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and;

WHEREAS, an onsite inspection has been done, and a Wetland Application has been submitted, and;

WHEREAS, the crossing will be a 42” arch pipe culvert and will be placed at original ditch bottom elevation. 

NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Allan Goeden to replace a private culvert crossing on CD26, on parcel 01-0025501 in Bartlett Twp section 24. The crossing will be located on his own property and will be installed at his own expense.

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DITCH & AG INSPECTOR Nancy Uhlenkamp

44 Riverside Drive Long Prairie, MN 56347

nancy.uhlenkamp@co.todd.mn.us www.co.todd.mn.us

Phone: 320-533-4651 Fax: 320-732-4525

Board Agenda Item - September 1, 2020 Board Meeting

Allan Goeden – County Ditch 26

Hold Harmless Agreement – Replace Private Crossing

01-0025501 - on old logging road (blue line) looking west. Ditch line in red

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Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-12

Agenda Topic Title for Publication: Approve Change of Direct Supervision - Emergency Management Director

Date of Meeting: 09/01/2020 Total Topic Time Requested: 5 Min Organization / Department Requesting Action: Sheriff/AdministrationPerson Presenting Topic at Meeting: Steve Och, Sheriff/Chris Pelzer, Coordinator Background: Supporting Documentation enclosed

In January 2020, the Todd County Board of Comissioners approved restructuring of the MIS Department. Due to this restructure, the Personnel Committee recommends the change of direct supervision of Emergency Management from MIS Director to Sheriff. If approved, Emergency Management Director will report to Sheriff. Options: Approve change in direction supervision for Emergency Management Director from MIS Director to Sheriff Do Not Approve Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve change in direct supervision for Emergency Management Director from MIS Director to Sheriff

Additional Information: Budgeted: Comments Financial Implications: $ 0 Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

25 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-13

Agenda Topic Title for Publication: Update on COVID-19 Situation

Date of Meeting: 09/01/2020 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Health & Human ServicesPerson Presenting Topic at Meeting: Jackie Och, Director Background: Supporting Documentation enclosed

Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion:

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

26 of 27

Revised 01/2020

BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20200901-14

Agenda Topic Title for Publication: Discussion - CARES Act Funds

Date of Meeting: 09/01/2020 Total Topic Time Requested: 30 Min Organization / Department Requesting Action: AdministrationPerson Presenting Topic at Meeting: Chris Pelzer, Coordinator Background: Supporting Documentation enclosed

Discussion on use of CARES Act funds Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion:

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker

Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

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