Summer SchoolTUTOR HANDBOOK

Table of contents

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Introduction 02

Key dates for tutors on the Summer School 03

What the Summer Programmes office expect from tutors 04

What to expect from students 05

Module organisers 05

Timetables and planning 05

Marketing 05

KEATS 06

Digital coursepacks/course support 06

Rooms and equipment 06

Course excursions and bookings 06

Liberal Arts Students 06

Complaints procedure 07

Feedback 07

Assessment and marking 07

Programme Board 07

Contracts and payment 07

Contact details 07

Summer School applications open 22 January 2014

Information provided relating to tutors including payment April/May 2014

Coursetimetablestobeconfirmed April/May 2014

Deadline for new Summer School proposals for 2015 31 May 2014

Finalcoursesconfirmed 31 May 2014

Requests for digital coursepacks May/June 2014

Requests for room requirements June 2014

KEATS pages completed June 2014

Summer School tutor workshop (PhD students only) 2 June 2014

Summer School tutor induction 10 June 2014

Finalclasslistsconfirmed June/July 2014

Summer School Session One 7 July – 25 July 2014

Summer School Session One opening event 7 July 2014

Summer School Session One closing event 25 July 2014

SessionOnefirstmarkerdeadline 1 August 2014

Session One moderation deadline 6 August 2014

Session One Programme Board 11 August 2014

Summer School Session Two 28 July – 15 August 2014

Summer School Session Two opening event 28 July 2014

Summer School Session Two closing event 15 August 2014

SessionTwofirstmarkerdeadline 22 August 2014

Session Two moderation deadline 27 August 2014

Session Two Programme Board 1 September 2014

Transcripts sent to students October 2014

New SCAFs/moderation forms/teaching plans/other relevant tutor documentation to be submitted for the following year 10 October 2014

Course Marketing forms to be completed November 2014

Key dates for tutors on the Summer School

Please note that all tutor information sessions, opening and closing events and Programme Boards are mandatory for all tutors teaching in that session.

Introduction

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Welcome to the King’s CollegeLondon Summer School. The King’s Summer School is a great teaching opportunity for those looking to gain experience and further develop their skills in a unique educational environment. Prospective tutors have the chance to design and deliver their own course in their chosen fieldwhileteachingonaleadinginternationalSummer School at one of the top 20 universities in the world.* With London as a backdrop you have the city at your disposal to utilise the amazing range of museums and other historical locations to further enhance your course where relevant.

The Summer School runs two three-week sessions each year and all courses are academically intensive.

Coursesareofferedinthefollowingareas:• Arts, Literature and Culture• Business and Management• Health and Society• Politics and Social Sciences• Law• Latin and Ancient Greek

Our Summer School students come from diverse international backgrounds; in 2013 we saw students from 90 countries and over 200 universities. This ensures our students receive a truly international experience. We findourstudentsplacevalueontheirtimeatKing’s and leave with a real sense of achievement; because of this you as a tutor are an important factor in the Summer School experience and we appreciate the timeandeffortallofourtutorsputintomaking each course challenging and of strong interest to our students. We have put together this guide to provide you with important information regarding the King’sSummerSchool.Ifyouhaveanyspecificqueries that aren’t covered in this booklet pleasecontacttheSummerProgrammesofficeon summerschool@kcl.ac.uk * (QS World University Rankings 2013/14)

What the Summer Programmes office expect from tutors Summer School teaching is typically a very interactive teaching and learning concept and we ask tutors to reflect this on their module.

The Summer School is constantly growing and evolving; there are certain aspects that need to be to be confirmed from your end to ensure the Summer School runs smoothly.

Theseincludethefollowing:

• It is essential that you read the Summer School Programme Regulations. They have changed significantlythisyear,particularlyinareassuch as credit, re-assessment, attendance threshold and plagiarism. It is important that you have read through all documents in the tutor section on KEATS before your module starts. Thereyouwillalsofindmoreinformationon the new feedback system we are putting in place.

• Those tutors whose modules have a Module Organiser need to make sure that their Module Organiser can exercise their responsibility for the module. This means for instance that a detailed timetable needs to be approved by the ModuleOrganiser.Pleasefindalistofthe Module Organiser’s responsibilities further in this document.

• All required documentation that the Summer Programmesofficeasksforneedstobesent through to us in a timely manner. It is standard procedure to ask tutors for a current CV and academic references if they have not taught on the Summer School before. We often need to work to tight timeframes that are out of our control so a quick response is much appreciated. Deadlines that relate to marking and other key timeframes also need to be strictly adhered to.

• It is your responsibility to keep accurate records of student attendance including information on students that have moved out of or into your class once they have arrived. Students need to get the approval from both their current tutor and their new tutor to changecourses;theSummerProgrammesoffice needs to be informed of these changes either

during or after the Summer School session. If students are sick they need to contact both their tutorandtheSummerProgrammesofficetolet them know. Please note that all students need to meet 80% of timetabled contact hours to successfully pass the course. The Summer Programmesofficealsoneedstoknowwhich students will be completing the assessments and would like to receive an academic transcript.

• It is up to each student to pay for any additional course-related costs, i.e. course excursions. Please instruct your students to come to the SummerProgrammesofficetomakethese payments.

• Course excursions need to be integral to the content of the module. These elements can enrich a module immensely but they need to be good value for money and a good use of time. It is important to explain learning objectives and outcomes of the excursion from the outset and prepare the students for the excursion as well as follow up. All tutors need to complete a Risk Assessment form if they are taking their studentsoffcampusonanytypeofexcursion; this document can be found on KEATS. Please completeasrequiredandhandintotheoffice.

• If students are unable to upload their assessments to KEATS for any reason you and/ or the student will need to let us know. Similarly, if their mark isn’t included on KEATS you will need to send this through to us so we have a complete record of all marks.

• Academic standards need to be adhered to at all times; when you are marking student assessments you need to consider appropriate referencing and bibliographies and use the Marking Criteria as a guide. This can be found on KEATS.

• Please remember to exhibit professional behaviour with your students at all times. Please do not use social media as a way of contacting students.

• Do not divert from the approved SCAF/MAF formasthedetailstherehavebeenofficially agreed and approved.

What to expect of students In 2013 King’s Summer School students came from 90 countries and over 200 institutions and had widely diverse backgrounds. While our SummerSchoolcoursesareaimedatfirstandsecond year university level we also see postgraduate students and working professionals looking to study subjects of particular interest.Thereforeourstudentsfrequentlyhavedifferentlevels of ability and experience which is something to bear in mind when teaching on the Summer School. Courses are approved at levels 4 or 5 and these levels need to be adhered to, but you could also consider how you might utilise/challenge students with more experience.

Module organisersAll PhD students and external tutors need to arrangeforaModuleOrganisertoineffect‘own’the module they are teaching on. The role of the Module Organiser is to oversee the module from course preparation through to moderation. The Module Organiser must be a King’s College Londonacademicmemberofstaff.

TheroleoftheModuleOrganiserincludes:

1) Preparation and submission of the module proposal, including gaining approval of the relevant School or Department and Programme Board of Examiners;

2) Ensuring that the module curriculum and timetable are appropriate to enable students to achieve the learning outcomes;

3) Ensuring that all teaching sessions are delivered by appropriate personnel;

4) Ensuring that all assessment is carried out in line with College regulations.

APermissionsformmustbesignedoffbyboththeModule Organiser and the relevant Head of Department to ensure complete transparency throughout this process. This should be returned totheSummerProgrammesoffice.

Timetables and planningTimetables need to be approved by the Module Organiser of your module (if applicable).

All courses have a minimum of 45 contacts hours, with a total of 150 study hours over each three week session. Classes run from Monday to Thursday with the exception of the Ancient Languages which also runonFridays.Coursesaresetateitherfirstorsecond year undergraduate level.

Summer School tutors are required to teach either in the morning (9.00-1.00) or the afternoon (1.00-5.00). Rooms will be booked based around these timeframes so this will need to be adhered to when confirmingyourfinaltimetable.

It is important that you do not deviate from your timetable. If you have to it is important to agree changes with your Module Organiser, to consult withtheSummerProgrammesoffice,andifthechange is approved, to communicate changes efficientlyandsensitivelytoallstudents.

MarketingThe Summer School markets the programme as a whole, both online and through printed materials, i.e.prospectus,flyers,posters,etc.Wealsoworkclosely with the King’s International Marketing department and many universities/agents worldwide to promote the programme as widely as possible. To ensure your course has a strong chance of recruiting successfully we recommend that you undertake more targeted marketing initiatives for your particular course. This could include utilising your own networks/contacts, seeking online groups or email lists you could be included on – many of these are free! – or attending conferences or events that are relevant to your subject area. Where possible the Summer Programmesofficeishappytoassistwiththis.

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Complaints procedureFor students who wish to make a complaint while they are on the Summer School there is a set procedure that needs to be followed. Students will be required to put their complaint in writing and submit it to the Deputy Head of Summer Programmes. If the complaint concerns anything to do with the module or tutor this can in many casesbedealtwithinitiallyandeffectivelybytheModule Organiser and tutor. Any other queries should be directed to the Summer Programmes office.

FeedbackTheSummerProgrammesofficehastypicallygathered feedback via online methods once the SummerSchoolhasfinished.Thishasnotalwaysgarnered a satisfactory response rate so for 2014 this process will change. There is likely to be an opportunity for an initial student reaction towards theendofthefirstweek.Onthefinaldayofeachcourse session students will be asked to complete a formal questionnaire.

Assessment and markingAssessmentsdifferfromcoursetocourse;pleaseadhere to the set assessment that has been confirmedandapproved.IfyourequireconfirmationoftheassessmentforyourcoursepleasecontacttheSummerProgrammesoffice.The timeframes around marking are very tight so please ensure you complete all marking within the dates allocated.

You need to use the set Marking Criteria to assist you with your marking; this can be found on KEATS.

Programme BoardThere is a Programme Board following each Summer School session once the First Marker and Moderator have completed all marking. This is wherethemarkswillbepresentedandconfirmedand any issues over the Summer School session can be raised. It is mandatory for any tutor teaching on that particular Summer School session to be in attendance as the board needs to meet a quorum in order to be.

Contracts and paymentAll tutors on the Summer School will be paid a one-offsetfeebasedonhowlongtheyhavetaughton the Summer School. For those tutors who are currently on a King’s contract and have a current King’s payroll number, you will be paid via King’s Payroll at the end of the month following the end of your Summer School session. All other tutors will need to sign up with the Direct Temping recruitment service (if you haven’t already) which is the College-approved payment system for externalstaffmembers.

For those tutors who will be paid via Direct Temping, you will need to register on the system and provide original documents that will need to besightedbyaDirectTempingmemberofstafftoensure you are compliant and therefore eligible to work in the UK. More information on Direct Temping will be made available to the relevant staffinearlyJune.

Please note if you have a current payment arrangement with the Summer School please contactustoconfirmthis.

Thank you in advance for teaching on the King’s Summer School in 2014. We look forward to working with you.

Contact detailsSummerProgrammesOfficeRoom:S0.31,StrandCampusTel:02078481533Email:summerschool@kcl.ac.uk

KEATSOn arrival at King’s students will be given access to KEATS (King’s e-learning and Teaching Service) where they will be able to view course readings and activities, contact their tutor, upload their assignments and access further academic information pertaining to the Summer School. In addition to this there is also a tutor section that you will be enrolled onto where you will have access to key documents that relate to the Summer School. It is important that you take the time to readthefilesinthissection.

The KEATS pages are put together by the SummerProgrammesoffice;youwillbegivenfullaccess to your course page on KEATS and will be able to make amendments to your course material asyouseefit.Donotdiffertoomuchfromthegeneral layout and try not to over-complicate the page. Please note that all assessments entered into KEATS will be the approved assessment for the course and should not be amended.

Digital coursepacks/course supportOnceyourcoursehasbeenconfirmedyouwillbeasked to provide a list of course readings to the SummerProgrammesofficewhichwillbesentonto the Digital Coursepack team to add to KEATS. All tutors are encouraged to utilise books/other resources from the King’s library; if there are any issues with availability the Digital Coursepack teamwillgetincontactwithyoutoconfirmalternatives.TheSummerProgrammesofficediscourages the use of printed readers.

Rooms and equipmentYou will be contacted once your course has been confirmedandaskedaboutyourroomrequirementsandwhatequipmentyouwillrequire. AllKing’sclassrooms are equipped with standard AV facilities including a computer and projector; if there is any particular equipment/resources required for the successful delivery of your course, the Summer Programmesofficewilldoourbesttoensureyouare provided with what you need. Please note that while not in general King’s term time room availability over the summer can still be tight.

Some tutors like to re-arrange their classroom to suittheirteachingstyleandthisisfine.Shouldyou wish for your room to remain set up in a particular way you will need to put a sign on your classroomdoortoensuretherelevantstaffareaware that the room should not be changed.

Should you need to change rooms for any reason please ensure your students are fully aware of the new location.

Course excursions and bookings Onceyourcoursehasbeenconfirmedwewillcontact you in regards to any activities related to your course that need to be organised. This is something that is usually the responsibility of the tutor, however if you have any excursions out of London and require help with travel and larger group bookings please let the Summer Programmesofficeknowandwewillbehappytoorganise this on your behalf.

Please note that students are responsible for paying for all additional excursions. Where possible we will let students know ahead of time of these extra costs. Any activities that require payment in advance can be paid by the Summer Programmesofficebutyouasthetutorwillbeultimately responsible for ensuring all money is paid by the students and brought to the Summer Programmesoffice.

Liberal Arts studentsFor King’s Liberal Arts students who study on the Summer School there are separate criteria that apply and the processes for these students are determined by the responsible departmental exam board.Someofthesedifferencesinclude:adifferentexternalexaminer,priorapprovalofcoursework tasks, and re-assessment which is not an option for general King’s Summer School students in 2014.

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Notes

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Notes

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Summer Programmes OfficeKing’s College London, Strand, London WC2R 2LSTel: +44 (0)20 7848 1533Email: summerschool@kcl.ac.uk Kings-College-London-Summer-School @KingsSummer