tutorial 8 sharing, integrating and analyzing...
TRANSCRIPT
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Microsoft Access 2013® ®
Tutorial8Sharing,IntegratingandAnalyzingData
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XPXPXPObjectives• Session8.1– ExportanAccessquerytoanHTMLdocumentandviewthedocument
– ImportaCSVfileasanAccesstable– UsetheTableAnalyzer– ImportatablefromanotherAccessdatabase– ImportandexportXMLfiles– Saveandrunimportandexportspecifications
NewPerspectivesonMicrosoftAccess2013 2
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XPXPXPObjectives(Cont.)• Session8.2– Createatabbedformusingatabcontrol– Understandthedifferencebetweenimporting,embedding,andlinkingexternalobjects
– Embedachartinaform– Createanduseanapplicationpart– ExportaPDFfile– LinkdatafromanExcelworkbook
NewPerspectivesonMicrosoftAccess2013 3
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XPXPXPSharing,IntegratingandAnalyzingData
• Case- ChathamCommunityHealthServicesCreatingCustomReportsforChathamCommunityHealthServices
• UserwantsotheremployeestohaveaccesstotheClinicdatabaseandsharedataamongthedifferentprogramsemployeesuse
• Userwouldalsoliketobeabletoanalyzethedatainthedatabase
• Tasksinclude:• Importing,exporting,linking,andembeddingdata• Creatingapplicationparts• Explorethechartingfeatures
NewPerspectivesonMicrosoftAccess2013 4
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XPXPXPSharing,IntegratingandAnalyzingData(Cont.)
NewPerspectivesonMicrosoftAccess2013 5
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XPXPXP
NewPerspectivesonMicrosoftAccess2013 6
Sharing,IntegratingandAnalyzingData(Cont.)
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XPXPXPExportinganAccessQuerytoanHTMLDocument
NewPerspectivesonMicrosoftAccess2013 7
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XPXPXPExportinganAccessQuerytoanHTMLDocument(Cont.)
NewPerspectivesonMicrosoftAccess2013 8
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XPXPXPExportinganAccessQuerytoanHTMLDocument(Cont.)
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• ViewinganHTMLDocumentUsingInternetExplorer– YoucanviewtheHTMLdocumentthatyoucreatedusinganywebbrowser
– Right-clickCrosstabinthefilelisttoopentheshortcutmenu
– ClickOpenwith– Clickthenameofyourwebbrowser,suchasInternetExplorer
– ClicktheOKbutton(ifnecessary).InternetExplorerstartsandopenstheCrosstabwebpage
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XPXPXPImportingaCSVFileasanAccessTable(Cont.)
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• ACSV(comma-separatedvalues)fileisatextfileinwhichcommasseparatevalues,andeachlineisarecordcontainingthesamenumberofvaluesinthesamepositions– ThisisacommonformatforrepresentingdatainatableandisusedbyspreadsheetapplicationssuchasExcelaswellasdatabaseapplications
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XPXPXPImportingaCSVFileasanAccessTable(Cont.)
NewPerspectivesonMicrosoftAccess2013 11
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XPXPXPImportingaCSVFileasanAccessTable(Cont.)
NewPerspectivesonMicrosoftAccess2013 12
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XPXPXPImportingaCSVFileasanAccessTable(Cont.)
NewPerspectivesonMicrosoftAccess2013 13
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XPXPXPImportingaCSVFileasanAccessTable(Cont.)
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AnalyzingaTablewiththeTableAnalyzer– TheTableAnalyzeranalyzesasingletableand,ifnecessary,splitsitintotwoormoretablesthatareinthirdnormalform
– TheTableAnalyzeralsolooksforredundantdatainthetableandremovesredundantfieldsfromthetableandthenplacestheminnewtables
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XPXPXPImportingatablefromanAccessDatabase
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• Youcanimporttables,queries,reports,andotherAccessdatabaseobjects
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XPXPXPImportingatablefromanAccessDatabase(Cont.)
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XPXPXPUsingXML
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• XML(ExtensibleMarkupLanguage)isaprogramminglanguagethatissimilarinformattoHTML,butismorecustomizableandissuitedtotheexchangeofdatabetweendifferentprograms
• UnlikeHTML,whichusesafixedsetoftagstodescribetheappearanceofawebpage,developerscancustomizeXMLtodescribethedataitcontainsandhowthatdatashouldbestructured
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XPXPXPUsingXML(Cont.)
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ImportingDatafromanXMLFile• AccesscanimportdatafromanXMLfiledirectlyintoadatabasetable
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XPXPXPUsingXML(Cont.)
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XPXPXPUsingXML(Cont.)
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• SavingandRunningImportSpecifications– Ifyouneedtorepeatthesameimportproceduremanytimes,youcansavethestepsfortheprocedureandexpeditefutureimportsbyrunningthesavedimportstepswithoutusingawizard
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XPXPXPUsingXML(Cont.)
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XPXPXPUsingXML(Cont.)
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XPXPXPUsingXML(Cont.)
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ExportinganAccessTableasanXMLFile
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XPXPXPUsingXML(Cont.)
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XPXPXPUsingXML(Cont.)
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XPXPXPUsingXML(Cont.)
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SavingandRunningExportSpecifications• SavingthestepstoexportatableasanXMLfilewillsavetimeandeliminateerrors
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XPXPXPUsingXML(Cont.)
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XPXPXPCreatingaTabbedFormUsingaTabControl
NewPerspectivesonMicrosoftAccess2013 28
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XPXPXP
• UsetheTabControltooltoinsertatabcontrol,whichisacontrolthatappearswithtabsatthetop,withonetabforeachform
• Userscanswitchbetweenformsbyclickingthetabs
CreatingaTabbedFormUsingaTabControl(Cont.)
NewPerspectivesonMicrosoftAccess2013 29
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XPXPXPCreatingaTabbedFormUsingaTabControl(Cont.)
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XPXPXPCreatingaTabbedFormUsingaTabControl(Cont.)
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XPXPXPCreatingaTabbedFormUsingaTabControl(Cont.)
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XPXPXPIntegratingAccesswithOtherPrograms
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• Whenyouintegrateinformationbetweenprograms,theprogramcontainingtheoriginalinformation,orobject,iscalledthesourceprogram,andtheprograminwhichyouplacetheinformationcreatedbythesourceprogramiscalledthedestinationprogram
• Accessoffersthreewaysforyoutointegrateobjectscreatedbyotherprograms– Importing- Whenyouimportanobject,youincludethecontentsofafileinanewtableorappendittoanexistingtable,oryouincludethecontentsofthefileinaform,report,orfield
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XPXPXPIntegratingAccesswithOtherPrograms (Cont.)
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– Embedding - Whenyouembedanobjectinaform,report,orfield,youpreserveitsconnectiontothesourceprogram,whichenablesyoutoedittheobject.However,anychangesyoumaketotheobjectarereflectedonlyintheform,report,orfieldinwhichitisembedded;thechangesdonotaffecttheoriginalobjectinthefilefromwhichitwasembedded
– Linking- Whenyoulinkanobjecttoaform,report,orfield,youincludeaconnectioninthedestinationprogramtotheoriginalfilemaintainedbythesourceprogram;youdonotstoredatafromthefileinthedestinationprogram.Anychangesyoumaketotheoriginalfileusingthesourceprogramarereflectedinthelinkedfileversioninthedestinationprogram
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XPXPXPEmbeddingaChartinaForm
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XPXPXPEmbeddingaChartinaForm(Cont.)
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XPXPXPEmbeddingaChartinaForm(Cont.)
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XPXPXPEmbeddingaChartinaForm(Cont.)
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XPXPXPEmbeddingaChartinaForm(Cont.)
NewPerspectivesonMicrosoftAccess2013 39
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XPXPXPUsingTemplatesandApplicationParts
NewPerspectivesonMicrosoftAccess2013 40
• Atemplateisapredefineddatabasethatcanincludetables,relationships,queries,forms,reports,andotherdatabaseobjects– Youcancreateyourowntemplatefromanexistingdatabasefileor
choosefromalistofpredefinedtemplates– Inadditiontocreatingastandardtemplate,youcanalsocreatean
applicationpart,whichisaspecializedtemplatethatcanbeimportedintoanexistingdatabase
– Astandardtemplatewouldbeusedtocreateanewdatabasefile– Anapplicationpartisusedwhenyoualreadyhaveadatabasefilethat
you’reworkingwith,andwouldliketoincludethecontentfromanapplicationpartinyourexistingdatabase
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XPXPXPUsingTemplatesandApplicationParts(Cont.)
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XPXPXPUsingTemplatesandApplicationParts(Cont.)
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XPXPXPUsingTemplatesandApplicationParts(Cont.)
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XPXPXPUsingTemplatesandApplicationParts(Cont.)
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XPXPXPExportingareporttoaPDFFile
NewPerspectivesonMicrosoftAccess2013 45
• PDF(portabledocumentformat)isafileformatthatpreservestheoriginalformattingandpaginationofitscontentsnomatterwhereit’sviewed– CurrentversionsofallmajoroperatingsystemsfordesktopcomputersandhandhelddevicesincludesoftwarethatopensPDFfiles
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XPXPXPExportingareporttoaPDFFile(Cont.)
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XPXPXPLinkingDatafromanExcelWorksheet
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XPXPXPLinkingDatafromanExcelWorksheet(Cont.)
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