tutorial / manual / how-to-set-up: ’remember the milk’ as your task management system
DESCRIPTION
This manual will help you to get your tasks in the right way into the fantastic application 'Remember The Milk'. Get your life "getting things done"-proof. More info or looking for a workshop on productivity, smart working, 'het nieuwe werken', slimmer werken or getting things done. I am available for you :)TRANSCRIPT
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Instruction manual ‘Remember the Milk’(‘RTM’)
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Go to: www.rememberthemilk.com
OR
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Login:
Click settings:
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Choose your general settings:
Don’t forget to save
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Go to ‘Lists’ & add the following 5 lists:
On the upper right, you can also rename existing lists:
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Want to delete a list?
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Daily email reminder of your tasks?
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Go to “tasks”:
This is the screen where you fill in your tasks
and
you can have an overview of future tasks
(& completed tasks of the past)
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Create smart lists - STEP 1:
Example: smart list “Today - TODO!”
Step 1: Type “due:today” in the Search field (& press enter
Now a search list appears:
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Create smart lists - STEP 2:
Example: smart list “Today - TODO!”
Step 2: Click on the Save button and name the list “Today - TODO!” (& press SAVE)
Now the smart list appears:
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Create smart lists - STEP 3:
Make the following smart lists:
Search term: Name smart list:due:today Today - TODO!
priority:1 and due:today Today - FOCUS TODO!
completed:today Today - DONE!
due:tomorrow Tomorrow
due:"2 days of today" Day after tomorrow
dueBefore:"monday" This week (until sunday)
dueWithin:"2 weeks of today" Coming 2 weeks
dueBefore:today Too Late
completedWithin:"1 week of today"
Last week - DONE!
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Now fill in your tasks:Step 1: Go to InboxStep 2: Write down the taskStep 3: Choose list by using # (and other “tags”)Step 4: Choose importance (if needed) with !Step 5: Repeated task? -> use *Step 6: Select day/date with ^
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Change task characteristics? - 1Step 1: Click taskStep 2: On the right side you can change:
- the date- repeat- tags- add URL- Add notes- etc.etc.
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Change task characteristics? - 2Step 1: Click taskStep 2: Choose “More actions” --> here you can change:
- Priority, Move to other list, Delete task etc.
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Task DONE or POSTPONE?Step 1: Click task
Click “complete” if completed :)Click “postpone” if you want to do it tomorrow
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How to sort your tasks:STANDARD SETTING: Tasks within 1 list are sorted by “priority”
MY PERSONAL SETTING: Sort tasks by “Due Date” (since the colors on the left side will always show whicht tasks are most important)
Priority #1 = orange
Priority #2 = dark blue
Priority #3 = light blue
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Printable overview?
Step 1: Click overviewStep 2: Click “weekly planner”Step 3: Print it!
Alternative: get a daily reminder in your email inbox (see slide 7)
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Remember the Milk on your phone?
Please note: the free version only enables you to SYNC once a DAY
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Remember the Milk in your Google Calendar?
http://www.rememberthemilk.com/services/googlecalendar/
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Extra for the real RTM-freaks:Email new tasks by sending them to:
The task will appear in your RTM-INBOX list
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Have you got any questions?Want to know more?
Want to become a RTM pro?
Don’t hesitate:
Tweet @stastra or mail me on [email protected]