In Logistics Invoice Verification, you can reduce invoices.

There is a special view of the item list for invoice reduction. Here you enter separately the invoice quantities or values that differ from the default quantities or values. The system marks the item with the comment reduced due to vendor error.

When you post a reduced invoice, two accounting documents are created:

The first document contains the invoice postings for the actual quantities and values; the second document contains a credit memo for the difference between the actual quantities and values and the default quantities and values.

Therefore, with invoice reduction, you do not actually reduce an invoice. Instead, you also post a credit memo for the amount of the reduction. The amount payable to the vendor is the value of the invoice reduced by the credit memo amount.

The invoice document is listed in the purchase order history with the default value as the invoice value.

When you post a reduced invoice, a message record is created. You can use this to generate a letter of complaint to the vendor.

When you reduce an invoice, the system creates an invoice and a credit memo at the same time.

The item amount entered in the invoice you create is distributed in the following way: only the amount shown in the default data is posted to the GR/IR clearing account, the rest is posted to a clearing account for vendor invoice reduction.

Creating the credit memo clears the clearing account for vendor reduction. The offsetting entry is made to the vendor account.

The tax posting in the invoice is made on the basis of the item amount entered. The credit memo corrects the tax posting.

Together, the invoice and the credit memo create the liability, resulting from the default data.

You can partially accept invoice variances. In this case, you only reduce the part of the invoice that you have not accepted.

The above invoice contains variances in the quantity and the price. If you accept the quantity variance, you must overwrite the default quantity with the actual quantity. Accordingly, you must also overwrite the default amount with the correct amount for the quantity entered. You then carry out invoice reduction for the difference between the actual invoice amount and the default amount entered.

When you reduce an invoice, the system creates an invoice and a credit memo simultaneously.

Since you have accepted the quantity variance, 1000 UNI is posted to the GR/IR clearing account in the invoice (the system expects another goods receipt for 30 pieces). The 200 UNI difference between the invoice amount and the amount to be posted to the GR/IR clearing account is posted to a clearing account for invoice reductions.

The clearing account for vendor reductions is cleared by the creation of the credit memo. The offsetting entry is made to the vendor account.

The tax posting in the invoice is made on the basis of the item amount entered. The credit memo corrects the tax posting.

Together, the invoice and the credit memo create the liability, resulting from the changes made to the default data.

You can partially accept variances. In this case, you only reduce the part of the invoice that you have not accepted.

The above invoice contains variances in the quantity and the price. If you accept the price variance, you must overwrite the default value with the sum of the default quantity x the actual invoice price. You then reduce the invoice by the difference between the actual invoice value and the default value entered.

When you reduce invoices, the system creates an invoice and a credit memo simultaneously.

Since you have accepted the price variance, the GR/IR clearing account in the invoice is cleared and the price difference is debited to the stock account. The 360 UNI difference between these two amounts and the invoice amount is posted to a clearing account for vendor invoice reductions.

The clearing account for vendor reductions is cleared by the creation of the credit memo. The offsetting entry is made to the vendor account.

The tax posting in the invoice is based on the item amount entered. The credit memo corrects the tax posting.

Together, the invoice and the credit memo create the liability, resulting from the changes made to the default data.

With total-based invoice reduction, the system creates two accounting documents when you post the invoice:

The first document contains the invoice postings with the default quantities and values, changed if necessary, and an additional posting to a clearing account. The second document contains a credit memo, which creates the offsetting entry to the clearing account.

Therefore, with invoice reduction, you do not actually reduce an invoice. Instead, by posting a credit memo for the amount of the reduction, the amount payable to the vendor is the value of the invoice reduced by the credit memo amount.

When you post an invoice, a message record is created. You can use this to generate a letter of complaint to the vendor. In contrast to manual invoice reduction, you cannot inform the vendor of the cause, because this is not actually determined.

In Customizing you can allocate each vendor to a tolerance group for Logistics Invoice Verification. For each tolerance group you set a limit up to which invoices without item references can be automatically reduced

When the system automatically accepts a difference between the item total the system expects and the item total in the actual invoice, the system posts the difference to a non-operating expense or revenue account.

In Customizing you set the maximum permitted difference with which a difference posting can be made automatically.

In conventional Invoice Verification, you set a tolerance range for the difference for each company code.

In Logistics Invoice Verification, you assign each vendor to a tolerance group. You set a tolerance range for the difference for each tolerance group. (If you do not allocate a vendor to a tolerance group, the system uses the same tolerance range as in conventional Invoice Verification.)

In conventional Invoice Verification, the system cannot automatically create a difference if you have the system calculate the tax amounts using the function Calculate tax.

In conventional Invoice Verification, you can manually accept a difference by adding a new item to a G/L account (see the unit Invoices without Reference).

In Logistics Invoice Verification, you can only accept a difference manually if the invoice was verified in the background as containing errors. Then you can accept the difference on the header data screen when you re-process the invoices. When you post the invoice, the difference amount is posted to the same account as automatically accepted differences.

SAP AGTAMM30 4.0B9-12