UCSF HR: HUMAN RESOURCES AND ACADEMIC SYSTEMS REPORT TO CBT

June 8, 2012

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Update

Project Updates Academic Personnel (AP) Recruit HR Service Request System (SRS) UCPath

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Academic Personnel (AP) Recruit Delivers a single application that supports multiple campus-

branded recruit sites Hosted, developed, and maintained by UC Irvine

Enables a standard, confidential online faculty recruitment process, including automation of the application and search committee review activities Generates point-in-time reports on the diversity of the applicant

pool as compared to national availability pools from similar disciplines

Governance: UCSF Steering Committee for Academic Affairs Information Systems Initiatives (SCAAISI) Oversight for AP Recruit and Advance

Key milestones/timing June 30 – AP Recruit installed at UCSF July – Build/test interfaces August – Train departments and service providers September – Roll out to campus

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HR Service Request System (SRS) Designed, developed and delivered SRS – a service

request initiation and tracking tool – in January, 2012 Conducted rolling implementation as the five service

centers went live (January through May) Post go live, we are gathering feedback and

analyzing our experience with the tool Will assess any required changes/enhancements to

assure on-going improvement Approved enhancements will be programmed

beginning June/July Long-term disposition pending scope of UCPath case

management tool

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UCPath Overview

Mandatory participation by all campuses UCSF is targeting the third (final) wave – Oct 2014

Timeline may shift for Wave 1, which will impact subsequent waves UCPath finalization of Waves 2 and 3 still in progress

Replaces the current payroll/personnel system (PPS) and introduces a new Human Resource Information System (PeopleSoft)

Migrates all payroll related transactional* work, majority of benefits administration and some human resources transactional work (TBD) to a system-wide shared services center at Riverside Details around processes/handoffs still being worked out UCPath service center’s principle liaisons are the local campus

service centers across UC

* Excluding fund distribution changes

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UCPath Systems Scope: Current Status

Scope Payroll (PPS replacement) Benefits Administration HR/Personnel Management ("Workforce Administration”) Case Management Knowledge Management Data repository/data warehousing Update mechanism of payroll activity to GL to capture labor/fund

distribution Generic and tailored interfaces (over 100) to key systems including Effort

Reporting, Timekeeping, Financial Systems, Academic Personnel Systems, etc.

Specific scope details still being designed Anticipate gaps in such areas as staff recruitment,

appointment/fund change calculations, and GL integration

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UCSF Engagement with UCPath To Date

UCPath led by UCOP PMO UCSF representatives are serving on these UCPath Groups

Executive Steering Committee (Strickland) Management Group (Odato) UCPath Center Interim Advisory Board (Leathers) Practices Board (Odato, Leathers) Functional Design Teams (various) Conference Room Pilots (various) Input to Technical Documents (various)

The UCSF Working Group for UCPath comprised of representatives from above teams; meets monthly to identify and triage key issues coming out of UC Path

UCSF Ad hoc Executive Group led by Plotts and Strickland monitor status and executive level issues needing triage

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UCPath Next Steps for UCSF

Continue to monitor/provide input Once wave implementation dates are

more final, gear up for implementation Anticipate a 16-18 month effort Will include project funding requirements as

part of business systems strategic planning Form UCSF work/implementation teams to

complete fit/gap and readiness activities Form Executive Committee for strategic

oversight