ulms feasibility study overview laura mccaig. basis of feasibility study to determine the current...
DESCRIPTION
Methodology Questionnaire distributed to all NHS Scotland Libraries Steering group formed Site visits Literature reviewTRANSCRIPT
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ULMS Feasibility Study Overview
Laura McCaig
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Basis of Feasibility Study
To determine the current picture in NHS Scotland Libraries
Identify associated benefits and costs for future business case
Project ran from May – December 2003
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Methodology
Questionnaire distributed to all NHS Scotland Libraries
Steering group formed Site visits Literature review
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Questionnaire findings
Sent to representatives in 82 Libraries Responses from 61 Libraries across
Scotland 74% response rate
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Is the library catalogue accessible via the Internet or NHSnet?
30%20%
50%
0%10%20%30%40%50%60%
Internet NHSnet Neither
Access Route
Perc
enta
ge o
f Res
pond
ents
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Current 'Library Management System' in Use
59%
12% 12%6% 2% 2% 2% 6%
0%10%20%30%40%50%60%70%
Type of System
Perc
enta
ge o
f Res
pond
ents
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Type of Library Management Systems in Use
2% 2% 2%
11%
4%2% 2% 2%
27%
9%4%
2% 2% 2%7%
2% 2%
13%
0%5%
10%15%
20%25%30%
Vendors
Perc
enta
ge o
f Res
pond
ents
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Do you anticipate changing your Library Management System in the next 5 years?
30% 33%
24%
13%
0%5%
10%15%20%25%30%35%
Yes No Don't Know N/A
Categories
Num
ber o
f Res
pons
es
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Subject Heading Authority FilesSubject Headings Number of LibrariesNone 22In-house 11NLM 5HPMULTI 5MeSH 3Library of Congress 2Wessex 1Talis 1Reference Manager 1RCN Subject Headings 1HMIC Thesaurus 1ECH Homeopathic Thesaurus 1DHSS -Data Thesaurus 1COPAC 1AMED 1
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Classification systems in useScheme Number of LibrariesNational Library of Medicine 12Dewey Decimal Classification 11Own in-house scheme 8None 5Regional Modification of NLM 3Univesal Decimal Classification 2Royal College of Psychiatrists 2DHSS - Data Thesaurus 2Library of Congress 2Classification for medical literature 1BLIS Bibliographic Classification 1
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Cost-Effectiveness Studies
Current Holdings Book Loans
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Current Holdings (2003)
Resource Type
Number of positive
respondents
Total number of
health-related items
held (from survey)
Average number of
health-related items
held per library
Total number of
health-related records
on electronic catalogue
Average number of
health-related
records on electronic catalogue per library
Total annual
borrowings (from
survey)
Average annual
borrowings per library
Books 46 225566 4904 199880 4345 143170 5303Journal Titles: Current 46 28422 618 27166 591 627 125Journal Titles: Back Runs 45 34958 777 33216 738 439 88Leaflets 19 2760 145 2200 116 405510 202755Teaching Kits 13 2925 225 2888 222 13008 4336Audiovisual Materials 31 4614 149 3705 120 71 8Other (See below) 10 4757 476 2046 205 285 95Grey Literature 1 2097 2097 2097 2097 N/K N/KPosters 3 319 106 319 106 N/K N/KDemos 1 160 160 160 160 N/K N/KDisplays 1 136 136 136 136 N/K N/KEquipment 1 53 53 53 53 N/K N/KCD-ROMs 1 60 60 60 60 N/K N/KInformation Files 1 50 50 50 50 N/K N/KReports, directories 1 1900 1900 2046 2046 285 285Total 304002 7293 271101 6336 563110 212710
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Resource Type
Number of positive
respondents
Estimated total of health-related
items across Scotland
Estimated total of health-related items on catalogue across
Scotland
Estimated total of items
not on catalogue
Estimated costs of
associated BL loans
Books 46 421710 373689 48021 £328,943.85Journal Titles: Current 46 53137 50789 2348 £9,626.80Journal Titles: Back Runs 45 66809 63479 3330 £13,653.00Leaflets 19 12493 9958 2535 N/KTeaching Kits 13 19350 19105 245 N/KAudiovisual Materials 31 12800 10278 2522 N/KOther 10 40910 17596 23314 N/KTotal 627209 544894 82315 £352,223.65
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Approximate 100-fold increase in book collection available to library services and users.
If a library wished to increase its collection to 400,000 items, then it would cost approximately £16M to do so (based on average book costs).
Average no. of books per library unit 4904Books available across NHS Scotland LKS 421710
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Approximate 23-fold increase in material available to library service and users
Average no. of items on catalogue per library unit (excl. journal titles) 10513Total no. of items on catalogue per library unit (excl. journal titles) 248997
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British Library Book Loans
- details taken from the Library & Knowledge Service Development Network Statistical Return 2002 – 2003
Number of
Libraries
Total Borrowed from BL
Average Number of BL
Loans per Library
Estimated Total Borrowed from
BL
Estimated Total BL
cost
Average BL cost per library
Books 45 13164 293 25158 £172,331.39 £2,003.85
NHS Scotland-wide estimatesQuestionnaire Respondents
Resource Type
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BL Book Loan Summary
Total number of books requested from BL during 2002/3 (46 libraries) 13146Estimated annual cost of books borrowed from BL across total of 86 NHS Libraries £172,332
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Other findings
Health Promotion Libraries NHS - University Library Partnerships Common services
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Health Promotion Libraries
HPLib2000 - most common Not Z39.50 compatible “Future calendar booking” feature essential
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NHS - University Library Partnerships
Already using a large LMS linked to the University
Cannot warrant a change of system
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Common Services
Catalogue and Circulation Modules Inter-Library Loan Module Statistics To provide best possible service to end
user
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The current picture of NHS Scotland Library Management Systems
Variance in service provision Lack of I.T. service in some areas Variable Internet Access Lack of consistency
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The current picture (continued) No system-wide approach to
management/access of physical resources in several NHS Boards
Survey findings suggest scope for improving use of resources across the NHS
Synergies to be realised through a more coherent approach
Many willing to participate in such a system
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Summary/Conclusions
Knowledge Management - catalogue has a central role
Hybrid system preferred Essential components determined:
Cataloguing Circulation (plus Health Promotion Future Booking) Interlibrary Loan Requesting and Administration
Ability Federated system under Local Management
Administration