un/cefact forum lunch & learn april 18, 2012 peppol

www.peppol.eu

PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974

UN/CEFACT Forum Lunch & LearnApril 18, 2012

PEPPOL

Jostein FrømyrTransport Infrastructure Agreement (TIA) CoordinatorEdisys Consulting AS / Agency for Public Management and eGovernment (Norway)


Agenda

1. Business requirements

2. The transport infrastructure

3. The business documents (BII)

4. The future (OpenPEPPOL)


The PEPPOL project

Pilot A objective: Enabling EU-wide public eProcurement

50% EU contribution for achieving interoperability

Coordinated by the Norwegian Agency for Public Management and eGovernment (Difi)

Consortium and scope:

18 beneficiaries from 11 countries

Total budget 30,8 M€

8 work packages, <1.600 person months and 10 M€ on sub-contractors

Project start up: 1 May 2008, duration 52 months (Pending EC approval)

PEPPOL - Pan European Public Procurement Online

The PEPPOL project is the result of the European Competitiveness and Innovation Programme (CIP) ICT Policy Support Programme (ICTPSP) 2007 and 2009 Call for Proposals


1. The business requirements


The business case

Government procurement in the European Union account for around 19% of GDP, which is over 2.200 billion Euro

It has been estimated that if eProcurement were introduced in all EU contracting authorities, annual savings could exceed 50 billion EUR*

Less than 5% of total procurement budgets is awarded through electronic systems**

Only 1,6% of contracts are awarded to undertakings from another Member State***

*Source: Deutsche Bank Research: E-procurement, February 2011**Source: Green Paper on expanding the use of e-Procurement in the EU. SEC(2010) 1214***Source: Green Paper on the modernisation of EU public procurement policy - Towards a more efficient European Procurement Market

COM(2011) 15


….. for public sector

• Experience from the use of electronic invoicing in Denmark shows that supplies generally receives payment earlier then before!

• 1 day interest at 3% on 2 200 billion

€ 180 821 918 per day

• An internal report by Austrian government from 2002 claims that by applying an electronic order process (catalogue to payment), the time spent on the process can be reduced by some 60%!

• In Denmark it is estimated that there were approximately 55 mill. purchase orders in 2005.

• For simplicity let’s assume 1 PO = 1 transaction, each with a time saving of 15 minutes

• Denmark is approximately 3% of EU GDP

250 000 person years


….. for privat sector

2-3 € per invoice

4-12 € per invoice

Up to 65 € per trans.

Source: Alessandro Perego, Politecnico di Milano School of Management


Challenges in the current market

It is very costly to establish new connections

It is complicated to migrate to a new service provider

Many solutions are custom built to enable e-invoicing... Only

My service provider cannot connect to some of my trading partners service providers

Cross border exchange is pretty much impossible unless my trading partners uses my service provider (or if I use theirs)

I have customers in several countries, all using their own domestic e-invoice formats (not always possible for me to use)

I receive a lot of electronic invoices that are incorrect. It takes lots of efforts to identify the issues

I want to check if my customers can receive electronic invoices (and what format they use)


Current scenario


The goal

PEPPOL goal is to enable European businesses to easily deal electronically with any European public sector buyers in their procurement processes, thereby:

Increase opportunities for greater competition for government contracts, giving better value for tax payers money

encourage new and innovative ICT services

simplify access to larger markets for suppliers (especially SMEs)


PEPPOL scenario


How PEPPOL helps solve the Challenges

Aligning business processes:

Defining standards based PEPPOL Business Interoperability Specifications

Developing interoperable technologies:

Connecting the “islands of eProcurement” through PEPPOL Document Transport Infrastructure/eDelivery solution

Addressing common legal issues:

Establishing tools for uniform handling of eSignatures, eAttestations and eCatalogues

Establishing a legal framework for many-to-many interoperability


2. The transport infrastructure


The PEPPOL Document Transport Infrastructure

Company ACompany B

Country A

Country B

Operator 1

Company C

Operator 2

BusDox

SML Registry

Access point, VAN 1

Access point 2, Operator 2

Transport properties• Secure• ReliableProfile properties• Transport + QoS

Invoice

Public agency D

• Key: CompanyC

SMP point: • SMP point de• http://smp.de/

SMP Registry

Endpoint: • Access point 2• http://ap2.de/

• Key: CompanyC• Doc: Invoice• Profile: Peppol


The PEPPOL Document Transport Infrastructure (2)

One common transport protocol between APs – BusDox START

A PEPPOL AP Provider is free to use any transport protocol towards his own customers

A common minimum SLA

A PEPPOL AP and/or SMP Provider is free to offer a higher SLA or any service he likes towards his own customers

No charges between PEPPOL SML, AP and/or SMPProviders

A PEPPOL AP and/or SMP Provider is free todetermine his own charges towards his customers

Commonly defined business documents

Only business documents approved by the PEPPOLCoordinating Authority or one of the PEPPOL Regional Authorities may be exchanged betweenthe APs

Commonly defined identifiers

Only identifier schemes approved by the PEPPOL Coordinating Authority may be used for routing between the APs


Trust through hierarchical agreement model

Coordinating Authority

Regional Authorities

Community agreement

Service providers

Provider agreement


3. The business documents (BII)


Aligning business processes

”PEPPOL will… Implementing the results of the CEN/ISSS WS “Business Interoperability Interfaces on public procurement in Europe” (CEN WS/BII)”André Hoddevik, Project Director, PEPPOLPEPPOL Conference February 2010

CENWS/BII2

2007 2008 2009 2010 2011 2012

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Prod.

PEPPOL

PEPPOL + BII = true The timeline of PEPPOL and BII are synchronized so that

BII will benefit from the lessons learned in PEPPOL before publishing the results from BII2.

BII1 BII2

Production pilotTest pilot

PoC

BII profiles

Joint work

Lesonslearned• PEPPOL is based on BII 1

deliverables• Lots of valuable input to BII

based on the experiences from PEPPOL

• Requested changes are incorporated in BII 2

CENWS/BII2BII implements standards

The focus of BII is on collecting European requirements and to provide guidance for consistent implementation of existing international developments.

International development/standard

Implementation guidelines

User implementation

Requirements

is providingthe guidance

is doing theimplementation

CENWS/BII2CWA 16073:2010

This CEN Workshop Agreement was made publically available in December of 2009. It is available free of charge, at

www.cen.eu/cwa/bii/specs. The deliverables from BII have already been, or are in the

process of being, implemented and tested in several projects and initiatives! e-PRIOR PEPPOL Is under implementation in

several national initiatives

CENWS/BII2 BII2

The objective of the BII2 workshop is to continue the work initiated by CEN WS/BII to support interoperable public electronic procurement and business (e-Procurement and e-Business) solutions. providing a forum for governance, life cycle

management and further refinements of the CWA 16073:2010,

providing support for pilot adopters of CWA 16073:2010,

contribute to the harmonization amongst European initiatives addressing various aspect to e-procurement, and

ensuring that European requirements, as expressed by the workshop, are catered for in relevant international developments and to continue the convergence work fosteredin CEN WS/BII. 22

CENWS/BII2Our approach

A Profile is a technical specification describing the choreography of the

business process(es) covered, the electronic business

transactions exchanged as part of the business process ,

the business rules governing the execution of that business process(es), its business collaborations and business transactions, as well as any constraints on information elements used

the information content of the electronic business transactions exchanged.

Goal

Requirements

Syntax

Validation


4. The future (OpenPEPPOL)


The PEPPOL sustainability roadmap


Future of PEPPOL

OpenPEPPOLLong term sustainability through user driven governance

An entity by the users for the users

Continued cooperation between MS and EUShort term plans: Further development and implementation of eProcurement building blocks in new Pilot A, ISA operations

Medium term plans: Connecting Europe Facility (CEF)

Continued StandardisationCEN initiatives on eProcurement business process standardisation

OASIS/other initiatives on eDelivery/Document Transport Infrastructure

PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974www.peppol.eu

eProcurementwithout borders in Europe

www.peppol.eu

un/cefact forum lunch & learn april 18, 2012 peppol

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