uniformity: the key to our success. if this happens – will we be ready?
TRANSCRIPT
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Uniformity: The Key to Uniformity: The Key to OUROUR SuccessSuccess
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If this happens –
Will we be ready?
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1. Ballot Design (One template)
2. Clarity Control (Election Calendar)
3. Clarity Support (Fully Integrated)
4. Logic & Accuracy Testing (Simplified)
5. Election Canvass (Improved)
Uniform Processes to Uniform Processes to Improve the 2008 General Improve the 2008 General
ElectionElection
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Ballot DesignBallot Design• County Information Review Form
• Election Directors Input on Design
• 14” Ballot – 2 Sided
• Redesigned Voter Instructions
• Shading added for emphasis
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Uniform Ballot design contributes to election
success in NC.
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Eric Barcliff
Jennifer Sparks
Bev York
Clarity Clarity ControlControl
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What is Clarity Control
• It’s your Election Calendar
• Election deadlines will never be missed again.
The State Board of Elections WILL DO the setup
for you
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Key Features of Clarity Control
• Uniformity• Web-based• Auto Alerts • Outlook Connector
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Uniformity
• Consistent process state-wide
• Facilitates uniform General Statute compliance
• Provides tool to monitor election readiness for all counties
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Web-Based
• Access Control from anywhere there is an Internet connection
• Home• Another
County/Meeting Location
• Vacation
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Auto Alert Notifications
Timely Email Reminders of Scheduled Tasks
• Administrators – Can setup auto alerts for every task assigned to themselves as well as to any user.
• Users – Can setup auto alerts for tasks assigned to themselves.
• All – Can setup auto alerts to notify when tasks are scheduled to start or when tasks are overdue.
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Setting The Auto Alert
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Auto Alert Example
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Outlook Connector
Take Advantage of Clarity Features While Using Email
• Allows the user to update tasks and monitor their individual progress via Microsoft Outlook.
• Gives you the ability to synchronize tasks directly from Outlook to Clarity Control.
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Outlook Mail
Sync To Control
Outlook Task View
Open Task View
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Summary Clarity Control Features and Benefits • Uniformity = Consistent results• Web-Based = Access from any location• Auto Alert = Complete critical tasks timely• Connector = Access Clarity from email
The State Board of Elections will do the setup for YOU! The DET’s are ready to assist you in your efforts.
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Clarity Control Election Calendar contributes to election success in NC.
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HELP!
Getting the help you need, When you need it…
Clarity Clarity SupportSupport
Prepared by:
Laura Dell. DET District 4
Travis Leach. DET District 6
Doyle Alley, Election Support
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HELP!
Key Topics For Review Introduction
Adding Link to Favorites
Logging in
Creating an Incident
Creating user accounts
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HELP!
Introduction
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HELP!
Adding Link to Favorites
Click on the plus star icon on your
browser tool bar
Then select Add to Favorites
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HELP!
Logging inStart here
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HELP!
Creating an Incident
1. From Project Home page-Select Create
Incident tab
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HELP!
Creating an Incident2. Enter a brief description in Title
field
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HELP!
Creating an Incident3. Each field with red lettering is
mandatory
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HELP!
New Instant Escalation New
Creating an Incident
4. In the Status field -
select Escalated5. Click Save
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HELP!
Creating an IncidentOptional: Verify Escalation-via History tab
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HELP!
Creating user accounts
1. From Project Home page -select
Administration tab
2. Click to reveal Project tab and
select
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HELP!
Creating user accounts
3. Select Add Agents
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HELP!
Creating user accounts
5. Enter Password
4. Add user info
6. Save
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HELP!
Clarity Support
Your FIRST CHOICE to request support assistance from SBE
or from your DET
Getting the help you need, When you need it…
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HELP!Clarity Support
contributes to election success in NC.
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Sherwood BrantleyKaren Brinson
Brooks Garrett-Jones
Logic & Logic & AccuracyAccuracy
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Why Have L&A Testing?Why Have L&A Testing?
8 NCAC 4.0307… “The CBE shall test or cause to be tested each voting system or unit that will be used in the election to ensure that the system is operating properly and has been programmed to count votes accurately.”
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Need for Uniformity in L&A TestingNeed for Uniformity in L&A Testing Consistency: Like equipment should be tested in the same manner
Accuracy: Pre-determined, planned testing verifies accuracy of equipment
Confidence: Equipment is ready to do the job
Uniformity in L&A Testing is OUR verifiable paper trail!
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The L&A ProcessThe L&A Process
1st: Plan and prepare test scripts and equipment – start ASAP
2nd: Conduct testing and compare with expected results
3rd: Accumulate results for all tested polling locations and
equipment
4th: Read results into ERM and verify totals are correct
5th: Upload to ENR and confirm with SBE
6th: Prepare equipment and materials for Election use
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Components of a Test ScriptComponents of a Test Script• Test scripts should be written before testing is performed.
• Scripts must be compared to final results.
• Every candidate and/or question for all ballot styles must be tested.
• Additional votes must be scripted such that candidates and/or questions have unique vote totals.
Example: 5 candidate contest… cast votes in the following variation
Candidate A – 5 Candidate D – 2
Candidate B – 4 Candidate E -- 1
Candidate C – 3
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Components of a Test ScriptComponents of a Test Script• Additionally test:
o Blank ballots o Ballots containing overvoted and undervoted contestso Ballots containing write-inso Ballots containing straight party and crossover votes
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Creating a Test ScriptCreating a Test Script
• The SBE is in the process of generating a uniform test script that all counties will be able to utilize.
• A uniform test script ensures that minimum test script standards are met statewide.
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AutoMark and M100AutoMark and M100• No significant changes are being made to the L&A documents for the AutoMark or M100.
• Updated editions of these documents will be available in the coming weeks.
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Changes to iVotronic L&A TestingChanges to iVotronic L&A TestingGOAL: To create more effective yet efficient testing of the iVotronic voting machines.
1) Procedures for Testing Ballot Coding
2) Procedures for Testing Equipment
Funcitionality
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Changes to iVotronic L&A TestingChanges to iVotronic L&A Testing
Procedures for Testing the Ballot Coding
•These procedures must be completed on AT LEAST ONE voting machine per polling place.
•The ADA designated voting machine may be used for these procedures
o Ballot must be listened to in its entirety to ensure that all pronunciation is correct and audio matches voter touch commands. o At least one ballot outlined by the pre-determined test script must be voted on the ADA designated voting machine.
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Changes to iVotronic L&A TestingChanges to iVotronic L&A Testing
Procedures for Testing the Ballot Coding (cont.)
• Alternative: One-Stop and Transfero Procedures may be distributed among all equipment.
Example:
20 precincts, 5 voting machines assigned to the One-Stop site
Test 4 precincts per machine
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Changes to iVotronic L&A TestingChanges to iVotronic L&A TestingProcedures for Testing the Equipment Funcitionality
• At minimum, these procedures must be completed on ALL voting machines per polling place.
• Once one machine per polling place has been tested in full, cast one test vote rotating through the test script on all remaining machines assigned to that polling place.
• Complete steps of iVotronic Check Log, including:o Settingso Opening and closingo Clear & Test
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Changes to Test Results ReportingChanges to Test Results ReportingProcedures for Reporting Test Results
• Testing media for all polling locations and tested equipment must be processed through the ERM software module and then uploaded to the ENR site.
• Verify that results are accurate and correct between the results tape, ERM and ENR.
• Test results must be reported no later than 10 business days prior to the election date.
• Procedures outline steps for “zeroing” out the modules and uploading testing results.
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• Uniformity • Follow scripts exactly• Use the checklists• Dedicate time for testing• Document everything
Keys to L&A TestingKeys to L&A Testing
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SATURDAY, NOVEMBER 15, 2008
Thorough Logic & Accuracy Testing
contributes to successful North Carolina elections.
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Rosemary Blizzard, DET District 7Kathie Cooper, DET District 2
Election Election CanvassCanvass
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Why Audit?
Required & necessary function – in order to complete the canvass
To insure integrity of the election – what happened on Election Day?
Determine accuracy of voter history, ballots cast and official results – establishing the election record.
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Pre – Election Day Audits• Distributing ballots and supplies.
• By mail absentees including applications received.
• Ballots returned approved and disapproved by the board.
• Onestop Absentee Voting – daily tracking at each site and summary totals
ELECTION AUDITS
Election Day Audits (before 7:30 pm)• Voter counts vs. machine counts throughout the day
• Machine totals vs. ATVs/Pollbooks
Election Day Audits (after 7:30 pm)• Collect and secure election media
• ERM reports vs. ENR display
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ELECTION AUDITS
Post-Canvass Audits• Voter history – complete by state canvass (counties with special circumstances should notify SBE)
• Sort voting data by voting tabulation districts
• Pay pollworkers…or not
Pre-Canvass Audits• Checking ballot accounting forms
• Returning and securing voting equipment
• Comparing Unity and ENR totals
• Number of voters against number of ballots cast (explain differences)
• Process & count provisional ballots
• Sample hand-to-eye count
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The Auditing Process
Some things to keep in mind:
You DO have to be…. PREPARED, ORGANIZED, THOROUGH, and sometimes PERSISTANT!
You DO NOT have to be an accountant!
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SAMPLES Onestop
Daily Tracking (M100)
Onestop Daily Tracking (Ivo)
Precinct Audit Sheets (Individual)
Election Night Tracking Form
Precinct Audit Sheet (Summary format)
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Need Help With the Paperwork?
The CD you received for this seminar contains the samples of the forms used to conduct Onestop and
precinct audits as well as a copy of this presentation.
You may also find these forms as part of the Precinct Uniformity Project at the following website:
ftp://www.app.sboe.state.nc.us/
Adapt to meet your specific needs.
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The Canvass Meeting 11 am - the tenth day following the general election. This public meeting is used “to complete the
canvass.” All audit materials and findings should be presented
to the board for their review and before certifying the final results.
If a contest has an ongoing protest or complaint, DO NOT certify that contest.
Check and re-check contest totals before having board sign official canvass abstracts or uploading to ENR.
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SATURDAY, NOVEMBER 15, 2008
Candidates say NC Audits sound.
2ND place finisher concedes!
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Presented by:
Keith Long
Brooks Garrett-Jones
Eric Barcliff
Doyle Alley
Karen Brinson
Kathie Cooper
Laura Dell
Jennifer Sparks
Sherwood Brantley
Travis Leach
Rosemary Blizzard
Bev York