unit 06 exercise documentation inst notes.doc

8/10/2019 Unit 06 Exercise Documentation Inst Notes.doc

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EXERCISE MANAGEMENT Instructors Notes

Instructors Notes: A/V Aids1. Introduction

Exercise manaers sould spend suicient time to properly

document te exercise. Documentation provides inormation or tepeople involved in desinin6 conductin and evaluatin te

exercise. Good documentation also allo)s an exercise to ,e used

more tan once6 providin a valua,le return on te time invested.

is unit provides uidance on te dierent documents tat may ,e

useul to manae an exercise.

Exercise documentation is essential or a num,er reasons. eseinclude!

7er,al instructions are not relia,le

Documents orm a permanent record o )at as ,eenplanned and underta+en

Documents assist )it te actual runnin o te exercise

Documents elp to ain commitment to te exercise

2. Exercise Documents

e amount o documentation and te detail re$uired )ill varyconsidera,ly6 dependin on te si8e and complexity o te intendedexercise.

e minimum documentation needed could ,e a sinle paedetailin te aim6 one or t)o o,'ectives6 a scenario )it a couple ospecial ideas and details o te location6 e$uipment and timins.

9or a more complex exercise6 te list o documents could includeany or all o te ollo)in and pro,a,ly more!

copin documents

%eetin aenda and minutes

Exercise (lan

Detailed cenario documents

o General Idea

o

pecial Ideao Exercise Instructions

o Exercise inputs

o Cec+lists6 orms6 templates

Exercise Instructions

o (articipants

o Directin ta

(ost Exercise #eport

Eac o tese documents plays an important role in temanaement o exercises and )ill contri,ute siniicantly to te

success o your exercise.

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Exercise Scoping Documents

Exercise scopin documents )ill assist you to ans)er te $uestiono :*y do )e need to conduct an exercise;(rovide sample scopin documents as examples and explore o)tey contri,ute to te needto conduct an exercise?

eeting Agend! !nd inutes

*ile tis may appear to ,e o,vious6 tere are many exercises,ein conducted )itout any )ritten record o te actions tat too+place to desin6 conduct and evaluate tem. %eetin minutes inparticular orm a valua,le record or evaluation6 relection anduidance on te conduct o uture exercises.

>#eer to meetin aenda templates in *or+,oo+ Attacments?

Exercise "#!n

e purpose o te Exercise (lan is to provide an outline o temetod >areed to ,y te Exercise (lannin eam? ,y )ic teexercise )ill ,e desined6 conducted and evaluated.

e Exercise (lan descri,es te aim6 o,'ectives and perormancemeasures or te exercise. It sould provide uidance on all issuesrelatin to te desin6 conduct and evaluation o te exercise.

e Exercise (lan sould outline te proram o related activities)it proposed dates and se$uence o events. (roposed participants

and exercise manaement arranements sould ,e identiied inaddition to plannin milestones and resource considerations.

@ormally te Exercise (lan )ould not,e distri,uted to exerciseparticipants6 o)ever some o te inormation )ould need to ,ereproduced in te relevant Exercise Instructions.

>#eer to Exercise (lan template in *or+,oo+ Attacments?

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Activity %

In your roups identiy te documentation tat )ill ,e re$uired to conduct yourexercise.

>20 min discussion6 5 min presentation?

Exercise / &roup 'or( &uide:

upportin materials!

Instructions!

Important points a,out te activity!

). Conc#usion

Documentation is an essential component or any exercise.

*urt+er discussion points

*at resources are re$uired to develop te rane odocumentation re$uired or your exercise;

ave you considered tese in your plannin team or do youneed to recruit more people;

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