unit no : 3 project planning - wordpress.com

Prepared By-

Prof. S. V. Mahajan

STES’s

Smt. Kashibai Navale College of Engineering, Pune

Accredited by NBA

Department of Information Technology

UNIT NO : 3

“PROJECT PLANNING”

UNIT 3 : PROJECT PLANNING 1

CONTENTS

Sr. No. Name of the Content Theory / Problems

1 Project Initiation Theory

2 Planning Scope Management Theory

3 Creating the Work Breakdown Structure Theory

4 Effort Estimation & Scheduling Theory

5 Importance of Project Schedules Theory

6 Estimating Activity Resources Theory

7 Estimating Activity Durations Theory

8 Developing the Schedule Using Gantt Charts Demonstration

9 Adding Milestones to Gantt Charts using TrackingGantt Charts to compare Planned & Actual Dates

Demonstration

10 Critical Path Method Problems

11 Program Evaluation & Review Technique [PERT] Problems

12 Planning Cost Management Theory

13 Estimating Costs Theory


CONTENTS


14 Types of Cost Estimates Theory

15 Cost Estimation Tools & Techniques Theory

16 Typical Problem With IT Costs Estimates Theory


CONTENTS











Demonstration






BASIC CONCEPTS

• PROJECT [DEFINITION] :

It is an Individual or Collaborative Enterprise, possibly

involving research or design, that is carefully planned, by a

project team to Achieve a particular Aim.

• PROJECT MANAGEMENT [DEFINITION] :

It is the discipline of Initiating, Planning, Executing,

Controlling and Closing the work of a team to achieve specific

goals and meet specific success criteria.


PROJECT MANAGEMENT LIFE CYCLE


This is the phase in which the deliverables are physically built and presented to the customer for acceptance.

While each deliverable is being constructed, a suite ofmanagement processes are undertaken to monitor and controlthe deliverables being output by the project.

These processes include managing time, cost, quality, change, risks, issues, suppliers, customers and communication.

Once all the deliverables have been produced and the customer has accepted the final solution, the project is ready for closure.

.

PROJECT MANAGEMENT LIFE CYCLE (1)


Fig : Project Management Life Cycle



• STEP-1 : PROJECT INITIATION

- Involves starting up the project, by documenting a business case, feasibility

study, terms of reference, appointing the team and setting up a Project

Office.

PROJECT INITIATION TEMPLATE




• STEP-2 : PROJECT PLANNING

- Involves setting out the roadmap for the project by creating the following

plans: project plan, resource plan, financial plan, quality plan, acceptance

plan and communications plan.


• STEP-3 : PROJECT

EXECUTION

- It is the unique activity which is

directed by the Project Manager.

- Cost of Project Execution is

directly proportional to the

Procurement [The Act of Buying

Services] in terms of H/W & S/W.

- Goal : To Create the Product that

will satisfy the End-User.




• STEP-4 : PROJECT MONITORING & CONTROLLING

- Involves controlling the project delivery, scope, costs, quality, risks and

issues.

- Quality Control Activities can be planned & conducted to ensure the

Quality of the Product.

- This Activity help the Project Developers to Find & Fix the Errors.

• STEP-5 : PROJECT CLOSURE

- Involves winding-down the project by releasing staff, handing over

deliverables to the customer and completing a post implementation review.

CONTENTS











Demonstration





UNIT 3 : PROJECT PLANNING13

PLANNING SCOPE MANAGEMENT

• SCOPE [DEFINITION] :

All the Work Involved in creating the Products of the Project

& the Processes used to create them.

• DELIVERABLES [DEFINITION] :

Product Created as part of the Project. It can be Product

Related such as H/W or S/W.

• PROJECT SCOPE MANAGEMENT [DEFINITION] :

Includes the Processes involved in Defining and Controlling

what work is or is not included in Project.


PLANNING SCOPE MANAGEMENT [1]


PLANNING SCOPE MANAGEMENT

SCOPE MANAGEMENT PLANREQUIREMENTS

MANAGEMENT PLAN

- Formal / Informal Based on

Nature of Project.

- Plan Contains :

Activities : Plan,Track,Report

Prioritization of Risk

Trace & Capture Requirements.

- How Project Requirements are

Analyzed , Documented &

Managed.

- How to ?

Write Detailed Scope Statement

Create WBS

Maintain WBS

Obtain Acceptance of

Deliverables

Handle Request about Change of

Project Scope

CONTENTS











Demonstration






CREATING WORK BREAKDOWN

STRUCTURE (WBS)


CREATING WORK BREAKDOWN

STRUCTURE [1]


• WBS [DEFINITION] :

It is Deliverable Oriented Grouping of work involved in the

Project.

Purpose : To Define the Scope of the Project.

• CONCEPT OF WBS :

It is Created after Collecting Requirements & Defining The

Scope.

Uses “Decomposition Technique” . Project is decomposed into

manageable chunks.

Example : Website Building

CREATING WORK BREAKDOWN STRUCTURE [2]


• REPRESENTATION OF WBS :

Chart Form

Tabular Form

Tabular Form :

Web Site Building

1.0 : Project Management

2.0 : Requirements Gathering

3.0 : Design & Analysis

4.0 : Construction of Site

4.1 Creating HTML Design

4.2 Backend Software

4.2.1 : Database Implementation

4.2.2 : Middleware Development

4.2.3 : Security Subsystem

4.2.4 : Catalog Engine

4.2.5 : Transaction Processing

4.3 Creating Graphics and Design

4.4 Content Creation

5.0 : Testing & Production



Chart Form :WEBSITE

DESIGNING

Testing &

Production

Construction of

SiteDesign & Analysis

Requirements

Gathering

Project

Management

Content CreationCreating Graphics

& InterfacesBackend Software

Creating HTML

Design

Database

Implementation

Middleware

Development

Security

SubsystemCatalog Engine

Transaction

Processing

0.0

5.04.03.02.01.0

4.44.34.24.1

4.2.1 4.2.2 4.2.3 4.2.54.2.4

WORK PACKAGE [Lowest Level of WBS]



• ADVANTAGES OF WBS:

Higher Productivity.

More Detailed Steps.

Encourage Accountability & Transparency.

Better Risk Identification & Minimization.

Better Progress Monitoring



• APPROACHES OF DEVELOPING WBS:



• WBS DICTIONARY :

A WBS dictionary is a document that provides a detailed

information about each element in the WBS, including work

packages and control accounts.

When stakeholders read these detailed descriptions in the

WBS dictionary, they get a much better understanding of the

scope of work because of their context within the WBS

hierarchy of elements .



• WBS DICTIONARY TEMPLATE :

CONTENTS

Sr. No. Name of the Content Importance










Demonstration






EFFORT ESTIMATION & SCHEDULING


• EFFORT ESTIMATION TEMPLATE :

EFFORT ESTIMATION & SCHEDULING


• EFFORT SCEDULING TEMPLATE :

CONTENTS











Demonstration






IMPORTANCE OF PROJECT SCHEDULE


CONTENTS











Demonstration






ESTIMATING ACTIVITY RESOURCES


CONTENTS











Demonstration






ESTIMATING ACTIVITY DURATIONS


CONTENTS











Demonstration






PLANNING COST MANAGEMENT


CONTENTS











Demonstration






ESTIMATING COST


CONTENTS






TYPES OF COST ESTIMATES


CONTENTS






COST ESTIMATION TOOLS & TECHNIQUES


CONTENTS






TYPICAL PROBLEMS WITH IT COST ESTIMATES


PUNE UNIVERSITY QUESTIONS


SR. NO

QUESTION ASKED IN PUNE UNIVERSITY PAPERS

1 Explain Bottom Up Approach In Effort Estimation During Project Planning [3M]

2 Enlist any 6 essential contents of proposal in Project initiation. [6M]

3 What are essential contents of any Project Management Plan [8M]

4 Order Following 6 processes of Time Management in proper sequence and explain each of them : Schedule Control , Activity Duration Estimation , Schedule Development , Activity Sequencing , Activity Definition , Activity Resource Estimating [8M]

unit no : 3 project planning - wordpress.com

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