united states military academy headquarters guidance

UNITED STATES MILITARY ACADEMY HEADQUARTERS GUIDANCE

MEDIA COVERAGE• USMA will encourage internal and external coverage of the competition

• USMA PAO will invite U.S. media agencies. Foreign journalists interested in covering the activities must be cleared through the State Department and the USMA PAO.

• Release of external team video/photos must be in coordination with competition policy requirements – protecting the integrity of the event

• USMA’s official Flickr site is a resource to you but not all teams are captured: http://www.flickr.com/photos/west_point/

• The USMA PAO is responsible to confirm media coverage and coordinate with the event coordinators to determine access. Specific guidelines and ground rules will be provided to approved media prior to the event.

• POC: [email protected]

Sandhurst 14 Public Affairs

http://www.flickr.com/photos/west_point/

mailto:[email protected]

DIPLOMATIC CLEARANCE

• Diplomatic clearance

• Dates for submission

• POC: [email protected]

Sandhurst 14 G37


• WHO Distinguished Visitors (DVs)

• General Officers or Equivalent, Defense Attachés and Observing Teams

• WHAT Protocol Support

• Lodging• USMA Escorts• Transportation• DV Itineraries

• WHEN From the moment the DV arrives to West Point through their departure from West Point

• WHERE The United States Military Academy

Sandhurst 14 Protocol Guidance to External Teams

• LODGINGProtocol will provide lodging for all DVs and observing countries DISTINGUISHED VISITORS QUARTERS (ON POST) – Superintendent determines who stays in DVQ

– Type of Rooms» SUITES » STANDARD queen beds » Cost: $106.00 + tax with official orders

$149.00 + tax without official orders

IHG (FIVE STAR INN) OFF POST– Type of Rooms

» QUEEN SUITE (1 Queen + Pull out couch) • Cost: $85.00 + tax with official orders $129.00 + tax without official orders

» FAMILY - ROOM (2 Singles + 1 Queen)• Cost: $90.00 + tax with official orders $139.00 + tax without official orders

NOTE: MAXIMUM NUMBER OF GUESTS PER ROOM MAY NOT EXCEED TWO ADULTS PER BED. EXTRA ROLLAWAY BEDS CAN BE PROVIDED UPON REQUEST TO APPLICABLE ROOMS FOR $15 PER BED PER NIGHT (DEPENDING ON AVAILABILITY)


PAYMENT All teams are responsible for payment of lodging for their DVs• Information Needed

– Credit Card Information » Name on Card» Type of Card » Card Number» Expiration Date » 3 digit security code on the back

– Copy of Official Orders

• FAX or Email Misty Schreppel, Protocol

• DEADLINE: NO LATER THAN 21 MARCH 2014

NOTE: If payment is not received by this date, any rooms that have been reserved under Protocol will be released back into the lodging inventory



IHG (Five Star Inn)

DVQ

Bldg 785

Jefferson Hall

Suite 101

Front Entrance

Entry Stairs

Front Entrance

Shared Kitchen

Guest Room 1

Guest Room 2 1

Guest Room 2

Guest Room 3

Handicap Lift

Back Stairs

Garage

Sitting Room

Fitness Room

Distinguished Visitors Quarters 109(DVQ)


DV Lodging IHG Queen Suite

• USMA ESCORTS USMA Escort Officers will be assigned to each DV for the duration of their stay at

the Academy. USMA Foreign Exchange Officers will be utilized as escorts for their country if available.

• TRANSPORTATION All DVs are responsible for their own transportation to and from West Point. If your DV will be arriving via a MILAIR flight, please contact Mrs. Misty Schreppel,

Protocol Office, for further guidance. Protocol will provide transportation support to all DVs during Sandhurt.

• Each DV will be provided either a mini van or 15 PAX van driven by their assigned USMA Escort Officer.

• ITINERAIRES Protocol will be provide and coordinate all DV itineraries to include office calls,

briefs, or any other special requests.


• PROTOCOL CONTACT INFORMATION

Mrs. Misty Schreppel

Protocol SpecialistDirectorate of Strategic Initiatives United States Military Academy

West Point, New York 12550 Office: 845-938-0296/4315

BB: 845-590-1259 DSN: 688-0296

International FAX: 001-845-938-7827Domestic FAX: 1-845-938-7827

[email protected]



united states military academy headquarters guidance

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