DESCRIPTION OF INTERIM CAPITAL PROJECTS FOR CONSIDERATION November 1, 2018

UNIVERSITY OF SOUTH CAROLINA COLUMBIA PROJECT NAME: Strom Thurmond Wellness Center Intramural Recreation

Fields Synthetic Turf Installation REQUESTED ACTION: Establish Project (Phase I) REQUESTED ACTION AMOUNT: $27,750 (1.5%)

Internal Projected Cost: $1,850,000 INITIAL CHE APPROVAL DATE: N/A

DESCRIPTION:

USC-Columbia seeks establishment of this project to replace its natural turf athletic fields at the Strom Thurmond Wellness Center with synthetic turf fields. According to USC staff, these fields are highly utilized by the student body, averaging more than 750 hours of annual usage compared with industry best practices of no more than 400 hours. The project scope includes removal of the existing natural turf, regrading the land, and installing engineered drainage and synthetic turf.

According to USC staff, replacing the fields with synthetic turf is more cost effective over the long run. While seven times less expensive than synthetic turf per square foot, natural sod should be replaced annually on heavily-used fields according to USC’s athletic department. Synthetic turf is typically guaranteed for 10 years of unlimited use and the underpad for 20 years. As a result, the University believes it will realize cost savings after year seven by installing synthetic turf compared with natural turf.

This project was identified as priority 4 of 11 on year 1 of the 2018 CPIP.

SOURCE OF FUNDS:

The following outlines the funding source for Phase I of the project:

• $27,750 from Strom Thurmond Wellness and Fitness Center Maintenance ReserveFunds

Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds originate from the student recreation fee, a $105 per semester fee charged to students. The current uncommitted balance of these funds is $2,364,458, exclusive of this project.

For the construction phase of the project, USC Columbia plans to use the same funding source as Phase I. If committed toward this project, the remaining uncommitted balance of the Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds would be $514,458.

E&G MAINTENANCE NEEDS:

Routine maintenance for this project will be funded through the University’s Strom Thurmond Wellness Center Operating Fund, which is replenished annually.

Agenda Item 8.04.A.5c

ANNUAL OPERATING COSTS/SAVINGS:

USC-Columbia staff project an annual cost savings of $66,000 related to maintenance after migrating from natural to synthetic turf fields.

PERMANENT IMPROVEMENT PROJECTS REQUIRED INFORMATION FOR

PHASE I A&E PRE-DESIGN PROPOSALS

Rev. July 29, 2018.

SECTION 1: GENERAL – TO BE PROVIDED FOR ALL PROPOSALS

1. Provide the internal projected cost of the project. The total internal projected cost for this project is $1,850,000.

2. Identify the sources of funds to be used for A&E pre-design. The source of funds for A&E pre-design are Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds.

3. Describe and define each fund source to be used for A&E pre-design, with specificity. Cite any

statutory authority, including the code section or other provision of law for use of the funds for permanent improvement projects. If the source includes any fee, provide the name of the fee, the fee amount, the frequency of collection and when the fee was first implemented.

Strom Thurmond Wellness and Fitness Maintenance Reserve Funds are funds available to the University from a student recreation fee. The statutory authority for the university to assess fees is found in the Code of Laws Title 59, Chapter 117 Section 40 - item 9 "(9) To fix tuition fees and other charges for students attending the University, but these shall not be inconsistent with statutes where the legislature undertakes to fix such fees and charges". Annually the University Board of Trustees adopts the tuition and fee schedule for the University of South Carolina students as part of the annual budget development process.

4. Provide the current uncommitted balance of funds for each source described above. The current uncommitted balance, excluding this project, is $2,364,458. This project commits $1,850,000 leaving an uncommitted balance of $514,458.

5. Identify the sources of funds for construction. The source of funds for construction are Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds.

6. Describe and define each fund source to be used for construction, with specificity. Cite any

statutory authority, including the code section or other provision of law for use of the funds for permanent improvement projects. If the source includes any fee, provide the name of the fee, the fee amount, the frequency of collection and when the fee was first implemented.

Strom Thurmond Wellness and Fitness Maintenance Reserve Funds are funds available to the University from a student recreation fee.

7. Provide the current uncommitted balance of funds for each source described above. The current uncommitted balance, excluding this project, is $2,364,458. This project commits $1,850,000 leaving an uncommitted balance of $514,458. The statutory authority for the university to assess fees is found in the Code of Laws Title 59, Chapter 117 Section 40 - item 9 "(9) To fix tuition fees and other charges for students attending the University, but these shall not be inconsistent with

PERMANENT IMPROVEMENT PROJECTS REQUIRED INFORMATION FOR

PHASE I A&E PRE-DESIGN PROPOSALS

Rev. July 29, 2018.

statutes where the legislature undertakes to fix such fees and charges". Annually the University Board of Trustees adopts the tuition and fee schedule for the University of South Carolina students as part of the annual budget development process.

8. Provide the total square footage of the building to be renovated or constructed. The project does not affect the Strom Thurmond Wellness and Fitness Center. The project installs approximately 200,000 square feet of synthetic turf.

9. If any portion of the building is to be renovated, provide the square footage of the portion that

will be included in the renovation. The project does not affect the Strom Thurmond Wellness and Fitness Center. The project installs approximately 200,000 square feet of synthetic turf. 10. Describe the programs that will use the constructed or renovated space. Intramural Sports, Sports Clubs, and Open Recreation for students

11. Provide the current age of the building and building systems to be renovated or replaced. Strom Thurmond Wellness and Fitness Center and Recreation Fields were originally constructed in 2003. They are 15 years old.

12. If any new space is being added to the facility, provide demand and usage data to support the

need. No new space is being added to the facility or the fields.

13. If the A&E pre-design request exceeds 1.5% of the internal estimated cost of the project, provide

the reason the amount exceeds 1.5%. The A/E pre-design request is not above 1.5%.

14. Provide an estimate of the numbers of students, faculty, staff and clients that are expected to

utilize the space associated with the project or building. Estimated students that will use the space for intramural sports and sport club participants in excess of 5,000 annually.

15. Indicate whether or not the project has been included in a previous year’s CPIP. If so, provide the

last year the project was included and year for which it was proposed.

PERMANENT IMPROVEMENT PROJECTS REQUIRED INFORMATION FOR

PHASE I A&E PRE-DESIGN PROPOSALS

Rev. July 29, 2018.

The project was not included in a previous year's CPIP.

16. Provide the economic impact of the project or project request, including job creation and

retention. If there is no economic impact, provide an explanation. This project will provide economic activity through the construction project itself. Construction creates and/or retains jobs in three ways: 1) it creates direct jobs that are involved in the construction project; 2) it creates indirect jobs through the manufacturing of building materials and systems and the provision of key services in areas like design professions, legal, and accounting services; and 3) it creates induced jobs in other service areas whereby income from the first two categories is spent on goods and services in other areas of the economy. It is estimated that this project will generate 37 jobs.

17. Discuss how maintenance of this facility construction/renovation will be addressed and funded. Maintenance will be funded from the Strom Thurmond Wellness Center Operating Fund.

18. Provide the name of any account from which costs of deferred maintenance are addressed and its

current uncommitted balance. Indicate the sources used to fund the account. Strom Thurmond Wellness Center Operating Fund. At this time, there is no uncommitted balance in the Strom Thurmond Wellness Center Operating Fund account after factoring in all planned projects. The Strom Thurmond Wellness Center Operating Fund is replenished annually.

19. If funding for maintenance of this facility construction/renovation has not yet been determined,

discuss the steps that have been taken to address and fund maintenance of this and other facilities owned or managed by the agency or institution.

The funding of maintenance is described in the answers to questions 17 and 18.

SECTION 2 – TO BE PROVIDED FOR HIGHER EDUCATION PROPOSALS

20. Indicate whether or not the use of any funds for construction will require an increase in any student fee or tuition. Describe any increase in student fees effected in prior years that has contributed to the availability of these funds.

There will be no increase to student fees or tuition for this project.

21. If the use of any funds for construction includes any student fee, provide the name of the fee, the

fee amount, the frequency of collection and when the fee was first implemented. This project uses a small portion of the reserve funds generated from the student wellness/ recreation fee. The full fee is $105 per semester, which was first implemented at that level in 2002 and has not

PERMANENT IMPROVEMENT PROJECTS REQUIRED INFORMATION FOR

PHASE I A&E PRE-DESIGN PROPOSALS

Rev. July 29, 2018.

increased since that time. The portion utilized for maintenance reserve is further described in question #22.

22. Provide a five-year history of each component within the institution’s tuition and fee structure

designated or utilized for permanent improvements. Identify the tuition or fee component per student, per semester; the total revenue collected during the academic year; and the fund balance at fiscal year end, all delineated by academic year. Include a projection for the ensuing academic year, and any future academic years in which the fee is projected to increase. Use the following format in responding to this question and provide as many tables as are necessary to promote a clear understanding of the relationship of tuition and fee revenue designated by the institution for permanent improvements, maintenance and other facility-related expense, including debt service.

Academic Year

Amount per student per

semester

Total Revenue Collected During Academic Year

Amount Expended for

Permanent Improvements

Fund Balance at Year End

2014-15 $7.21 $475,526 $199,097 $8,064,421 2015-16 $8.58 $578,369 $0 $8,642,790 2016-17 $11.04 $753,132 $241,416 $9,127,262 2017-18 $12.31 $845,877 $1,105,612 $9,864,458 2018-19 $12.31 $846,000 $27,750 $10,682,708 2019-20* $12.31 $846,000 $1,822,250 $9,706,458

*Projection Notes: 1. This represents the maintenance reserve portion of the student wellness/recreation fee. As enrollment has grown, the revenues available for both operations and maintenance reserve have increased. There has never been an increase to the full fee, as explained in question #21. 2. The fund balance shown in the last column has planned projects committed against this balance. Refer to question #4 for the current uncommitted balance.

PERMANENT IMPROVEMENT PROJECTS REQUIRED INFORMATION FOR

PHASE I A&E PRE-DESIGN PROPOSALS

Rev. July 29, 2018.

23. Identify any other funds not specifically designated that may be utilized or redirected for permanent improvements, maintenance and other facility-related expense, including debt service. Provide a five-year history of total collections, by fund; amounts applied to or for permanent improvements, maintenance and other facility-related expense, including debt service; and the fund balance at fiscal year end, delineated by academic year. Include a projection for the ensuing academic year, and any future academic years in which the revenue is projected to increase. Describe any portion of the source that originates from any tuition or fee component. Include all permanent improvements without regard to Joint Bond Review Committee or State Fiscal Accountability approval requirements. Use the following format in responding to this question and provide as many tables as are necessary to provide a complete and comprehensive response for each fund.

Fund Source or Name: There are no additional funds associated with this project, beyond those outlined in question #22. Description:

Academic Year

Total Revenue Collected During Academic Year

Portion Collected From Tuition or

Fee Revenues

Amount Expended for

Permanent Improvements

Fund Balance at Year End

2014-15 2015-16 2016-17 2017-18 2018-19 2019-20*

*Projection

24. Describe the fund sources reflected above that will be utilized to support the project that is the subject of this Phase I proposal.

The source of funds is the Strom Thurmond Wellness and Fitness Center Maintenance Reserve, which is funded by the student wellness/recreation fee.