university of st. andrews environmental, health and safety services 1 paul szawlowski environmental,...

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University of St. Andrews

Environmental, Health and Safety Services

Paul Szawlowski

Environmental, Health and Safety Services, 65 North Street

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Radiation Management Programme

RadProt

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Aim of Course

The aim of this session is to provide instruction on the use of the computerised radiation management programme

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Certificates

Work with Radioactive materials is regulated by the Radioactive Substances Act 1993.

Under this Act the workers need:

•Certificate of Registration to hold radioactive materials

•Certificate of Authorisation to dispose of waste radioactive materials

Certificates issued by the Scottish Environment Protection Agency (SEPA)

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Certificates

The Certificates strictly defines how and where you can dispose of waste radioactive materials.

All the present Certificates we have for work with unsealed radioactive sources specifically state that solid waste would be held in a store on Westburn Lane

University sold this store – making all our Certificates illegal

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SEPA Requirements

SEPA have required the University to apply for new Certificates for all relevant buildings.

University has applied for Single Site Certificates of Registration and Authorisation

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Advantages of Single Site Certificates

•Only one maintenance fee;

•One allocation for holding and disposal for the University

•Ability for me to re-allocate limits between buildings

•Applied for an allocation of ‘Any Other Beta/Gamma Emitters’ – Allows start up experiments without applying for new Certificates

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Disadvantages

•Central records to be kept

•Linkage – problem in one Unit may loose the Certificates for whole University.

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Need for Central Records

•For me to spend each month receiving paper records and calculating any problems – Cost and time;

•Employ a separate person – Cost;

•Put in place a central computerised record system – This is what we have chosen

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We chose the RadProt system

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Access to the RadProt System is via:

•Current Staff to

•Safety and Wellbeing Section – Radiation Section to

Radiation use and disposal computer programme

Or website address:

https://portal.st-andrews.ac.uk/radprot/open/

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How does Radprot Work

•Splits controls between ‘Users’, ‘DRPS’ and Administrator

•Management of radioactivity – DRPS

•Removes need for paper records that presently exist (Except transport Records)

•NOTE – All paper records in existence must be kept in a safe place. Records for 10 years

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•Ordering Radioactivity

•Done by DRPS (or nominated Depute) only;

•Order to be placed with DRPS (or nominated Depute);

•Fill in form and sign form

•Need to have the risk assessment

Number

•Isotope must be on that risk

Assessment

•Take signed form plus

Purchase order for ordering

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Receipt of Radioactivity

•When radioactivity arrives – must be checked in by DRPS (or nominated Depute)

•Completes form

•System will not

allow aliquots to be

removed without

DRPS receipting

radioactivity.

•Gives source ID Number

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University of Radioactive Source Database

Fri 29 Jan 2010 17:06:57

St. Andrews Choose the system you would like to use

Last updated 10th October 2008

Live RadProt Programme

Training RadProt Programme

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Please Note at this Point – Records kept on RadProt (Live) system are our Legal records for Compliance with the Radioactive Substances Act 1993

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Two databases:

1. Training Programme – Will allow you to practice with the system without generating any legal records

Access to the Training Programme is:

Username: user

Password: user

2. Live Programme – Will generate legal records – Please be careful in use of the Live Programme as it is the University Legal Record

Access is via your e-mail username and password

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user

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University ofRadioactive Source Database - Training

System

Fri 29 Jan 2010 17:44:59

St. Andrews Main User Menu

Assessments

Sources

Source Usage

Registration Details

Log Off

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Register and Risk Assessments

We have pre-populated the database with your personal details and your risk assessments which have been previously approved. You will not need to re-register.

PLEASE CHECK THE ABOVE DETAILS

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Also Pre Populated are the Building Limits I have set from University Allocation

System will stop usage if you exceed limits at any stage

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Personal Registration

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University of St Andrews - Radiation Register Application Form

Your details

Login Name (e-mail username)

Title

Surname

Firstname

Gender

Date of Birth (dd/mm/yy)

National Insurance No.

Position held

If Other please specify

Where you are working

Department

Group (Supervisor)

Tel. Extension

Expected Start date (dd/mm/yy)

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What you are working with

Sources (radioisotopes)

Maximum activity worked with (Bq)

Sealed / Unsealed

Radiation Generators

Hazard Category

Previous experience with radioisotopes

Sources

Place(s) worked

Number of years

Previous experience with radiation generators

Source

Place(s) worked

Number of years

Radiation training

When (year)

Where (institution)

Previous dose records available from(Please list previous institutions here)

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New Risk Assessment

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You will notice that only one isotope can be added to this risk assessment.

To add more than isotope – save the risk assessment then re-open the risk assessment – a new line will appear to add more isotopes

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Assessments

Sources

Source Usage


Log Off

Press this button to see available sources

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Assessments

Sources

Source Usage


Log Off

Press this button if you wish to use or dispose radioactivity

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Another button – Stock Card

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Select the source ID you wish to use eg using source 20

Source ID

Initial QuantityCurrent Quantity

Original Activity on Reference date

Half Life Decayed – Current Activity

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Procedure

Fill in quantity used or activity used – One works out the other

Press button if using all the soruce

This box is ticked if all source used

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Creating Daughter Stocks

Click this box Volume after

dilution

Storage area for daughter stock

Usage location for daughter stock

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Daughter Stock identified by /1

Stock Card

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Disposal Of Radioactive waste _ Identify Source ID that you used – Highlight it and then press the

‘Make Disposal’ button

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Fill in Quantity or Activity or Percent Disposal (One works out the others)

Volume of scintillant disposed

Each bag of solid waste must have a unique number

When solid waste bag full – print bag label and then press Next bag number

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Biomolecular - 2.06 - Bag 201Containing Solid Waste

Nuclide Activity in MBq

35S 0.0154

Total Activity 0.0154 MBq

Bag Waste Identification Label

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It is very important that if aliquot taken then waste is registered

Otherwise system will believe radioactivity still exists in the laboratory

Could stop work as system believes exceeded Registration Limits

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Can always see what you have taken out and what you have disposed – Go to Source Usage

Assessments

Sources

Source Usage


Log Off

Press this button to see Source Usage

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Another button – Stock Card

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If you make a mistake – You should in the first instance contact your DRPS

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A lot of information

Do not hesitate to contact me if you have problems

university of st. andrews environmental, health and safety services 1 paul szawlowski environmental,...

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