ERASMUS+ Credit Mobility Programme

http://ec.europa.eu/education/opportunities/international-cooperation/international-mobility_en.htm

UNIVERSITY OF SZEGED, HUNGARY

UNIVERSITY OF ELBASAN, ALBANIA

INFORMATION PACKAGE

Part I

General Programme Information (.pdf file)

1. ERASMUS Charter for Higher Education 2014-2020 – University of Szeged – Page 4

2. Information Sheet of The University of Szeged – Page 5

3. Bilateral agreement – Page 7

4. Relevant part of the submitted Application of the University of Szeged – Page 15

5. Approved budget of grants – Page 18

6. Grant support for student and staff mobilities – Page 19

7. Programme Schedule – Page 20

8. EU ERASMUS+ Guide for Partner Countries – Page 21

9. ERASMUS Programme Guide for 2015 - version 3 (access to the link)

10. Visa Information – Page 28

Part II

Application documents and deadlines (mobility_application_forms_ka107_en.zip file)

Applications should contain the following documents and be sent by 30th October

2015 via email and 15th November 2015 by registered mail to the following

address:

Gabriella BALOG MOLNÁR, ERASMUS+ Institutional Programme Coordinator,

University of Szeged

H-6701 Szeged

Pf. 674.

HUNGARY

Student mobility (SMS) Staff mobilities (STA)

Nomination Letter Form Nomination Letter Form

sms_1. Grant Agreement for Studies (Template) (sms_1_tamszerz_ka107_en_ures.docx)

sta_1. Grant Agreement for Staff Mobilities (Template) (sta_1_ii.8_-

_grant_agreement_teaching_and_training_(ka107)_en1507081047.docx)

sms_2. Application Form for Studies (Template) (sms_2_apl_incoming2015_2016_partner.docx)

sta_2. Staff Mobility Agreement (Template) (sta_2_he_staff_mobility_agreement_teaching_integrated_2015_ka103_ka107.docx)

sms_3. Registration Form (.xlsx Excel file) (sms_3_incoming_registration2015_2016partner.xlsx)

sta_3. Registration Form (.xlsx Excel file) (sta_3_incoming_registration2015_2016partner.xlsx)

The following documents should be attached additionally:

Transcript of Records and Studies of the student confirmed by the sending university

Photocopy of student’s passport

one photo (passport size)

The following documents should be attached additionally:

Photocopy of passport

Part III

Application Procedure

1. ERASMUS+ Credit Mobility Coordinators of partner universities send nominations

and application documents to the University of Szeged (please see Part II) by the

given deadlines. In the Grant Agreements only the applicant’s personal data fields

should be filled in.

2. The University of Szeged confirms registrations and the dates and amounts of

grants related to study periods each of the applicants.

3. Received Grant Agreements will be completed with relevant data (see above) by

the University of Szeged and be returned via email to the ERASMUS+ Credit Mobility

Coordinator of the sending university.

4. The sending institution’s ERASMUS+ CM Coordinator should return all the Grant

Agreements signed (by the applicants), collected and scanned, within one week to

the following email address: gabriella.balog.molnar@rekt.szte and by registered mail:

(Gabriella BALOG MOLNÁR, ERASMUS+ Institutional Programme Coordinator,

University of Szeged, H-6701 Szeged, Pf. 674.

5. Having the Grant Agreements signed, the University of Szeged makes an order to

transfer the first instalments of the grants to the bank accounts of the applicants. In

case of students’ grant it is the 70% of the total grant while in case of staff mobilities

it is 100% of the total grant.

45999-E

PP

-1-2

014-1

-HU

-EP

PK

A3-E

CH

E

SZEGEDI TUDOMÁNYEGYETEM

Gábor SZABÓ

Legal representative

HU SZEGED01

-signed-

Erasmus+ Programme Institutional Data Sheet University of Szeged (HU SZEGED01)

GENERAL INFORMATION

Institution Szegedi Tudományegyetem - University of Szeged - HU SZEGED01

ECHE ID 45999-LA-1-2014-1-HU-E4AKA1-ECHE PIC code 999840014 General website http://www.u-szeged.hu/

Website for credit mobility students http://www.u-szeged.hu/erasmus/

International Centre - Address H-6720 Szeged, Dugonics tér 13.

International Centre - Director Gabriella BALOG MOLNAR Head of International Mobility Centre, Institutional ERASMUS+ Coordinator (gabriella.balog.molnar[et]rekt.szte.hu) Phone/Fax: +36 62 420 895

International Centre – Incoming Students

Ágnes PETŐ, International Mobility Centre, (peto.agnes[et]rekt.szte.hu)

Phone: +36 62 546 366; Fax: +36 62 546 365

International Centre – Outgoing Students

Edit TANÁCS, International Mobility Centre, (tanacs.edit[et]rekt.szte.hu)

Phone: +36 62 544 006; Fax: +36 62 544 833

International Centre -Inter-Institutional Agreements

Tibor ZILAHI, International Mobility Centre, (zilahi.tibor[et]rekt.szte.hu)

Phone: +36 62 546 366; Fax: +36 62 546 365

Departmental Coordinators http://www.u-szeged.hu/erasmus/coordinators

DATES Academic calendar http://www.u-szeged.hu/erasmus/calendar

Academic year 2015/2016 Fall Term: 31 August - 05 December, 2015

Exam Period: 07 December - 23 December, 2015 04 January - 22 January, 2016 Spring Term 01 February - 14 May, 2016

Exam Period: 17 May - 25 June, 2016

Transcript of Records procedure: http://www.u-szeged.hu/erasmus/student-guide

LOCAL GRADING SYSTEM OF THE INSTITUTION

Hungarian Grade (Five-point scale)

ECTS Grade system

Grade Definition ECTS Grade

% of successful students normally

achieving the grade

Definition

5 – jeles Excellent, Very good Outstanding with minor errors

A 10 EXCELLENT - outstanding performance with only minor errors

B 25 VERY GOOD - above the average standard but with some errors

4 – jó Good Generally sound work with a number of notable errors

C 30 GOOD - generally sound work with a number of notable errors

3 – közepes Satisfactory, Acceptable Fair but with significant shortcomings

D 25 SATISFACTORY - fair but with

significant shortcomings

2 – elégséges Pass Performance meets the minimum criteria

E 10 SUFFICIENT - performance meets the minimum criteria

1 – elégtelen Fail Further work is required

FX - FAIL - some more work required before the credit can be awarded

F - FAIL - considerable further work is required

INCOMING STUDENT INFO

Study as an exchange student, incl. application procedure

http://www.u-szeged.hu/erasmus/student-guide

Course catalogues http://www.u-szeged.hu/erasmus/course-descriptions

Study fields for exchange http://www.u-szeged.hu/erasmus/course-descriptions

Study guides http://www.u-szeged.hu/erasmus/student-guide

Hungarian language courses, e.g. http://www.u-szeged.hu/erasmus/course-descriptions

Recommended language skills B2

Insurance http://www.u-szeged.hu/erasmus/student-guide

Visa http://konzuliszolgalat.kormany.hu/en

HOUSING

Is housing guaranteed?

Housing is not guaranteed, but assistance is provided to our incoming students by ERASMUS Student Network to find appropriate accommodation , see: http://www.u-szeged.hu/erasmus/student-guide

Student Accommodation http://www.u-szeged.hu/erasmus/student-guide

COSTS

Cost of living http://www.u-szeged.hu/erasmus/student-guide

Semester contribution (Student ID and semester ticket for public transport)

http://www.u-szeged.hu/erasmus/student-guide

Project Number: 2015-1-HU01-KA107-013244

Partner

country

Partner

institution

Total Grant /

University

Academic Contact

(Szeged)Activity Type

Education

Level

Flow

Directions

TOTAL Duration

Mobility In

Months (ALL

granted student)

TOTAL Duration

Mobility Extra

days (ALL granted

student)

TOTAL Duration

In Days

Excluding

Travel (ALL staff

members)

TOTAL Travel

Days (ALL

staff

members)

TOTAL

Granted

Number Of

Participants

TOTAL

Granted

Individual

Support

TOTAL

Granted

Travel

TOTAL Granted

Organisational

Support

TOTAL

GRANT

Albania

University of

Elbasani

"Aleksander

Xhuvani"

8 850,00 €

Palotás János

<palotas@mgk.u-

szeged.hu>

Student

mobility for

Studies

First cycle /

Bachelor's or

equivalent level

(ISCED-6)

Incoming 10 4 0 0 2 7 600,00 € 550,00 € 700,00 € 8 850,00 €

Grant support for student and staff mobilities (see the ERASMUS Programme Guide for 2015 - version 3,

(http://ec.europa.eu/programmes/erasmus-plus/documents/erasmus-plus-programme-

guide_en.pdf) pages 44-50)

The grants are calculated on the base of the duration of the mobility period in days (whole months +

extra days)

(whole months are equal to 30 days)

• 750 EUR/month (30 days) for students from partner universities to Szeged

• 650 EUR/month (30 days) for students from Szeged to partner universities

• 140 EUR/day for teachers from partner universities to Szeged (if <14 days)

• 160 EUR/days for teachers from Szeged to partner universities (if <14 days)

Travel grants for each participants are defined according to the distance between

partners:

between 500 és 1999 kilometers: 275 EUR/ mobility

Distance between the University of Elbasan and University of Szeged:

572 Kilometres

Date: in 12 pts

Schedule

Project starting

01 June, 2015

Duration of the Project: 24 months

Project closing

31 May, 2017

2015/16 Autumn

2015/16 Spring 2016/17 Autumn 2016/17 Spring

During the project 3 semesters are available for realisation of student mobilities

I. Interim Report

31 March, 2016

II. Interim Report

30 September,

2016

Final Report

Quick reference guide for selected higher education institutions

in Partner Countries

Erasmus+ International Credit Mobility

Ref. Ares(2015)3689322 - 08/09/2015

Erasmus+ International Credit Mobility Quick reference guide

September 2015

2

Foreword

Congratulations! Your institution is part of a project that has been selected for funding for

International Credit Mobility under Key Action 1 of the Erasmus+ programme, promoting the

international exchange of students and staff between higher education institutions in Erasmus+

Programme and Partner Countries.1

This quick reference guide will provide you with basic information on the key documents, rules

and guidelines you will need to be aware of. It will guide you through the next steps your

institution will be expected to take, and tell you where to go for further information.

1. Understanding the contractual documents

The beneficiary grant agreement

This agreement links the Programme Country higher education institution to its National Agency

for Erasmus+ and provides the financial support for your mobility project. As a partner

organisation, you are not a direct party to this agreement but your mobility project is described

within the grant.

The inter-institutional agreement

Before the mobility activity can take place, your institution must

sign an inter-institutional agreement with the Programme

Country institution involved in the project. You and your partner

may wish to discuss the content of the agreement while preparing

the project application. You should sign this agreement once your

project has been selected for funding, and at the latest before the

start of the first exchange.

Please use the template on the Erasmus+ website. You and your

partner are free to customise this template as you see fit detailing

how you will select participants, how you will recognise study

credits, how you will share the organisational support grant, etc.

By signing an inter-institutional agreement, the institutions commit

themselves to respecting the principles and quality requirements of

the Erasmus Charter for Higher Education (ECHE) relating to

the organisation and management of mobility, and agree on a

series of measures to ensure high quality mobility.

For more information, the answers to the Frequently Asked Questions on the inter-institutional

agreement between Programme Countries also apply to agreements with Partner Country

institutions.

1 The 33 Programme Countries are: the 28 EU Member States, Iceland, Liechtenstein, Norway, the former Yugoslav Republic of Macedonia and

Turkey. Partner Countries are all the other countries in the world. For a complete list of Partner Countries, see the Erasmus+ Programme Guide.

Erasmus+ International Credit Mobility Quick reference guide

September 2015

3

The learning and mobility agreements

Before the mobility can start, the sending and receiving institutions,

together with the participant (student or staff), must agree on the

activities that the participant will undertake during the period

abroad.

The learning agreement sets out the study programme to be

followed by the student, defines the target learning outcomes and

specifies the formal recognition provisions. For more detailed

information, please refer to these 'Guidelines on how to use the

learning agreement for studies'.

Similarly, the mobility agreement for members of staff sets out the

teaching or training programme to be followed, and lists the

rights and obligations of each party.

The participant grant agreement

The grant agreement sets out the financial support and payment arrangements to the

participant (student or staff). Unlike other documents, this agreement is signed between the

participant and the Programme Country institution.

The agreement must be signed by both parties before the start of the mobility. The Erasmus+

grant can only be paid to the participant once this agreement has been signed. The National

Agency for Erasmus+ and the Programme Country institution will provide the Grant Agreement.

2. Managing the mobility project

Grant management

The Programme Country institution will be responsible for signing the grant agreement with the

participant and unless you specify otherwise in the inter-institutional agreement, they will

administer all grant payments for mobility to Europe ("incoming") and from Europe ("outgoing").

The grant foresees organisational support (OS) of €350 per mobile participant (up to the first

100 participants; €200 for each additional participants), for both incoming and outgoing students

or staff, to cover costs directly linked to the implementation of mobility activities. The grant

should be shared amongst the participating institutions concerned on a mutually acceptable

basis decided upon by the partners. You and your partner should agree on how the OS grant

will be divided in the inter-institutional agreement.

All funding rules and grant amounts are set out on pages 44 to 50 of the Erasmus+

Programme Guide.

Erasmus+ International Credit Mobility Quick reference guide

September 2015

4

Making changes to the project

If the mobilities that you had planned cannot be implemented as foreseen, please contact the

Programme Country institution as soon as possible. In some cases, a change to the original

project may be possible within the contract (e.g. changes between study cycles, or duration of

the mobility period, etc.). Your partner will inform its National Agency for Erasmus+ to find out

whether or not it is allowed and how to proceed. Any change requested by the Programme

Country institution that may affect your institution or the participants involved, should first be

discussed and agreed upon by both partners.

Selecting and sending participants

The sending institution is responsible for selecting participants and providing them with all

necessary support including pre-departure preparation, monitoring during mobility, and formally

recognising the mobility period. The receiving institution offers participants a study programme,

or a programme of staff training or teaching activities at their institution. The inter-institutional

agreement details the obligations of each institution.

The selection criteria for participants are defined by their sending higher education institution, in

agreement with the receiving institution. The first criterion should be academic merit, but with

equivalent academic level, preference should be assigned to students from less advantaged

socio-economic backgrounds.

Information on the mobility opportunities available and the selection procedure should be made

public. The selection of participants, as well as the procedure for awarding them a grant, must

be fair, transparent and documented and should be made available to all parties involved in the

selection process.

Erasmus+ encourages the participation of students and staff with special needs. If one of your

selected participants has a physical, mental or health-related situation that would prevent them

from participating in a mobility activity unless extra financial support was made available, you

can ask your partner to request "special needs" support from their National Agency in order to

cover the extra costs involved. You will find further information on page 45 of the Erasmus+

Programme Guide.

Recognition

It is mandatory that mobility periods are recognised by both higher education institutions as

stipulated in the inter-institutional agreement and in the Learning Agreement.

The receiving institution must provide a Transcript of Records to the student and sending

institution. The sending institution must fully recognise the activities successfully completed by

the student during the mobility, and register them in the student's Transcript of Records.

For more detailed information, please refer to the 'Guidelines on how to use the Learning

Agreement for Studies'.

Erasmus+ International Credit Mobility Quick reference guide

September 2015

5

The participant will report on the quality of the recognition process by the sending institution via

an online EU survey with specific sections on recognition, the results of which will be carefully

monitored.

3. Reporting

Once participants have been selected, your partner will have to report on all the mobility

activities undertaken and on the participants involved. This information will need to be updated

on a monthly basis.

To this end, your institution will be expected to provide all necessary information on the

participants coming from your institution. This will include participant profile, destination,

duration of the mobility, etc.

Participant Identification Code (PIC)

For reporting purposes, every organisation involved in the project will need a 9-digit Participant

Identification Code (PIC) unique to their higher education institution. Your institution's PIC will

then have to be communicated to your partner before they can start reporting on the mobility.

The PIC should be registered to your institution's legal entity, which is typically at the level of the

central university and not one of its faculties.

If your institution has taken part in a European programme,

such as a former Framework Programme (FP7, FP6),

Horizon2020, or the Capacity Building action in Erasmus+, it

will already have a PIC. A simple search in the Participant

Portal for Research & Innovation will allow you to find your

institution's unique PIC.

If your institution does not already have a PIC, then you will

have to register your organisation in the Participant Portal to

obtain one. Please note that 'Declared' or 'Dormant' PICs are

accepted for International Credit Mobility projects. Please

check carefully whether your institution already has a PIC

before requesting a new one.

EU Survey

At the end of the period abroad, all mobile students and staff will be required to submit a final

report. Students will receive the survey by email one month before the end of their mobility

period, and submission of the report will trigger the payment of the final grant instalment to the

participant. Staff will be expected to complete the survey at the end of their mobility period.

As mentioned above, a further complementary survey specifically on recognition will be sent to

the student after the mobility period to assess the quality of the recognition provided.

Erasmus+ International Credit Mobility Quick reference guide

September 2015

6

4. Useful resources

Erasmus+ Homepage: http://ec.europa.eu/programmes/erasmus-plus/index_en.htm

FAQs for Higher Education Institutions:

http://ec.europa.eu/education/opportunities/international-cooperation/documents/mobility-

faqs_en.pdf

FAQs for Students & Staff: http://ec.europa.eu/education/opportunities/higher-

education/doc/students-questions-answers_en.pdf

FAQs on the Inter-institutional Agreement:

http://ec.europa.eu/education/opportunities/higher-education/doc/iia-faq_en.pdf

Quality Framework: http://ec.europa.eu/education/opportunities/higher-education/quality-

framework_en.htm

Erasmus+ documents and templates: http://ec.europa.eu/programmes/erasmus-

plus/discover/guide/documents-applicants_en.htm

Erasmus+ Programme Guide: http://ec.europa.eu/programmes/erasmus-

plus/documents/erasmus-plus-programme-guide_en.pdf

Erasmus Charter for Higher Education:

http://ec.europa.eu/education/opportunities/higher-education/doc/he-charter_en.pdf

ECTS User's Guide: http://ec.europa.eu/education/library/publications/2015/ects-users-

guide_en.pdf

Brochure on Erasmus+ international opportunities: http://bookshop.europa.eu/en/the-

erasmus-programme-pbEC0414970/

5. Contact

National Erasmus+ Offices are responsible for the local management of the international

dimension of the higher education aspects of the Erasmus+ Programme in 27 Partner

Countries outside the EU. You can find the contact for your country at the following link:

https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en

VISA INFORMATION

Students from outside of the Schengen Treaty Area:

You have to hand in your visa application to your local Hungarian Embassy or

Consulate. You can check the website of the Ministry of Foreign Affairs and

Trade for the Hungarian embassies and consulates:

http://www.kormany.hu/en/ministry-of-foreign-affairs-and-trade/missions

More information is available on the homepage of the Ministry of Foreign

Affairs and Trade: http://www.kormany.hu/en/ministry-of-foreign-affairs-and-

trade

Office of Immigration and Nationality: http://www.bmbah.hu/index.php?lang=en