university of wisconsin – madison title and total ... · -conduct mock interviews with students....

TITLE AND TOTAL COMPENSATION STUDY

UNIVERSITY OF WISCONSIN – MADISON


HR Design was our effort to create our own

personnel system.

One key element was the Title and Total

Compensation Study

Today’s session will update you on the Study

progress and prepare you for the next steps:

JOB DESCRIPTION PROCESS

REMEMBER HR DESIGN?


Strategic Framework:

Ensure our ability to attract and retain talent

by making progress toward competitive

compensation relative to

our peers and market medians


• You will see how your job and title compares

to positions across campus and at other

organizations

• You will have clear guidelines to make

informed choices about advancing in your

career at UW-Madison

• Managers will have tools to make informed

decisions about pay and promotional

opportunities for their employees

THE END GAME


I. DesignandStudyStrategy II. AssessPositionsandDevelopNewJobTitleStructure

III. CreateCompensationStructure

V. ImplementNewStructures

IV. ReviewBenefits/Work-lifeandLeaveStructures

Feb2017 Jul2017 Feb2018 Mar2019Aug2018

MILESTONES TO GET THERE


CurrentStatevsFutureStateCurrentState FutureState

JobTitlesIncludePositionsPerformingVeryDifferentWork

JobTitlesInclude PositionsPerformingSimilarResponsibilities

Positions PerformingSimilarResponsibilitiesFoundInMultipleJobTitles

PositionsPerformingSimilarResponsibilitiesGroupedTogether InJobTitles

PayGradesNot LinkedtoMarketData PayGradesLinkedtoMarketDataPathsforCareerAdvancementareUnclear

Career PathsareClearandProvideMultipleOpportunitiesforAdvancement

CareerAdvancementLimited byChangestoEmploymentCategory

EmploymentCategoryandassociatedBenefitsdonothinder CareerAdvancement


CAREER PATHS: LEVELS AND LEVEL DESCRIPTIONS• Twocareerpaths

• OrganizationalContributor• Managerial

• LevelCriteria:• OrganizationalImpact• ComplexityofWork• IndependenceandSupervisionReceived• LeadershipandTalentManagement• KnowledgeandExperience

• Eightavailablelevelsforeachcareerpath• Mosttitleserieswillnotutilizealllevels


Job Family

Academic Services and Student Experience

Career Track

Job Sub-Family

Career Services and Student

Professional Development

Organizational Contributor

4

Title

Career Counselor

Organizational Contributor

Career Level

EmployeesnavigatecareerchoicesJobdescriptionsmoreconsistent

Marketinformedpayranges

Progressionsnothinderedbybenefitandleave

programs


STUDENT SERVICES COORDINATOR –Working Titles associated with this title

ACADEMICADVISOR EEMBATECHINCAL&OPSMGRACADEMICSTAFF EMERGENCYMEDEDUCATIONCOORDADMISSIONSCOUNSELOR ENROLLMENTCOACHADVISOR ENVCONSERPROGCOORAMERICANINDIANCURRICULUMSER EOIPROGRAMCOORDINATORASSISTANTDIRECTORIIP EXPERIMENTIALEDUCATIONCOORDASSISTANTDIRECTOROFMSC FELLOW&FUNDCOORDASSISTANTDIRECTORURS FELLOWSHIPMANAGERASSISTANTDIRECTOR,ISS FISCASSISTANTDIRECTORASSISTANTEDUCATIONSPECIALIST GI/HEPATOLOGYFELLOWSHIPCOORDASSOCDIRBBACAREERADVISING GISCERT.PROGRAMMANAGERASSOCDIRECTOR,ADM&PCPROGR GRADADMISSIONS&RECTCOORDASSOCSTUSERVCOORD GRADPROGRAMDIRECTORASSOCIATEDIRECTOR HONORARYASSOC/FELLOWASSTDIRFRAT&SORORITYLIFE INTERNATIONALPROGRAMSMANAGERASSTDIRCAREERMGT&CORPPAR INTERNSHIPCOORDINATORASSTDIREMPLOYERREL LAWSCHOOLREGISTRARASSTDIROFACADEMICENGAGEMNT LRMANDOPSMANAGERASSTDIRTRANSFERINITIATIVES MBACAREERDEVELOPMENTCOACHASSTDIRECTORADVISING/TECH NEUROBIOLOGYMAJORCOORDINATORASSTDIRECTOROFLGBTCC OPERATIONSMANAGERASSTDIRECTOROFMBAPROGRAM OSFAFRONTDESKSUPERVISORASSTDIRECTOROFORIENTATION PHARMTOXPROGRAMCOORDINATORASSTDIRECTORSOCIALJUSTICE PRE-HEALTHADVISORASST.DIRECTOROFADMISSIONS PROFMASTER'SPROG&CAPCOOR.ATHLETICACADELIGCOORD PROGRAMCOORDINATORFORATODBADGERBEGINNINGSPROGCOORD RESIDENCYPROGRAMMANAGERBADGERVOLUNTEERSCOORDINATOR RLASSTDIR- ACADINITIATIVESBELPROGRAMASSOCIATEDIRECTOR RLASSTDIR- DESKSERVICESCAMPUSRELATIONSMANAGER RLASSTDIR- INCLUSIONCAREER&OUTREACHCOORDINATOR RURALRESIDENCYPRGMMANAGERCOMMUNITYHLTHSPEC STUDENTSERVICECOORDINATORDIROFCAREERADVISING&WELLN STUDENTSERVICESCORDDIRECTORFINANCIALAID STUDENT-ATHLETEDEVCOORDDIRECTOROFADMISSIONS TRANSITIONPROGRAMMGRDIRECTOROFGRADUATEPROGRAM UARESSUPPORTSERVASSTDIRDIRECTOROFPROBONOPROGRAM UNDERGRADUATEADVISORDIRECTOR,ADMISSIONSOPERATION VETERANSSVCSCOORDINATOREDUCATIONPROGRAMMANAGER VISPCOORDINATOREDUCATIONALPROGRAMSCOORD VISPSPONSOREDGROUPSCOORD


NEW JOB DESCRIPTION PROCESS

Advantages of the New Process• Greater consistency in job descriptions for similar jobs• Less time spent in creation of job descriptions• Legal compliance with FLSA and ADA• Modernizing our standard job description• Career advancement transparency

StandardJobDescription UniqueJobDescriptions


LEVELS AND STANDARD JOB DESCRIPTIONSCareerServicesAdvisor

Level5

JobFamily AcademicServicesandStudentExperience

Sub-Family CareerServices&StudentProfessionalDevelopment

TypicalFunctions

• Providecareercounselingincludingadministeringself-assessments,goalsettingandplanning,andprovidingone-on-onecounseling.(30%)

• Developnew toolsandtechniquestodelivercareercounseling.Trainstaffonnewprocesses.(30%)

• Foster relationshipswithemployersandalumnitocultivatemeaningfulcareeroutcomeopportunities.(20%)

• Developdepartmentprogramstogrowtheemployerandalumninetwork.(20%)

Qualifications IncumbentsgenerallypossessaBachelor's,Master'smaybepreferredandatleast5yearsofincreasinglymore responsiblerelevantworkexperienceorequivalentofeducationandworkexperience.

CareerServicesAdvisorLevel4

JobFamily AcademicServicesandStudentExperience

Sub-Family CareerServices&StudentProfessionalDevelopment

TypicalFunctions • Providecareercounselingincludingadministeringself-assessments,goalsettingandplanning,andprovidingone-on-onecounseling(30%)

• Foster relationshipswithemployersandalumnitocultivatemeaningfulcareeroutcomeopportunities(20%)

• Assiststudentsinobtaininginternships,employment,oradvancededucationbyhelpingwithresumepreparation,interviewingskills,andgraduateandprofessionalschoolapplications(20%)

• Inchargeofhonorsstudentgroupactivitiesandsocialnetworking(30%)

Qualifications Typicallyrequiresbroadknowledgeofprinciplesandpracticesinafieldorspecialty.

IncumbentsgenerallypossessaBachelor'sandatleast3yearsofrelevantworkexperienceorequivalentofeducationandworkexperience.


USES OF JOB DESCRIPTIONS

• Document theprimaryduties,essentialactivitiesandrequirementstypicallyperformedineachjob– itisnot acomprehensivelistofallactivitiesperformedwithinajob

• Clarify hiringrequirements

• Ensure thatemployeeshaveaclearunderstandingoftheirjobs

• Communicate expectationsbetweenemployerandemployeewhichmayassistemployeesinimprovingperformance

• Provide abasisforjobevaluation,salarysurveying,marketpricing,anddevelopingequitablepayrangesorsalarystructure

• Provide employeeswithinformationaboutjobsthatlieaheadoncareerpaths,tohelpinformthemaboutwhatfuturecareeropportunitiesmayexistintheorganization,andwhattheyneedtodotogetthere


CHARACTERISTIC OF AN EFFECTIVE JOB DESCRIPTION• Reviewedperiodicallyandupdated toreflectsignificantchangesinthedutiesand

responsibilities

• Followsaconsistentformat thatemployeescaneasilyunderstand

• Utilizeconsistent,organization-widedefinitionswhereappropriatetoincreaseclaritywhencomparingpositions

• Utilizeacareerpathandleveldescriptionsasaplatformforconsistent,organization-widedefinitionswhereappropriate

• Reflecttheprincipalelementsofarole(minordifferencesinthewaysindividualsperformjobsshouldbeignored)

• Describeaposition,notapersonthatcurrentlyworksinthisposition

• Describeessentialresponsibilitiesratherthanspecifictasks:– “Maintainsdepartmentschedulebymaintainingcalendarsandarrangingmeetings,conferencesandtravel”–Yes

– “SchedulesmonthlyOHRco-chairmeetings”- No


CHARACTERISTICS OF AN INEFFECITVE JOB DESCRIPTION• Exaggerateordownplaytheimportanceofthejob• Listqualificationsthatarenotreallyneededforthejob• Overestimateorunderestimatethequalificationsnecessarytobesuccessfulonthejob

• Areout-of-datebecausethejobhaschanged• Aretoolong(lackfocusforwhatismostimportant)


JOB DESCRIPTION TEMPLATE

Afewslidesdetailingthesectionsofthenewjobdescription– purposeanduse


JOB DESCRIPTION WORKSHOP


CareerAdvising(75%)-Providecareeradvisingonanindividualbasistoadmittedundergraduatestudents,Certificatestudents,Masterstudentsandalumnitohelpadvancetheirprofessionalandcareerdevelopmentoutcomes.-Advisestudentsonself-assessment,careerandmajorexploration,resumeandcoverletterdevelopment,networkingskills,interviewingandfull-timeandinternshipjobsearchstrategies.-Conductmockinterviewswithstudents.-Advisestudentsontheuseofvirtualrecruitingtechnologies.-Coachstudentsastheymovethroughthecareerdevelopmentanddecision-makingprocess;helpstudentssetactionablegoalsandprovidethemwithconnections,tools,industryknowledgeandresources.-Collaboratewithcolleaguestoplan,marketandfacilitategroupadvisingsessions-Buildrelationshipswithkeyemployerstoproviderelevant,in-depthinformationaboutcareerpaths,therecruitmentprocessandexistingcareeropportunitiesProgramDevelopment(20%)-Coordinateemployermockinterviewprogrameachsemester,whichincludesemployeroutreachandstudentpromotion. -Plan,promoteandpresentcareerworkshopstosmallandlargegroupsonavarietyofcareertopics.-Participateinthedesignanddeliveryoftherequiredcareerandleadershipcourse-Consultonthedevelopmentofcareercontent-Co-instruct,facilitateandgradeprojectsfortwosectionsofthecourse-Coordinatethestudentcareerandinternshipoutcomescollectionprocessinpartnershipwithcolleagues;partnerwithDataandOperationsAnalysttointerpretandpublishdataannually.-Collaboratewithadvisorsoncareercontentforadiversearrayofprogrammingtargetedtowardpre-collegeandprospectivecollegestudents.Other(5%)-ServeonWisconsincommittees;collaboratetoplanprogram-wideprojectsandevents.-RepresenttheWisconsinprogramandBBACareerServiceson-campusandinourcommunity.-Otherdutiesasassigned.

CareerServicesCounselor Level4

JobFamily

AcademicServicesandStudentExperience

Sub-Family

CareerServices&StudentProfessionalDevelopment

TypicalFunctions

• Providecareercounselingincludingadministeringself-assessments,goalsettingandplanning,andprovidingone-on-onecounseling(40%)

• Fosterrelationshipswithemployersandalumnitocultivatemeaningfulcareeroutcomeopportunities(20%)

• Assiststudentsinobtaininginternships,employment,oradvancededucationbyhelpingwithresumepreparation,interviewingskills,andgraduateandprofessionalschoolapplications(20%)

• Participateinthedesignanddeliveryofcareerandleadershipcoursesandprogrammingforprospectivestudents(20%)


HOW WE GET THERE: YOUR INPUT

ProjectLeadership

WorkingTeamCollaborationandOutreachTeam

JobFamilyTeam

JobFamilyTeam

JobFamilyTeam

JobFamilyTeam

EmployeeForums

Employee Forums

JOB FAMILY FORUMS: xxxxxxxx

250 employees on Project Teams (HR/Campus Representatives)

(20 teams)

Todaywewantyourinput onJobDescriptionProcess.WewillprovideyourinputtotheStudy.


Email:

[email protected]

QUESTIONS AFTER THE FORUM

Website:

go.wisc.edu/ttcstudy

Complete a Forum Survey before you leave today


• Finalize Standard Job Descriptions

• Gather feedback on the Standard Job

Descriptions from stakeholders and subject

matter experts

• With the assistance of your manager, you

will enter the unique job duties, education

and experience for your position into an

online system

• Benefit Questionnaire?

WHAT’S NEXT…

university of wisconsin – madison title and total ... · -conduct mock interviews with students....

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