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UNM TECH DAYS MICROSOFT OUTLOOK 2013 WHATS NEW John Whitaker Sr. Technology Strategist Microsoft Corporation Slide 2 WHAT IS MICROSOFT OUTLOOK 2013? Premium business and personal e-mail management tools to more than 500 million Microsoft Office users worldwide. With the release of Outlook 2013, you get a richer set of experiences to meet your communication needs at work, home and school. From a redesigned look to advanced e-mail organization, search, communication and social networking features, Outlook 2013 provides you with a world-class experience to stay productive and in touch with your personal and business networks. Slide 3 WHY THE INTERFACE CHANGE? Too many command menus Too many command buttons Too many dialog boxes (I just want to format some text!) Too many hidden features Get things done quickly without worrying about how. Instant Preview Interface changes to commands that help you work faster. Contextual RibbonTabs GroupsCommands Slide 4 WORKING IN OUTLOOK Preview Pane Social Connect Favorites Folders Navigation E-mail Ribbon Slide 5 CREATE A NEW TAB Want all the common things you do in one place? Create you own tab! Lets try Slide 6 WHAT'S NEW http://technet.microsoft.com/en-us/library/cc179110(v=office.15).aspx http://technet.microsoft.com/en-us/library/cc179110(v=office.15).aspx http://go.microsoft.com/fwlink/p/?LinkId=266305 http://go.microsoft.com/fwlink/p/?LinkId=266305 Attachment Reminders, Slide 7 CREATE A NEW E-MAIL MESSAGE Outlook 2013 enables you to communicate with one or more recipients with a rich set of features and customizations. Slide 8 QUICK FEATURES Mail Tips Office Apps Peek Weather Slide 9 HOW TO FIND SOMEONE AutoComplete Check Names Global Address List (GAL) Drag and Drop Lets Try Slide 10 WHOS THAT GAL! What is the Global Address List (GAL)? How can I find people in the Organization? How does Outlook search for people? Can I find anyone I want? Depending on what information the organization is going to populate. Slide 11 REPLY OR FORWARD AN E-MAIL How do I forward and e-mail to a coworker? On the Home or Message tab, in the Respond group, click Reply, Reply All, or Forward. The name of the tab depends on whether the message is selected in the message list or opened in its own window. To remove a name from the To and Cc lines, click the name and then press DELETE. To add a recipient, click in the To, Cc or Bcc box and enter the recipient. Lets Try Think Twice! Was the original message addressed to a few thousand people? Mail Tips! Slide 12 OPEN OR SAVE AN ATTACHMENT Does a message you just received contain an attachment? You have a couple different options: 1. Single Click on the attachment. You will be asked if you want to preview the attachment in Outlook. 2. Double Click on the attachment to open it in a new window. Eg; Double Click a PDF attachment to open it in in Adobe Reader. 3. Single Click on the document and use one of the commands on the Ribbon to Open, Print, Save as or Remove Slide 13 CUSTOMIZING VIEWS Change the font or color for messages sent from specific people Conversation View! Slide 14 EXTRA CREDIT MAIL MERGE Its up to you. Lets take a vote. Who wants to see a quick demo on Mail Merge? Lets Try Quick Demo Time Slide 15 CREATE AN E-MAIL SIGNATURE You can create personalized signatures for your e-mail messages that include text, images, your Electronic Business Card. Slide 16 INSTANT SEARCH Instant Search will make change your life Type a keyword amazing (notice the Ribbon changes to help you!) Sure you can search on simple keywords but. Type from:daren Type to:sharon Get tricky: from:daren hasattachments:yes received:this week Lets Try Note: Instant Search is available for email, calendar, contacts, tasks and notes Slide 17 ORGANIZING WITH FOLDERS What are folders? Why would I want to create my own folders? Lets Try Slide 18 SEARCH FOLDERS Lets Try Search folders are a little different than rules. Rules are actions you want to take. Search folders can automatically reference specific emails. Slide 19 MANAGE YOUR INBOX WITH RULES What are rules? What kind of rules can I create? Do you want to manage your email by folders? Heres an example of one of my rules Slide 20 WHAT ABOUT JUNK MAIL? Depending on Organization Policy mail may be filtered several times before it hits you inbox. You can right click on a message select Junk and tell Outlook what you want done with messages from the sender. Also check your Junk E-Mail folder once in a while. Sometimes messages are sent to this folder by mistake. There are ways to add senders to your local safe sender list. Click the web link below to explore different ways to manage Junk Mail. Slide 21 SET YOUR OUT OF OFFICE Going to be away from the classroom for a day, a week or all summer? Lets let people know whats going on with you. Note the Inside and Outside my organization options. Inside: Dont bother me Outside: Sorry I missed your message. Ill be out of the office Take a quick look! Slide 22 DIFFERENT WAYS TO VIEW YOUR CALENDAR Clicked on Calendar View Slide 23 CREATE A CALENDAR EVENT Schedule a meeting with other people Click Create an Appointment Subject, Location, Attendees and Recurrence are common fields and actions. Slide 24 EXTRA CREDIT Invite a Room to the Meeting! Some Customers add other resources such as cameras, special equipment and cars. Calendar Assistant Slide 25 SHARE YOUR CALENDAR & CALENDAR PERMISSIONS Do you want to share you calendar with others in the district? Will people I share my calendar with see all my information? What about calendar delegation? Lets Try Slide 26 VIEW OTHERS CALENDARS When and how can you share others calendars? Can I view overlay calendars? Can I use the Calendar Assistant to help me schedule meetings? Lets Try Add a new calendar Slide 27 OVERLAY CALENDAR VIEW Slide 28 MANAGE CONTACTS New Contact or Contact Group New personal Group New Contact Slide 29 DEMO OUTLOOK WEB APP 2013 Quick look Slide 30 Q&A CHALLENGE ROUND Try me If I dont know how Ill find the answer and post back. Ive done X in Groupwise how do I do it in Outlook/Exchange? How do I Can I Should I Will I Could I Slide 31 ADD AN EXTERNAL ACCOUNT! Add your Hotmail account to Outlook Slide 32