upgrading your e-newsletter
DESCRIPTION
Presentation slides from our May 6, 2009 webinar. Learn how to spruce up your e-newsletters to inspire your readers to act, donate, and spread the word! Topics we'll cover: - Building your e-Newsletter list - How to create compelling content - Effective design and layout - Tips for success - Case studiesTRANSCRIPT
![Page 1: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/1.jpg)
May 6, 2009
Upgrading yourE-newsletter
For audio, turn on your speakers, orCall 1-516-453-0014; Code 453-120-294
![Page 2: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/2.jpg)
For the best webinar experience, close all other applications.
Reminders
Type questions in the Questions Log
Turn up your volume
You can hear us, but we can’t hear you
Presentation slideswill be available on Slideshare
For audio, turn on your speakers, orCall 1-516-453-0014; Code 453-120-294
![Page 3: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/3.jpg)
CanadaHelps.org
What is CanadaHelps?
A public charitable foundation that provides accessible and affordable online technology to both donors and charities.
For Charities
A cost-effective means of raising funds online.
For Donors
A one-stop-shop for giving.
CanadaHelps is a charity helping charities.
For audio, turn on your speakers, orCall 1-516-453-0014; Code 453-120-294
![Page 4: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/4.jpg)
Today’s Presenters
• Amy Huynh
Communications Assistant
• Kirstin Beardsley
Marketing and Communications Coordinator
For audio, turn on your speakers, orCall 1-516-453-0014; Code 453-120-294
![Page 5: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/5.jpg)
Webinar Agenda
1. Building Your Subscriber List
2. 3 Cs to E-newsletter Success• Content
• Community
• Call to Action
3. E-newsletter Design and Management
4. Q & A
For audio, turn on your speakers, orCall 1-516-453-0014; Code 453-120-294
![Page 6: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/6.jpg)
BUILDING YOUR SUBSCRIBER LIST
![Page 7: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/7.jpg)
Collect emails wherever and whenever you can!
• Build your list online (sign-up boxes, after a survey, blog, email signature)
• Build your list offline (events, printed materials)
For audio, turn on your speakers, orCall 1-516-453-0014; Code 453-120-294
![Page 8: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/8.jpg)
Get permission. Don’t be a spammer.
• Tell people what you will use their email address for
• Establish and provide a privacy statement regarding your email list and stick to it
• Let people know that their email address will not be shared
![Page 9: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/9.jpg)
Tell people why they should sign up.
• Tell your potential subscribers what you are going to offer them in your newsletter
• Tips? Exclusive articles and updates? Rewards?
For audio, turn on your speakers, orCall 1-516-453-0014; Code 453-120-294
![Page 10: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/10.jpg)
Make it easy.
• Registration should be easy to find on your website
• Sign-up process should be pleasant, quick, simple
• Important to make unsubscribing just as simple
• Use an email marketing service to minimize complications and keep your newsletter professional
Keep it simple!
![Page 11: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/11.jpg)
Choosing an Email Marketing Service
• Helps to keep your newsletter professional• Efficient and effective design, distribution and tracking tools• Focus on functionality: ease of use and speed• Remember to ask for non-profit/charitable pricing or
discounts!www.constantcontact.comwww.verticalresponse.com
www.mymailout.comwww.icontact.com
![Page 12: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/12.jpg)
![Page 13: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/13.jpg)
![Page 14: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/14.jpg)
![Page 15: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/15.jpg)
![Page 16: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/16.jpg)
THE 3 CS TO E-NEWSLETTER SUCCESS
Content
Community
Call to Action
![Page 17: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/17.jpg)
CONTENT
![Page 18: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/18.jpg)
Notes on: Content
• Create timely, helpful and interesting content
• Focus on developing high quality donor-centered material
• Highlight the parts of your success stories that motivate your supporters the most
• Take advantage of current successes to build support for future work
• Take credit by giving credit to others
![Page 19: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/19.jpg)
![Page 20: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/20.jpg)
Tips & Ideas• Tell your stories through their stories
• Before & After: campaign success and progress reports
• Survey your readers to find out what they want to hear! (www.surveymonkey.com)
• Track reader interest and trends through the data provided by your email service provider
• 80% valuable content & 20% “ask”
![Page 21: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/21.jpg)
COMMUNITY
![Page 22: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/22.jpg)
Notes on: Community
• Building/maintaining relationships through email
• Engagement with your organization should be easy, fun and meaningful
• Integrate social networking tools and features• Empowers your supporters to help
your mission
• Be transparent = Build trust
![Page 23: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/23.jpg)
![Page 24: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/24.jpg)
Tips & Ideas
• Make each reader feel they can and are making a difference
• Ask for feedback and input to gain insights• Take readers “behind the scenes” of your organization• Let your supporters write some content• Personalize if you can
![Page 25: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/25.jpg)
CALL TO ACTION
![Page 26: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/26.jpg)
Notes on: Calls to Action
• Let your readers know what to do next• Make following through as simple and specific as
possible• Explain what their action would accomplish and
what would happen next• Follow-up in your next newsletter
![Page 27: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/27.jpg)
• Need
• Solution
• Cost
• Urgency
• Donor Context
• Donor Benefit
![Page 28: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/28.jpg)
![Page 29: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/29.jpg)
Tips & Ideas
• Include multiple and varying calls to action in every issue
• Balance the frequency of asks with high-quality inspirational stories
• Encourage subscribers to send the e-Newsletter to friends
• Include your Donate Now! button
![Page 30: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/30.jpg)
Adding your CanadaHelps Donate Now! button to your e-newsletter
• The Donate Now! Button is made up of a hyperlinked graphic
General instructions:
• Save the desired button image onto the computer
• Insert the image into the e-newsletter layout
• Insert hyperlink provided under the LINK tab of your MyCharity account
= +IMAGE HYPERLINK
![Page 31: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/31.jpg)
NOTES ON E-NEWSLETTER DESIGN & MANAGEMENT
![Page 32: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/32.jpg)
Keep It Short and Scannable
• Design for the skimmer• People devote 51 seconds, on average, to an e-newsletter
• Accommodate for the preview pane• Design for 200 x 200 pixels
• Put the important stuff at the top• For longer stories, provide links to view entire article• Implement a table of contents
![Page 33: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/33.jpg)
Stand Out
• Make every word of your subject line count
• Although counterintuitive, studies have shown longer subject lines have greater click-through rates
• Avoid words like: “coupon” / “FREE” / “$”
• Keep the layout simple, clean and consistent
• Add some visual appeal
![Page 34: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/34.jpg)
Archive Online
• Gives potential subscribers an example of what they’ll get
• Allows access to information
• Can help drive traffic to your website
![Page 35: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/35.jpg)
Learn from Others
• Subscribe to e-Newsletters• charitable sector in general
• your sub-sector
• any organization you admire!
• See what works and what doesn’t
![Page 36: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/36.jpg)
Track Your Stats
• Find out if your email is being clicked/opened
• Find out which articles are most popular
• Use the data to continually improve your e-newsletter
![Page 37: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/37.jpg)
Target & Test
• Segment your subscriber list• Send out different versions• Experiment with more/fewer images/words• Experiment with subject lines, content
placement, graphic design• Useful to see what works and what doesn’t
![Page 38: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/38.jpg)
Try it out
• Send it to yourself before you distribute it• Create multiple “dummy” email accounts on
Gmail, Hotmail, Yahoo to see what it looks like• Proofread! Send it to your colleagues and have
them look it over
![Page 39: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/39.jpg)
Keep a regular schedule
• Decide how often you’re going to publish and stick to it
• Readers will get into the habit of receiving your newsletter
![Page 40: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/40.jpg)
ABOUT MYCHARITYCONNECTS
![Page 41: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/41.jpg)
• Free online resources
• Information about technology
• Demos
• Webinars
Next Webinar
“Website Usability Fundamentals”
MAY 202PM – 3PM
(Eastern Time)
www.mycharityconnects.org
![Page 42: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/42.jpg)
• Two-day “Bachelor’s level” learning opportunity for fundraisers and marketers in the charitable/non-profit sector
• Learn about online technology, Web 2.0, social media tools, “Philanthropy 2.0”
• Gain decision-making tips
• Learn about best practices and new ideas
• Acquire a greater sense of return on investment
www.mycharityconnects.org/conference
JUNE 8 – 9 | MaRS CENTRE, TORONTO
![Page 43: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/43.jpg)
• 25 workshops to choose from, including topics like:
• Tips, Tools & Tricks To Building & Managing An Online Community
• Finding Friends, Fans, and Funds on Facebook
• Four Freebies and a Bargain: No- and Low-Cost Technology
• I Came, I Saw, I Planned: Social Media Strategies
• Getting Your Board on Board
• And much more!
• Registration fee includes:
• Admission to 4 keynote sessions and 5 workshops
• 2 breakfasts, 2 lunches
• Conference materials
• Conference swag bag
www.mycharityconnects.org/conference
JUNE 8 – 9 | MaRS CENTRE, TORONTO
![Page 44: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/44.jpg)
Question and Answer
You can hear us, but we can’t hear you
Ask questions here
Ask away!
![Page 45: Upgrading Your E-Newsletter](https://reader031.vdocument.in/reader031/viewer/2022022404/5455029caf795998788b4673/html5/thumbnails/45.jpg)
Thank you for attending!
Slides will be up on: www.slideshare.net/MyCharityConnects
Check out www.mycharityconnects.org for resources!
Register for the conference at: mycharityconnects.eventbrite.com
Questions, feedback, comments? Email Amy at: [email protected]
Thanks to: