user manual quic web-based qualification tool · ng the exam ading files. t (figure 8) is before...

ACR IMAGING CORE LABORATORY

Scanner Qualification Program

User Manual

QUIC Web-based Qualification Tool

Version 5

January 2018

of 25

CONTENTS

Overview ....................................................................................................................................................... 3

Availability ..................................................................................................................................................... 3

System Requirements ................................................................................................................................... 3

Password Management ................................................................................................................................ 3

New User Registration .................................................................................................................................. 4

Menu Overview ............................................................................................................................................. 6

Sites ............................................................................................................................................................... 6

Qualifications ................................................................................................................................................ 6

Modalities ..................................................................................................................................................... 8

Scanners ........................................................................................................................................................ 9

New Qualification ....................................................................................................................................... 10

Application Submission ............................................................................................................................... 11

Exam Submission ........................................................................................................................................ 12

Adding Files ................................................................................................................................................. 13

Upload Limitations ...................................................................................................................................... 15

Adding/Deleting Exams ............................................................................................................................... 15

Qualification Results ................................................................................................................................... 17

Adding Comments ....................................................................................................................................... 18

ACR Review ................................................................................................................................................. 19

Renew Qualifications .................................................................................................................................. 20

Search Qualifications .................................................................................................................................. 21

Account Management ................................................................................................................................ 22

Personal Settings ......................................................................................................................................... 22

Change Password ........................................................................................................................................ 23

of 25

Sign Out ....................................................................................................................................................... 24

FAQ .............................................................................................................................................................. 25

of 25

OVERVIEW

The scanner qualification program is coordinated by the ACR Imaging Core Laboratory (core lab). The

program helps to ensure that scanners used for scanning clinical trial study participants meet required

standards so that the quantitative, semi‐quantitative, and qualitative information contributed by sites to

a trial is reliably of high quality. The qualification process includes submission of an application and

uploading of images and data forms. Scanner qualification instructions are available in the QUIC utility

outlined in the modality‐specific details webpages. To verify that a scanner maintains required

performance, requalification is required outlined in the qualification instructions.

The Qualification Utility for the Imaging Core Laboratory (QUIC) is a Web‐based tool that provides an

efficient means for managing the scanner qualification process and communicating with the core lab

staff. By registering for access to the QUIC Web site, site personnel can complete the online scanner

qualification, upload images, track the review process, and receive timely updates. Information about a

scanner’s qualification expiration is also available to help sites plan ahead for requalification.

How QUIC Works

QUIC can be accessed from any Web browser at:https://quic.acr.org. When logging into the QUIC Web

site for the first time, users are prompted to create a login name and password. Submission of an

application and images triggers notification to the core lab staff to begin the review process. Core lab

staff update the qualification status (qualified/not qualified), which triggers e‐mail updates to site users.

AVAILABILITY

The QUIC Web site is currently available for sites participating in clinical trials using PET/CT, MRI, and CT.

SYSTEM REQUIREMENTS

Below are the recommended system requirements for QUIC:

Windows OS (ex. Windows 7, Windows 10)

Up‐to‐date Web browser: Internet Explorer (version 10+), Firefox (version 50+), Google

Chrome (version 30+)

For any technical difficulties with this site, please contact support at [email protected]

PASSWORD MANAGEMENT

Users who forget their password are directed to go to: https://quic.acr.org/Account/ForgotPassword by

clicking the “Forgot your password?” link. The user is then prompted to enter their email address and

the system will generate an email to reset their password. The user will be prompted to click the “Reset

Button” and will be directed to a screen to enter their email address, new password and password

confirmat

was succe

Password

M

M

M

NEW US

To access

in See Fig

Password

email to v

tion. When th

essfully chang

s must adher

Must be eight

Must contain a

Must be uniqu

ER REGISTR

this applicat

ure A. Enter t

, Confirm Pas

verify your ac

hese steps are

ged.

re to the follo

characters in

alphabetic an

ue to the prev

RATION

ion you need

the desired u

ssword, Studi

count inform

Pa

e completed t

owing rules an

n length

nd numeric ch

vious eight (8)

to register o

user type, Use

es and Sites t

mation. See Fig

Figure A –

age 4 of 25

the user will r

nd will expire

haracters

) passwords

n the QUIC W

er Name, First

then click “Re

gure C

New User Registr

receive confir

after 90 days

WEB page. Clic

t Name, Last

egister” See F

ration

rmation that

s:

ck the Registe

Name, Email

Figure B. You

their passwo

er Link as sho

Address,

will receive a

ord

own

an

Pa

Figure B –

Figure C –

age 5 of 25

New User Registr

New User Registr

ration

ration

MENU O

Users wil

D

Si

Sc

sc

M

Q

q

A

p

La

SITES

The Sites

QUALIFI

The Quali

qualificati

on the Co

Primary S

OVERVIEW

l have access

Dashboard – P

ites – Allows

canners – Allo

canner

Modalities – A

Qualifications

ualification

Account – Allo

assword, and

anding Page –

page shown

CATIONS

ification page

ions. In Figur

ode field on th

tudy will be d

s to the follow

Presents a sum

the user to v

ows the user

Allows the use

– Allows the

ows the user t

d sign out of t

– Returns the

below display

e shows the c

re 1 – Qualific

he Qualificatio

displayed

Pa

wing menu op

mmary of the

iew the ACR m

to view/edit

er to view info

user to start

to perform ac

he QUIC Web

e user to the Q

ys all sites lin

urrent status

cations Page i

on page the S

age 6 of 25

ptions on the

e most recent

master sites l

all site scann

ormation for

a new qualif

ccount manag

b Site)

QUIC home p

ked to the us

s (see Table 1

is sorted by S

Site ID, Site N

QUIC Web si

t site qualifica

linked to thei

ner informatio

each modalit

ication proce

gement funct

page

ser account an

1 for status de

Status Date in

Name, Modali

te:

ations and sca

r account

on and also to

ty available in

ess or to renew

tions (update

nd and their s

escriptions) o

n descending

ty and Scann

anners

o register a n

n QUIC

w an existing

e profile, chan

status.

f the site(s)

order. By clic

er Name and

ew

g

nge

cking

Table 1 – Qua

Status

Qualified

Not Qualif

Incomplete

Submitted

Expired

Suspended

Resigned

alification Status D

Q

ied

e

S

d S

Descriptions

Description

Qualified

Not Qualified –

Incomplete – P

Submitted – Pe

Expired

Suspended

Resigned

Pa

Figure 1 –

– Pending Reso

Pending Submi

ending Approv

age 7 of 25

Qualifications Pag

olution

ission

val

ge

MODALI

The Moda

status.

Clicking o

where inf

modality

TIES

alities Home

n the Modalit

formation suc

and exams ex

page shown

ty Code in the

ch as modality

xpected durin

Pa

(Figure 2) dis

Figure 2 ‐ M

e first column

y name/statu

ng qualificatio

Figure 3

age 8 of 25

plays all mod

Modalities Home

n directs the u

us/code/descr

on for the init

3 ‐ Modality Detai

dalities availa

Page

user to the M

ription, clinic

tial/renewal T

ils

ble for qualif

Modality Deta

al trial studie

TimePoints is

ication and th

ails page (Figu

es that require

displayed.

heir

ure 3)

e the

SCANNE

The Scann

Scanner N

results by

page by c

To view e

table. Clic

scanner d

been qua

To registe

RS

ners page sho

Name, Site, Im

y clicking the “

licking the “A

xisting scann

cking the link

details on this

lified, no furt

er a new scan

own in (Figure

maging Type a

“Export” butt

Action” button

er details, the

k takes the us

page and als

her edits to t

ner, click the

Pa

e 4) lists all sc

and Status. T

ton. Additiona

n.

e user can clic

er to the Scan

so view all qu

the scanner d

“Register Ne

Figure

age 9 of 25

canners at the

The user can e

al capability i

ck the Scanne

nner Details

alifications lin

etails may be

ew Scanner” b

4 ‐ Scanner Home

e user’s site(s

export the Sca

s provide to d

er Code link d

page shown i

nked to the s

e made.

button from t

e

s). Users can

anner List pag

delete data fr

displayed in fi

in Figure 5. U

canner. Once

the Scanners

search by Co

ge or the Sea

rom the Scan

irst column o

Users can edit

e a scanner h

Home page.

ode,

rch

ner

f the

t the

has

NEW QU

To start a

Qualificat

Users can

UALIFICATIO

new qualifica

tion page sho

request scan

ON

ation process

wn in Figure

nner qualifica

Pa

Figure

s, the user mu

6.

Figure 6

tions only for

ge 10 of 25

5 ‐ Scanner Detail

ust click the N

‐ New Qualificati

r those sites t

ls

New Qualifica

ion

they affiliated

ation button

d with in thei

on the

r user profile

.

After sele

clicks the

Details pa

APPLICA

On the Qu

(Figure 7)

the messa

Required

Users can

appropria

ecting the req

“Create” but

age.

ATION SUBM

ualification D

and then clic

age “New Qu

fields with be

also navigate

ate link. Pleas

uired site, sca

tton to establ

MISSION

Details page, t

ck “Save.” Aft

alification cre

e highlighted

e between th

se refer arrow

Figure 7

Pa

anner, modal

ish a new qua

the user must

ter saving the

eated”

in Red

he Scanner Na

ws to Figure 7

‐ Qualification De

ge 11 of 25

lity and Prima

alification. Th

t complete al

e completed I

ame and Mod

7

etails Page: Info Ta

ary Study from

he user is then

ll required fie

nformation t

dality Name p

ab/Exam Submiss

m the drop d

n directed to

elds presented

he User will b

pages by click

sion

own list the u

the Qualifica

d on the Info

be presented

king the

user

ation

tab

with

EXAM SU

Next, In th

exam nam

After savi

begin uplo

UBMISSION

he Exams tab

me is required

ng the exam

oading files. T

b (Figure 8) is

d before any i

name by click

This opens th

Pa

used to uploa

images can be

Figure 8 ‐ Qualific

king the “Save

e below dialo

ge 12 of 25

ad the requir

e uploaded.

cation Details Page

e” button, th

og window sh

red images/ex

e: Exam Tab

e user clicks t

hown in Figur

xams for the

the “Upload F

re 9a.

modality. An

Files” button

n

to

ADDING

The easie

images/fi

one of the

C

gr

In

o

A

d

FILES

st way for the

les in Window

e following pr

hrome & Fire

reen outlined

nternet Explo

utlined box o

All Browsers:

ialog window

e user to add

ws Explorer (a

rocedures:

eFox: Select t

d box on the F

orer: Select th

on the File Up

Click the gree

w to select the

Pa

Figure 9a ‐

files to the u

assuming the

the root folde

File Uploader

he file(s) in w

loader windo

en outlined b

e files.

ge 13 of 25

‐ Upload Files Win

upload window

user is using

er in windows

window <OR

windows explo

ow <OR>

box on the File

ndow

w in Figure 9

a Windows‐b

s explorer, dr

R>

orer, drag and

e Uploader w

a is to open t

based compu

rag and drop

d drop the file

window to ope

the source

uter) and then

the folder to

es to the gree

en the File Up

n use

the

en

pload

Once all f

to the cen

number o

failed to b

upload wi

the uploa

Delete pro

iles have bee

ntral server. S

of files that we

be uploaded t

indow. See Fi

ded files. See

ompt will app

n added, the

See Figure 9a

ere successfu

to the server

igure 9a. If th

e Figure 9b. If

pear. See Figu

Pa

user clicks th

. The Upload

ully uploaded

by clicking th

he Upload is c

f you wish to

ure 9c.

Figure 10b

Figure 11c

ge 14 of 25

he “Start Uplo

window will

or failed to u

he “Retry faile

complete clic

delete the up



oad” Icon

show the pro

upload. The u

ed” Icon

ck the close b

ploaded files

ndow

ndow

to start u

ogress of the

ser can resub

in the men

utton and the

click the Acti

uploading the

upload and t

bmit any files

nu bar of the

en select and

on button an

files

the

that

save

d the

UPLOAD

The follow

D

Te

A

M

M

Users can

Individual

The total

ADDING

If a moda

Exam\Qua

button. Pl

LIMITATIO

wing file type

ICOM and Im

ext files (TXT,

dobe PDF file

Microsoft Exce

Microsoft Wor

add/upload

l files cannot

combined siz

/DELETING

lity requires m

alification Scr

lease see Figu

ONS

s can be uplo

mage files (DC

, RTF)

es (PDF)

el files (XLS, X

rd files (DOC,

a maximum o

be over 100 M

ze of all files c

EXAMS

multiple exam

reen. See Figu

ure 10b.

Pa

oaded in QUIC

M, GIF, JPG, J

XLSX)

DOCX)

of 6,000 files

MB.

cannot be ove

ms to be subm

ure 10a. To d

Figure

ge 15 of 25

C:

JPEG, BMP, P

per upload.

er 1 GB per up

mitted, the us

download or D

e 10a ‐ Add Exam

NG)

pload.

ser clicks the

Delete an exi

“Add” link on

sting Exam C

n the

lick the “Actioon”

Pa

Figure 10

ge 16 of 25

0b ‐ Down Load Exxam

QUALIFI

Once the

Error! Ref

Figure 12

CATION RES

application a

ference sourc

.

SULTS

nd images ar

ce not found.

Pa

re qualified, a

. Click the PD

Figure 12 ‐ Q

Figure 13 ‐ Q

ge 17 of 25

a PDF will be g

F tab and the

Qualification Resu

Qualification Resu

generated an

e PDF viewer

ults Tab

ults Tab

d available to

will open to v

o view as sho

view the file.

wn in

See

ADDING

The Comm

the review

shown in

box, and t

“Add Com

required.

COMMENT

ments tab (Fig

wers during th

the grey text

then clicks th

mments” butt

TS

gure 14) allow

he qualificatio

box titled “C

e “Add Comm

on e‐mails th

Figu

Pa

ws the user to

on process. T

Comment Hist

ment” button

e comments

ure 14 ‐ Qualificat

ge 18 of 25

o add any add

The history of

tory”. The use

. Checking an

to various re

tion Details Page:

ditional infor

f all comment

er enters new

ny of the chec

ecipients. This

Comments Tab

mation that m

ts added to th

w comments i

ck boxes to th

s step is optio

may be usefu

he qualificatio

in the top tex

he right of the

onal and not

ul to

on is

xt

e

of 25

ACR REVIEW

E‐mail notifications are sent to the core lab staff once the application and images are submitted when

the user clicks the respective submit buttons on the Application and Images tabs.

After application submission: the application tab status is changed to “Submitted ‐ Pending

Approval,” and no further changes can be made to the application form data

After image submission: the image tab status is changed to “Submitted ‐ Pending Approval,” and

no further files/exams can be uploaded

After application and image submission: the qualification status changes from “Incomplete” to

“Submitted.” The qualification will now be reviewed by a member of the ACR Imaging Core

Laboratory staff.

The user is notified via e‐mail regarding the status of each qualification. If a qualification is not approved

for any reason, the user is notified and allowed to correct the application or upload additional images as

required.

RENEW Q

Users can

source no

button to

As shown

scanner a

Qualificat

the applic

section.

QUALIFICAT

renew qualif

ot found.) is s

start the Qua

in Figure 15,

nd modality s

tion” button w

cation and su

TIONS

fications by se

shown, which

alification Re

select the sit

selected for r

will direct the

bmit images

Pa

electing the R

lists all quali

newal proces

te, scanner an

renewal is not

e user to the A

using the sam

Figure 15 ‐ R

ge 20 of 25

Renew button

fications avai

ss.

nd modality t

t valid, an err

Application D

me instruction

enew Qualificatio

n. The Qualif

ilable for rene

to be renewe

ror will be dis

Details page w

ns as specified

on Page

fication page

ewal. Click th

d. If the com

splayed. Click

where the use

d in the New

e (Error! Refer

he “Renew”

mbination of s

king the “Ren

er would fill o

Qualification

rence

ite,

ew

out

n

SEARCH

The Searc

with whic

the desire

those crea

Excel file

QUALIFICA

ch Qualificatio

ch the user is

ed value in th

ated by other

by click the “

TIONS

on page (Figu

affiliated. Al

e Search box

r users affiliat

Export” butto

Pa

ure 16) can be

l fields on the

. The search r

ted with the s

on.

Figure 16 ‐ Q

ge 21 of 25

e used to sea

e Qualificatio

results return

same sites. S

Qualification Searc

rch all qualifi

n screen can

ns qualificatio

Search results

ch Page

cations creat

be are search

ons created b

s can also be e

ted for the sit

hed by enteri

y a user as w

exported to a

tes

ing

ell as

an

ACCOUN

The Accou

Details of

PERSONA

The Acco

Name and

NT MANAGE

unt menu in t

each option

AL SETTING

ount Settings

d E‐mail Addr

EMENT

the QUIC We

are explained

GS

page (Error! R

ress fields. Lo

Pa

b site include

d below.

Reference so

gin Name, De

Figure 16

ge 22 of 25

es the followin

urce not foun

egrees and ad

6 – Account Settin

ng options:

nd.) allows th

dd signature i

ngs

e user to upd

image (option

date the First/

nal)

/Last

CHANGE

The Chan

PASSWORD

ge Password

D

page (Figure

Pa

e 17) allows th

Figure 17 ‐

ge 23 of 25

he user to cha

Change Password

ange his or he

d Page

er password ffor the Web ssite.

SIGN OU

The Log o

UT

out (Figure 188) logs the use

Pa

er out of the Q

Figure

ge 24 of 25

QUIC Web sit

18 – Log out Page

te and ends th

e

he session.

FAQ

Common

questions reggarding QUIC

Pa

C can be found

Figur

ge 25 of 25

d on the FAQ

re 19 ‐ FAQ Page

Q page (Figuree 19).

user manual quic web-based qualification tool · ng the exam ading files. t (figure 8) is before...

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