using siebel clinical for your specific job function
DESCRIPTION
TRANSCRIPT
Using Siebel Clinical for
Your Specific Job Function
Param Singh
Welcome & Introductions
Param Singh Vice President of Clinical Trial Management Solutions
• 10+ years of experience implementing Siebel Clinical
• Managed over a dozen Siebel Clinical implementations
Welcome & Introductions
CTMS Practice Services
Implementation Manage implementations of Siebel Clinical, whether custom builds or our out-of-the-box accelerator, ASCEND.
Integration Build interfaces between Siebel Clinical and other clinical and non-clinical systems.
Training Develop and/or deliver standard and custom training classes and materials
Process Guidance Provide insight, advice, and solutions to specific CTMS issues based on industry best practices.
Today’s Agenda
Time (CDT) Topic
9:00-9:05 Welcome and Introductions
9:05-9:10 Intro to Siebel Clinical
9:10-9:15 Clinical Administrator
9:15-9:20 Clinical Document Associate
9:20-9:25 Clinical Finance
9:25-9:30 Clinical Research Associate / Monitor
9:30-9:35 Executive
9:35-9:45 Study Manager
9:45-10:00 Q&A
Intro to Siebel Clinical
Clinical Trial Management System (CTMS)
• Technology solution
• Helps to manage the administrative aspects of clinical trials
• Reduces time and cost
Oracle’s Siebel Clinical
• Robust CTMS solution
• Provides greater visibility into real-time data
• Enables informed decision-making
Intro to Siebel Clinical
Program
Protocol
Region
Site
Subject Visits
Subject
Visit
Template
Product
Contacts
Accounts
Addresses
Clinical Administrator
• Centralized study start-up tasks
– Products – Protocols
– Programs – Regions
• Centralized investigator database management
– Contacts (people)
– Accounts (organizations)
– Addresses (locations)
Clinical Administrator
• Centralized template creation
– Activity (Task) / Document
– Assessment
– Subject Visit
Clinical Document Associate
• Document tracking
– Apply and complete document templates created by Clinical Administrator, such as:
• Essential documents
• Trial Master File contents
• Country-specific documents
– For each document, track critical dates, comments, URL to the electronic copy
– Query document records to determine what is missing, what is about to expire, and so forth
Clinical Finance
• Standard payment amounts
– Define in the subject visit template (SVT) for each study, then apply to each site
• Can be based on procedure, visit, or milestone
• Site contracts
– Record CTAs and designate payees
• Site-level payment amount exceptions
– Modify payment amounts for one or more line items
• Exception amounts apply to all future subject visits
Clinical Finance
• Payment amount adjustments
– If an incorrect payment amount is found after the subject visit has been completed, correct it ad hoc
• Payment requests
– Generate according to your process or CTA terms: real-time, monthly, quarterly, etc.
• Payment details
– After paid, enter details such as check number, amount, and date
Clinical Finance
• Site advances
– Send initial or advance payments to sites
– Choose whether to recover amount over time, at the end, or not at all
• Site fees
– Reimburse travel expenses, IRB fees, and other expenses
– Define unlimited payment types to track to the level of detail you need
• Helpful for recent changes to Sunshine Act
Clinical Finance
• Financial snapshot
– More Info view displays planned and accrued site expenses for all sub-levels in hierarchy
– Track accrued expenses against contracted budgets
• Queries / Ad hoc reports
– By site, by region, by protocol, by status, by payment type, etc.
CRA / Monitor
• Site set up
– Associate contacts, accounts, and addresses
• Site maintenance
– Keep contacts up-to-date
– Track ancillary and clinical supplies
– Track documents, tasks, and general correspondence
CRA / Monitor
• Site monitoring
– Track follow-up items, protocol deviations, adverse events, CRF records
– Complete and submit trip reports
• Subject tracking
– Enter subjects
– Record informed consent
– Record subject status changes, such as early terminations
– Record completion dates for subject visits
Executive
• Birds-eye view
– Program > Explorer view displays all sub-levels of the hierarchy for each clinical program
• Metrics
– ASCEND: View turnaround times for trip reports and investigator payments
Executive
• Rollups
– All views at program level are aggregates of sub-views
– Most views at region and protocol levels are aggregates of sub-views
• Queries
– Run ad hoc reports in nearly any applet in any view
– Save them for future use
– Share them with others
Study Manager
• Subject enrollment
– See which investigators/sites are most efficient
– Monitor enrollment over time
– Project study completion at site and region levels
• Subject statistics
– Identify trends in early termination and/or screen failure reasons
– Make real-time changes, if necessary
Study Manager
• Site visits
– Add planned site visits to calendar
– Ensure visits are occurring in accordance with monitoring plan
– Review and approve/reject trip reports electronically
• Expenses
– Track accrued expenses against planned; proactively know when an amendment is needed
Key Take-Away by Role
Clinical Administrator: Set the standard.
CDA: Ensure regulatory compliance.
Clinical Finance: Exercise more control.
CRA / Monitor: Maximize your efficiency.
Executive: Get answers fast.
Study Manager: Flex your power.
Q&A
Closing
Thank you for attending!
This webinar will be posted on www.biopharm.com
within 24 hours
+1 877-654-0033
+44 (0) 1865 910200