using the gallop portal sharing best practices for effective retrieval september 9, 2014
DESCRIPTION
Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014 Valerie Footz Alberta Legislature Library. Scope Note. Contributions vary by jurisdiction. Percentage of Contributed Items by Jurisdiction (August 2014). Basic Search. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/1.jpg)
Using the GALLOP PortalSharing Best Practices for Effective Retrieval
September 9, 2014
Valerie Footz
Alberta Legislature Library
![Page 2: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/2.jpg)
Scope Note
Contributions vary by
jurisdiction
![Page 3: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/3.jpg)
Percentage of Contributed
Items by Jurisdiction
(August 2014)
NL2.8% AB
4.2% NB0.4%
BC22.0%
MB2.3%
NS1.7%
ON14.9%
NT0.7%
QC16.6%
SK1.9%
DSP32.6%
![Page 4: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/4.jpg)
Basic Search
Searches all fields
Click on logo to return to this
page at any time
Your feedback is important!
![Page 5: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/5.jpg)
Results
At a glance “geography”
of results
Navigation
Result ranking based on
location of and frequency
of search terms
Current search and item result
![Page 6: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/6.jpg)
Subject headings
Text summary drawn from first 350,000 characters
(approximately46,000 words)
Links to full text
![Page 7: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/7.jpg)
Records may have multiple full text items attached
Some records may
contain some textual
problems which can
pose problems
when conducting
searches
![Page 8: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/8.jpg)
Advanced Searches
Limits search to:
TitleAuthorSubject
![Page 9: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/9.jpg)
Where to start?
• Basic Search – Keyword
• Advanced Search - All fields
• Advanced Search - Citation text
2,550
2,550
108
![Page 10: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/10.jpg)
Boolean Searches
• AND – default between terms– compensation remuneration
• OR– compensation OR remuneration
• NOT– compensation OR remuneration
NOT indemnities• Search strings– (member OR mla) AND salaries
Compensation
IndemnitiesRemuneration
![Page 11: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/11.jpg)
Terminology• Truncation/Wildcard - * – gambl* = gamble, gambling, Gamblin, etc.– parl*ment = parliament, parlement
• Phrases - Quotation marks for exact phrase– “electronic gambling” (guillemets do not work « langue parlee »)
• Near – “Term in quotation marks” ~# of words – order of terms does not matter– “electronic gambling” ~5
![Page 12: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/12.jpg)
Fuzzy Searching / Variants in SpellingKowalsky~0.1 = 31,290
Sokolsky, Kowalsky, Kurlansky, Kolausok, chronology, Sawatsky, quality, etc.
Kowalsky~0.5 = 3,249Kowalsky, Sokolsky, Kowalski, Kosatsky,
Sawatsky, etc.
Kowalsky~0.8 = 1,200Kowalsky, Kowalski
Kowalsky~0.9 = 77
![Page 13: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/13.jpg)
Searching by Date
• You cannot sort results by date, but you can search by date.
• Try truncation – 201*
![Page 14: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/14.jpg)
Serials• Multiple dates on attached
items causes problems for:• sorting• finding specific issue • date range searching
![Page 15: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/15.jpg)
Searching by Jurisdiction
• Limit to selected jurisdictions by holding down the Ctrl key and clicking
![Page 16: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/16.jpg)
To Summarize
• Citation text = searching Author, Title, Subject only
• Use AND, OR, NOT (English operators must be used)
• Use parentheses in search strings• * for truncation & wildcard• “quotation marks” for phrase
searching (not « guillemets »)
• To find words near each other, “electronic gambling”~5
• Fuzzy searching – Kowalsky~0.8• Truncate date 201* to retrieve
2010 onwards• Ctrl-click to select jurisdictions• GALLOP Portal does not reflect
the complete holdings of the contributing libraries!
![Page 17: Using the GALLOP Portal Sharing Best Practices for Effective Retrieval September 9, 2014](https://reader035.vdocument.in/reader035/viewer/2022081515/568130e3550346895d96f712/html5/thumbnails/17.jpg)