utility workshop 2017 02-02-2017...color coded as directed in authorization letter indicating...

2017 Utility Workshop2017 Utility Workshop

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Utility Workshop 2017

In an effort to provide better communications with the

utilities, consultants, and the Department,

And work toward a cooperative atmosphere in

efficiently and effectively facilitating the utility

coordination efforts,

And hopefully cooperative addressing

construction delays, and reduce unnecessary

cost to the utility rate payers and taxpayers.

AgendaAgenda

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Utility Workshop 2017 JH

A. Introduction – Schedules / Housekeeping / Website / TEAMS / Region StaffB. Utility Opportunities for ParticipationC. Changes to Buy AmericaD. Utility Consultants E. CADD Disclaimer / 3-D Underground Utility ConflictsF. A – Date Submittals / Relocation Estimate / Schedule of Calendar Days G. B – Date Submittals / MOVE IN / Specifications / Utility Items / Utility Estimate / Utility EasementsH. CADD Guidelines I. Utility EnvironmentalJ. Utility InvoicingK. Railroad CoordinationL. Utility PermitsM. Utility Rules and RegulationsN. Cellular installation permittingO. Street Lighting reimbursementP. Utility Process Manual.Q. UCC ConsultantsR. Utility ParticipationS. GIS initiative T. TDOT Proposed Projects

ScheduleSchedule

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Jan 31, 2017 Nashville

Feb 02, 2017 Knoxville

Feb 08, 2017 Chattanooga

Mar 02, 2017 Jackson

Spring 2018 Nashville

Spring 2019 Knoxville

Nashville

Chattanooga

Jackson

HousekeepingHousekeeping

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TDOT Staff: Joe Shaw Asst Director ROW DivisionMichael Horlacher State Utility CoordinatorBen Greeson HQ Utility Coordinator Reg 1 & 2Monica Cromer HQ Utility Coordinator Reg 3 & 4Shawn Allen HQ Utility/Railroad SupportJoan Haynes HQ Utility Early NotifyJay Lanius HQ Railroad Coordinator

Region Staff: Gus Awali Rg Utility Coordinator Region 1Steve Langford Rg Utility Coordinator Region 2 Jim Nikahd Rg Utility Coordinator Region 3Willie Coleman Rg Utility Coordinator Region 4

WEBSITE – resource for informationhttps://www.tn.gov/tdot/topic/row-utilities-office

Breaks Lunch – on your own Restrooms Smoking Emergency


WEBSITEWEBSITE

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http://www.tn.gov/tdot/section/row


WEBSITEWEBSITE

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http://www.tn.gov/tdot/topic/row-utilities-office


GuidebookGuidebook

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http://www.tn.gov/assets/entities/tdot/attachments/TDOT_utilities_guidebook_w-appendix_041612.pdf


Available on the website

TDOT TEAMTDOT TEAM

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Re-organization Regional TEAM – Project Development- RG Director

Project Development - RG TEAMS have a project from concept to construction letting

Design MembersROW Acquisition MembersUtility Coordination Member

- RG TECHNICAL GroupTechnical ROW

including Utility OfficeTechnical Survey Technical Environmental

Operations Now includes Maintenance and Construction combined

- HQ - Design Administration- ROW Administration including Utility office- Structural Design- Environmental Administration


Region StaffRegion Staff

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RG 1 KnoxvilleGus Awali 865.594.2685 [email protected]

Lisa Addison 865.594.2685 [email protected] Fout Permits 865.594.2685 [email protected]

RG 2 ChattanoogaSteve Langford 423.510.1243 [email protected] Freer 423.510.1127 [email protected] Miller 423.510.1244 [email protected] Thompson Permits 423.510.1274 [email protected]

RG 3 NashvilleJim Nikahd 615.350.4233 [email protected] Eghbali 615.350.4234 [email protected] Johnston 615.350.4235 [email protected] Ross Permits 615.350.4230 [email protected]

RG 4 JacksonWillie Coleman 731.935.0160 [email protected]

Patrick Walker Permits 731.343.0038 [email protected]


TDOT ParticipationTDOT Participation

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• Early NotificationIf you are on/near project provided to TDOT surveyors + TN1CALL marksCourtesy to utilities to locate existing facilities TCA 54-5-854 (b)

• Public Meetings• NEPA meetings• Utilities are invited to all Design development meetings

(Field Reviews)

• Utility coordination (UCCC projects currently)

• Constructability Review Meeting• Preconstruction Meeting• Subsurface Utility Engineering

(Available during engineering if conflicts can be avoided)

Several opportunities for Utility/Consultant input.Utility Workshop 2017 JH

Buy AmericaBuy America

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The project either: (i) Includes no permanently incorporated steel or iron materials, or (ii) if steel or iron materials are to be used, all manufacturing processes, including application of a coating, for these materials must occur in the United States. Coating includes all processes which protect or enhance the value of the material to which the coating is applied.

July 12, 2012 Moving Ahead for Progress in the 21st Century Act (MAP-21)

Dec 21, 2012 FHWA Memorandum clarification 90% steel content

Dec 31, 2013 FHWA mandated Compliance

Jan 1, 2014 TDOT enacted procedural changes

Dec 22, 2015 U.S. District Court Decision

Mar 1, 2016 TDOT enacted procedural changes

Utility Workshop 2017 MPH

Buy America WaiverBuy America Waiver

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FHWA-2016-0028Buy America Nationwide WaiverNotification for Commercially AvailableOff-the-Shelf (COTS) Products With Steel or Iron Components and for Steel Tie Wire Permanently Incorporated in Precast Concrete Products


Utility ConsultantUtility Consultant

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• Must be approved by TDOT prior to incurring cost

• Continuous Contract

• Utility Staff / Combination


CADD DisclaimerCADD Disclaimer

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• Electronic MicroStation Files

If TDOT sends you electronic files,

TDOT requireselectronic utility files be returned


3-D UG Utility Conflicts3-D UG Utility Conflicts

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TDOT

- Moving Phased traffic control into ROW Plans

(contractor can propose a different traffic phasing)

- Moving noise barrier / retaining walls into ROW plans

(contractor can propose a different traffic phasing)

- Moving storm sewer design into the ROW Plans

- Utilities receiving CADD files required to provide 3-D proposed plan

- TDOT using software will model UG proposed facilities Highway & Utility

Identify potential conflicts

Reduce construction delays resulting from conflicts


A-Date SubmittalsA-Date Submittals

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A‐date NEVER changes from that stated on the PE authorization letter

• Electronic MicroStation plans for any attachments to structures. Must be approved by TDOT prior to inclusion in the plans.

• Electronic MicroStation “Location Approval” plans or RAINBOW PLANS color coded as directed in authorization letter indicating existing facilities, to be removed, added, temporary, or to remain.

• Cost Estimate TDOT Form 2015‐16 REQUIRED. Clearly indicate percent public and private on estimate. Include: ‐ Engineering Cost ‐ Construction Cost (Includes Staking & Clearing/Grubbing if request Move Prior)

‐ Replacement Easement Cost• Declaration of Scheduled Calendar Man days (Form 2015‐16, sheet 9.1)• Letter Request for Reimbursement

@ Private Easement/Property @ Move Prior/Before Letting@ Include Work in State contract @ Utility facilities are Not On Project@ Utility not requesting reimbursement, will move at No CostThe Utility MUST have an executed contract with TDOT before any relocation cost can be incurred.

State law requires a utility to show existing facilities on TDOT plans. TDOT survey is courtesy.

Utility Workshop 2017 BG

Relocation EstimateRelocation Estimate

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• Cost EstimateTDOT Form 2015‐16 REQUIRED.


Schedule of Calendar DaysSchedule of Calendar Days

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• TDOT will begin to include the Schedule in the 105B Specifications becoming part of the highway contract bid documents.

• TDOT Holidays listedBased on Calendar Days

• Consider construction phasing• Special Conditions• Utility Performing Work responsible:

- Survey- Staking- Clearing / Grubbing- Tree trimming- Environmental Permits- Etc.

Statute fine is based on the approved schedule of calendar days.


B-Date SubmittalsB-Date Submittals

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B‐date change often from that stated on the PE authorization letter.If the letting date changes, the B‐date changes. Complex projects B‐date will be 28 weeks prior to letting.Check with the Region Utility Office when you schedule BEGIN work to meet the B‐date on the PE letter. If that date has changed, you may want to delay your BEGIN work to avoid revisions or Phased Construction (Baby PIN’s).• Electronic MicroStation Detail construction Plans (U‐2, U‐3, etc.) Sheet numbers assigned by TDOT when approval provided to include MOVE IN

• Electronic Detail specifications (WORD or PDF)Specification details to follow in this presentation.

• Electronic MCES Spreadsheet (Excel)Composite percentage.


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Utility receives ROW plans (120 day clock begins)Does the utility have facilities on existing private

easements that will be replaced?

Utility must submit engr. approval package

(forms on website)

TDOT engineering approval

(see note 1)

Easement Replacement contract

(see note 8)

Utility must submit a request for a separate easement

replacement contract (see note 6)

Does the utility have in-house engineering capability and staffing?

Did the utility submit initial response within 120 days?(see note 9)

Does the utility wish to move their facilities prior to letting?

Yes

NoNo

Yes

Yes

Contract execution: Does utility agree to terms, sign contract? (see note 3)

Utility to submit plans, specs, etc. 16 weeks prior to letting

(see note 7)

Yes (Move Prior Contract)

Utility sent original contract and put to work

Did utility contact the construction office prior to relocation work?

Utility completes relocation work.Did the utility complete their work by the contract completion date?

(see note 4)

Did utility do significant additional work without specific written authorization or fail to complete their work by the contract

completion date?

Utility payment after verification

Utility can submit billing for payment (see note 5)

This additional work cannot be paidUtility loses Ch. 86

reimbursement eligibility (see note 2)

Yes

Special Note: This is to be used as a general summary only and is not intended to include all requirements utilities must comply with to have their TDOT projects paid.

No (In-State Contract)

Yes (In-State Contract)

Yes (Move Prior)

No

Yes

No

No

No

TDOT includes relocation within it’s project

(see note 10)

Appreciation is expressed to Volkert for assisting in the creation of the graphics.Utility Workshop 2017 BG

21Appreciation is expressed to Volkert for assisting in the creation of the graphics.

TDOT Chapter 86 Utility Decision Flowchart Special Notes: Engineering approval can occur at different points in the project but the utility cannot be reimbursed for any engineering work prior to approval.1. If utility loses Chapter 86 eligibility, the utility can request a partial reimbursement of relocation costs and

engineering based on portion of facilities on existing private easements.2. Utility must declare if betterment is to be included and whether existing private easements are to be

replaced.3. Any change in scope of proposed relocation work must be submitted to regional utility office for review

and approval prior to work beginning.4. This can be done prior to letting if work is complete.5. The easement replacement costs are not to be included in the relocation cost estimate.

Separate “Easement” Contract6. Including electronic plans, electronic specifications, and other items as directed by the regional utilities

office.7. If the utility plans to include work by state contractors on new easements, documentation of new

easements and conveyance must be provided by the letting dates.8. Submission includes, but may not be limited to, the following:

• Electronic conceptual relocation plans• Standard Estimate Form 2015-16 (Website)

9. Forms and references are available on our website to assist:http://www.tn.gov/tdot/article/row-utilities-office-forms

10. Utility is required to provide inspection: applicable specifications and safety codes. Utility Acceptance.Reimbursed if “private” compensable cost. (% “PUBLIC “ is not reimbursed per TCA 54-5-804(3))

Notes SubmittalsNotes Submittals


Utility MOVE IN stateUtility MOVE IN state

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1) Civil Penalty54-5-854. Project plans -- Copies -- Marking, approval, and changes -- Liability -- Civil penalties.(h) (1) (A) If the owner fails to complete the required installation, relocation or adjustment of its utility facilities within the approved schedule of calendar days as approved by the department, the commissioner of transportation shall have the authority to assess and collect from the owner a civil penalty in the amount of five hundred dollars ($500) for each calendar day after the scheduled completion date that the owner fails to complete the required installation, relocation or adjustment. Owners having less than three thousand (3,000) customers shall be subject to the assessment of a civil penalty not to exceed two hundred fifty dollars ($250) per calendar day when the owner fails to complete the required installation, relocation or adjustment of its utility facilities within the approved schedule of calendar days.

2) Chapter 86 ReimbursementPolicy Number 340-07If a Move Prior Contract is requested, it will be reviewed on a case by case basis and only approved if it is determined to be beneficial to the Department highway construction schedule. Municipally Owned utilities, Utility Districts, Utility Cooperatives will be eligible for 50% of the relocation cost. All other utilities will be eligible for 25% of the relocation cost for utility facilities located on public highway rights-of-way.

If a Move In Contract is requested, Municipally Owned utilities, Utility Districts, Utility Cooperatives will be eligible for 100% of the relocation cost. All other utilities will be eligible for 75% of the relocation cost for utility facilities located on public highway rights-of-way. Capped at $1.75 Million.


Utility MOVE IN - EasementsUtility MOVE IN - Easements

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If the utility relocation construction occurs outside the proposed ROW, the utility will have to acquire all necessary property easement to construct their facility.

• State Highway contractor cannot work outside project limits

• Utility must show easements on their plans.

• Utility must convey rights to State highway contractor to access property.

• Utility easement must be acquired prior to the project advertisement.(Previously prior to Construction, project delays experienced due to utility easement issues)

• Utility MUST NOTIFY TDOT of the completed property acquisitions.

• TDOT must have utility construction easement on plans prior to plan assembly to provide for erosion control measures.

• TDOT will acquire construction environmental permits for utility work.


MOVE IN - SpecificationsMOVE IN - Specifications

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Specify exactly what the utility wants the State Contractor • Time period of acceptable Service Outage• Required License, Certification, Drug testing of workers submitted to

the utility.• Liability Insurance submitted to the utility• Approval of Material, material certifications submitted to the utility• Approval of shop drawings submitted to the utility• Approval of field changes submitted to the utility• Approval of substitution materials or methods submitted to the utility• Clearing/trimming of overhead lines inside/outside public ROW.• Locating utility lines during construction not identified by utility locate

services.• Work inside customers residences such as re-lighting pilot lights,

re-establishing services, etc. will be the responsibility of the utility• Industry standards, safety standards, and material standards.• Name, address, phone, E-mail, fax, cell phone of utility approval

contact


MOVE IN - SpecificationsMOVE IN - Specifications

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Utility construction plans included in Highway Contract plans

• No boiler plate “contract” language allowed.

• No proprietary material (Similar / like is allowed)Utility can provide material with an “exception” MOVE IN contract

•Standard TDOT Utility Item Numbers.

•Can use utility Standard Contract Specifications.

Note: Phased Construction (Baby PIN’s) utility transitions may need to be addressed since utility relocation construction will be limited to the project limits of the Phased Construction.


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Utility ItemsUtility Itemshttp://www.tn.gov/tdot/article/construction-standard-utility-items


Currently Out of Date

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Utility ItemsUtility Items• Utility Item lists identifies those items that have been

determined require Buy America Compliance.• If there is not a Utility Item that fits your needs,

Contact the Regional Utility Office.Once they verify the need for a NEW Utility Item Number, they will submit it to

TDOT Construction Darrell Bost

who will work with you to develop a NEW utility item if necessary.


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Utility Quantity EstimateUtility Quantity Estimate


MOVE IN CADD GuidelinesMOVE IN CADD Guidelines

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MicroStation STANDARDS• Levels• Pen tables• Cells• Sheet borders• File naming

Gresham Smith & Partners provided MicroStation Files that we posted to the TDOT Utility Website for your use: TDOT A Date.tbl – print “A” Date packages TDOT B Date.tbl – print “B” Date packages TDOT PDF.pltcfg – print PDF TDOT Color Table.tbl – adjusted print shop grayscale


http://www.tn.gov/tdot/article/roadway-design-design-cadd-files-and-documents

Utility - Environmental Utility - Environmental

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TDOT Contractor Performing ConstructionMOVE IN• TDOT obtains construction

environmental permits• Utility assumes “after”

construction conditions of those permits

Corp of EngineersTDECTVA



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Utility Performing ConstructionMOVE PRIOR or PERMITS where utility performing construction• Utility acquires all necessary

permits



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Aquatic Resource Alteration Permit (ARAP) https://tn.gov/assets/entities/environment/attachments/water_permit_arap-gp_utility-line.pdf


• Dredging, excavation, channel widening, or straightening

• Bank sloping; stabilization • Channel relocation • Water diversions or

withdrawals • Dams, weirs, dikes, levees

or other similar structures• Flooding, excavating,

draining and/or filling a wetland

• Road and utility crossingsStructural fill

• Clay plugParallel to StreamStream Crossing

Invoicing - Utility Invoicing - Utility

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• Consultant Engineering Cost- Project Specific- Continuing Contract- Approval Date

• Utility Contract Bid Concurrence• Utility Staff Engineering Cost• Utility Relocation Construction Cost• Utility Inspection Cost• Utility Clerical Cost

Utility Workshop 2017 JES


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Consultant CostConsultant Engineering reimbursement is most commonly the first invoice submitted:• Utility must submit request for reimbursement, not the Consultant. The consultant is under

contract to the utility.• Utility submits documentation the utility has been paid.• Utility INVOICE to the utility should comply with TDOT Invoicing requirements to avoid

delays and added time/expenses.• Engineering approved amount is CAPPED.

If scope of work changes, a revision must be requested and approved prior to additional work being performed.

• Engineering OVERHEAD Rate is billed at the rate in effect at the date of the invoice, not the date of the services rendered per instructions from TDOT Finance Office.

• TDOT pays 80% of reimbursement contract TOTAL. (Generally the majority of the Consultant Engineering cost is paid early on MOVE PRIOR invoices, and this does not affect consultant engineering reimbursement. Construction reimbursement generally contribute majority to final invoice. Reimbursement contracts ,such as MOVE IN, where the majority of the reimbursement is for services, may be affected . TDOT would determine if the commensurate engineering scope has been completed prior to final payment.)The remaining 20% invoiced is held until the FINAL INVOICE is submitted.Be sure that at least 80% of the utility relocation work is completed



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Invoice must include / requirements: Supplier Name Supplier Contact Information Supplier remittance Address TDOT State Project Number TDOT PIN Number Federal Project Number, if applicable TDOT Contract Number/Work Order Number Invoice Date Invoice Number – unique & assigned by vendor (default use contract # sequence e.g. CU1111-05) Invoice must indicate whether it is a partial or final billing Pay Terms (default 45 days) Total Amount Due Billing Period / Service Period

Must be separated by Fiscal Year Must be within Contract Terms

DO NOT INCLUDE Previously Invoiced Amount – this may delay processing your invoice. Invoice must be signed by a company representative The invoice must summarize by cost/expense category.



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TDOT Templates• Minimum Info needed• Utility Schedules and logs

may be submitted if they provide the same information.

Summary Page



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Direct Labor SummaryLabor Schedule* –employee name and/or

employee IDTitleRate of payNumber of hoursDate(s) workedand Total.



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Direct Labor Log• Employee Name or ID Number• Title• Rate of Pay• Number of Hours• Date(s) worked• Total

Burden Benefits* –itemized reports from payroll or accounting systems



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Direct Cost• Equipment* –

logs or summaries of equipment (date, description, usage rate, total)

• Rental invoices• Materials & Supplies* –

Itemized statements detailing - Stores – Part, Unit Cost, Quantity & Date- items purchased – Copies of Invoice

• Business Expenses* –copies of receipts must accompany invoice for all amounts. Travel expenses or phone charges should notbe included here.

• Phone Charges*-copy of bill/receipt and purposeIf charges are not included in overhead



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Overhead Cost• Consultant Engineering• Overhead Rate

- Federal Rate / State Rate - Established TDOT External Audit Office of Finance Division- If no TDOT approved overhead, rate will be limited to 125%- Date the invoice is submitted determines

the Overhead Rate allowed.



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Subcontractor Invoices• Costs listed on separate schedule• NOT included in the Direct Costs Schedule• Same level of detail must be provided.• Payment made to subcontractors



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Mileage LogMileage, Travel Expenses, & Meals • Method A:

Use of the utility’s existing written travel policy.

• Method B:Use of State of TN comprehensive travel regulations.

For either method selected, the detailed documentation required will be according to the travel policy method selected. • If a subcontractor has travel expenses, they

will be reimbursed according to the travel policy method selected by the utility.

Employee NameDate(s) of TravelBeginning and Ending LocationsNumber of MilesRatePurpose of Travel


Invoicing - ConsultantInvoicing - Consultant

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SummaryDirect Labor SummaryDirect Labor DetailsDirect CostsOther CostsMileage Log


Appreciation is expressed to GSP for assisting in the creation of the spreadsheet.

Invoicing - Checklist Invoicing - Checklist

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Regional Utility Office Checklist Invoice must indicate date received within TDOT division Check all addition and mathematical calculations. Our office will use the industry standard in regard to “rounding” being three decimals Supporting documentation should be validated per utility invoicing requirements Check for Certificate of Contract Obligation and Buy America Certification, if applicable Invoice must be approved by appropriate TDOT personnel Invoice Reductions: The division should not mark invoices up, with the exception of pennies for rounding differences.

If significant changes are necessary, an updated invoice should be requested from the vendor.

An amendment is required for the following reasons:– A change in date that the work should be completed by– Amount due exceeds the contract estimate– Unit price changed from approved low bid contract– Scope change, extra work, or major changes requires an additional approval from FHWA, per 23 CFR 645.113

• What defines a change in scope on a utility contract? Any major deviation from the utility’s original proposed scope of engineering services.

• TDOT separation of ROW project into multiple construction projects requiring additional engineering for transitions necessary to maintain utility services, therefore necessitating changes to the utility detail plans

• Quantities must be documented in the construction diaries. Any quantity increases in excess of 20% must have a justification letter that is approved by TDOT prior to payment.

• TDOT External Audit will review all final invoices if the contract meets or exceeds $100,000.00, prior to the invoice being processed for payment.


Invoice Inside TipsInvoice Inside Tips

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All utility invoices have to be approved by TDOT Project Supervisors.TIP: Keep them happy and your invoices get approved quickly.

Notify construction when you begin work per Go TO Work Letter.

Keep utility diaries up to date per utility reimbursement contract.

Not acceptance / rejections / concerns on the Utility Diaries.


Railroad CoordinationRailroad Coordination

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• Permits or Relocations utility installations• Utility is responsible for any easement or permit for the

installation of a utility facility that crosses a railroad.• If a compensable relocation reimbursement for the

railroad crossing cost is eligible.• TDOT may be involved if relocation requires micro

tunneling under the railroad to facilitate the utility relocation efforts.

• TDOT Railroad Coordinator can offer advice, provide railroad contact. Jay Lanius

J.K Polk Bldg., Nashville (p) 615.253.1106(e) [email protected]

Utility Workshop 2017 JL

Permit InstallationsPermit Installations

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• Construction Relocations are in fact permitted installations• Traffic control must be in compliance with MUTCD and approved

by Region Utility Office permit coordinator.• Pavement repairs

- Flowable fill- Compaction- Infrared patching

• Plating cuts in winter (Restrictions to accommodate snow plows)• Facilities CANNOT be “abandoned”

they may be allowed to be “retired in place”.• Promulgated Rules and Regulations

http://www.tn.gov/assets/entities/tdot/attachments/1680-06-01.pdf• Tips to get your bond released:

Keep your utility inspector happy !Keep them informed of when you are working.



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• General AgreementMultiple installations under one (1) running surety bond

• Individual BondOne installation underone (1) surety bond.



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• Utility name• Project county• State Route • Mile marker (to the

nearest tenth of a mile)

• GIS Lat-Long• Physical length of

project• Scope of work to be

done • Location within the

R/W(Measure from EOP)

• Some project types will require additional information.

Approved Permit andPlans MUST BE on site during construction



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Specific types of projects will require more specific detailed information about the project.

– Overhead utilities OVERHEAD ENCROACHMENT FORM• Min height of lowest line above roadway• Pole locations distances from R/W line and EOP

– Underground utilities PIPELINE ENCROACHMENT FORM• Depth of ground cover UNDERGROUND ELECTRIC ENCROACHMENT FORM• Road bore diameter and length of bore• Forced main sewer location of pump

– Lighting ROADWAY LIGHTING FORM(Photometrics to be sent to Nashville)



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• Request from Utility which has been signed by individual authorized to obligate the Utility in a contract.

• Environmental Agreement & EPSC plan if necessary(Erosion Prevention and Sediment Control)

• Include proposed construction plan or sketch – 5 copies if project involves

roadway lighting, culvert or bridge encroachment or installation by a consultant who requires a set of plans.

– 3 copies for all other permits.• Include Traffic Control (Compliance with MUTCD)• Plan Color coding:

: Proposed facilities: Existing facilities to be removedor : Existing facilities to remain

: Temporary facilities


Utility Rules & RegulationsUtility Rules & Regulations

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s


Cellular InstallationsCellular Installations

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• Current Policy– Installation on existing poles when

possible– Not allowed on structures– Monopoles and Ground Mounted

Cabinets permitted on case by case basis

– Towers not allowed


Cellular InstallationsCellular Installations

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• Utility Concerns– Joint Use

Agreements– Safety around

power lines

• The future…

Street LightingStreet Lighting

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• Street Lights are a utility

• Reimbursement– Chapter 86– Private ROW/Easement

Utility Process ManualUtility Process Manual

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• Relocations• Permitting• Invoicing• Railroads

UCC ConsultantsUCC Consultants

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• Augment the TDOT staff resourcesMake recommendations to TDOT Staff but does not have approval authority. TDOT Approves.

• De-confliction meetingsMeet all utilities after plans distributed to coordinate relocation placement / issues.

• UCCC Access the IRIS (Integrated ROW Information System) to enter current information to available TDOT Utility Staff.

• UCCC Work order runs through Preconstruction Meeting with Contractor.

• Soliciting for new contracts –Ad for September 2017 contracts


Utility ParticipationUtility Participation

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Invited and encouraged to attend Design meetingsTDOT Constructability MeetingsMoving design needed by utilities into ROW Plans –

Phased constructionStorm SewerRetaining WallsBridge end wallsSound barrier walls

Subsurface Utility Engineering (SUE)Any suggestions on avoiding utility relocationsAny suggestions on avoiding construction delays.

Need Utilities/Consultants help to avoid delays during construction.Tax Payer or Rate Payer the citizens of the state are paying.


GIS InitiativeGIS Initiative

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IRIS is the TDOT Integrated ROW Information SystemGIS capabilitiesUtility Permits locations

Conflicts with proposed highway projectsConflicts with excess land salesConflicts with pyritic encapsulation sites

Utility Early NotificationLocalize notifications to your service areaMaintains current contacts for utilitiesMaintains current contacts for consultantsForm available on-line to update contacts


TDOT ProjectsTDOT Projects

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http://www.tn.gov/tdot/topic/program-development-and-administration-state-programs



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http://www.tn.gov/tdot/article/local-informationInfo about RegionsOperationsProject DevelopmentOfficesPersonnelDistricts

Link to Projects in area



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https://www.tn.gov/tdot/section/projects



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Location Map


ContactsContacts

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REGION IV REGION III REGION II REGION I


REGION 4 REGION 3 REGION2 REGION 1Willie Coleman Jim Nikahd Steve Langford Gus Awali(p) 731.935.0160 (p) 615.350.4233 (p) 423.510.1243 (p) 865.594.2685(f) 731.935.0135 (f) 615.350.4410 (f) 423.510.1131 (f) 865.594.2495(e) [email protected] (e) [email protected] (e) [email protected] (e) [email protected]

Iraj Eghbali Seth Freer Lisa Addison(p) 615.350.4234 (p) 423.510.1131 (p) 865.594.2685(e) [email protected] (e) [email protected] (e) [email protected]

Chris Johnston Andrew Miller(p) 615.350.4235 (p) 423.510.1244(e) [email protected] (e) [email protected]

PermittingPatrick Walker Tim Ross Jim Thompson Royce Fout(p) 731.343.0038 (p) 615.350.4230 (p) 423.510.1274 (p) 865.594.2685(e) [email protected] (e) [email protected] (e) [email protected] (e) [email protected]

Questions?Questions?

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Michael HorlacherState Utility Coordinator(p) 615.741.6802(f) 615.532.1548(e) [email protected]

Ben Greeson Monica CromerAsst. SUC Regions 1 & 2 Asst. SUC Regions 3 & 4(p) 615.741.2892 (p) 615.741.3331(e) [email protected] (e) [email protected]

Jay LaniusState Utility Railroad Coordinator(p) 615.253.1106(e) [email protected]


utility workshop 2017 02-02-2017...color coded as directed in authorization letter indicating...

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