2014 UTPOverview and Update ProcessJessica Butler, P.E.April 5, 2013

Agenda

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2014 UTP: Overview & Update Process

Describe 2014 UTP Update Resources & Toolkit

2014 UTP Programming Guidance

Project Ranking Tool

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Summary & Action Items##

2014 UTP UPDATE OVERVIEW

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Unified Transportation Program (UTP)

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UTP Annual Update Cycle

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TPP Provides Category Allocations

to Districts/Local Partners

Districts/Local Partners Program

Known Projects for All UTP Years by

Category

Review/ Comment

Period

Adjustments

UTP Approved by

TTC (typically in

August)

2013 UTP 2014 UTP

Spring – Summer 2013

2014 UTP Update: Big Picture

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LegacySystems

New Generation

Tools & Approaches

We are here for the 2014 UTP Update

TxDOT Project Management & Programming

2014 UTP – How is It Different from 2013?

MAP-21 Funding Assumptions Listing of Known Projects in all Categories

– Except Category 1 Preventive Maintenance & Rehab Listing Major Transportation projects Ability to program 10 Years + 11PA Reflect Total Project Cost Project Ranking Projects listed only once Organized by District vs. Category

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MAP-21 Funding Assumptions

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MAP-21 Funding levels projected through FY 2014 Projection of MAP-21 beyond FY 2014 used to develop 11PA levels

MAP-21 SAFETEA-LU

National Highway Performance Program (NHPP) NHS, IM, & Bridge (portion)

Surface Transportation Program (STP) STP & Bridge (portion)

Congestion Mitigation & Air Quality Improvement Program (CMAQ)

CMAQ

Highway Safety Improvement Program (HSIP) HSIP (incl. High Risk Rural Roads)

Railway-Highway Grade Crossing(takedown from HSIP)

Railway Highway Grade Crossing

Transportation Alternatives TE, Recreational Trails, and Safe Routes to School

Listing of Known Projects Across All Ten Years

Excludes Category 1 Improved information on planned projects Increased flexibility to program all 10 years + 11PA

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Unified Transportation Planning Program

(Years 1-10)

Statewide Transportation Improvement Program

(Years 1-4)

TxDOT 2-year Letting Schedule

• TxDOT commitment to explore these projects further.

• Projects represent joint commitment by TxDOTand local partners.

• Projects are likely to occur, barring unforeseen complication

Total Project Cost

Total Project Cost – the total cost of all phases associated with a project CSJ. Note: for the UTP, this is only future expenditures, not past expenditures.

Preliminary Engineering – Project development activities during which basic planning objectives are translated into specific, well-defined engineering criteria that transition a project into the final design process

ROW Purchase – Cost of any real property required to construct or implement a project

Construction Cost – Cost of the actual construction (labor and materials) Construction Engineering – Cost of the interpretation of plans and specifications

and formulation of engineering decisions Contingencies – Estimated amount of any unforeseen costs associated with a

project Indirect Cost – Expenses the provider or contractor incurs for operating its

business as a whole. Indirect cost rates for providers selected to enter into an engineering contract are obtainable from TxDOT’s Audit Office.

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Project Ranking

New requirement under Texas Administrative Code [43 TAC §16.105] For 2014 UTP

– FOR INFORMATIONAL PURPOSES ONLY– Referenced as a sorting tool in the document

After 2014 UTP approval, TxDOT may assess the project ranking process

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2014 UTP Development Resources

UTP Development Web Page – General Info 2014 UTP Development Timeline Draft Preliminary Funding Levels Instructions for Programming Other Helpful LinksUTP Programming Toolkit District/Division-Specific Project Programming Tool (Excel) Project Ranking Tool (SharePoint)Other Resources TxDOT UTP Staff TPP MPO Liaison Contact Info

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2014 UTPDEVELOPMENT WEB PAGE

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UTP Development Web Page – General Info

http://www.txdot.gov/inside-txdot/division/transportation-planning/utp-development.html

UTP 2014 Development Timeline

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August 2013

Months April May June

Weeks 1 2 3 4 5 6 7 8 9 10 11 12 13

TPP Provides Preliminary Category Allocations to Districts/Local Partners

Districts/Local Partners Program Known Projects for All UTP Years by Category

Districts/Local Partners Rank Known Projects for All UTP Years

DCIS Fields Open

QCQA of Project Data

TxDOT Reports Preliminary Funding Levels to Commission

Project Selection Process Public Involvement & Approval

FINAL DRAFT 2014 UTP Public Involvement

Final 2014 UTP Approval by Commission

Milestone TxDOT/Local Partner Activity

August 2013

July 2013

Public Involvement

Preliminary Funding Levels

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Funding Category DRAFT 2014 UTP Funding1 - Preventative Maintenance and Rehabilitation 11,555,470,000

2 - Metro and Urban Area Corridor Projects 1,716,870,000

3 - Non-Traditional Funded Transportation Projects 6,840,130,000

4 - Statewide Connectivity Corridor Projects 0

5 - Congestion Mitigation and Air Quality Improvement 1,521,430,000

6 - Structures 2,500,000,000

7 - Metropolitan Mobility/Rehabilitation 2,835,860,000

8 - Safety 1,714,940,000

9 - Transportation Enhancements 567,030,000

10 - Supplemental Transportation Projects 747,220,000

11 - District Discretionary 624,560,000

12 - Strategic Priority 2,394,820,000

TOTAL UTP FUNDING: CATEGORIES 1-12 33,018,330,000Notes:

Category 8 total includes Prop 14 Safety Bond

Category 10 total includes Federal Earmark Match

Programming General Instructions

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PROGRAMMINGInstructions by Category

2014 UTPPROGRAMMING TOOLKIT

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UTP Programming ToolkitSharePoint site

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Project Programming Toolkit Instructions

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Project ProgrammingTOOLKIT

Instructions

PROJECT PROGRAMMING TEMPLATE

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Project Programming

Data exported from DCIS All projects programmed in DCIS through 2023 were

included Program up to your allocations in Categories

– 10 years of work programs provided by FIN– 11PA for programming in addition to the Category allocations– Account for Inflation– Work with respective Divisions before moving Cat 6 or 8 projects – Program the projects known

If fully programmed and additional capacity in 11PA is needed, can request on project specific basis Move out projects that do not fit within 10 year plan or 11PA

allocation

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Project Programming Template (in Toolkit)

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Data is organized into folders accessed through SharePoint Each District/Division has a separate folder Instructions posted online Download the files from SharePoint to work on Upload back to SharePoint Use the tabs to check your work as you go Suggest ranking after your finalize your project lists After May 10th we will extract the files from SharePoint Will have QCQA time to make adjustments

Project Programming Template Instructions

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TOOLKIT:Project Programming

TemplateInstructions

PROJECT RANKING TOOL

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Project Ranking – A Legislative Requirement

43 TAC §16.105 amendments require TxDOT to develop criteria to rank the priority of each project listed in the UTP based on the transportation needs for the state and department goals. Projects must be ranked as Tier 1, 2 or 3 All major transportation projects will be Tier 1 and designated as highest

priority

Survey went out soliciting feedback on February 1, 2013. 39 responses total (13 MPO/20 District/6 Division) Ranking is not a replacement for current project selection processes The most important criteria for most categories were project need,

funding availability, meeting TxDOT’s goals, project readiness/phase of project, and addressing time‐sensitive critical needs.

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Project Ranking Tool - Scoring Criteria

Project Need– Safety – Congestion – Connect Texas Communities – Become Best-In-Class State Agency

Funding Availability Project Readiness/Phase of Project

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2014 UTP Ranking Process & Tool

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Is Project Assigned a

Letting Date in the 2-Year

TxDOT Letting Schedule?

Rank =Tier 1

Yes

Has Project Been Identified

as a Major Transportation

Project?

Rank =Tier 1

Yes

No

2-Year Letting Schedule

Major Transportation

Project

No

Project Ranking Tool

Start Here

Project Need

Funding Availability

Project Readiness/

Phase

Score* (S1)

Score(S2)

Score(S3)

WSi = Total Score

Threshold Rank

> 75 Tier 151 - 75 Tier 2

< 50 Tier 3

Project Ranking Tool (in Toolkit)

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Project Ranking Tool Instructions

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TOOLKIT:Project Ranking

ToolInstructions

2014 UTP UPDATE SUMMARY

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2014 UTP Programming Resources

UTP Development Web Page – General Info 2014 UTP Development Timeline Draft Preliminary Funding Levels Instructions for Programming Other Helpful LinksUTP Programming Toolkit District/Division-Specific Project Programming Tool (Excel) Project Ranking Tool (SharePoint)Other Resources TxDOT UTP Staff TPP MPO Liaison Contact Info

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UTP 2014 Development: Action Items

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August 2013

Months April May June

Weeks 1 2 3 4 5 6 7 8 9 10 11 12 13

TPP Provides Preliminary Category Allocations to Districts/Local Partners

Districts/Local Partners Program Known Projects for All UTP Years by Category

Districts/Local Partners Rank Known Projects for All UTP Years

DCIS Fields Open

QCQA of Project Data

TxDOT Reports Preliminary Funding Levels to Commission

Project Selection Process Public Involvement & Approval

FINAL DRAFT 2014 UTP Public Involvement

Final 2014 UTP Approval by Commission

Milestone TxDOT/Local Partner Activity

July 2013

Public Involvement

August 2013

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THANK YOU