vail school district minutes

MINUTESVAIL SCHOOL DISTRICT

Governing Board 13801 E. Benson Highway ~ Vail, AZ 85641

phone: 520-879-2000 ~ fax: 520-879-2001 http://www.vail.k12.az.us/

Vail School District Governing Board Jon AitkenClaudia AndersonMargaret BurkholderDebbie KingAllison Pratt

SuperintendentCalvin Baker

Board Secretary Lu Ann Posey

MINUTES Regular MeetingAugust 9, 2016

7:00 PM

I Opening of Meeting

A. Call to Order

B. Pledge of Allegiance to the Flag

C. Approval of Minutes

Consideration of approving the minutes from the regular meeting heldon July 26, 2016 as presented.

ACTION

Motions

MotionType Motion Text Made By Seconded

ByMotionResult

ApproveThat the Vail School District Governing Boardapprove the minutes from the regular meeting heldon July 26, 2016 as presented.

Jon Aitken ClaudiaAnderson Passed

II General Functions

A. Staff, Student and Community Recognition

Staff, students and/or members of the community will be recognized at this time.Special announcements may be presented at this time.

No special presentations.

Motions

http://www.vail.k12.az.us/

MotionType

Motion Text Made By SecondedBy

MotionResult

Motion

MinutesJustin Chesebrough, Director of Beyond Textbooks, recognized Connie Erickson, Cristela Cardenas, LaurieEmery, Lainie Kitzmiller, and Jean Peglow who spent their lunch break visiting with administrators from the TubaCity School District at a recent training at the District Office; Raylee May for her assistance with trainings atGlobe High School; Ethan Hurley for attending a training in the Parker School District; Jerry Wood and LainieKitzmiller for attending recent trainings in the Tuba City School District and Pensar Academy; Sarah Bates forattending a training with Midtown Elementary School, and Debbie Hedgepeth for conducting a Data Dig withadministrators in the Chinle School District.Linda Kubiak, Director of Community Programs, reported on August 5 th, the Vail Family University, an annualevent that is a collaboration between the district and the local faith-based community, took place at Cienega.Approximately 200 community members were in attendance for the evening with very positive feedback. Theevening started out with a food truck round-up in Cienega’s parking lot for the participants to enjoy dinner beforethe event. Not only were the participants having dinner, other community members also came out to enjoy thefood-trucks. The participants then had the opportunity to participate in two 20-minute break-out sessions ontopics about marriage, personal finance, college planning, and raising children. The evening ended with a keynotespeaker, Doug Fields, who spoke about intentional parenting. Ms. Kubiak recognized support of the district andthe faith-based community as well as Heather Stough for her lead on this event, the Vail Family UniversityCommittee, 12 session leaders, Nemer Hassey and Rod Carrier along with the many other CHS staff that stayedto make sure that everything was in order, Rene Aguilar and the facility staff for the set-up and take down of theevent, Megan Cloud for her support with professional development for the session leaders, Annette Coley andCommunity Programs staff along with Sal Rodriguez from DSMS and Matt Creamer from SYC who providedamazing activities in the gym for 50-60 children, and other volunteers from Key Club and Jack Erickson, theLDS church, and Cienega Students. Kelly Pinkerton, Assistant Director of CTE and HS Instruction, recognized John Roberts and Kristin Murray fortheir help in planning the Groundbreaking Ceremony for the new Vail Innovation Center; Kathleen Arvizu, theschool’s new secretary at Vail Blended Learning who has gone above and beyond in her transition into thisposition, and Tori Gamble for her extra efforts in helping staff work through the e-req process. Tori is alwaysready to help with any purchasing questions and needs. Bobbi Mayeux, Principal at Cottonwood Elementary, recognized Cottonwood's Core Team, led by KellyCampbell, and members; Bonnie Bordner, Brittany Camden, Lexi Catalan, Chrissy DeBono, Stephanie Magnuson,Krista Hooper, Sam Morris, and Jill VanAsdlan, for planning activities that promote a positive school climate.They planned a successful welcome back to school staff picnic and after school activity fair. Mrs. Mayeuz alsorecognized Kelly Pinkerton, Debby Gunderson, Stephane Magnuson, and Brittany Camden for their support andefforts in ensuring a smooth transition to Reading Counts and Cottonwood’s new PTSA Board, Tasha Blum,Meridy Twilling, Pilar Martinez-Baker, and Kari Joanides, for providing all staff welcome back lunches, creatinga room parent connection with every classroom, and mindfully planning ways to promote connectedness with ourcommunity. Kathleen McNaboe, Director of Special Education, recognized the amazing Ventana Institute teachers: RebeccaMcLauren, Jayme Tornatore, Kaitlin Hornby, Isaac Walko, and Rachel Mullins and paraprofessionals; SandyHessel, Sean Perez, Myranda Christianson, Laurie Calland, Ashlee Kennedy, DeAnn Dupree, Linda Strayer, LeeAnn Tweedy, and Charles Summers. This group of dedicated professionals is passionate about ensuring thatfailure is not an option. Every day they focus on success and work with students who have significant emotionaldisabilities with skill, compassion, grace, and humor. Due to their ongoing efforts, eight of the 31 students theytaught last year have been able to return to general education settings with traditional special education supportfor the 16/17 school year. This is a very impressive accomplishment. Cal Baker, Superintendent, recognized Linda Kubiak and Community Programs for the success of the Vail FamilyUniversity and was encouraged to see the amount of people willing to come together to make this event happen.Mr. Baker further recognized Mr. Carney and Beyond Textbooks staff who have been all over the state the last

month. As the winds of change continue to shift in education, Vail continues to hold on to the Beyond Textbooksprogram. Mr Baker is amazed that large districts in Maricopa County are coming to Vail to partner towardimproved student achievement.

B. Call to the Public

Motions


ByMotionResult

Motion

MinutesNo requests to speak.

Consideration and discussion of comments and concerns from the public. Thosewishing to address the governing board on items not on tonight's agenda may do soat this time. Speakers are requested to hold their comments to three (3) minutes.Call to the Public will be limited to 30 minutes. In accordance with the Arizona OpenMeeting Law, board members may not respond, comment or ask questions ofspeakers regarding issues not on the agenda.

C. Acknowledgement of Public Requests to Speak

Motions


ByMotionResult

Motion

MinutesNo requests to speak.

Anyone wishing to address the board on items on tonight's agenda may do so atthis time or at the chairs discretion at the time the item appears on the agenda.Comments should be restricted to three (3) minutes not including board questionsand comments and responses by the speaker. In accordance with the OpenMeeting Law comments and questions may deal only with topics on the agenda ofthe meeting. Acknowledgement of Public Request to Speak may be limited to 30 minutes.

III Correspondence And Reports

A. Superintendent's Report

The Superintendent may present reports at this time.

Motions


ByMotionResult

Motion

MinutesMr. Federoff reported that the 10-day drop period has passed and the District has more than 13,000 students,surpassing Amphitheater School District, thus becoming the third largest school district in Pima County. Based

on current estimated growth, Vail is projected to surpass Sunnyside School District as the second largest districtin the county in the year 2021/2022.Mr. Baker added that based on this projection, the people being elected to the Board in the November electionwould potentially be directing the 2nd largest district in the county before their terms are out.Mr. Flores commented that final enrollment numbers are still being analyzed and will be brought to the Board ata future meeting. Preliminary reports show that district enrollment is approximately 69 students aboveprojections for the year.

B. Board Reports

Governing Board members may present reports at this time.

Motions


ByMotionResult

Motion

MinutesMrs. Pratt reported she attended the Vail Family University and thought the classes were very beneficial. Shestated that the main speaker was excellent, and she hopes the event will continue to grow.Mrs. Burkholder reported that the All Staff Welcome Back was an amazing event and recognized the efforts ofthe planning committee. Being able to see how big the District is now and the camaraderie shown by all the sitesshows that Vail has handled its growth very graciously. This event takes a lot of work to put together and helps theDistrict work toward the goals of building healthy relationships.

IV Consent Agenda

All items listed below are consent matters and will be considered by one motion at thistime. There will be no discussion of consent items. Any Board member may remove anitem from the consent agenda by request. All items not accepted and approved as part ofthe consent agenda will be considered individually.

A. Addendum Contracts* ACTION

Consideration of approving extra duty contracts for professional staff.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove the addendum professional staffcontracts as presented for Daniel Biggs, MarkBooth, Regina Chamberlin, Lisa Chase, MichaelFrank, Kathleen Greenwood, Richard Gremel,Nicholas Griffis, Austin Hagle, Megan Hughes,Megan Hughes, Christine In-Albon, BriannaKoenig, Benjamin Koss, Paula John, DerekLangley, Kristen Maurer, Raylee May, AnkaMischel, Rebecca McLaren, Marissa Meyers,Jessica Morse, Shanna Peaden, MatthewPenland, Eva Peters, William Petty, AmberPolivchak, Sarah Robison, Eric Roby, John Roth,Mary Sanders, Stephen Schween, Ariel

ClaudiaAnderson Allison Pratt Passed

Schweitzer, Melissa Scott, Tami Scott, DavidShingler, Cindy Shroder, Cindy Shroder, IreneSotelo, Michelle Tozer, Jeffery Van Arsdale, HillaryWard, Jay Webster, Nicole Whitt, Jon ShannonWoolridge, and Tara Zook.

B. Amended Contracts* ACTION

Consideration of approving changes in professional staff contracts due toadditions, changes, or omissions.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardamend professional staff contracts for the2016/2017 school year for Deborah Bryson,Linda Sawicki, and Desiree Vines.


C. Change of Employment Status* ACTION

Consideration of approving classified staff changes of employment at Acacia,Andrada, Cienega, Civano, Community Programs, Copper Ridge, Corona Foothills,Cottonwood, Empire, Facilities, Mesquite, Old Vail, Rincon Vista, Senita Valley,Sycamore, Transportation, Vail Education Center, and Vail Inclusive Preschool.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove changes of employment status forJoanne Hendrix, Alison Scott, Jodie Cardenas,Rhonda Kocis, Debra LaGrow, Noah Sebastian,Cassie Bahrychuk, Robin Brown, Wade Cross,Alessio, D Mikki Donley, Susan Gromo, SandyHessel, Zach Huffstutler, Kimberly Leider, ZacharyOrtiz, Linda Patten, L. P-Montelongo, SharonProctor, Cassandra Shoben, Teri Tatham, EastonJohn Elizabeth Ecret, Maria Gonzales, DeniseRosenberg, Yvonne Rodriguez, Diedre Cotton,Donald Elliott, Christopher Clayton, VirginiaPriest, Sing Dyer, Mary Stott, Lisa Aultman,Midimar Sturm, Deborah Adams, Jennifer Boyd,Amber Brewton, Holly Dominquez, LuzenaKunnanz, Guy Mayo, Freedom McLain, NikiZarris-Vagts, Mary Bonacci, Barbara Elliott,Ashley Harmon, Yan Peng, Ryan Wellman, JanaKlein, C. Middlebrooks, Alexandria Carlos, AlisaRathbun, Marina Kubishta, Bonnie McCord,Susan Sanders, Erin Vickery, Sharon Twaits,Denise Cabello, Cyndie Coulter, Cesar Urrea,Tami Bonesteel, Obdulia Barcelo, Cindy Gonzalez,de Lopez Dolores Podesta, Jose Ramirez, Blanca


Valles, Linda Tavernese, Nicole Holewinski,Virginia Priest, Sing Dyer, Jada Mary Stott, LisaAultman, Midimar Sturm, Deborah Adams,Jennifer Boyd, Amber Brewton, Holly Dominquez,Luzena Kunnanz, Guy Mayo, Freedom McLain,Niki Zarris-Vagts, Mary Bonacci, Barbara Elliott,Ashley Harmon, Yan Peng, Ryan Wellman, JanaKlein, C. Middlebrooks, Alexandria Carlos, AlisaRathbun, Marina Kubishta, Bonnie McCord,Susan Sanders, Erin Vickery, Sharon Twaits,Denise Cabello, Cyndie Coulter, Cesar Urrea,Tami Bonesteel, Obdulia Barcelo, Cindy Gonzalez,Maria Lopez de Arvayo, Dolores Podesta, JoseRamirez, Blanca Valles, Linda Tavernese, andNicole Holewinski.

D. Coaches* ACTION

Consideration of approving coaches for the 2016/2017 Fall season.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove coaching positions and changes topreviously approved stipend amounts for the Fallseason of the 2016/2017 school year for KaylaAllen, Kenneth Bever, Celina Burns, CynthiaCarson, Matthew Penland, William Petty, HeidiUdovich, Lydia Crain, Michael Hall, AndrewMartinez, Charles Sommers, and Charles Stopani.


E. Employment of Professional Staff Personnel* ACTION

Consideration of offering certified and professional contracts for the 2016/2017school year, assignments to be made by administration.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardoffer contracts for the 2016/2017 school year toBetty Biswell, Tiffany Bonesteel, Amanda Cook,Tara Finn, Shawna Kugler, Georgia Johnson,Jena McLaughlin, John Roth, and Irene Sifuentes,assignment to be made by Administration.


F. Employment of Support Staff Personnel* ACTION

Consideration of approving employment of support staff personnel at Acacia,Andrada, Cienega, Community Programs, Corona Foothills, Cottonwood, DesertWillow, Empire, Esmond, Facilities, Mesquite, Old Vail, Senita Valley, Sycamore,and Vail Academy.

Motions


ByMotionResult

Approve

That the Vail Governing Board approve theemployment of Alejandro Gallimore, SuzetteHarris, Amanda Sanders, Miguel Sanders, EvanSwindle, Samuel Velez, Rebecca Hampton,Shyanne Jenkins, Adriana Kaufam, Jean Pellish,Jazmyne Sesay, Jaylen Thompson, MatthewWagner, Glenda Boyd, Janeen Caffrey, AlexandraJohnson, Elizabeth Ward, LouAnn McArthur,Nancy Hernandez, Tisha Lee, Debbie Huddleson,Barbara Barnes, James Cech, Jennifer Larson,Jordan Gebhart, Mary Krongaard, Skylar LeDuc,RaeLee Pickard, Ylexeus Valdez, and AnthonyFlores.


G. Release of Contract* ACTION

Consideration of approving the release of certified and professional staff from theircontracts.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardrelease the following teachers and professionalstaff from their 2016/2017 employment contractsper the dates indicated on the spreadsheet, withthe recommendation of the assessment ofliquidated damages as called for in Board Policybe waived: Kellyanne Bultemeier, Rachel Hink,and Philip Peffers.


H. Resignations* ACTION

Consideration of approving resignations of classified and substitute employees.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardaccept the resignations, per dates stated on thePersonnel Action Request form, of the followingclassified staff members: Kevin Asher, AllisonBain, Francisco Barajas, Amber Bender, AndrewChamblee, Denise May, Skyla Robinson, CrystalSimpson, Aaron Snyder, Jaunina Tounsel, MabelTovar, Sophia Urias, Stacie White, and CharlesWinston. Further, that the Vail School DistrictGoverning Board accept the resignations, perdates stated on the Personnel Action Request


form, of the following certified staff members: ErinLynch-Savage, Amy Pertile, Marianne Porzio, andVictoria Tellsworth.

I. Retirement of Professional and Support Staff Personnel* ACTION

Consideration of approving the retirement of professional and classified staffmembers.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove the retirement of Robert Bloker with a lastday worked of May 27, 2016. Furthermore, thatthe Vail School District Governing Board approvethe retirement of Lionel Duarte with last dayworked of June 28, 2016.


J. Substitutes* ACTION

Consideration of approving certified and classified substitutes for employment.

Motions


ByMotionResult

Approve

That the Vail Governing Board approved theemployment of Christina Battaglini and StevenHeathman as substitute teachers for the District.Further, that the Vail Governing Board approvedthe employment of Pamela Davis as a supportstaff substitute employee for the Vail SchoolDistrict.


K. Disposal of Assets ACTION

Consideration of approving the disposal of assets.

Motions


ByMotionResult

ApproveThat the Vail Governing Board approves thedisposal of the fixed assets listed on “DistrictDisposal, August 2016” as presented.


L. Out of State Travel - Staff ACTION

Consideration of approving out of state travel for staff members to the Annual Army- Navy football game.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove out of state travel for Nemer Hassey toattend the Annual Army-Navy football game inBaltimore, Maryland on December 9-12, 2016.


M. Out of State Travel - Students ACTION

Consideration of approving out of state travel for students to the Catalina IslandMarine Institute, Washington DC and New York City, and Youth Education Seriesprogram at Disneyland.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove out of state travel for Rincon Vista MiddleSchool sixth grade students, teachers, andchaperones to travel to Catalina Island, Californiaon April 25-29, 2017 to participate in the CatalinaIsland Marine Institute camp; travel for eighthgrade students, teachers, and chaperones, toparticipate in the EF Explore America Travel tourof Washington D.C and New York City in March of2017; travel for Desert Sky, Rincon Vista, Old Vail,and Esmond Station teachers, sixth gradestudents, WEB Leaders, and chaperones toparticipate in the Youth Education Series programat Disneyland in Anaheim, California on October4-7, 2016.


N. Overnight Travel - Students ACTION

Consideration of approving overnight travel for students to attend the AdvancedPhotography trip to northern Arizona, Estrella Foothills High School 2016 WolvesClassic Volleyball Tournament, the Arizona Association of Student Council's StateSpirit Conference, and the Arizona Summit on Volunteerism and Service Learning.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove overnight travel for Cienega photographystudents, teachers, and chaperones, to participatein photography opportunities throughout northernArizona on September 27-30, 2016; the Empirevolleyball team, coaches, and chaperones toattend the Estrella Foothills High School 2016Wolves Classic Volleyball Tournament inGoodyear, Arizona on September 15-17, 2016;Empire Student Council students and advisors toparticipate in the Arizona Association of StudentCouncil’s State Spirit Conference in Lake HavasuCity, Arizona on January 19-21, 2017; Desert Sky


WEB Leaders and WEB advisors to attend theArizona Summit on Volunteerism and ServiceLearning at Arizona State University WestCampus in Phoenix, Arizona on November 3-4,2016.

O. Student Activity Fees ACTION

Consideration of approving new and revised student activity fee schedules at eachsite as presented.

Motions


ByMotionResult

ApproveThat the Vail School District Governing Boardapprove all extracurricular fees as presented for2016-2017 school year.


P. Vouchers ACTION

Consideration of approving voucher numbers FY 2015-2016 1335-1340 and FY2016-2017 1008-1015, payroll #2 in the amount of $2,189,379.52, and payroll #6,not to exceed $2,850,000.

Motions


ByMotionResult

ApproveThat the Vail School District Governing Boardapprove the payment or ratification of vouchers aspresented.


V Old Business

A. Construction Update INFORM

Information to the Governing Board regarding the status of current constructionprojects throughout the district.

Motions


ByMotionResult

Motion

MinutesMr. Flores reported that the Vail Innovation Center and the Empire High School locker room projects arecontinuing to move forward. The sewer lines are being installed, and the building pads are ready to be poured. TheEsmond Station School expansion cost estimate is almost completed. At Vail Between the Tracks, the feed storeis being prepared for use as a thrift store and more of the midwife’s house may be salvaged than previouslythought. The Vail Preservation Society has installed a temporary roof over the post office to protect the buildingand administration is looking into creating an adobe manufacturing facility on the property which will beoperated by the high school trades programs as well as special education students. The adobe bricks will be madetrue to the period for restoration of the post office and can potentially be sold to the community for otherrestoration and building projects. Mr. Flores also reported that there is the potential to put a storage unit on theproperty to begin the collection of thrift store items.

Mr. Baker reported that the possibility of building a facility at Cienega High School to be leased back to theLatter Day Saints Church had been tabled but is being explored again.

B. Pro Statement for Override Election ACTION

Consideration of approving the Pro Statement by the Governing Board for theOverride Election pamphlet.

Motions


ByMotionResult

ApproveThat the Vail School District Governing Boardapprove the “pro” “option #1” statement aspresented.

AllisonPratt

ClaudiaAnderson Passed

MinutesThe Board commented that they prefer option #1 as presented to the draft that was presented at the last boardmeeting, option #2, and asked about adding in some additional language. Mr. Baker reported that administration used the findings of Strong Point’s consultant recommendation and wouldrecommend keeping it as it is presented with the understanding that future board decisions may impact themessage as it is now.

C. Board Policy GCQC, Resignation of Professional Staff Members STUDY

Information to the Governing Board regarding a proposed revision to Board PolicyGCQC regarding a graduated scale for liquidated damages.

Motions


ByMotionResult

Motion

MinutesMr. Carruth reported that this item was initiated at the end of June in response to Board concerns regarding thepractice of the application of assessed damages waivers. A group of administrators studied the policy and cameup with the presented framework and exhibit. The updated policy, if approved, would add a third tier of damages:Tier One - $250 for notice given prior to May 1st, Tier Two - $500 for notice given between May 1st and July 1st,Tier Three - $750 for notice given after July 1st. The understanding is that damages would be assessed to allcontracts broken but teachers have the option of filling out the exhibit to request a waiver. The conditions ofqualifying for a waiver are clearly listed on the exhibit to provide transparency to the teacher, Human Resources,and the Board. Each item would require an explanation by the employee and would require the support of thesupervisor. An explanation box would be provided for supervisors to use in the event the request for a waiver isnot supported. During the Leadership Meeting, principals expressed they would like to see the third tier datemoved up to June 1st. The Board expressed support of moving the date of assessing the third tier of damages to June 1st and is verypleased with the updated process as it is very clear and fair. In order to ensure clear communication of chargeddamages, the Board suggested adding check boxes with the tier amounts and dates at the bottom of the exhibit.

D. Charter Service Areas ACTION

Consideration of approving the Vail School District boundary as the attendanceboundary for Vail Academy and High School and Civano School and approvingMesquite and Acacia Elementary's current service area as their respective

attendance boundary.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove the Vail School District boundary as theattendance boundary for Vail Academy and HighSchool and Civano School. Additionally, that thecurrent service areas for Mesquite ElementarySchool and Acacia Elementary School beapproved as the attendance area for eachrespective school.

ClaudiaAnderson Jon Aitken Passed

MinutesMr. Carruth reported that the District has had to change its four charter schools to traditional schools based onlegislative changes. Vail Academy and High School and Civano Community School had charter documents thathad specified service boundaries and function as schools of choice. Administration recommends moving thoseattendance boundaries to the district boundaries and maintaining them as schools of choice. MesquiteElementary and Acacia Elementary had attendance boundaries that had been converted to service areas when theywere made charter schools. The recommendation is to keep the boundaries the same and change them back toattendance boundaries. The admission selection process will be reviewed, and a recommendation of anynecessary changes will be brought to the Board in the future.

VI New Business

A. District Goals INFORM

Information to the Governing Board regarding development of District Goals for the16/17 school year.

Motions


ByMotionResult

Motion

Minutes

Mrs. Pinkerton reported the District’s Data Dig was held on August 5 th with 87 participants going through data.Participants looked at state labeling systems from the past and what the trends in those labeling systems were.Administration feels confident that these trends will be in place with any new system the state adopts.Participants analyzed district, site, teacher, and concept level data. Individual student data was also analyzed toidentify students who were really close to the next performance band and talked about how to get them to thatnext level. Smart goals were developed for sites that are specific, measurable, achievable, relevant, and timely.This is a starting point to developing a recommendation to the Board for this year’s District Goals. Site DataDigs will be held on August 31st. Mrs. Burkholder commented that she appreciates that we are looking at individual students and how the districtcan improve those students’ performance. This is the right way to approach this, and she appreciatesadministration taking the time to develop meaningful goals.

B. Civano Lease Agreement ACTION

Consideration of approving the bank loan and lease agreement for CivanoCommunity School.

Motions


ByMotionResult

Approve

That the Vail School District Governing Boardapprove the revised lease agreement between VailCharter Schools Inc., an Arizona not-for-profitcorporation (Landlord), and Vail Unified SchoolDistrict (Tenant).

ClaudiaAnderson Jon Aitken Passed

C. Executive Session ACTION

In accordance to A.R.S. 38-431-03.A.1, the Board may enter into executivesession for the discussion or consideration of employment, assignment,appointment, promotion, demotion, dismissal, salaries, disciplining or resignation ofa public officer, appointee or employee of any public body, except that with theexception of salary discussions the officer, appointee or employee may demandthat the discussion or consideration occur at a public meeting.

Motions


ByMotionResult

Approve That the Vail School Board enter into executivesession in accordance with A.R.S. 38-431-03.A.1.

AllisonPratt

ClaudiaAnderson Passed

VII Adjournment

Motions


ByMotionResult

ApproveThat the Vail School District GoverningBoard adjourn the regular meeting at 9:17pm.

JonAitken

AllisonPratt Passed

Background information on many of the above items may be reviewed in theadministrative offices of the Vail School District during normal working hours. Anyadditions to the agenda may be reviewed at the District Office of the Vail School District .The Governing Board reserves the right to change the order of the agenda. * Names available in the District Office.

VAIL SCHOOL DISTRICT Governing Board

13801 E. Benson Highway ~ Vail, AZ 85641

phone: 520-879-2000 ~ fax: 520-879-2001


Vail School District Governing Board

Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey

AGENDA Regular Meeting

8/9/2016 7:00 PM

Summary: Consideration of approving the minutes from the regular meeting held on July 26, 2016 as presented.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: No special presentations.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: The Superintendent may present reports at this time.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Governing Board members may present reports at this time.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving extra duty contracts for professional staff.

ATTACHMENTS:

Description Upload Date Type

Addendum background 8/5/2016 Cover Memo

CONSENT AGENDA ACTION

ADDENDUM CONTRACTS

ITEM A Policy Reference: GCBA

AUGUST 9, 2016 Professional Staff Salary Schedules

BACKGROUND:

Please refer to the attached spreadsheet regarding an additional teaching assignment for the

following teachers. An addendum contract is being issued since these teaching assignments are

in addition to the teacher’s existing contracts and not guaranteed to be issued in following years.

BUDGET IMPACT:

The budget impact is zero.

RECOMMENDATION:

That the Vail School District Governing Board approve the addendum professional staff

contracts as presented:

Name Site Assignment Extra Degree Days Contract

Biggs, Daniel EHS Teacher History/Econ 1/5th MA 187 $9,793

Booth, Mark VDLP Teacher Math varies MA varies $4,000

Chamberlin, Regina APHS Teacher History 1/5th BA+15 187 $8,059

Chase, Lisa EHS Teacher Incl/Beh Spec 1/5th BA 187 $7,446

Frank, Michael EHS Teacher Biology 1/5th MA+45 187 $12,062

Greenwood, Kathleen APHS Teacher Math 1/5th BA 191 $7,635

Gremel, Richard EHS Teacher CTE Tech 1/5th BA 187 $7,446

Griffis, Nicholas APHS Teacher Math 1/5th BA 187 $7,068

Hagle, Austin EHS Teacher Math 1/5th MA 187 $3,924

Hughes, Megan CHS Teacher History 1/5th BA 187 $7,611

Hughes, Megan VDLP Teacher Social Studies varies BA varies $3,125

In-Albon, Christine EHS Teacher ELP/Env.Sci 1/5th MA 187 $9,912

Koenig, Brianna EHS Teacher Math 1/5th BA 187 $3,534

Koss, Benjamin EHS Teacher Art 1/5th BA 187 $7,683

John, Paula Sped School Psychologist na PhD 28 $7,571

Langley, Derek EHS Teacher Math 3/10th BA+15 187 $11,433

Maurer, Kristen EHS Teacher Spanish 1/5th BA 187 $7,611

May, Raylee EHS Teacher Achievement 2/5th MA 187 $18,078

Mischel, Anka EHS Teacher Band 3/10th BA 187 $12,919

McLaren, Rebecca EHS Teacher Special Ed 1/10th BA 187 $3,551

Meyers, Marissa EHS Teacher English 1/10th MA 187 $3,924

Morse, Jessica APHS Teacher English 1/5th MA 187 $7,847

Peaden, Shanna EHS Teacher PE 1/5th MA 187 $7,847

Penland, Matthew ESE Teacher 7th/8th Math 1/5th MA 187 $9,295

Peters, Eva VDLP Teacher English/Span. varies BA+15 varies $5,000

Petty, William ESE Teacher PE 1/5th BA 187 $7,775

Polivchak, Amber VDLP Teacher English varies BA varies $4,000

Robison, Sarah EHS Teacher Inclusion 1/5th MA 187 $8,489

Roby, Eric EHS Teacher CTE Dig Photo 1/5th BA 187 $7,102


ADDENDUM CONTRACTS

ITEM A Policy Reference: GCBA

AUGUST 9, 2016 Professional Staff Salary Schedules

Roth, John APHS Teacher Chemistry 1/5th BA 187 $7,199

Sanders, Mary EHS Teacher Inclusion 1/5th MA 187 $8,425

Schween, Stephen VDLP Teacher Health varies BA varies $3,125

Schweitzer, Ariel APHS Teacher English 1/5th MA 187 $7,995

Scott, Melissa VDLP Teacher Math varies MA varies $4,000

Scott, Tami EHS Teacher Inclusion 1/5th BA 187 $7,392

Shingler, David EHS Teacher English 3/10th BA+30 187 $11,778

Shroder, Cindy APHS Teacher History 1/5th MA 187 $7,835

Shroder, Cindy VDLP Teacher Social Stud. varies MA varies $4,000

Sotelo, Irene EHS Teacher English 3/10th MA 187 $12,663

Tozer, Michelle EHS Teacher Biology 1/5th BA 187 $7,517

Van Arsdale, Jeffrey EHS Teacher PE/Health 1/5th BA 187 $7,419

Ward, Hillary EHS Teacher Chemistry 1/5th BA 187 $7,199

Webster, Jay APHS Teacher English 1/5th BA 187 $7,248

Whitt, Nicole EHS Teacher Math 1/5th MA+15 187 $8,341

Woolridge, Jon Shannon EHS Athletic Director 1/5th MA 205 $10,872

Zook, Tara EHS Teacher Coll. Car Coun 1/5th MA 187 $9,967



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving changes in professional staff contracts due to additions, changes, or omissions.

ATTACHMENTS:


Amended Contracts background 8/5/2016 Cover Memo

CONSENT AGENDA ACTION AMENDED CONTRACTS ITEM B Policy Reference: GCBA AUGUST 9, 2016 Professional Staff Schedules

BACKGROUND: Contracts for new and/or returning teachers and other professionals may be revised to reflect additions, changes or omissions. Reasons for these actions range from years of experience credit not included at the time of hire, degree change, stipends approved by the Board, inaccurate salary computations or increase and/or decrease in FTE. The bold notations indicate the change to the contract. BUDGET IMPACT: The amended changes are included in the budget as a budgeted line item. RECOMMENDATION: That the Vail School District Governing Board amend professional staff contracts for the 2016/2017 school year as presented.

Name Ed Level Exp. Days FTE Salary Ed Level Exp. Days FTE Effect Salary Bryson, Deborah na na 261 1.0 $84,135 L24 na 176 .6743 9/1/16 $56,735 Sawicki, Linda L23 na 117 0.6257 $25,519 L23 na 149 0.7968 7/1/16 $32,499 Vines, Desiree BA na 191 1.000 $35,001 BA na 191 1.0 7/5/16 $35,001



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving classified staff changes of employment at Acacia, Andrada, Cienega, Civano, Community Programs, Copper Ridge, Corona Foothills, Cottonwood, Empire, Facilities, Mesquite, Old Vail, Rincon Vista, Senita Valley, Sycamore, Transportation, Vail Education Center, and Vail Inclusive Preschool.

ATTACHMENTS:


Change of Employment Status Background 8/5/2016 Cover Memo


CHANGE OF EMPLOYMENT STATUS

ITEM C Policy Reference: GDJ

AUGUST 9, 2016 Support Staff Assignments/Transfers

BACKGROUND:

Please note the spreadsheet below regarding changes of status for classified staff. Administration supports these recommendations.

BUDGET IMPLICATION:

These assignments are included in the 2016/2017 budget.

RECOMMENDATION:

That the Vail School District Governing Board approve changes of employment status as presented:

Name Location From/To Position Level Hours Days Wage

Hendrix, Joanne Acacia From Parapro Special Needs 5 6.5/day 191 $9.32/hr

TO Parapro Special Needs 5 6.5/day 191 $9.86/hr

Scott, Alison Acacia From Parapro Special Needs 5 6.5/day 191 $9.09/hr

TO Parapro 2 6.5/day 191 $8.56/hr

Cardenas, Jodie Mesquite From Parapro Special Needs 5 6.5/day 191 $9.09/hr

Andrada TO Parapro Special Needs 5 7.5/day 191 $9.09/hr

Kocis, Rhonda Andrada From Parapro Media Center 5 8.0/day 200 $9.86/hr

TO Secretary 8 8.0/day 200 $11.16/hr

LaGrow, Debra Andrada From Parapro Special Needs 5 6.5/day 191 $10.00/hr


Sebastian, Noah Andrada From Parapro Special Needs 5 7.5/day 191 $9.09/hr


Bahrychuk, Cassie CHS From Office Clerk 5 8.0/day 205 $9.25/hr

TO Secretary 8 8.0/day 215 $10.55/hr

Brown, Robin CHS From Parapro Special Needs 5 7.5/day 191 $9.68/hr


Cross, Wade CHS From CTE Technician 9 8.0/day 191 $13.51/hr

TO CTE Technician 9 8.0/day 261 $13.54/hr

D Alessio, Janice CHS From Parapro Special Needs 5 7.5/day 191 $11.43/hr


Donley, Mikki CHS From Parapro Special Needs 5 7.5/day 191 $8.87/hr


Gromo, Susan CHS From Parapro Special Needs 5 7.5/day 191 $13.38/hr


Hessel, Sandy CHS From Para Spec. Needs Supp Spec. 10 7.5/day 191 $15.62/hr

TO Para Spec. Needs Supp Spec. 10 7.5/day 191 $17.62/hr





Huffstutler, Zach CHS From Parapro Special Needs 5 7.5/day 191 $9.13/hr


Leider, Kimberly CHS From Parapro Special Needs 5 7.5/day 191 $11.13/hr


Ortiz, Zachary CHS From Parapro Special Needs 5 7.5/day 191 $10.71/hr


Patten, Linda CHS From Parapro Special Needs 5 7.5/day 191 $13.82/hr


P-Montelongo, L. CHS From Parapro Special Needs 5 7.5/day 191 $9.13/hr


Proctor, Sharon CHS From Parapro Special Needs 5 7.5/day 191 $11.97/hr


Shoben, Cassandra CHS From Parapro Special Needs 5 7.5/day 191 $9.82/hr


Tatham, Teri CHS From Secretary 8 8.0/day 215 $12.30/hr

TO Office Clerk 5 8.0/day 205 $12.30/hr

John Easton Civano From Parapro II 4 7.0/day 161 $11.87/hr

From Instruction Specialist 22 175.5hrs/yr 156 $5604/yr

TO Parapro II 4 7.0/day 161 $11.87/hr

TO Instruction Specialist 22 175hrs/yr 156 $5588/yr

Ecret, Elizabeth CFMS From Security Monitor 5 3.0/day 181 $9.89/hr

TO Security Monitor 5 3.0/day 181 $9.89/hr


Gonzales, Maria CFMS From Crossing Guard 2 3.0/day 181 $10.61/hr

TO Crossing Guard 2 3.0/day 181 $10.61/hr

TO Security Monitor 5 3.0/day 191 $10.61/hr

Rosenberg, Denise CFMS From Security Monitor 5 3.0/day 191 $8.96/hr


Rodriguez, Yvonne CRE From Computer Lab Tech 9 8.0/day 191 $11.91/hr

TO Intervention Specialist 10 4.0/day 187 $13.15/hr

TO

Student Services

Coordinator 22 4.0/day 191 $17,501/yr

Cotton, Diedre CWE From Parapro Special Needs 5 6.5/day 191 $9.27/hr

TO Parapro Special Needs 5

7.5/MTW 6.5/ThF 191 $9.27/hr

Elliott, Donald CWE From Parapro Special Needs 5 6.5/day 191 $8.96/hr


Clayton, Christopher EHS From Parapro Special Needs 5 7.5/day 191 $9.26/hr


Priest, Virginia EHS From Parapro Special Needs 5 7.5/day 191 $9.09/hr






Sing Dyer, Jaya EHS From Parapro Special Needs 5 7.5/day 191 $9.09/hr


Stott, Mary EHS From Parapro Special Needs 5 7.5/day 191 $11.18/hr


Aultman, Lisa Mesquite From Computer Lab Tech 9 7.5/day 191 $12.21/hr

TO Para. Spec. Needs Supp. Spec. 10 7.25/day 191 $12.92/hr

Sturm, Midimar Mesquite From Intervention Specialist 10 8.0/day 191 $13.41/hr

TO Computer Lab Tech 9 7.75/day 191 $12.70/hr

Adams, Deborah OVMS From Parapro Special Needs 5 7.0/day 191 $12.98/hr


Boyd, Jennifer OVMS From Parapro Special Needs 5 7.0/day 191 $13.18/hr


Brewton, Amber OVMS From Parapro Special Needs 5 7.0/day 191 $9.26/hr


Dominquez, Holly OVMS From Parapro Special Needs 5 7.0/day 191 $9.26/hr


Kunnanz, Luzena OVMS From Parapro Special Needs 5 7.0/day 191 $10.51/hr


Mayo, Guy OVMS From Parapro Special Needs 5 7.0/day 191 $9.09/hr


McLain, Freedom OVMS From Parapro Special Needs 5 7.0/day 191 $9.09/hr


Zarris-Vagts, Niki OVMS From Parapro Special Needs 5 7.0/day 191 $9.09/hr


Bonacci, Mary RVMS From Parapro Special Needs 5 7.0/day 191 $8.96/hr


Elliott, Barbara RVMS From Parapro Special Needs 5 7.0/day 191 $9.26/hr


Harmon, Ashley RVMS From Parapro Special Needs 5 7.0/day 191 $9.13/hr


Peng, Yan RVMS From Parapro Special Needs 5 7.0/day 191 $9.98/hr


Wellman, Ryan RVMS From Parapro Special Needs 5 7.0/day 191 $9.13/hr


Klein, Jana VEC-Dist. W From Classified Substitute sub varies varies sub rate

SVE TO Parapro 2 6.0/day 191 $8.43/hr

Middlebrooks, C. SVE From Parapro Special Needs 5 7.0/day 191 $9.29/hr

TO Parapro Special Needs 5 7/.0/day 191 $10.00/hr

Carlos, Alexandria Sycamore From Parapro Special Needs 5 6.75/day 191 $9.09/hr


Rathbun, Alisa Sycamore From Parapro 2 6.5/day 191 $8.43/hr

TO Parapro 2 6.5/day 191 $9.10/hr





Kubishta, Marina VIP From Parapro Special Needs 5 8.0/day 191 $9.05/hr


McCord, Bonnie C.P. – Syc. From Childcare Support 2 7.5/day 261 $9.68/hr

C.P. - CRE TO Childcare Lead 6 7.5/day 261 $10.88/hr

TO Childcare Lead Closer 6 varies varies $14.88/hr

Sanders, Susan C.P. - CRE From ECE Specialist 11 7.5/day 200 $13.10/hr

TO ECE Specialist 11 7.5/day 200 $13.56/hr

Vickery, Erin C.P. – Syc. From Childcare Lead 6 5.0/day 200 $9.81/hr

C.P. - CRE TO Childcare Lead 6 5.0/day 200 $9.81/hr

C.P. - CRE TO Childcare Lead Closer 6 varies varies $13.81/hr

Twaits, Sharon VIP From ECE Specialist 11 7.5/day 191 $14.71/hr

C.P. - CWE TO ECE Specialist 11 7.0/day 200 $14.71/hr

Cabello, Denise C.P. - DWE From Childcare Lead 6 7.0/day 261 $10.12/hr

TO Childcare Lead 6 8.0/day 261 $10.12/hr

Coulter, Cyndie C.P. - DWE From Childcare Lead 6 6.0/day 261 $10.36/hr


TO Childcare Lead Closer 6 varies varies $14.36/hr

Urrea, Cesar C.P. - DWE From Childcare Support 2 6.0/day 261 $8.55/hr

TO Childcare Support 2 7.5/day 261 $8.55

TO Childcare Support Closer 2 varies varies $12.55/hr

Bonesteel, Tami C.P. - SYC From Childcare Support 2 3.5/day 200 $8.55/hr


Barcelo, Obdulia Facilities From Substitute Custodian sub varies varies sub rate

TO Custodian Night 6 8.0/day 261 $10.32/hr

Gonzalez, Cindy Facilities From Substitute Custodian sub varies varies sub rate


Lopez de Arvayo, Maria Facilities From Substitute Custodian sub varies varies sub rate


Podesta, Dolores Facilities From Substitute Custodian sub varies varies sub rate


Ramirez, Jose Facilities From Substitute Custodian sub varies varies sub rate


Valles, Blanca Facilities From Substitute Custodian sub varies varies sub rate


Tavernese, Linda Transportation From Transportation Monitor 3 8.0/day 200 $8.80/hr

Transportation TO Sub Transportation Monitor sub varies varies sub rate

Holewinski, Nicole ESE From Health Aide 7 7.5/day 191 $10.39/hr

VEC-Tech TO Student Data Coordinator 13 8.0/day 261 $13.33/hr



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving coaches for the 2016/2017 Fall season.

ATTACHMENTS:


Coaches Background 8/5/2016 Cover Memo


COACHING STAFF

ITEM D Policy Reference: GDJ


BACKGROUND

The following in-district and out-of-district employees and volunteers will assume coaching position for the 2016/2017 Fall season.

BUDGET IMPLICATION

None. These positions are included in the budget.

RECOMMENDATION

Administration recommends the following individuals for coaching positions and changes to previously approved stipend amounts for the Fall season of the 2016/2017 school year.

Name Season Sport Level Dist. N-Dist. Stipend

ESMOND STATION

Allen, Kayla Fall Cross Country Head X $250

Bever, Kenneth Fall Flag Football Head X $500

Burns, Celina Fall Volleyball Volunteer X VOL

Carson, Cynthia Fall Athletic Director Co-A.D. X $500

Penland, Matthew Fall Cross Country Head X $250

Petty, William Fall Athletic Director Co-A.D. X $500

Udovich, Heidi Fall Volleyball Head X $500

RINCON VISTA MS

Crain, Lydia Fall Athletic Director Asst. X $1,000

Hall, Michael Fall Volleyball Head X $1,200

Martinez, Andrew Fall Flag Football Head X $1,200

Sommers, Charles Fall Flag Football Asst. X $600

Stopani, Charles Fall Cross Country Head X $1,200



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of offering certified and professional contracts for the 2016/2017 school year, assignments to be made by administration.

ATTACHMENTS:


Employment of Certified Staff 8/5/2016 Cover Memo

CONSENT AGENDA ACTION PROFESSIONAL STAFF PERSONNEL ITEM E Policy Reference: GCBA AUGUST 9, 2016 Professional Staff Salary Schedules

BACKGROUND Administration recommends issuing teacher contract for the 2016/2017 school year to the following teachers. Standard procedures were followed, including a final interview with the Superintendent. Please refer to the attached spreadsheet. BUDGET IMPACT None. These positions are included in the 2016/2017 budget. RECOMMENDATION That the Vail School District Governing Board offer contracts for the 2016/2017 school year as follows, assignment to be made by Administration.

Name Site Assignment Degree Yrs. Exp. 16/17 days Days Rem. FTE Contract Biswell, Betty VAHS Teacher Science MA 2 191 191 1.0 $38,477 Bonesteel, Tiffany VIP Teacher SN Preschool BA 0 191 178 0.9305 $32,568 Cook, Amanda EHS Guidance Counselor BA 6 204 204 1.0695 $38,798 Finn, Tara RVMS Teacher 6th SS BA na 187 187 1.0 $35,338 Kugler, Shawna OVMS Teacher Writing BA 0 183 183 0.9572 $33,504 Johnson, Georgia VIP Assistant Director L24 na 261 243 .9310 $58,423 McLaughlin, Jena SVE Teacher Elementary 5th BA 0 115 115 0.5936 $20,776 Roth, John APHS Teacher Chemistry BA na 187 187 1.0 $35,993 Sifuentes, Irene PHS Student Srvcs. Coord. BA 0 187 187 1.0 $35,001



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving employment of support staff personnel at Acacia, Andrada, Cienega, Community Programs, Corona Foothills, Cottonwood, Desert Willow, Empire, Esmond, Facilities, Mesquite, Old Vail, Senita Valley, Sycamore, and Vail Academy.

ATTACHMENTS:


Employment of Support Staff Background 8/5/2016 Cover Memo


SUPPORT STAFF PERSONNEL

ITEM F Policy Reference: GDB

AUGUST 9, 2016 Support Staff Contracts & Comp.

BACKGROUND

Please note the spreadsheet below regarding support staff employment. Standard hiring procedures were followed.

BUDGER IMPLICATION

These assignments are included in the 2016/2017 budget.

RECOMMENDATION

That the Vail Governing Board approve the employment of the following support staff as presented:

Name Location Position Level Hours Days Wage Effect.

Gallimore, Alejandro Acacia Parapro Special Needs 5 6.5/day 191 $9.50/hr 7/19/16

Harris, Suzette APHS Parapro Special Needs 5 7.5/day 191 $8.96/hr 7/18/16

Sanders, Amanda APHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

Sanders, Miguel APHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

Swindle, Evan APHS Parapro Special Needs 5 7.5/day 191 $8.96/hr 7/18/16

Velez, Samuel APHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

Hampton, Rebecca CHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

Jenkins, Shyanne CHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

Kaufman, Adriana CHS Parapro Special Needs 5 7.5/day 191 $9.50/hr 7/28/16

Pellish, Jean CHS Parapro Special Needs 5 7.5/day 191 $9.96/hr 7/28/16

Sesay, Jazmyne CHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

Thompson, Jaylen CHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

Wagner, Matthew CHS Parapro Special Needs 5 7.5/day 191 $8.96/hr 7/25/16

Boyd, Glenda CFMS Security Monitor 5 3.0/day 191 $9.68/hr 7/28/16

Caffrey, Janeen EHS Parapro Special Needs 5 7.5/day 191 $10.86/hr 8/2/16

Johnson, Alexandra EHS Parapro Special Needs 5 7.5/day 191 $9.96/hr 7/20/16

Ward, Elizabeth EHS VTP Student Worker 1 varies varies $8.05/hr 8/11/16

McArthur, LouAnn Esmond Parapro Special Needs 5 7.0/day 191 $9.32/hr 7/25/16

Hernandez, Nancy Mesquite Parapro Special Needs 5 6.5/day 191 $9.14/hr 7/20/16

Lee, Tisha Mesquite Parapro Special Needs 5 6.5/day 191 $8.96/hr 7/27/16

Huddleston, Debbie OVMS Student Data Coord. 8 5.0/day 191 $12.11/hr 8/1/16

Barnes, Barbara SVE Parapro 2 6.0/day 191 $8.43/hr 8/1/16


SUPPORT STAFF PERSONNEL

ITEM F Policy Reference: GDB

AUGUST 9, 2016 Support Staff Contracts & Comp.

Cech, James SVE Crossing Guard 2 1.0/day 181 $8.43/hr 7/26/16

Larson, Jennifer Sycamore Parapro Special Needs 5 6.75/day 191 $8.96/hr 8/2/16

Gebhart, Jordan VAHS Parapro Special Needs 5 7.5/day 191 $9.14/hr 7/22/16

Krongaard, Mary CP - Acacia Site Director 23 8.0/day 261 $39,947/yr 7/26/16

LeDuc, Skylar CP - CWE Student Worker 1 varies varies $8.05/hr 7/19/16

Pickard, RaeLee CP - DWE Childcare Support 2 5.0/day 261 $8.43/hr 7/20/16

Valdez, Ylexeus CP - DWE Student Worker 1 varies varies $8.05/hr 8/1/16

Flores, Anthony Facilities Custodian Night 6 8.0/day 261 $10.32/hr 8/1/16



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving the release of certified and professional staff from their contracts.

ATTACHMENTS:


Release of Contract Background 8/5/2016 Cover Memo


RELEASE OF CONTRACT

ITEM G Policy Reference: GCQC

AUGUST 9, 2016 Resignation of Professional Staff

BACKGROUND

Please note the attached Personnel Action Requests and spreadsheet regarding Kellyanne

Bultemeier-Empire High School, Rachl Hink-Acacia, and Philp Peffers-Acacia requesting to be

released from their teaching and professional contracts with the District. Administration is not

recommending assessment of liquidated damages as called for in Board Policy.

BUDGET IMPACT

None.

RECOMMENDATION

That the Vail School District Governing Board release the following teachers and professional

staff from their 2016/2017 employment contracts per the dates indicated on the spreadsheet, with

the recommendation of the assessment of liquidated damages as called for in Board Policy be

waived: Kellyanne Bultemeier, Rachel Hink, and Philip Peffers.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving resignations of classified and substitute employees.

ATTACHMENTS:


Resignation Background 8/5/2016 Cover Memo


RESIGNATIONS

ITEM H Policy Reference: GDQB

AUGUST 9, 2016 Resignation of Support Staff Members

BACKGROUND

Please note the attached spreadsheet regarding resignations of classified staff and substitute

employees.

BUDGET IMPLICATION

None.

RECOMMENDATION

That the Vail School District Governing Board accept the resignations, per dates stated on the

Personnel Action Request form, of the following classified staff members: Kevin Asher, Allison

Bain, Francisco Barajas, Amber Bender, Andrew Chamblee, Denise May, Skyla Robinson,

Crystal Simpson, Aaron Snyder, Jaunina Tounsel, Mabel Tovar, Sophia Urias, Stacie White, and

Charles Winston.

That the Vail School District Governing Board accept the resignations, per dates stated on the

Personnel Action Request form, of the following certified staff members: Erin Lynch-Savage,

Amy Pertile, Marianne Porzio, and Victoria Tellsworth.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving the retirement of professional and classified staff members.

ATTACHMENTS:


Retirement Background 8/5/2016 Cover Memo


RETIREMENT

ITEM I Policy Reference: GCQE

AUGUST 9, 2016 Retirement of Professional Staff

BACKGROUND

Robert Bloker and Lionel Duarte have presented notice of their intent to retire. Administration will be recommending the continuation of Lionel Duarte’s services through a private contractor after his retirement.

BUDGET IMPACT

The total retirement incentive payment with employer cost is $923.78 which will be paid over 5 pay periods to each retiring employee, per board policy. Also, Robert Bloker and Lionel Duarte will receive 35% of their daily rate of pay for each day of accrued, unused sick leave.

RECOMMENDATION

That the Vail School District Governing Board approve the retirement of Robert Bloker with a last day worked of May 27, 2016.

Furthermore, that the Vail School District Governing Board approve the retirement of Lionel Duarte with last day worked of June 28, 2016.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving certified and classified substitutes for employment.

ATTACHMENTS:


Substitute Background 8/5/2016 Cover Memo


PROFESSIONAL/SUPPORT STAFF SUBS

ITEM J Policy Reference: GCG & GDG

AUGUST 9, 2016 Part-Time & Substitute Prof./

Support staff Employment

BACKGROUND

The following certified applicants have met all District requirements, including providing a copy

of his/her Arizona Teaching Certificate, to qualify as substitute teachers for the Vail School

District:

Christina Battaglini

Steven Heathman

The following applicants have met all District requirements to qualify for consideration as

support staff substitute employee:

Pamela Davis

BUDGET IMPACT

These positions are included in the 2016/2017 budget.

RECOMMENDATION

That the Vail Governing Board approved the employment of Christina Battaglini and Steven

Heathman as substitute teachers for the District.

That the Vail Governing Board approved the employment of Pamela Davis as a support staff

substitute employee for the Vail School District.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving the disposal of assets.

ATTACHMENTS:


Disposal of Assets Background 8/5/2016 Cover Memo

Disposal Memo 8/5/2016 Backup Material

Disposal Spreadsheet 8/5/2016 Backup Material


DISPOSAL OF FIXED & CAPITALASSETS

ITEM K Policy Reference: DN

AUGUST 9, 2016 SCHOOLPROPERTIES DISPOSITION

BACKGROUND

It is necessary to dispose of educational items that are no longer in use, outdated and/or

irreparable in order to free much-needed office, classroom and facility space.

The technology-related items have been reviewed by Matt Federoff, Chief Information Officer,

and it is his determination that the items are of “no value” to the district as they are irreparable

and/or outdated. The Curriculum items have been reviewed by Debbie Hedgepeth, Deputy

Superintendent for Teaching and Learning, and it is her determination that the items are of “no

value” to the district as they are outdated. The facility items have been reviewed by Al Flores,

Director of Facilities and Transportation, and it is his determination that the items are of “no

value” to the district as they are outdated and have been replaced. The anticipated cost of

selling all the items is equal to or exceeds the estimated value of the materials. All technology

items will be recycled through Suburban Miners Recycling; all curriculum items will be

donated to a non-profit organization; the Vail Inclusive Preschool tables and chairs will be

donated to the Benson School District and the remainder of the facility items will be donated to

a non-profit organization.

BUDGET IMPACT

None.

RECOMMENDATION

That the Vail Governing Board approves the disposal of the fixed assets listed on “District

Disposal, August 2016” as presented.

MEMORANDUM

To: Calvin Baker, Superintendent

Vail Unified Governing Board

Date: August 9, 2016

From: Cindy King, Inventory Accountant

RE: District Disposal, August 2016

__________________________________________________________________

It is necessary to dispose of educational items that are no longer in use, outdated

and/or irreparable in order to free much-needed office, classroom and facility

space.

The technology-related items have been reviewed by Matt Federoff, Chief

Information Officer, and it is his determination that the items are of “no value” to

the district as they are irreparable and/or outdated. The Curriculum items have

been reviewed by Debbie Hedgepeth, Deputy Superintendent for Teaching and

Learning, and it is her determination that the items are of “no value” to the district

as they are outdated. The facility items have been reviewed by Al Flores, Director

of Facilities and Transportation, and it is his determination that the items are of

“no value” to the district as they are outdated and have been replaced. The

anticipated cost of selling all the items is equal to or exceeds the estimated value

of the materials. All technology items will be recycled through Suburban Miners

Recycling; all curriculum items will be donated to a non-profit organization; the

Vail Inclusive Preschool tables and chairs will be donated to the Benson School

District and the remainder of the facility items will be donated to a non-profit

organization.

Recommendation:

That the Vail Governing Board approves the disposal of the fixed assets listed on

“District Disposal, August 2016” as presented.

June 2016 Disposal

Site: DO, CHS, VIP Prepared by: Cindy King

Tag # Description Location Serial # Condition Reason for Disposal

n/a White Front Load Maytag Dryer CHS Room 639 MU2617175 Poor Broken AF

n/a White Front Load Maytag Washer CHS Room 639 CSU2110023 Poor Broken AF

n/a Stapler DO Purchasing Poor Broken AF

n/a (5) Desk Lamps DO Business Ofc Good Not Used AF

n/a Footstool DO Business Ofc Good Not Used AF

n/a Purple Round Table VIP Mobile Mini Good Renovate AF

n/a Yellow Flower Table VIP Mobile Mini Good Renovate AF

n/a (2) Yellow Round Tables VIP Mobile Mini Good Renovate AF

n/a (3) yellow Rectangle Tables VIP Mobile Mini Good Renovate AF

n/a Green Round Table VIP Mobile Mini Good Renovate AF

n/a (2) Blue Small Horseshoe Tables VIP Mobile Mini Good Renovate AF

n/a Purple Horseshoe Table VIP Mobile Mini Good Renovate AF

n/a Green Horseshoe Table VIP Mobile Mini Good Renovate AF

n/a Green Rectangle Table VIP Mobile Mini Good Renovate AF

n/a Blue Rectangle Table VIP Mobile Mini Good Renovate AF

n/a (24) Blue Leg Chairs VIP Mobile Mini Good Renovate AF

n/a (12) Yellow Chairs VIP Mobile Mini Good Renovate AF

n/a (12) Red Leg Chairs VIP Mobile Mini Good Renovate AF

n/a (13) Red Chairs VIP Mobile Mini Good Renovate AF

n/a (8) Teal Chairs VIP Mobile Mini Good Renovate AF

n/a (8) CTE Books DO CTE N/A Good no longer used DH

n/a Polaroid Camera & Film DO CTE Old no longer used MF

n/a Label Maker/Printer DO CTE Old no longer used MF

n/a Epson Projector DO CTE Poor Broken MF

n/a Mitsubishi Projector DO CTE Poor Broken MF

n/a Nikon Camera Bag DO CTE Good no longer used MF

n/a Sony Bag DO CTE Good no longer used MF

n/a 10 Mega Router DO CTE Poor Broken MF

n/a WD Router DO CTE Poor Broken MF

n/a 8D8N Router DO CTE 850544F13639 Poor Broken MF

n/a Wifi Access DO CTE FTX1125N0R4 Old no longer used MF

n/a Misc Wires DO CTE Old no longer used MF

n/a Misc Computer Chords DO CTE Old no longer used MF

41369 Nikon Camera Bag DO CTE 720333681 Poor no longer used MF

44438 Cisco Switch DWE Poor Lightning Strike MF

42724 HP 5550N Printer VTOTA JPSCB8H665 Poor Broken MF

n/a HP4200 HR Storage USDNP03706 Poor Broken MF

n/a (7) Dell Towers DO Business Ofc Poor Outdated MF

n/a Box of Misc Computer Cables DO Business Ofc Fair Not Used MF

n/a (2) Computer Keyboards DO Business Ofc Good Not Used MF

n/a (2) Calculators DO Business Ofc Poor Broken MF

Page 1 of 3

Site: Sycamore Elementary/Corona Foothills Middle School

emac Library

emac Library

emac Library

emac Library

emac Library

SYC Principal's __________________________________________ Date _______________

Prepared by: Kreg Lulloff (for

YM309TTDM4M Fair obsolete

YM309T3EM4M Fair obsolete

YM309T47M4M Fair obsolete

YM309TYRM4M Fair obsolete

YM309U0CM4M Fair obsolete



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving out of state travel for staff members to the Annual Army - Navy football game.

ATTACHMENTS:


Out of State - Staff Background 8/5/2016 Cover Memo

Cienega Memo 8/5/2016 Cover Memo


OUT OF STATE TRAVEL-STAFF

ITEM L Policy Reference: GCCE

AUGUST 9, 2016

BACKGROUND

Please see the attached memorandum regarding out of state travel from staff members.

BUDGET IMPLICATIONS

Funding for Nemer Hassey to attend the Annual Army-Navy football game will be paid

through Auxillary Athletic Department raised funds and Mr. Hassey’s personal funds.

RECOMMENDATION

That the Vail School District Governing Board approve out of state travel for Nemer Hassey to attend the Annual Army-Navy football game in Baltimore, Maryland on Debember 9-12, 2016.

• 12775 E. Mary Ann Cleveland Way • Vail, Arizona 85641 • PH: (520)879-2802 • Fax (520) 879-2801

Memorandum

Nemer Hassey– Principal To: Calvin Baker and Vail Governing Board Date: July 25, 2016 Re: Travel Request for Nemer Hassey to attend the Annual Army – Navy football game and its networking events in Baltimore, Maryland on December 9 – 12, 2016 Objective: There are three former student/athletes of Cienega that will be playing in the Annual Army-Navy football game. Nemer Hassey has been invited to attend the game and its events. He will have the opportunity to not only see the game of his former players but also be permitted to network and connect with Army and Navy officers, coaches, and other administrators in order to continue the established relationship of the military academies and Cienega High School. Nemer Hassey will be able to build connections for future Cienega student/athletes and create possible opportunities for them. Two of his former players are seniors and this will be their final college game. Project Description: The Annual Army-Navy football game in Baltimore, Maryland is on December 10, 2016. Travel dates are from December 9-12, 2016. This will include networking events surrounding the game. The cost of this trip will be paid from Aux. Athletic Department raised funds and Nemer Hassey’s personal funds. Projected Costs: Flight: $400 Hotel: $600 Food: $150 Transfers: $50 Thank you for your consideration for this travel request.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving out of state travel for students to the Catalina Island Marine Institute, Washington DC and New York City, and Youth Education Series program at Disneyland.

ATTACHMENTS:


Out of State - Students Background 8/5/2016 Cover Memo

CIMI Memo 8/5/2016 Backup Material

DC-NY Memo 8/5/2016 Backup Material

WEB Memo 8/5/2016 Backup Material


OUT OF STATE TRAVEL-STUDENTS

ITEM M Policy Reference: IJOA – Field Trips

AUGUST 9, 2016

BACKGROUND

Please see the attached memorandum regarding out of state travel from staff members.

BUDGET IMPLICATIONS

Funding for the Rincon Vista Catalina Island Marine Institute trip will be paid through

tax credit donations and personal funds; for the Rincon Vista Washington D.C. trip will

be paid through tax credit donations, personal funds, and fundraising; for the Desert Sky,

Rincon Vista, Old Vail, and Esmond Station Y.E.S. Disneyland trip will be paid through

student contributions, fundraising, and tax credit donations.

RECOMMENDATION

That the Vail School District Governing Board approve out of state travel for Rincon Vista Middle School sixth grade students, teachers, and chaperones to travel to Catalina Island, California on April 25-29, 2017 to participate in the Catalina Island Marine Institute camp; travel for eighth grade students, teachers, and chaperones, to participate in the EF Explore America Travel tour of Washington D.C and New York City in March of 2017; travel for Desert Sky, Rincon Vista, Old Vail, and Esmond Station teachers, sixth

grade students, WEB Leaders, and chaperones to participate in the Youth Education

Series program at Disneyland in Anaheim, California on October 4-7, 2016.

DESERT SKY, RINCON VISTA, OLD VAIL MIDDLE SCHOOL AND ESMOND STATION K-8

“Building a Community of Learners”

MEMO

DATE: 7/26/16

TO: Calvin Baker

FROM: Katie Dabney, Jerry Wood, Laurie Emery, & Cristela Cardenas

RE: Out of State Travel

Mrs. Christina Nickerson(DSMS & ES) along with Danielle Ulrich (OVMS) and Jessica Castillo (RVMS) are requesting out of state travel to participate in Disney’s Y.E.S. (Youth Education Series) program at Disneyland in Anaheim, California, October 4-7 (RVMS and OVMS) October 11 - October 14, 2016 (DSMS and ES). There will be approximately 100 6th grade students/WEB Leaders and 11 chaperones from each school.

This is an opportunity for students to step out of their comfort zones and to learn what it takes to be great leaders. Students will participate in the Disney Leadership Workshop: discovering how leadership played a role in Walt Disney's life as well as other prominent leaders in history, students will explore exciting Disneyland attractions, learn the importance of teamwork and gain the self confidence necessary to be leaders of tomorrow.

The $410.00 cost of the trip will be paid for through the student contributions, WEB Activity account, through fundraising, and through tax-credit donations.

Recommendation:

That the Vail Governing Board approve the request for out of state travel for Christina Nickerson and approximately 200 students, Jessica Castillo and approximately 100 students and Danielle Ulrich and approximately 100 students.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving overnight travel for students to attend the Advanced Photography trip to northern Arizona, Estrella Foothills High School 2016 Wolves Classic Volleyball Tournament, the Arizona Association of Student Council's State Spirit Conference, and the Arizona Summit on Volunteerism and Service Learning.

ATTACHMENTS:


Overnight Travel students Background 8/5/2016 Cover Memo

AZ Summit Memo 8/5/2016 Backup Material

EHS Volleyball Memo 8/5/2016 Backup Material

CHS Photography Memo 8/5/2016 Backup Material

EHS Stuco Memo 8/5/2016 Backup Material


OVERNIGHT TRAVEL-STUDENT

ITEM N

Policy Reference: IJOA

AUGUST 9, 2016 Field Trips

BACKGROUND

Please refer to the attached memorandums from Andrada Polytechnic High School,

Cienega High School and Community Programs regarding overnight travel by students.

BUDGET IMPLICATIONS

Funding for Cienega High School’s Advanced Photography trip to northern Arizona will

be paid through tax credits and student auxiliary accounts; the Empire Volleyball

tournament will be paid through program and student funds; the Empire High School

Student Council trip to the Arizona Association of Student Council’s State Spirit

Conference will be paid through tax credits and student funds; the Desert Sky trip to the

Arizona Summit on Volunteerism and Service Learning trip will be paid through the

WEB Activity account, fundraising, and tax credit donations.

RECOMMENDATION

That the Vail School District Governing Board approve overnight travel for Cienega

photography students, teachers, and chaperones, to participate in photography

opportunities throughout northern Arizona on September 27-30, 2016; the Empire

volleyball team, coaches, and chaperones to attend the Estrella Foothills High School

2016 Wolves Classic Volleyball Tournament in Goodyear, Arizona on September 15-17,

2016; Empire Student Council students and advisors to participate in the Arizona

Association of Student Council’s State Spirit Conference in Lake Havasu City, Arizona

on January 19-21, 2017; Desert Sky WEB Leaders and WEB advisors to attend the

Arizona Summit on Volunteerism and Service Learning at Arizona State University West

Campus in Phoenix, Arizona on November 3-4, 2016.

�

DESERT SKY MIDDLE SCHOOL “Building a Community of Learners”

MEMO

DATE: 07/26/16

TO: Calvin Baker

FROM: Katie Dabney

RE: Overnight Travel

Mrs. Christina Nickerson is requesting overnight travel to participate in the Arizona Summit on Volunteerism and Service Learning at the ASU West Campus in Phoenix, AZ, on November 3-4, 2016. Christina Nickerson, WEB advisor and 7 WEB leaders will be attending and presenting at the summit.

This is an opportunity for students to step out of their comfort zones and to learn what it takes to be great leaders. Students will be attending various workshops and presenting a session on ice breakers and on team building for adult participants. They will learn the importance of teamwork and gain the self confidence necessary to be leaders of tomorrow.

The cost of the trip will be paid for through the WEB Activity account, through fundraising, and through tax-credit donations.

Fees include:

Hotel: 3 rooms, 1 night = $230.00

Conference Fees = $225

Recommendation:

That the Vail Governing Board approve the request for overnight travel for Christina Nickerson and approximately 7 students.

Estrella Foothills High School

2016 Wolves Classic Volleyball Tournament

Tournament: Estrella Foothills High School 2016 Wolves Classic

Site: Estrella Foothills High School 13033 S Estrella Pkwy, Goodyear, AZ 85338

Date: Thursday September 15 through Saturday September 17.

Number of Players: 13 Girls

Number of Chaperones: 4 (Coach Arias, Coach Duhon, 2 female parent chaperones TBA)

Form of Transportation: 1 mini bus

Cost per Player: About $75 (majority of expenses will be covered by the program – fuel,

lodging, etc.)

Hotel Information:

Comfort Suites

15575 W Roosevelt St

Goodyear, AZ 85338

Itinerary

Thursday 9/15/16

4:00pm Depart Empire

6:00/7:00pm Arrive at Comfort Suites Hotel

7:00pm CheckIn/Room Assignments

7:30pm Dinner: At local restaurant (athletes pay for their own meal)

10:00pm Lights Out/Room check by parent chaperone

Friday 9/16/16

8:00am Breakfast at hotel

9:00am4:00pm Depart for Estrella Foothills High School/Competition

6:00pm Dinner at local restaurant (to be provided by program)

8:00pm Team Meeting at Hotel with coaches and chaperones

10:00pm Lights out

Saturday 9/17/16

8:00am Breakfast at hotel

8:30am Depart for Estrella Foothills High School (Tournament Site)

9:00am5:00pm Competition

6:00pm Departure

8:009:00pm Arrive at Empire High School

• 12775 E. Mary Ann Cleveland Way • Vail, Arizona 85641 • PH: (520)879-2802 • Fax (520) 879-2801

Memorandum

Nemer Hassey - Principal

To: Calvin Baker and Vail Governing Board Date: August 4, 2016 Re: Travel request for Tim Nichols, Chance Calgher and our advanced photography students to travel to Northern Arizona Objective: The purpose of their trip to Northern Arizona is to submerge our students with photography opportunities for 3 full days from September 27-30, 2016. Project Description: They will be taking 10 students that will travel by mini bus to Flagstaff and stay at Fort Tuthill Cabin Resort. This will happen during the first week of Fall Break, students will not miss any school. Budget: The trip will require the students to pay for hotel, food, entry fees, and transportation. They will be using tax credits and our student auxiliary account to fund the trip. Itemized expenditures: Hotel: $120 per night/3 Cabins = $1880 Entry Fees for Antelope Canyon, Grand Canyon, & Flagstaff Museum: $100 per student Gas: $400 Food: $30 per day/$90 each student Outcome: The goal is to give students multiple photography opportunities to add to their personal portfolio and their Advanced Placement (AP) test portfolio’s. The submersion of photography off campus was one of the top requested items by students at our end of year JTED/CTE meeting. This unique trip will take us to Antelope Canyon, Grand Canyon, and Sedona. They will also have the opportunity to photograph start trails at mountain elevations. Thank you for your consideration of our travel request.

8/2/16 Members of the Vail School District Governing Board:

Empire High School’s Student Council class would like to request your approval for our attendance to the Arizona Association of Student Council’s State Spirit Conference. It will be held in Lake Havasu City at Lake Havasu High School from January 19th through the 21st. This is an overnight school trip, most likely being 3 days and 3 nights.

We are planning to raise tax credits to aid in funding the trip. Our class has a number of interested students and the cost per student is about $300-$400. The conference invites at most 12 students from each student council in the state, alongside 2 advisors.

At the conference we will have the opportunity to listen to speakers that focus on leadership and what it means to be a leader. We will participate in activities that will give us insight into other schools, as well as an opportunity to share what Empire does as a school. It is a brilliant opportunity that will help develop our students’ leadership and communication skills.

We greatly appreciate your consideration of this proposal.

Thank you,

Empire Student Council Nicole Whitt, Student Council Advisor

“Soaring with Distinction” 10701 E. Mary Ann Cleveland Way Tucson, Arizona 85747- Phone 520.879.3000 - Fax 520.879-3001

Vail Unified School District #20



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving new and revised student activity fee schedules at each site as presented.

ATTACHMENTS:


Activity Fees Background 8/5/2016 Cover Memo

Copper Ridge Activity Fees 8/5/2016 Backup Material

Revised Civano Activity Fees 8/5/2016 Backup Material

Revised DSMS Activity Fees 8/5/2016 Backup Material

Revised Esmond Activity Fees 8/5/2016 Backup Material

Revised RVMS Activity Fees 8/5/2016 Backup Material


STUDENT ACTIVITY FEES

ITEM O Statement; JJIB - Interscholastic

AUGUST 9, 2016 Sports

BACKGROUND

The Governing Board should approve fees for school-sponsored activities on an annual basis per Uniform System of Financial Records (USFR) regulations. These fees can vary from activity to activity and sport to sport. Our elementary middle schools and high schools have set individual limits for students involved in multiple sports and family caps where more than one child participates in these activities. All of our schools also collect a $1.00 general activity fee per student to support extracurricular activities where the computation of an individual activity fee would result in a nominal charge. These funds may be used to offset the cost of officials, travel, coaches, equipment and supplies related to athletics and other extracurricular activities as defined in A.R.S. 15-342(24) as optional, noncredit, educational, or competitive activities which supplement the education programs of the schools, whether offered before, during, or after regular school hours. See the attached new fee schedule from Copper Ridge Elementary School. At the Governing Board meeting on July 26, 2016, the Board approved the fee schedules for Civano School, Desert Sky Middle School, Esmond Station School, and Rincon Vista Middle School. These sites have revised their fee schedules to include the following changes:

• Civano added Spanish Club

• Desert Sky added Student Council

• Rincon Vista changed Choir to $23.00 and changed Photography Club to $10.00

• RVMS added FBLA and Archery Club

• Esmond Station added Broadcasting club and San Diego Field Trip

BUDGET IMPLICATIONS

The recommended fees are a continuation of fees collected in prior years.

RECOMMENDATION

That the Vail School District Governing Board approve all extracurricular fees as presented for 2016-2017 school year.

Club / Activity Grade Level Description Fee

Student Council Grades 4-5 Students elected, serve as a member of the student government. $1

Band Grade 5 Learn the basic fundamentals of a brass or woodwind instrument. $1

Choir Grades 4-5 Singing and performing in a large group setting. $1

Strings Grade 5 Learn and explore the basic fundamentals of a string instrument. $1

Girls on the Run Grades 3-5 Support self-empowerment & help build positive self esteem. $1

Store Grades 2-5 Store for the earned “Copper Cash” $1

Community Service Grades 3-5 Students build leadership skills while doing Community events. $1

Creative Writing Grades 3-5 Focus on mechanics of writing and the creative writing process. $1

NEHS Grades 4-5 Students elected, serve on the National Elementary Honor Society. $1

Exercise Club Grades 2-5 Students will learn and practice health an wellness through physical activity.

$1

Caught in the Act Grades K-5 Program educates & inspires children to recognize the importance of ACT Statement.

$1

Primary Coding Club

Grade 1-2 Students work on computer coding skills. $1

Intermediate Coding

Grade 3-5 Students work on computer coding skills. $1

Bank Grades 3-5 Students will learn the value of money & the importance of keeping track of it.

$1

Copper Ridge Explorers

Grade 4 Students will take a field trip to Bisbee Queen Mine and Kirchner Caverns. This will provide real world application to Science and

Social studies objectives.

$1

Ringtail Sports Program

Grades 3-5 Students will learn and practice using skills that support different Olympic Games, World Cup Soccer Tournament, Super Bowl

(Football), “March Madness” Basketball and end the year with kickball.

$1

Engineering Nights

Grades K-5 These nights will give parents and students the opportunity to build stronger relationships through the participation in

technology based academic games and hands-on STEM activities.

$1

Copper Ridge Elementary

17650 S. Canyon Edge Trail • Vail, AZ • 85641Office: 520-879-3702 - Fax: 520-879- 3701

Clubs/Activity Fees

�

• Civano Community School K-8 • • 10625 E. Drexel Rd., Tucson, AZ 85747 •(520) 879-1702 • Fax (520) 879-1701 •

Club Name Dates Fee Grade Teacher

Be Kind Year round $10.00 K-8 Barbara Madsen, Joanna Norman

Strings Sept-May (2 performances) $350.00 2-8 Jane Hallett

Backpacking Club $100.00 6-8 Joanna Norman, Monica

Christensen

Garden Club Year round $10.00 K-8 Monica Christensen

Wright Flight Year round $25.00 5/6 Joy Carruth

Kickball Club/Sports Club August-October $5.00 K-8 John Easton

Soccer Club/Sports Club

October- December $5.00 K-8 John Easton

Volleyball Club/Sports Club January-March $5.00 K-8 John Easton

Spanish Club August-May$448.88

/ 5 x $90

K-5 District Lead

RINCON VISTA MIDDLE SCHOOL

MEMO

DATE: June 27, 2016

TO: Melissa Scarbrough

FROM: Cristela Cardenas

RE: Fee Schedule 2016-2017 School Year The following sports and activities will require fees for the 2016-2017 school year:

Athletics: Individual $ 75.00 Student Cap $ 200.00 Family Cap $ 400.00

Clubs Fees: Art Club $ 25.00 Choir (new) $ 30.00 FBLA $ 12.00 Orchestra/Band $ 30.00

Archery Club $ 35.00

Photography Club $ 10.00



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving voucher numbers FY 2015-2016 1335-1340 and FY 2016-2017 1008-1015, payroll #2 in the amount of $2,189,379.52, and payroll #6, not to exceed $2,850,000.

ATTACHMENTS:


Vouchers Background 8/5/2016 Cover Memo

Vouchers memo 8/5/2016 Backup Material


VOUCHERS

ITEM P

AUGUST 9, 2016

BACKGROUND

Please refer to the attached memo from LeAudrey Giordano, Business Manager, requesting approval for payment or ratification of voucher numbers FY 2015-2016 1335-1340 and FY 2016-2017 1008-1015 in the amount of $2,382,396.89, payroll #2 in the amount of $2,189,379.52, and payroll #6, not to exceed $2,850,000.

RECOMMENDATION

That the Vail School District Governing Board approve the payment or ratification of vouchers as presented.

Date: 08/03/16 BUSINESS OFFICE MEMORANDUM

To: Calvin Baker

From: LeAudrey Giordano Subject : APPROVAL OF VOUCHERS

CC: Lu Ann Posey BOARD MEETING DATE : 08/09/16

I recommend that the Vail Governing Board approve the following vouchers for payment:

Pay Period #:

6 Pay Period # 6 Amount (FY 2016-2017) : (NOT INCLUDING THE PROP 123 RETENTION BONUS)

I recommend that the Vail Governing Board ratify the following vouchers:

VOUCHER

NUMBER

MAINTENANCE &

OPERATION

MEDICAID

DIRECT

REIMBURSEMEN

T

FY16 HAZARD

PROTOCOL

DEVELOPMEN

T PROJECT STARBASE

TSW (Transition

Program)

Permanent

FEDERAL

IMPACT AID

SCHOOL PLANT

(LEASE OVER 1

YEAR) FOOD SERVICE CIVIC CENTER

COMMUNITY

SCHOOL

INTERSESSION/

COMM SVS

EXTRACURRICULA

R CLASSES

HS SUMMER

SCHOOL/

INTERSESSION

VAIL

PRESCHOOL

001 291 301 336 341 378 500 510 515 520 521 522 523

2015-2016

1335 $45,578.98 $1,461.71 $732.97 $6,574.08 $21,478.97 $117.74 $5,635.97 $3,097.66 $350.00 $249.95

1336 $4,266.37

1337 $1,422,909.91 $51.34 $490.83 $1,205.70 $22.70

1338 $25,658.48 $1,002.40 $882.20 $1,023.86 $4,020.59 $209.10 $3,366.72 $864.69 $455.42

1339 $75.00

1340 $914.30

2016-2017

1008 $9,412.91 $3,743.28 $2,133.84 $4,500.00 $2,107.51 $560.00 $129.83

1009

1010 Not Used

1011 $7,803.30 $1,474.97

1012 $122,562.99 $53,589.59 $808.04 $70.27 $31,493.72 $105.88

1013 $2,457.71 $3,301.50 $1,871.33

1014 Not Used

1015 $7,564.41 $320.96 $152.94 $810.00 $133.54

Subtotal $1,649,129.36 $1,002.40 $1,461.71 $4,504.66 $57,332.87 $1,756.83 $13,740.83 $22,779.80 $6,768.44 $45,284.59 $4,545.05 $425.00 $1,074.62

Pay Period # 2 Amount (FY 2016-2017) :

$2,850,000.00

AUXILIARY

OPERATIONS

EXTRACURRICU

LAR ACTIVITIES

FEES TAX

CREDIT

VTP (VAIL

TRANSITION

PROGRAMS)

GIFTS &

DONATIONS

SMALL

GRANTS, VEF,

ETC.

UNEMPLOYMENT

INSURANCE

JOINT

TECHNICAL

EDUCATION

(JTED)

UNRESTRICTED

CAPITAL OUTLAY ADJACENT WAYS

2015 BOND

BUILDING 20M

GIFTS &

DONATIONS-

CAPITAL

BEYOND

TEXTBOOKS

PROGRAM VOUCHER TOTAL

525 526 528 530 533 575 596 610 620 635 650 957

$5,682.92 $6,932.44 $815.74 $1,000.00 $21,261.41 $35,065.70 $5,460.00 $8,411.17 $11,355.74 $181,263.15

$4,266.37

$3,058.50 $7,632.41 $14,876.32 $1,450,247.71

$3,392.50 $3,989.83 $1,017.80 $345.00 $2,705.93 $4,085.73 $238.60 $265.25 $1,378.66 $54,902.76

$672.84 $4,418.02 $16,191.70 $21,357.56

$1,974.12 $2,888.42

$1,448.19 $418.17 $1,871.64 $16,883.48 $4,508.33 $47,717.18

$12,473.65 $105,349.62 $117,823.27

$0.00

$71.92 $2,664.80 $74.97 $12,089.96

$6,496.28 $6,000.00 $20,854.18 $200,000.00 $19,890.41 $461,871.36

$513.42 $3,454.89 $3,714.95 $15,313.80

$0.00

$1,630.84 $748.59 $1,294.07 $12,655.35

$16,399.21 $11,340.44 $8,367.92 $2,654.05 $1,345.00 $4,418.02 $29,967.34 $104,408.91 $205,460.00 $175,155.22 $265.25 $12,809.37 $2,382,396.89

Pay Period # 2 Amount (FY 2016-2017) : $2,189,379.52

Total: $4,571,776.41



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Information to the Governing Board regarding the status of current construction projects throughout the district.

ATTACHMENTS:


Construction background 8/5/2016 Cover Memo

OLD BUSINESS INFORM

CONSTRUCTION UPDATE

ITEM A Policy Reference: FA - Facilities

AUGUST 9, 2016 Development Goals/Priority Object.

BACKGROUND

Mr. Al Flores will provide an update on all construction projects in the District at the

Board meeting.

Board members may choose to ask questions or provide input regarding any project.

BUDGET IMPLICATION

N/A

RECOMMENDATION

None. This is an information item.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving the Pro Statement by the Governing Board for the Override Election pamphlet.

ATTACHMENTS:


Pro Statement background 8/5/2016 Cover Memo

Option 1 statement 8/5/2016 Backup Material

Option 2 statement 8/5/2016 Backup Material

OLD BUSINESS ACTION

OVERRIDE ELECTION

ITEM B Policy Reference: DA - Fiscal

AUGUST 9, 2016 Management Goals/Prior. Objectives

BACKGROUND

The Vail School District Governing Board has unanimously called for a 12.5% override

election. Under current law, the Board has the opportunity to put a “pro” statement in the

voter pamphlet. The statement is limited to 200 words.

The Board reviewed a draft statement at the last regular meeting. Suggestions were made.

The draft statement that was reviewed at the last meeting — with one minor revision —

is attached as “option #1.”

A second draft, with the minor revision and a re-ordering of the paragraphs is also

attached as “option #2.”

RECOMMENDATION

That the Vail School District Governing Board approve the “pro” “option #2” statement

as presented.

Option 1

Success should be rewarded.

Outstanding teachers are at the heart of Vail’s successes.

If the override fails, funding for 100 teaching positions will be lost. Class sizes will

increase. Valuable programs will be lost.

A successful override will protect those 100 teaching positions and make a 2.5%

salary increase possible for Vail teachers. This increase will reward their

competency and hard work. It will also reduce teacher turnover caused by lower

salaries.

We respectfully ask you to vote “yes” so that the following outstanding successes

can continue.

• Vail is consistently rated as a top district in the state.

• AzMERIT scores are 61% above the state average.

• Over 500 high school students in Vail earned college credits last year.

• Vail students took 959 Advanced Placement Tests last year with a passing

rate higher than both state and national averages.

• Vail has more “A+” schools than any other large district in Arizona.

• Vail’s Career and Technical Education Programs are outstanding — both

medical assisting and sports medicine ranked #1 in the state.

• Vail’s graduation rate is 96% — one of the highest in the state.

We are honored that you elected us to lead education in our community. We assure

you this override is needed.

Option 2

Success should be rewarded.

We respectfully ask you to vote “yes” so that the following outstanding successes

can continue.

• Vail is consistently rated as a top district in the state.

• AzMERIT scores are 61% above the state average.

• Over 500 high school students in Vail earned college credits last year.

• Vail students took 959 Advanced Placement Tests last year with a passing

rate higher than both state and national averages.

• Vail has more “A+” schools than any other large district in Arizona.

• Vail’s Career and Technical Education Programs are outstanding — both

medical assisting and sports medicine ranked #1 in the state.

• Vail’s graduation rate is 96% — one of the highest in the state.

Outstanding teachers are at the heart of Vail’s successes.

If the override fails, funding for 100 teaching positions will be lost. Class sizes will

increase. Valuable programs will be lost.

A successful override will protect those 100 teaching positions and make a 2.5%

salary increase possible for Vail teachers. This increase will reward their

competency and hard work. It will also reduce teacher turnover caused by lower

salaries.

We are honored that you elected us to lead education in our community. We assure

you this override is needed.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Information to the Governing Board regarding a proposed revision to Board Policy GCQC regarding a graduated scale for liquidated damages.

ATTACHMENTS:


Board Policy GCQC background 8/5/2016 Cover Memo

Procedure and form for liquidated damages 8/5/2016 Backup Material

OLD BUSINESS STUDY

BOARD POLICY GCQC Policy Reference: GCQC

ITEM C Resignation of Professional Staff

AUGUST 9, 2016

BACKGROUND

This item was first studied by the Governing Board during the June 28 board meeting. Based on the discussion from that meeting, and also feedback from principals and human resource staff, a form has been created to help clarify the conditions underwhich a waiver of liquidated damages would be granted. If approved, this document would be an exhibit to policy GCQC. The form is attached as part of the background material. Background from the June 28 board meeting:

The Vail School District has Policy regarding the resignation of professional staff members (GCQC) states that that a professional staff member’s released from his/her contract may be conditioned upon the payment of liquidated damages. A request has been made to review the process by which liquidated damages are imposed. Administrative staff comprised of John Carruth, Lisa Cervantez, Sarah Bates, Diane Samorano, and Mike Fester met to review the policy and the current implentation practices surrounding imposing liquidated damages. The guiding principles for the discussion were to review the process with an eye to make sure that the process for imposing liquidated damages is understandable, consistent, and transparent. Two suggestions were made during this process. The first would be to amend Policy GCQC to add an additional tier of $250 to liquidated damages for staff requesting release from contract before the beginning of the school year and prior to May 1. Under this suggestion, there would be three tiers of liquidated damages consisting of:

• $250 for release from contract before the beginning of the school year and prior to May 1

• $500 for release from contract before the beginning of the school year but after May 1 and prior to July 1

• $750 for release from contract after July 1 and prior to the completion of the contract

The second suggestion would be to add an exhibit to Policy GCQC and create a form that would be completed by the employee who is requesting that liquidated damages be waived. The form would acknowledge that a meeting was held between the supervisor and the employee and outline the specific reasons that a waiver is being requested. It would also require the support or denial of the request by the supervisor prior to being sent to the Governing Board. The form would be part of the background information for the employee’s resignation that is presented to the Board.

OLD BUSINESS STUDY

BOARD POLICY GCQC Policy Reference: GCQC

ITEM C Resignation of Professional Staff

AUGUST 9, 2016

Conditions for the waiver request would be limited to the following conditions or circumstances:

• Military transfer of a spouse

• Job transfer with the same company that requires a relocation out of the area for a spouse

• Due to the result of a job loss, a spouse obtains a new job that is out of the area

• Significant change in immediate family dynamics

• Medical reason for self or immediate family member

• Job promotion or significant career advancement with another educational entity (example, moving from a teaching position to an administrative position)

• Negotiated separation agreement (Would require the signature of the supervisor and Chief Administrative Officer)

It is acknowledged that the above suggestions are still in draft from. The intent of this agenda item is to present current thinking on ways to improve the process. Additional input will be sought from administrative staff (including other principals) and the Governing Board prior to a finalizing a recommendation for changes to the Policy.

BUDGET IMPACT

No significant budgetary impact is anticipated.

RECOMMENDATION

None at this time. This is a study item

Revised: 8/4/16 Page 1 of 2

Procedure and Form to Request a Waiver of Liquidated Damages

GCQC-E (Exhibit)

A staff member who requests to be released from an uncompleted contract will be assessed

liquidated damages pursuant to Governing Board Policy GCQC, “Resignation of Professional

Staff Members.” An employee may request a waiver of liquidated damages if certain

conditions are the cause of the request for the release of contract. An employee requesting a

waiver must complete the form below. Administrative review for the request for waiver of

liquidated damages must be obtained before the request is forwarded to the Governing Board

for consideration.

REQUEST TO WAIVE LIQUIDATED DAMAGES

______________________________ _____________________________________

Employee Name (typed or printed) Position & Site

I am requesting a release from my employment contract prior to the last day scheduled to

work, and am requesting that liquidated damages be waived for the following reason(s):

Please check all reasons that apply and provide an explanation for each reason checked. You

may attach a separate document to provide additional details.

� Job transfer of a spouse that requires relocation out of the area

Explanation:

� Significant change in immediate family dynamics

Explanation:

� Medical reason for self or immediate family member

Explanation:

� Job promotion or significant career advancement with another educational entity

(example, moving from a teaching position to an administrative position).

Explanation:

� Negotiated separation agreement. Requires the approval of both the supervisor and

Chief Administrative Officer.

Revised: 8/4/16 Page 2 of 2

I further attest that I have informed my immediate supervisor of the reason for my request to

be released from my employment contract and the reason(s) for my request to waive

liquidated damages.

______________________________ _________________________

Employee Signature Date

I acknowledge that I am the supervisor for this employee and I � do � do not support the

request to waive liquidated damages. If a request to waive is not supported, liquidated

damages should be imposed in the amount of $____________.

______________________________ _________________________

Supervisor Signature Date

This section is completed if the release of contract is the result of a negotiated separation agreement

(involuntary separation).

The request for a release of contract is in the best interest of the District and I � do � do not support

the request for liquidated damages pursuant to Policy GCQC. If a request to waive damages is not

supported, liquidated damages should be imposed in the amount of $______________.

______________________________ __________________________

Chief Administrative Officer Signature Date



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving the Vail School District boundary as the attendance boundary for Vail Academy and High School and Civano School and approving Mesquite and Acacia Elementary's current service area as their respective attendance boundary.

ATTACHMENTS:


Charter Service area background 8/5/2016 Cover Memo

Acacia map 8/5/2016 Backup Material

Mesquite map 8/5/2016 Backup Material

OLD BUSINESS ACTION

CHARTER SERVICE AREA

ITEM D Policy Reference: JC - School

AUGUST 9, 2016 Attendance Areas

BACKGROUND

As part of their charter status, the District’s four charter schools, Vail Academy and High

School, Civano School, Mesquite Elementary School, and Acacia Elementary School, all utilized

a service area to help define enrollment priority for their respective schools. During this past

legislative session, the ability for districts to charter schools was eliminated. This action has the

effect of moving Vail’s charter schools to regular district schools.

As a result of this action, the service areas for these four schools need to be adjusted to

attendance boundaries.

Vail Academy and High School and Civano School will each continue to serve as schools of

choice for district residents. As such, it is recommended that the District boundaries will serve as

attendance boundaries for each school.

Mesquite Elementary School and Acacia Elementary School were previously traditional district

schools that were converted to charter schools. At the time of their conversion, their attendance

boundaries were designated as service areas. It is therefore recommended that the current

Mesquite and Acacia service areas simply return to attendance boundaries.

BUDGET IMPACT

None.

RECOMMENDATION

That the Vail School District Governing Board approve the Vail School District boundary as the

attendance boundary for Vail Academy and High School and Civano School. Additionally, that

the current service areas for Mesquite Elementary School and Acacia Elementary School be

approved as the attendance area for each respective school.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Information to the Governing Board regarding development of District Goals for the 16/17 school year.

ATTACHMENTS:


District Goals background 8/5/2016 Cover Memo

NEW BUSINESS STUDY

DISTRCT GOALS

ITEM A Policy Reference: BA – School Board

AUGUST 9, 2016 Operational Goals

BACKGROUND

The Board heard an update on the development of District Goals at the last meeting. As

per that update, the development of goals was pending a full review of system-wide test

results (i.e., AzMerit and ACT).

Principals were scheduled to work on development of District Goals at the first principal

meeting of the year — last week Tuesday. The same storm that caused evacuation of two

schools also caused the cancelation of that principal meeting. On Friday, August 5,

principals and other instructional leaders participated in an all-day “data dig” to review

test results and other relevant data.

The Board will be provided with information regarding the “data dig” and the

development of District Goals at the meeting.

BUDGET IMPACT

None.

RECOMMENDATION

None. This is a study item.



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: Consideration of approving the bank loan and lease agreement for Civano Community School.

ATTACHMENTS:


Civano Lease Agreement Background 8/5/2016 Cover Memo

Civano Lease Agreement 8/5/2016 Backup Material

NEW BUSINESS ACTION

2016/17 BUDGETCIVANO LEASE AGREEMENT

ITEM XXXX B Policy Reference:

AUGUST 9, 2016

BACKGROUND

A recent change in state legislation requires the Arizona Department of Education (ADE) to convert all district sponsored charter schools back to public schools effective July 1, 2016. Most of the steps involved to finalize the charter conversions are being coordinated with ADE. However, there is one activity that must be considered and approved by the Governing Board. This is because there is an existing construction loan agreement between Vail Charter Schools Inc. and Southern Arizona Community Bank. Vail Charter Schools Inc. is the “borrower” on the loan, which was opened to purchase the property on which the Civano Community School operates. Civano Community School has a lease agreement with, and pays rent to, Vail Charter Schools Inc. As a result of the charter conversion, Civano is no longer permitted to engage in an individual property lease agreement. The District must assume the lease responsibility with Vail Charter Schools Inc. The revised lease agreement has been reviewed by the District’s legal counsel and has been approved by Southern Arizona Community Bank. It has been presented to the Vail Charter School Inc. Board in a legally convened meeting and has been approved and signed by the Charter Board President/designee. Administration is requesting the District Governing Board accept and approve the Lease Agreement between Vail Charter School Inc. and the Vail Unified School District.

BUDGET IMPACT

The monthly payment of $11,004.78 will be paid with District Fund 610 Unrestricted Capital.

RECOMMENDATION

That the Vail School District Governing Board approve the revised lease agreement between Vail Charter Schools Inc., an Arizona not-for-profit corporation (Landlord), and Vail Unified School District (Tenant).

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LEASE AGREEMENT 1. PARTIES. This Lease, dated for reference only this ___day of _________, 2016, is made by and

between Vail Charter Schools, an Arizona not-for-profit corporation (“Landlord”) and Vail Unified School District No. 20 (“Tenant”).

2. LEASE OF PREMISES.

(a) Landlord hereby leases to Tenant and Tenant hereby leases from Landlord the Premises shown on Exhibit A and further described in Paragraph 3(f).

(b) This Lease is subject to the terms, covenants and conditions herein set forth and each party

covenants as a material part of the consideration for this Lease to keep and perform each and all of its terms, covenants and conditions.

(c) Tenant is entitled to take possession on July 1, 2016.

3. DEFINITIONS. As used in this Lease, the following terms have the following meanings:

(a) Broker: Landlord and Tenant agree that neither party is represented by a real estate broker in

this transaction. Both parties acknowledge that any broker that Tenant or Landlord may consult with in this transaction has no claim against the Landlord for any brokerage fees or commissions and any broker must look solely to the party that they represent for compensation in this transaction.

(b) Landlord’s Mailing Address: Calvin Baker

Executive Director 13801 E. Benson Highway Vail, AZ 85641

(c) Lease Term: The Lease Term shall commence as of the Lease Term Commencement Date and

shall continue through June 30, 2021.

(d) Lease Term Commencement Date: Lease commencement date shall be the date this Lease Agreement is executed by both parties herein.

(e) Minimum Rent: Rent shall be Eleven Thousand Four Dollars and Seventy-Eight Cents

($11,004.78) monthly, with a final payment of Nine Hundred Forty-Five Thousand Two Hundred Seventeen Dollars and Twenty-Nine Cents ($945,217.29), as set forth on Exhibit B hereto, with the first month’s rent to be paid upon execution by both parties and the second and subsequent rental payments due as specified in paragraph 4(a).

(f) Premises: That portion of the Property shown on Exhibit A and located at 10673 E. Mira Lane,

Tucson, Arizona 85749.

(g) Tenant’s Mailing Address: Calvin Baker, Superintendent Vail Unified School District No. 20 13801 E. Benson Highway Vail, AZ 85641 Telephone: (520) 879-2000 Email: [email protected] (h) Use: Tenant shall use the Premises for permissible activities of an Arizona Public School, with

related offices and classrooms, and such other uses as are lawful.

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4. MINIMUM RENT AND ADJUSTMENTS TO MINIMUM RENT.

(a) Tenant agrees to pay to Landlord the Rent, without notice or demand, in advance, on or before the first day of each and every successive calendar month during the Lease Term, commencing on August 1, 2016, except the first month’s rent shall be due upon execution of this Lease.

(b) Rent shall be equal to the payment due on that certain loan between Landlord and the Bank of

Tucson (“Lender”), as specified by the Deed of Trust recorded at Docket 13738, Page 1172, of the records of the Pima County Recorder, as amended (“Loan”). Tenant agrees to pay all amounts required by the Loan as they become due..

5. SECURITY DEPOSIT. N/A 6. PERCENTAGE RENT. N/A 7. ADDITIONAL CHARGES — ADJUSTMENTS.

In addition to the Rent provided in Section 3(f) hereinabove, and commencing at the same time as any rental commences under this Lease, Tenant shall also be responsible for Tenant’s proportionate share of:

(i) All real estate taxes if any, including assessments and rental taxes if any, and all insurance

costs.

(ii) Any utilities surcharges, or any other costs levied, assessed or imposed by, or at the direction

of, or resulting from statutes or regulations, or interpretations thereof, promulgated by any governmental authority in connection with Tenant’s use or occupancy of the Premises; and

iii) Utilities as provided in paragraph 17.

8. USES PROHIBITED. Tenant shall not do or permit anything to be done in or about the Premises nor

bring or keep anything therein which is not within the permitted use of the Premises which will in any way increase the existing rate of or affect any fire or other insurance upon the Property or any of its contents or cause a cancellation of any insurance policy covering the Property or any part thereof of any of its contents. Tenant shall not use or allow the Premises to be used for any improper, immoral, unlawful or objectionable purpose; nor shall Tenant cause, maintain or permit any nuisance in, on or about the Premises. Tenant shall not commit or allow to be committed any waste in or upon the Premises.

9. COMPLIANCE WITH LAW. Tenant shall not use the Premises, or permit anything to be done in or

about the Premises, which will in any way conflict with any law, statute, ordinance or governmental rule or regulation now in force or which may hereafter be enacted or promulgated. Tenant shall, at its sole cost and expense, promptly comply with all laws, statutes, ordinances and governmental rules, regulations or requirements now in force or which may hereafter be in force and with the requirements of the State Fire Marshal or other similar bodies now or hereafter constituted relating to or affecting the condition, use or occupancy of the Premises.

10. ALTERATIONS AND ADDITIONS. Tenant shall not make or allow to be made any alterations,

additions or improvements to or of the Premises or any part thereof without first obtaining the written consent of Landlord, which consent shall not be unreasonably withheld, delayed or conditioned.

11. REPAIRS. By entry hereunder, Tenant shall be deemed to have accepted the Premises as being in

good, sanitary order, condition and repair. Tenant shall, at Tenant’s sole cost and expense, keep the Premises and every part thereof in clean and orderly condition, including all janitorial and routine maintenance. Tenant shall be responsible for the maintenance, replacement and repair of any doors,

3

windows, exterior paint, plumbing, electrical and lighting, HVAC, structural, parking lots, landscape and roofing.

12. LIENS. Tenant shall keep the Premises and the property in which the Premises are situated free from

any liens arising out of any work performed, materials furnished or obligations incurred by or on behalf of Tenant.

13. ASSIGNMENT AND SUBLETTING. Tenant shall not either voluntarily, or by operation of law, assign,

transfer, mortgage, pledge, hypothecate or encumber this Lease or any interest therein, and shall not sublet the Premises or any part thereof, or any right or privilege appurtenant thereto, or allow any other person (the employees, agents, servants and invitees of Tenant excepted) to occupy or use the Premises, or any portion thereof, without first obtaining the written consent of Landlord, which consent shall not be unreasonably delayed, withheld or conditioned. A consent to one assignment, subletting, occupation or use by any other person shall not be deemed to be a consent to any other assignment, subletting, occupation or use by another person. Consent to any such assignment or subletting shall in no way relieve Tenant of any liability under this Lease. Any such assignment or subletting without such consent shall be void, and shall, at the option of Landlord, constitute a default under the terms of this Lease.

14. HOLD HARMLESS.

(a) Tenant shall indemnify and hold harmless Landlord against and from any and all claims arising from Tenant’s use of the Premises or from the conduct of its business or from any activity, work, or other things done, permitted or suffered by Tenant in or about the Premises, and shall further indemnify and hold harmless Landlord against and from any and all claims arising from any breach or default in the performance of any obligation on Tenant’s part to be performed under the terms of this Lease or arising from any act or negligence of Tenant, or any officer, agent, employee, guest, or invitee of Tenant, and from all costs, attorneys’ fees, and liabilities incurred in or about the defense of any such claim or any action or proceeding brought thereon. Tenant, as a material part of the consideration to Landlord, hereby assumes all risk of damage to property or injury to persons in, upon or about the Premises, from any cause other than Landlord’s negligence; and Tenant hereby waives all claims in respect thereof against Landlord. Tenant shall give prompt notice to Landlord in case of casualty or accidents in the Premises.

(b) Landlord or its agents shall not be liable for any loss or damage to persons or property resulting

from fire, explosion, falling plaster, gas, electricity, water or rain which may leak from any part of the Property or from the pipes, appliances or plumbing or from the roof, street, yard or subsurface or from any other place resulting from dampness or any other cause whatsoever, unless caused by or due to the negligence of Landlord, its agents, servants or employees. Landlord or its agents shall not be liable for interference with the light, air, or for any latent defect in the Premises.

15. SUBROGATION. As long as their respective insurers so permit, Landlord and Tenant hereby

mutually waive their respective rights of recovery against each other for any loss insured by fire, extended coverage and other property insurance policies existing for the benefit of the respective parties. Each party shall apply to their insurers to obtain said waivers. Each party shall obtain any special endorsements, if required by their insurer to evidence compliance with the aforementioned waiver.

16. INSURANCE. Tenant shall, at Tenant's expense, obtain and keep in force during the Lease Term

policies of (i) commercial general liability insurance (sometimes known as comprehensive public liability insurance) insuring Tenant against any liability for bodily injury, property damage (including loss of use of property) and personal injury arising out of the ownership, use, occupancy or maintenance of the Premises and all areas appurtenant thereto in the amount of not less than $2,000,000 per occurrence, and (ii) casualty insurance insuring Tenant against loss or damage to the buildings and other improvements, Tenant’s equipment and other personal property on the Property by fire and all other casualties usually covered under a fire and extended coverage policy of casualty

4

insurance. The limit of any such insurance shall not, however, limit the liability of Tenant hereunder. Tenant may provide this insurance under a blanket policy. If Tenant shall fail to procure and maintain said insurance, Landlord may, but shall not be required to, procure and maintain same, but at the expense of Tenant. Tenant shall deliver to Landlord, prior to right of entry, copies of policies of liability insurance required herein or certificates evidencing the existence and amounts of such insurance. The policies shall name Landlord and Lender as insureds. No policy shall be cancellable or subject to reduction of coverage without thirty (30) days advance written notice to Landlord and Lender. All such policies shall be written as primary policies not contributing with and not in excess of coverage which Landlord may carry.

17. UTILITIES. Tenant shall pay for all water, gas, electric power, sewer charges, telephone and

communications service and all other services and utilities supplied to the Premises, together with any taxes thereon.

18. PERSONAL PROPERTY TAXES. Tenant shall pay, or cause to be paid, before delinquency any and

all taxes, if any, that are or may be levied or assessed and which become payable during the Lease Term upon all of Tenant’s leasehold improvements, equipment, furniture, fixtures and any other personal property located in the Premises. In the event any or all of Tenant’s leasehold improvements, equipment, furniture, fixtures and other personal property shall be assessed and taxed with the real property, Tenant shall pay to Landlord its share of such taxes within ten (10) days after delivery to Tenant by Landlord of a statement in writing setting forth the amount of such taxes applicable to Tenant’s property.

19. ENTRY BY LANDLORD. Landlord reserves, and shall at any and all times, with reasonable prior

notices except in the case of emergency, during business hours have, the right to enter the Premises to inspect the same, to submit said Premises to prospective purchasers or tenants, to post notices of non-responsibility. Landlord at any and all times shall have the right to use any and all means which Landlord may deem proper to open said doors in an emergency, in order to obtain entry to the Premises without liability to Tenant except for any failure to exercise due care for Tenant’s property and any entry to the Premises obtained by Landlord by any of said means, or otherwise due to an emergency, shall not under any circumstances be construed or deemed to be a forcible or unlawful entry into, or a detainer of, the Premises, or an eviction of Tenant from the Premises or any portion thereof.

20. TENANT'S DEFAULT. The occurrence of any one or more of the following events shall constitute a

default and breach of this Lease by Tenant.

(a) The abandonment of the Premises by Tenant.

(b) The failure by Tenant to make any payment of Rent or any other payment required to be made by Tenant hereunder, as and when due, where such failure shall continue for a period of five (5) business days after written notice thereof by Landlord to Tenant.

(c) The failure by Tenant to observe or perform any of the covenants, conditions or provision of this

Lease to be observed or performed by Tenant, other than described in (b), above, where such failure shall continue for a period of thirty (30) days after written notice thereof by Landlord to Tenant; provided, however, that if the nature of Tenant's default is such that more than thirty (30) days are reasonably required for its cure, then Tenant shall not be deemed to be in default if Tenant commences such cure within said thirty (30) day period and thereafter diligently prosecutes such cure to completion.

(d) The making by Tenant of any general assignment or general arrangement for the benefit of

creditors; or the filing by or against Tenant of a petition to have Tenant adjudged a bankrupt, or a petition or reorganization or arrangement under any law relating to bankruptcy (unless, in the case of a petition filed against Tenant, the same is dismissed within sixty (60) days); or the appointment of trustee or a receiver to take possession of substantially all of Tenant’s assets

5

located at the Premises or of Tenant’s interest in this Lease, where possession is not restored to Tenant within thirty (30) days; or the attachment, execution or other judicial seizure of substantially all of Tenant’s assets located at the Premises or of Tenant’s interest in this Lease, where such seizure is not discharged within thirty (30) days.

21. REMEDIES UPON TENANT’S DEFAULT. In the event of any such default or breach by Tenant,

Landlord may at any time thereafter, in its sole discretion, with or without notice or demand and without limiting Landlord in the exercise of a right or remedy which Landlord may have by reason of such default or breach, pursue any remedy or combination of remedies now or hereafter available to Landlord under the laws or judicial decisions of the State of Arizona.

22. DEFAULT BY LANDLORD. Landlord shall not be in default unless Landlord fails to perform

obligations required of Landlord within a reasonable time, but in no event later than thirty (30) days after written notice by Tenant to Landlord. If the nature of Landlord’s obligation is such that more than thirty (30) days are required for performance then Landlord shall not be in default if Landlord commences performance within such thirty (30) day period and thereafter diligently prosecutes the same to completion. Tenant shall have the right to pursue any remedy or combination of remedies now or hereafter available to Tenant under the laws or judicial decisions of the State of Arizona as a result of Landlord’s default.

23. RECONSTRUCTION.

(a) In the event the Premises are damaged by fire or other perils covered by insurance required hereunder, Tenant agrees to forthwith repair same, and this Lease shall remain in full force and effect. There shall be no abatement of Rent.

(b) Anything to the contrary contained in this Section 25 notwithstanding, Landlord shall not have any

obligation whatsoever to repair, reconstruct or restore the Premises when the damage resulting from any casualty covered under this Section.

(c) Landlord shall not be required to repair any injury or damage by fire or other causes, or to make

any repairs or replacement of any leasehold improvements, fixtures, or other personal property of Tenant.

24. EMINENT DOMAIN. If any authority under the power of eminent domain initiates and prosecutes

proceedings to take all or a portion of the Premises, Landlord and Tenant shall share any such award of just compensation and/or severance damages as Landlord and Tenant’s interest may appear as of the date of the condemnation. Landlord’s interest is agreed to be limited to the balance due on the Loan as of the date of the taking.

25. GENERAL PROVISIONS.

(a) Exhibits. Exhibits A and B affixed to this Lease are a part hereof.

(b) Waiver. The waiver by Landlord of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or any subsequent breach of the same or any other term, covenant or condition herein contained. The subsequent acceptance of rent hereunder by Landlord shall not be deemed to be a waiver of any preceding default by Tenant of any term, covenant or condition of this Lease, other than the failure of Tenant to pay the particular rental so accepted regardless of Landlord’s knowledge of such preceding default at the time of the acceptance of such rent.

(c) Headings. The headings and section titles to the sections of this Lease are not a part of this

Lease and shall have no effect upon the construction or interpretation of any part hereof.

6

(d) Time. Time is of the essence of this Lease and each and all of its provisions in which performance is a factor.

(e) Successors and Assigns. The covenants and conditions herein contained, subject to the

provisions as to assignment, apply to and bind the heirs, successors, executors, administrators and assigns of the parties hereto.

(f) Recordation. Either Landlord or Tenant shall be entitled to record a short form memorandum

hereof.

(g) Quiet Possession. Upon Tenant’s paying the Rent required hereunder and observing and performing all of the covenants, conditions and provisions on Tenant’s part to be observed and performed hereunder, Tenant shall have quiet possession of the Premises for the entire Lease Term, subject to all the provisions of this Lease.

(h) Late Charges. If any installment of rent or any sum due from Tenant shall not be received by

Landlord’s designee within ten (10) days after written notice that said amount is past due, then Tenant shall pay to Landlord a late charge equal to the amount of any late fees that become due on the Loan. The parties hereby agree that such late charges represent a fair and reasonable estimate of the costs that Landlord will incur by reason of the late payment by Tenant. Acceptance of such late charges by Landlord shall in no event constitute a waiver of Tenant’s default with respect to such overdue amount.

(i) Prior Agreements. This Lease contains all of the agreements of the parties hereto with respect

to any matter covered or mentioned in this Lease, and no prior agreements or understanding pertaining to any such matters shall be effective for any purpose. No provision of this Lease may be amended or added to except by an agreement in writing signed by the parties hereto or their respective successors in interest. This Lease shall not be effective or binding on any party until fully executed by both parties hereto.

(j) Inability to Perform. This Lease and the obligations of Tenant hereunder shall not be affected or

impaired because Landlord is unable to fulfill any of its obligations hereunder or is delayed in doing so, if such inability or delay is caused by reason of strike, labor trouble, acts of God, or any other cause beyond the reasonable control of Landlord.

(k) Partial Invalidity. Any provision of this Lease which shall prove to be invalid, void, or illegal shall

in no way affect, impair or invalidate any other provision hereof and such other provision shall remain in full force and effect.

(l) Choice of Law. This Lease shall be governed by the laws of the State of Arizona.

(m) Subordination; Attornment. Upon request of Landlord, Tenant will in writing subordinate its

rights hereunder to the lien of any mortgage or deed of trust, to any bank, insurance company or other lending institution, now or hereafter in force against the Premises, and to all advances made or hereafter to be made upon the security thereof. In the event any proceedings are brought for foreclosure or in the event of the exercise of the power of sale under any mortgage or deed of trust made by Landlord covering the Premises, Tenant shall attorn to the purchaser upon any such foreclosure or sale and recognize such purchaser as Landlord under this Lease. The provisions of this Section to the contrary notwithstanding, and so long as Tenant is not in default hereunder, this Lease shall remain in full force and effect for the full term hereof.

(n) Notices. Wherever this Lease requires or permits notice or demand to be given by either party to

the other, such notice or demand shall be in writing and given or served either personally or in writing forwarded by certified mail, return receipt requested, addressed to the parties at the addresses specified in Sections 3(c) and (h) hereof. Either party may change such address by written notice to the other as herein provided.

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(o) Tenant’s Statement (Estoppel Certificate). Tenant shall at any time and from time to time, upon

not less than twenty (20) business days prior written notice from Landlord, execute, acknowledge and deliver to Landlord a statement in writing (a) certifying that this Lease is unmodified and in full force and effect (or, if modified, stating the nature of such modification and certifying that this Lease as so modified is in full force and effect), and the date to which the rental and other charges are paid in advance, if any, and (b) acknowledging that there are not, to Tenant’s knowledge, any uncured defaults on the part of Landlord hereunder, or specifying such defaults if any are claimed, and (c) setting forth the date of commencement of rents and expiration of the Lease Term. Any such statement may be relied upon by the prospective purchaser or encumbrancer of all or any portion of the real property of which the Premises are a part.

26. COMPLIANCE. The parties hereto agree to comply with all applicable federal, state and local laws,

regulations, codes, ordinances and administrative orders having jurisdiction over the parties, property or the subject matter of this Agreement, including, but not limited to, the 1964 Civil Rights Act and all amendments thereto, the Foreign Investment in Real Property Tax Act, the Comprehensive Environmental Response Compensation and Liability Act, and the Americans With Disabilities Act.

27. SALE OF PROPERTY. Upon payment of all amounts due on the Loan, Landlord agrees to execute a

Special Warranty Deed transferring all of Landlord’s right, title and interest in the Property to Tenant. 28. AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR. Funds may not presently be available

for performance under this Lease beyond the current fiscal year. No legal liability on the part of Tenant for any payment may arise under this Lease beyond the current fiscal year until funds are made available for performance of the Lease. Tenant will make reasonable efforts to secure such funds.

LANDLORD: VAIL CHARTER SCHOOLS By: Title: Chairman of the Board

TENANT: VAIL UNIFIED SCHOOL DISTRICT NO. 20 By: Calvin Baker Title: Superintendent

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EXHIBIT A

PROPERTY

I:\FILES\DOCS\FIRM05\456456\RE\1089100.DOC



phone: 520-879-2000 ~ fax: 520-879-2001



Allison Pratt

Claudia Anderson

Debbie King

Jon Aitken

Margaret Burkholder

Superintendent

Calvin Baker

Board Secretary

Lu Ann Posey


8/9/2016 7:00 PM

Summary: In accordance to A.R.S. 38-431-03.A.1, the Board may enter into executive session for the discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that with the exception of salary discussions the officer, appointee or employee may demand that the discussion or consideration occur at a public meeting.

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