Valerie Hayes266 E. Berkeley St, #545 Boston, MA 02118 | Email: valattles@yahoo.com | Tel: (857) 492-5437

WORK EXPERIENCE

Executive Assistant (Contract)ASK Staffing– Boston, MA – May 2016 to Present• Support EVP and Head of Sector Solutions Americas & Global Alternatives

• Extensive travel arrangements• Complete and submit and Review Expense Reports• Manage Incoming Call for Executives• Coordinate and Maintain busy Calendars for Senior Level Executives• Handle and Manage Confidential Documentation/Information • Responsible for all other administrative duties

Executive SecretaryDiPierro Construction Inc. – Boston, MA – July 2014 to March 2016• Reception

• New Client Registration• Accounts Payables• Payroll• Human Resources• Coordinate and schedule meetings

Executive AssistantBridge Over Troubled Waters – Boston, MA – July 2012 to November 2013• Provide administrative support to Board of Directors

• Event planner for Board of Directors and Executive Director• Maintain calendars for Executive Director• Compose correspondence for Executive Director's signature• Prepare meeting documents and agendas• Coordinate and schedule meetings, travel and events• Develop and manage filing system• Complete expense reports• Process invoices for payment

Executive Assistant (Contract)Diversity Staffing Pros – Boston, MA – April 2012 to July 2012• Support SVP Finance, Ahold USA and two Vice Presidents

• Manage busy calendars• Extensive travel arrangements• Complete and submit Expense Reports• Responsible for all other administrative duties

Executive SecretaryHarbor Health Services, Inc. – Boston, MA – July 2010 to November 2011• Maintain Calendars for Executive Director and four Department Directors

• Coordinate and Schedule Meetings, Travel and Events• Screen and Direct All Calls coming into the Administrative Offices• Manage Filing System, Scan Documents, Fax and Copy Documents•Additional Duties: Grant Management; Payroll; Accounting; Budget Preparation; Community Outreach; Customer Services;

Operations; etc.• Liaison between Geiger Gibson Community Health Center and Harbor Health Services administrative offices to insure administrative

compliance (i.e.: Human Resources, Accounting, Finance and Payroll)

Office Organizer & Administrative SupportSelf– employed – Boston, MA – December 2008 to July 2010•Customize Office Space for Senior Level Executives•Design User-Friendly Documentation Filing & Tracking System •Arrange Office Setup for Comfort and Efficiency

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•Create and edit PowerPoint Presentations•Create and Edit Correspondence and Marketing Packets•Clients included but were not limited to: Hildebrand Inc., Jeffers Resources Inc., Ciara Enterprises, LLC

Officer (Executive Assistant)State Street Corporation – Boston, MA – November 2005 to December 2008•Provide administrative support to Executive Vice President, Corporate Systems and Operations

• Travel Arrangements (International and Domestic)• Manage Incoming Call for Executives• Coordinate and Maintain Calendars for Senior Level Executives• Handle and Manage Confidential Documentation/Information• Additional Duties: Support Executives in Role as Board of Directors Member for Outside Organization

Executive AssistantThe Gillette Company – Boston, MA – December 2001 to November 2005•Provide administrative support to Corporate Vice President Civic Affairs•Provide coverage for the Executive Assistants to the CEO and to the SVP of Corporate Affairs

• Prepared response to all customer letters addressed to the CEO• Provide administrative support for CEO off– sites• Assist Corporate Vice President Civic Affairs in Event Planning• Travel Arrangements (International and Domestic)• Manage Incoming Call for Executives• Coordinate and Maintain Calendar for Corporate Vice President Civic Affairs• Handle and Manage Confidential Documentation/Information

Senior Product Supply AnalystThe Gillette Company – Boston, MA – March 1998 to April 2001

• Distribution Requirements Planning• Plan and coordinated market requirements• Provide coverage for the International Supply Chain Manager

Office ManagerDemers Bros. Trucking, Inc. – Attleboro, MA – December 1993 to February 1998• Executive Assistant to CEO• Supervised all Administrative staff• Created policies and procedures manual, as well as, employee handbook•Managed employee benefits programs, payroll, tax filings for the Massachusetts and California offices, document control,

recruitment of personnel, public relations and a variety of other duties

Legal AssistantKatz & Associates – Boston, MA – August 1985 to December 1993•Right– hand to two senior attorneys, providing client/attorney written and verbal communications, scheduling, litigation support, etc.

Administrative AssistantCharles T. Main – Boston, MA – July 1982 to August 1985• Performed all administrative duties for Engineering Department including but not limited to word processing;

scheduling meetings; taking minutes; answering phones; faxing; and copying

MILITARY SERVICE

Administrative Specialist351st Organizational Missile Maintenance Squadron, Whiteman AFB, MS – April 1980 to June 1982• Airman of the Quarter• Awarded “Below the Zone” early promotion• Awarded “Palace Chase” transfer from active duty to active reserves• Honorable Discharge

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EDUCATION/CERTIFICATIONS

Notary Public – Commonwealth of Massachusetts

Administrative Specialist – Keesler Technical School – Keesler AFB, MS

Nursing – Curry College – Milton, MA

High School Diploma – Dorchester High School – Boston, MA

TECHNICAL SUMMARYMicrosoft Office, Microsoft Outlook, Sage 100, Quick Books, Lotus Notes, Google Applications, CyberGrants, Concur, Oracle Expense Reports, eProcurement, Windows, ADP, HSS, Rumba, SAP, Product Catalogue, various other user programs, electronic mailing systems, facsimiles, photocopiers, transcription, typing speed 70+ wpm.

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