Valley Center Fire Protection District

ProposedFire Department Services

Delivery Options February 20, 2014

What is Proposed?2014 Fiscal Year

amended

VCFPD 2014 Fiscal Year (July 1st- June 30th)

Schedule B (SPRFD Agreement)2/3 of a Fire Chief

1 Battalion Chief6 Captains

Schedule C (VCFPD Operating Expenses)

Total Revenue

Total Schedule B+C

Net Income <-$ OR LOSS>

Budget

$1,167,626 $ 101,499 $ 147,200 $ 918,927

4% (est) $1,264,781

2% (est) $2,500,650

$2,432,407 $68,243

Do We Have Options?2014 Fiscal Year

VCFPD 2014 Fiscal Year (July 1st- June 30th)

OPTION # 1

Schedule B VCFPD Fire Chief (1)

VCFPD Battalion Chief (1)VCFPD Captains (6)

Schedule C (VCFPD Operating Expenses)

Total Revenue

Total Schedule B+C

Net Income <-$ OR LOSS>

Budget Comparison

$ 152,967* $ 101,499 $ 133,636* $ 147,200 $ 839,275* $ 918,927

4% (est) $1,264,781 $1,264,781

2% (est) $2,500,650 $2,500,650

$2,390,659 $2,432,407

$ 109,991 $68,243

Captain, BC and Fire Chief Salary based on total cost w/OT if applicable. *Actual VCFPD salary will be determined by VCFPD Board of Directors

Where are the Savings Coming From?

Savings will partly be derived from not being required to pay costs associated with San Pasqual Tribal infrastructure. Those costs include:

• San Pasqual Administration Department• San Pasqual Finance Department• San Pasqual Human Resources Department• San Pasqual Tribal Council• San Pasqual Information Technology Department• San Pasqual Tribal Planning Department• San Pasqual Insurance Department

The above departments total 10.15% of “total compensation” for each SPRFD employee. This will total $92,947 in FY 2013. In FY 2014, those tribal infrastructure costs will total $102,058.

What Are Salaries At Other Agencies?

Low Typical High Murrieta Escon-dido

San Diego

River-side

SPRFD VCFPD Option 2

Captain 48608 74904 83707 75036 69888 70970 90948 93455 80000

Fire Bat-talion Chief

73000 94250 115500 95652 84624 82722 111780 95000 90000

Fire Chief

86560 126580 145200 133512 137844 156748 171912 131736 110000

$10,000.00

$30,000.00

$50,000.00

$70,000.00

$90,000.00

$110,000.00

$130,000.00

$150,000.00

$170,000.00

$190,000.00

Salary Survey- Entry LevelFire Captains, Battalion Chiefs and

Fire Chiefs

CaptainFire Battalion ChiefFire Chief

Salary Averages derived from www.SalaryExpert.com Agency Specific data derived from agency websites and validated by Salary based on total comp. Actual VCFPD Salary to be determined by VCFPD City of Vista FireFighters Wage and Salary Survey Dated 07/01/2013

Do We Have Options?2014 Fiscal Year

VCFPD 2014 Fiscal Year (July 1st- June 30th)

OPTION # 2

Schedule B VCFPD Fire Chief (1)

VCFPD Battalion Chief (1)VCFPD Captains (6)

Schedule C (VCFPD Operating Expenses)

Total Revenue

Total Schedule B+C

Net Income <-$ OR LOSS>

Budget Comparison

$ 152,967* $ 101,499 $ 126,196* $ 147,200 $ 723,382* $ 918,927

4% (est) $1,264,781 $1,264,781

2% (est) $2,500,650 $2,500,650

$2,267,326 $2,432,407

$ 233,324 $68,243

Captain ,BC and Fire Chief Salary based on total cost w/OT if applicable. *Actual VCFPD salary will be determined by VCFPD Board of Directors

A Different Delivery System-The Numbers

Captain Battalion Chief Fire Chief Total Cost

SPRFD 918927 147200 101499 1167626

VCFPD 839275 133636 152967 1125878

$50,000.00

$150,000.00

$250,000.00

$350,000.00

$450,000.00

$550,000.00

$650,000.00

$750,000.00

$850,000.00

$950,000.00

$1,050,000.00

$1,150,000.00

$1,250,000.00

2014 FY ComparisonSPRFD vs. VCFPD*

SPRFDVCFPD

$42,000SAVINGS

Captain ,BC and Fire Chief Salary based on total cost w/OT if applicable. *Actual VCFPD salary will be determined by VCFPD Board of Directors

A Different Delivery System-The Numbers

Captain Battalion Chief Fire Chief Total Cost

SPRFD 918927 147200 101499 1167626

VCFPD Option 2 723382 126196 152967 1002545

$50,000.00 $150,000.00 $250,000.00 $350,000.00 $450,000.00 $550,000.00 $650,000.00 $750,000.00 $850,000.00 $950,000.00

$1,050,000.00 $1,150,000.00 $1,250,000.00

2014 FY ComparisonSPRFD vs. VCFPD*

OPTION 2

SPRFDVCFPD Option 2

$165,000SAVINGS

Captain , BC and Fire Chief Salary based on total cost w /OT if applicable. *Actual salary will be determined by VCFPD Board of Directors

A Different Delivery System-The Numbers

Captain Battalion Chief Fire Chief Total Cost

SPRFD 918927 147200 101499 1167626

VCFPD 839275 133636 152967 1125878

VCFPD Option 2 723382 126196 152967 1002545

$50,000.00 $150,000.00 $250,000.00 $350,000.00 $450,000.00 $550,000.00 $650,000.00 $750,000.00 $850,000.00 $950,000.00

$1,050,000.00 $1,150,000.00 $1,250,000.00

2014 FY ComparisonSPRFD vs. VCFPD*

OPTIONS 1 & 2

SPRFDVCFPDVCFPD Option 2

$42,000 SAVINGS$165,ooo SAVINGS

Captain, BC and Fire Chief Salary based on total cost w /OT if applicable. *Actual salary will be determined by VCFPD Board of Directors

Fire Chief Duties & Comparison

VCFPD Fire Chief Reports Directly to the Valley Center Fire Protection Board of Directors Works with community stakeholders and the Valley Center Fire Protection

Board of Directors to provide a short and long term strategic plan. Provides leadership, direction and vision to achieve the goals and objectives

of the Valley Center Fire Department. Ensures the core values and mission is clearly established for the Valley

Center Fire Department. Works in concert with area Fire Chiefs to provide a seamless automatic and

mutual aid system utilizing existing and creating new agreements. Works with legal counsel to assure all contracts, procurements, personnel

processes and legal actions are executed under local, state and federal laws.

Assures all regulatory statutes for equipment, safety gear and programs are in compliance.

Assumes the Role of Emergency Manager in the Valley Center Emergency Operations Center during area disasters.

Supervises and manages the Battalion Chief in charge of the Operations, Emergency Medical Services and Training Division.

Supervises and manages the Fire Marshal in charge of Fire Prevention, Fire Code Compliance and Fire Investigations.

Supervises and Manages the Administrative Service Director in charge of the Administrative Services Division to administer Information Technology, the Budget and perform short and long range budget forecasting.

Manages the application process and secures funding from Safer, Assistance to Firefighter, State Homeland Security and Insurance Grants.

Creates reports for the Fire Protection District Board using statistical information from the Computer Aided Dispatch and Records Management Systems for national standards response compliance.

Manages apparatus and equipment purchasing programs. Manages Fire Station Construction, Maintenance and Sustainment Provides public speaking to services clubs and community groups to gain

feedback on service excellence. Assures Continuing Education requirements for FSTEP, CICCS, EMT and

Paramedic are within compliance. Demonstrates superior seamless customer service, integrity, and

commitment to innovation, efficiency, and fiscally responsible activity. Works more than forty hours in a workweek without additional

compensation to perform assigned job duties, including weekends, evenings, early morning hours, and holidays as required.

SPRFD Fire Chief

Reports Directly to the Valley Center Fire Protection Board of Directors

Works in concert with area Fire Chiefs to provide a seamless automatic and mutual aid system utilizing existing agreements.

Supervises and manages the Battalion Chief(s) in charge of the Operations, Emergency Medical Services and Training Division.

Works more than forty hours in a workweek without additional compensation to perform assigned job duties, including weekends, evenings, early morning hours, and holidays as required.

Fire Battalion Chief Duties & Comparison

VCFPD Fire Battalion Chief

Reports directly to the Fire Chief Assumes Incident Command of major incidents, or those that require

greater alarms and directs the activities of responding companies. Assumes the role of Safety Officer for the Department and on

Emergency Scenes. Supervises and Manages Fire Captains Manages fire companies for the Operations Division and assures proper

staffing levels of shift personnel. Manages the Emergency Medical Services Division Manages the Training Division, Target Solutions and the Joint

Apprenticeship Program Manages the Recruit Training Academy Manages Entry level and Promotional Testing Manages the Driver Operator Program Manages Respiratory Protection, Fit Testing and SCBA Program Conducts and evaluates multi-company drills for the Training Division. Manages the Operations structural and wildland pre-fire plan program Trains and instructs employees in modern firefighting principles,

practices, and procedures. Enters and retrieves statistical information from the Computer Aided

Dispatch system Manages apparatus, equipment and station maintenance and

inventories. Investigates and resolves citizen complaints. Reviews EMS and fire reports from companies and collects data for

monthly reports; Maintains regular and reliable attendance. Demonstrates superior seamless customer service, integrity, and

commitment to innovation, efficiency, and fiscally responsible activity. Works more than forty hours in a workweek without additional

compensation to perform assigned job duties, including weekends, evenings, early morning hours, and holidays as required.

SPRFD Fire BattalionChief

Reports directly to the Fire Chief Assumes Incident Command of major

incidents, or those that require greater alarms and directs the activities of responding companies.

Assumes the role of Safety Officer for the Department and on Emergency Scenes.

Supervises and Manages Fire Captains Manages Respiratory Protection, Fit Testing

and SCBA Program Trains and instructs employees in modern

firefighting principles, practices, and procedures.

Manages apparatus, equipment and station maintenance and inventories.

Reviews EMS and fire reports from companies

Maintains regular and reliable attendance. Demonstrates superior seamless customer

service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity.

Fire Captain Duties & Comparison

VCFPD Fire Captain Reports directly to the Battalion Chief. Responds to emergency medical, fire incidents, rescues, hazardous

materials and other related emergency incidents. Assumes IC and directs and coordinates emergency scene activity

unless and until relieved of command by the Battalion Chief or Fire Chief

Supervises search and rescue operations. Coordinates the laying of hose lines and the placement of ladders;

Directs pressure and use of water streams, and directs ventilation procedures, salvage operations and overhaul activities;

Supervises the keeping of fire apparatus and equipment in readiness; Writes reports of all fires and related emergency activities, and reports

concerning the use and condition of apparatus, related equipment, and supplies;

Instructs and drills employees in firefighting and emergency medical service techniques to ensure minimum company standards are maintained;

Keeps an electronic company journal of all company activities. Provides a monthly activity report to the Battalion Chief Administers emergency medical services to injured persons, including

basic techniques to restore cardiopulmonary functions; Lays and connects hose, and raises and climbs ladders at fire scenes; Moves and/or covers furnishings, removes smoke, and performs other

salvage operations to minimize property damage. Supervises station, apparatus and equipment maintenance. Attends in-service classes in firefighting, emergency medical service,

and related duties. Participates with crews in physical fitness activities to maintain physical

conditioning. Operates Computer Aided Dispatch equipment; Coordinates in fire inspections and maintenance of fire hydrants. Performs emergency mapping updates and target hazard preplan

updates. Maintains regular and reliable attendance. Demonstrates superior seamless customer service, integrity, and

commitment to innovation, efficiency, and fiscally responsible activity.

SPRFD Fire Captain Reports directly to the Battalion Chief. Responds to emergency medical, fire incidents, rescues, hazardous

materials and other related emergency incidents. Assumes IC and directs and coordinates emergency scene activity

unless and until relieved of command by the Battalion Chief or Fire Chief

Supervises search and rescue operations. Coordinates the laying of hose lines and the placement of ladders;

Directs pressure and use of water streams, and directs ventilation procedures, salvage operations and overhaul activities;

Supervises the keeping of fire apparatus and equipment in readiness; Writes reports of all fires and related emergency activities, and reports

concerning the use and condition of apparatus, related equipment, and supplies;

Instructs and drills employees in firefighting and emergency medical service techniques to ensure minimum company standards are maintained;

Keeps an electronic company journal of all company activities. Administers emergency medical services to injured persons, including

basic techniques to restore cardiopulmonary functions; Lays and connects hose, and raises and climbs ladders at fire scenes; Moves and/or covers furnishings, removes smoke, and performs other

salvage operations to minimize property damage. Supervises station, apparatus and equipment maintenance. Attends in-service classes in firefighting, emergency medical service,

and related duties. Participates with crews in physical fitness activities to maintain

physical conditioning. Operates Computer Aided Dispatch equipment; Coordinates in fire inspections and maintenance of fire hydrants. Performs emergency mapping updates and target hazard preplan

updates. Maintains regular and reliable attendance. Demonstrates superior seamless customer service, integrity, and

commitment to innovation, efficiency, and fiscally responsible activity.

Give notice to SPRFD of change Recommendation to SPRFD to hire their

own agency Battalion Chief as they have stated a willingness and funding to do.

Move to transition SPRFD Captains to VCFPD after SPRFD contract ends

Move to hire a VCFPD Battalion Chief Move to hire a VCFPD Fire Chief

How Could This Work?

Fiscal Year Realities

Current- No BC's SPRFD BC Sharing VCFPD Chief/BC Option 1

VCfPD Chief/BC Option 2

2013 25259 -23806 -9884 NaN

2014 25259 68243 109991 233324 $(37,500.00)

$(12,500.00)

$12,500.00

$37,500.00

$62,500.00

$87,500.00

$112,500.00

$137,500.00

$162,500.00

$187,500.00

$212,500.00

$237,500.00 VCFPD Net Surplus or (Deficit)

20132014

Salary based on total compensation. Actual VCFPD salary will be determined by VCFPD Board of Directors

Most fiscally sound decision, complies with VCFPD Director fiduciary standard of Valley Center residents

Maintain local control Provide 24/7 365 Battalion Chief (or higher)

coverage on Chief level Incidents Provides for coverage of neighboring agencies (and

vice versa) Provide VCFPD with knowledgeable management

staff for District planning and future direction Follows established model that WORKS nationwide Clear lines of communication and chain of command Not subject to other agency personnel wage

decisions

WHY Would We Consider This ?

Chief Coverage

1 7701

2 7701

3 7703

4 7703

5 7701

6 7703

7 7701

8 7703

9 7703

10 7701

11 7701

12 7703

13 7701

14 7703

15 7701

16 7701

17 7703

18 7703

19 7701

20 7703

21 7701

22 7703

23 7703

24 7701

25 7701

26 7703

27 7701

28 7703

29 7701

30 7701

31 7703

1 7703

2 7701

3 7703

4 7701

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

Thanks for your consideration of this

crucial issue

Human Resources Services

Outsourcing Human Resources Services might be needed to comply with all applicable laws and

regulations. The following companies provide a sampling of the firms available to provide VCFPD these

services.

• Human Resources Professional Group• Flat Rate Depending on Services- retainer

• TriNet HR Services• Combination of ala carte services or flat rate for all covered

components

• CPS HR Consulting• 241 Lathrop Way, • Sacramento, CA 95815 916.263.3600 / 800.822.4277

• San Diego Human Resources Consulting• 7040 Avenida Encinas • Suite 104/41 $150.00/ Hour• Carlsbad, CA 92011 Personal HR Consultant

Assigned

Salary based on total compensation.

Where Are We At?2013 Fiscal Year

VCFPD 2013 Fiscal Year (July 1st- June 30th)

10 Month Prorated Agreement

Schedule A (CalFire Contract)

Schedule B (SPRFD Agreement)2/3 of a Fire Chief

6 Captains

Schedule C (VCFPD Operating Expenses)

Total Revenue

Total Schedule A+B+C

Net Income @ Year End (06-2014)

Budget Actual

$402,906 $362,346

$800,000 $847,877$101,499 $ 83,876

$764,001

$1,216,136 $1,216,136

$2,451,618 $2,451,618

$2,426,359

$ 25,259

VCFPD 2013 Fiscal Year (July 1st- June 30th) 10 Month Prorated Agreement

Schedule A (CalFire Contract)

Schedule B (SPRFD Agreement)2/3 of a Fire Chief

1 Battalion Chief

6 Captains

Schedule C (VCFPD Operating Expenses)

Total Revenue

Total Schedule A+B+C

Net Income <-$ OR LOSS>

Budget Actual

$402,906 $362,346

$800,000 $896,942$101,499 $ 83,876 $ 49,065 $763,420 $764,001

$1,216,136 $1,216,136

$2,451,618 $2,451,618

$2,475,424

<-$23,806>

What is Proposed?2013 Fiscal Year

amended

The above calculations include 1.5% COLA for all SPRFD personnel as well as a 4.5% increase in health care premiums effective 01-01-2014

Salary based on total compensation.

Do We Have Options?2013 Fiscal Year

amended

VCFPD 2013 Fiscal Year (July 1st- June 30th) 10 Month Prorated AgreementOPTION # 1Schedule A (CalFire Contract)

Schedule B (SPRFD Agreement)2/3 of SPRFD Fire Chief -8 months

1/3 of VCFPD Fire Chief (new proposal)- 4 months 1 Battalion Chief (new proposal)

4 months6 Captains

Schedule C (VCFPD Operating Expenses)

Total Revenue

Total Schedule A+B+C

Net Income <-$ OR LOSS>

Budget Actual Comparison

$402,906 $362,346 $362,346

$ 50,044 $ 83,876 $ 50,987*

$ 44,544* $ 49,066 $737,445* $764,001

$1,216,136 $1,216,136 $1,216,136

$2,451,618 $2,451,618 $2,451,618 $2,461,502 $2,475,425

<-$9884> <-$ 23,807> Salary based on total compensation.

*Actual VCFPD salary will be determined by VCFPD Board of Directors

Cost EffectiveLocal Control

24/7 365 Cover

Agency CoOp

VCFPD Staff Work

Estab. Model

Lines of Comm./CoC

Agency Wage Decision

Maintain "As-Is" Status              

SPRFD / VCFPD BC Sharing            

VCFPD Chief / BCSPRFD BC Only "As Needed"            VCFPD BC Only "As Needed"    

Cost Effective-Option representing the lowest program costs for VCFPD

Local Control-

Option allowing VCFPD to establish the duties and responsibilities of the position and institute changes at any time

24/7 365 Coverage-VCFPD coverage maintained hours a day, 7 days a week, 365 days annually

Agency CoOp- Option provides for reciprocal agency coverage

VCFPD Staff Work-Option provides for completion of needed staff projects and assignments dictated by VCFPD staff

Established Model-Option is a model used extensively throughout the United States, proving is success in varying community scenarios

Lines of Comm./Chain of Commnd-

Option maintains clear lines of communication and Chain-of-Command from intra and inter-agency perspective

Agency Wage Decision-Option allows for VCFPD to directly establish wage and benefits

Options to Providing Optimal Battalion Chief Coverage for VCFPD

The Mission of the Valley Center Fire Protection District

is to:

Save lives and protect property by providing the highest levels of fire protection at the lowest possible cost.

To achieve the best possible ISO Insurance Rating for the citizens and property owners of the District.

To remain financially solvent into and through the next century.

Valley Center Fire Protection DistrictMission Statement