VBS Volunteers Meeting

June 16th, 2013

VACATION BIBLE SCHOOL

HELPS FOR ALL AGES

WHERE TO START WITH OUR VACATON BIBLE SCHOOL?

PRAYER is the most important tool we have.

The DATE (7/8 – 7/12)should be marked on your calendar.

Your MATERIAL should be well chosen and prepared.

PRAYER PRAY FOR THESE 5 POINTS!

1. DATE( GOOD WEATHER)

2. ROOM SUPPLIES/MATERIAL

3. CO-WORKERS & YOUTH HELPERS

4. WHERE

5. BUDGET

PREPARE Prior to VBS!

Pray for your area of ministry

Pray for kids in your area.

Look over your curriculum and materials

Assist with set up registration booths and Gym

decoration( or send your spouse!)

PREPARE During VBS!

Continue to pray to your ministry

If you are morning teachers and helpers, be in

your first rotation room by 8:30am each

morning

If you are afternoon workshop teachers and

helpers, be in your room by 12:30pm

Joshua 24:15“choose foryourselves thisday whom youwill serve”

AGENDAFlow & Schedule

Assignment

What to know

Total 128 enrollment62 Boys 66 Girls

31 Non- Church Kids97 Church Kids

Fun Facts about Enrollment

6 Spiritual Fruits Groups

“LOVE” - 22 “JOY” - 21 “PEACE” - 21 “PATIENCE” - 22 “KINDNESS” - 22 “FAITHFULNESS” - 20

How We Group Our Students

Collin County ChineseFellowship Church

John Chen

Love

Sample Student Name tag

469- 123-3456

Session Monday Tuesday Wednesday Thursday

1 Clay Hip Hop Knitting Cooking

2 Tie Dye Sports Wood craft Baking

Maroon Volunteers

Red ( love)   Yellow ( joy)

Purple (patience)  Blue (kindness)  Green(faithfulness)  

Orange ( peace)

VBS T Shirts

ELEMENTARY MORNING SESSION

•Set the Story•Tell the Story•Apply the

Story

Bible Story

• Craft with a

message• Convers

ation

Craft

• Bible StoryReview Game

• Memory Verse GameGam

e

Opening Assembly9:00am – 9:30am

Assembly for Lunch

11:45am – 12:00am

9:30am – 11:45a 3 Station Rotation

Check in Procedure?6 check in booths outside Gym

Love , ( mainly Kindergarten) Joy, ( mainly 1th graders) Peace ( mainly 2nd graders) Patience, ( mainly 3rd graders Kindness, ( mainly 4th graders) Faithfulness, ( mainly 5th graders)

2 Youth helpers in each booths

Lunch box drop off by each group

Kids gather inside Gym by group

Check Out Procedure?6 Check out booths outside Gym

Love , ( mainly Kindergarten) Joy, ( mainly 1th graders) Peace ( mainly 2nd graders) Patience, ( mainly 3rd graders Kindness, ( mainly 4th graders) Faithfulness, ( mainly 5th graders)

2 Youth helpers in each booths

Release kids to Pick-up Card holders

Parents stay outside Gym

ROTATION TABLE

A = Pre-K = Red Color – SEPARATE SECTION(not in this table – refer Pre-K Daily Schedule) B = Kindergarten & 1st

graders = Yellow Color C = 2nd & 3rd

graders = Blue ColorD = 4th & 5th graders = Green Color

Time Bible Story Craft + Snack

Game

8.30-9.00am Volunteers Daily Devotion & Preparation

9.00-9.30am Opening Assembly

9.35-10.15am 2nd & 3rd

gradersPeace & Patience

K & 1st graders Love & Joy

4th & 5th gradersKindness &

Faithfulness 10.15-10.20am

Transition

10.20-11.00am

4th & 5th graders Kindness & Faithfulness

2nd & 3rd

graders Peace & Patience

K & 1st graders Love & Joy

11.00-11.05am

Transition

11.05-11.40am

K & 1st gradersLove & Joy

4th & 5th graders Kindness & Faithfulness

2nd & 3rd

graders Peace & Patience

11.45-12.00pm

Gather for LUNCH

ELEMENTARY AFTERNOON SESSION• Baking / Hip Hop

• Clay / Sports• Tie Dye / Cooking• Knitting / Wood Craft

Session 1

(1.00-2.30pm)

Session 2(3.00-4.30pm)

• Hip Hop / Baking• Sports / Clay• Cooking / Tie Dye• Wood Craft / Knitting

Snack @Gym2:30 – 3:00pm

Closing Assembly 4:30pm – 5:00pm

Themepark  (2- ‐5.00pm)  

Dinner  (6.00- ‐7.00pm)  

Performance  (7- ‐8.30pm)  

Video/Photo  Presentation    (8.30- ‐8.45pm)  

Announcement  + Closing    (8.45- ‐9.00pm)  

Friday Afternoon Schedule1pm -1:30pm Photo outside Church

2pm – 5pm Carnival

5pm – 6pm Students dinner @ Youth Center

6pm – 7pm Parents dinner @ Gym

7pm – 9pm Celebration Night @Gym

VBS Friday Afternoon Carnival Rotation Table

Obstacle course

Rehearsal

Magic Balloon

Splashdown

Station  5:  Friday Afternoon Carnival Stations

Station  6:  

Station 5  :  dunk tank 

Station 4  

Station  5:  Friday Afternoon Carnival 6 Stations

Station  2:  rehearsal

Station 3  :  backdrop art

Station 1  : magic balloon 

center-------- CraftCraft Center Schedule (Mon- -Fri)Time Activity/Group Room #8.30- -8.40am Devotional Gym (volunteers gather and pray)8.40- -9:00am Set up and get ready R119 & R1209.00- -9.30am Assembly - - Opening Gym (join BIG group in Gym)9.30- -10.15am "Love" & "Joy" R119 & R120

(45 mins) "RED" & "YELLOW"-group guides sit with the children to prevent discipline problems.

    (4 children per table )10:15- -11:00am "Peace" & "Patience" Craft R119 & R120

(45 mins) “ORANGE" & "PURPLE"-group guides sit with the children to prevent discipline problems.

    (4 children per table )

11.00- -11.45am "Kindness" & "Faithfulness" R119 & R120

(45 mins) "BLUE" & "GREEN"-group guides sit with the children to prevent discipline problems.(4 children per table )

11:45- -12.00pm   Cleanup and Gather for LUNCH (Gym)

center-------- Bible Story

Bible Story Center Schedule (Mon- -Fri)Time Activity/Group Room #8.30- -8.40am Devotional Gym (volunteers gather and pray)

8.40- -9:00am Set up and get ready Youth Center9.00- -9.30am Assembly - - Opening Gym (join BIG group in Gym)

9.30- -10.15am "Peace" & "Patience"Youth Center - group guides sit with the

(45 min)“ORANGE" & "PURPLE" children to prevent discipline problems.

10:15- -11:00am“Kindness" & “Faithfulness”

Youth Center - group guides sit with the

(45 min) "BLUE" & "GREEN" children to prevent discipline problems.

11.00- -11.45am "Love" & "Joy"Youth Center - group guides sit with the

(45 min) "RED" & "YELLOW" children to prevent discipline problems.11:45- -12.00pm   Cleanup and Gather for LUNCH (Gym)

Center-------- GameGame Center Schedule (Mon- -Fri)Time Activity/Group Room #8.30- -8.40am Devotional Gym (volunteers gather and pray)

8.40- -9:00am Set up and get ready Gym

9.00- -9.30am Assembly - - Opening Gym (join BIG group in Gym)

9.30- -10.15am"Kindness" & "Faithfulness" Gym (around 20/grp)- play separately - group guides

(45 min) "BLUE" & "GREEN"stay with the children to prevent discipline problems - group might

(5 min included) + Snack take turn to play.10:15- -11:00am "Love" & "Joy" Gym (around 20/grp)- play separately - group guides

(45 min) "RED" & "YELLOW"stay with the children to prevent discipline problems - group might

(5 min included) + Snack take turn to play.

11.00- -11.45am "Peace" & "Patience" Gym (around 20/grp)- play separately - group guides

(45 min) "ORANGE" & "PURPLE"stay with the children to prevent discipline problems - group might

(5 min included) + Snack take turn to play.11:45- -12.00pm   Cleanup and Gather for LUNCH (Gym)

Group-------- “love “ & “joy”Group "LOVE" & "JOY“( RED & YELLOW)Time Activity Room #

9:00-9:30am Assembly - Opening Gym

    "LOVE" group - 22 kids, group guides sit with kids

    "JOY" group - 22 kids,group guides sit with kids

9:30-10:15am Craft (45 min) R119 (LOVE) & R120 (JOY)Transition Transition

10:15-11.00am Game + Snack (45 min) Gym

Transition Transition

11:00-11:45am Bible Story (45 min) R112

Transition Transition11:50-12.00pm Gather for LUNCH Gym12.00-12.45pm LUNCH Gym, sit by group

12:45-1.00pm Cleanup & gather for Activity 1 Gym

Group-------- “peace” & “patience”Group "PEACE" & "PATIENCE"(ORANGE & PURPLE)

Time Activity Room #9:00-9:30am Assembly - Opening Gym

    "PEACE" group - 22 kids, group guides sit with kids

    "PATIENCE" group - 22 kids,group guides sit with kids

9:30-10:15am Story (45 min) R112Transition Transition

10:15-11.00am Craft (45 min) R119 ("PEACE") & R120 ("PATIENCE") Transition Transition

11:00-11:45am Game + Snack (45 min) GymTransition Transition

11:50-12.00pm Gather for LUNCH Gym12.00-12.45pm LUNCH Gym, sit by group

12:45-1.00pm Cleanup & gather for Activity 1 Gym

Group-------- “Kindness” & “faithfulness”Group "KINDNESS" & "FAITHFULNESS“( BLUE & GREEN)Time Activity Room #9:00-9:30am Assembly - Opening Gym     “Kindness" group - 22 kids     “Faithfulness" group – 20 kids

9:30-10:15am Game + Snack (45 min) Gym Transition Transition

10:15-11.00am Story (45 min) R112Transition Transition

11:00-11:45am Craft (45 min) R119 ("KINDNESS") & R120 ("FAITHFULNESS") Transition Transition

     11:50-12.00pm Gather for LUNCH Gym12.00-12.45pm LUNCH Gym, sit by group

12:45-1.00pm Cleanup & gather for Activity 1 Gym

2013 VBS Morning Room Assignment

Morning Program Room #

Morning Assembly Gym

Bible Story Youth Center

Craft Center R119 & R120

Games Gym

First Aid  Welcome Center

Check In/Out Outside Gym

Youth Lounge R109

Counseling Center R118

2013 VBS Workshops Room Assignment

Afternoon Session Activity 1 & 2 (Mon-Thur.) Room #

Wood Craft R102

Clay R113

Knitting R116

Sports Gym

Cooking  R105 & R107

Tie Dye  R117

Baking Kitchen

Hip Hop Dance Youth Center

2013 VBS Friday Carnival Room Assignment

Afternoon Carnival 6 Stations Room #

Backdrop Art Gym

Rehearsal R102

Dunk Tank Front Yard

Splash Down Back Yard

Obstacle Course  Youth Center

Magic Balloon  R112

2013 VBS Friday Afternoon Rotation Table

Time Station1 Station2 Station3 Station4 Station5 Station6

  Dunk Tank Obstacle Splash Down Rehearsal Magic Baloon Backdrop

2:00pm -2:30pm love joy peace patience kindnessfaithfulness

2:30pm - 3:00pm faithfulness love joy peace patience kindness

3:00pm -3:30pm kindness faithfulness love joy peace patience

3:30pm - 4:00pm patience kindness faithfulness love joy peace

4:00pm -4:30pm peace patience kindness faithfulness love joy

4:30pm - 5:00pm joy peace patience kindness faithfulness love

Guiding  Conversation  

Building  Relationship  

Safety  Needs  

Basic  Responsibilities  

Collin County ChineseFellowship Church

Volunteer

Samuel KuangAM(9:00am-9:30am): worship teamAM (9:30am-12:00pm): Craft room helperPM (M – TH.): Cooking center helperFriday (2:00pm-5:00pm): Dunk Tank

Volunteer

Sample Volunteer Name tag

What about My Assignment?Early Morning Shift

• Worship Song Leading (Gym)• Skits Show (Gym)• Group Guide for total 6 Group ( with same Groups all morning )• Sign in/out Staff ( Welcome Center)

Morning Shift• Bible Story Room Helper (Youth Center)• Craft Center Helpers (Room 119 & Room 120)• Game Center ( Gym)• Group Guide

Afternoon (Monday – Thursday )• 8 different workshops helpers

Friday Afternoon - 6 rotation stations. • Group Guide for total 6 Group ( with Groups)• 6 Rotation station helpers

We are here to serve the Lord! Let his light shine through you!

What need to Know?No community service hours will be countedAttend volunteer general meeting and department training session. Be available to help anytimeArrive on time (8:30am). Sign in pick up your name tag Model appropriate behavior at all times. Show your careShare your time and attentionWalk with your group Visit youth lounge with only limited timeNo games, toys, texting while with kids

We are here to serve the Lord! Let his light shine through you!

Smile! Smile!

More? Please help by empty Garbage cans when full. Do not leave children Unattended at any time Check in daily at welcome center. Pick up your name tag. If you encounter any Discipline Problems that cannot be

handled in the classroom, bring the child to the church library.

Program Director will be available to help. If you need or Run Out of anything, please let us know! We are

here to Help you in any way we can.

We are here to serve the Lord! Let his light shine through you!

Smile! Smile!

Restroom Breaks

All children must be escorted to and from the restroom.

Teachers/helpers stands at restroom entrance, propping door open with back.

Choose a transition for a group break.

Volunteers’ lounge

Set up with beverages and snacks.

Visits lounge with limited time.

Youth helpers need get permission form leaders.

Please leave all drinks and food in lounge

Enjoy!

Transition Do not leave a rotation early. “Time Fillers” can be used to fill

time as needed.

Group guides need to walk your group to and from activities.

Be on time to each station.

Use transition time to practice song sand memory verses.

Group guides need to stay with your group at each station to assist in activities and crowd control.

Friday’s Dinner Session

Students will be gathered back into 6 groups watching slide shows@ Youth Center

5:00pm -- 5:30pm

5:30pm -- 6:00pmDinner for Students @ Youth Center

 ❌NO  spaghetti  straps  ❌NO  midriff  tops  or  dresses.  ❌NO  ripped  off  sleeves.  ❌

Shorts  of  modest  length  are  acceptable.  NO  SHORT  SHORTS.  

ØThe  dress  code  is  enforced  at  all  

times.  Participants  are  to  abide  

by  the  dress  code  at  ministry  

sites  (CCCFC  campus).  

Violator will be asked to change or drop out of program

VBS Dress Code

7/8/2013 Arrive at 8:30AM @CCCFC

Bible Story After this

Morning Craft  

•After this

Afternoon Workshops

Skit & Song Leading  

Rehearsals  •6/30, 7/5, 7/6 and 7/7

6/26, 6/ 27 and 6/28

•After this

Volunteers’ Reimbursement Form Spend money

Collect receipts

Fill out form before 7/14/2013, forms are available online or email.

Hand over reimbursement form to Rachel

Questions? Sent email to Rcgeng123@gmail.com

QUESTIONS&

ANSWERS

BE PART OF THE

STORY!