vendor downpayment: configuration & end user manual

8/11/2019 Vendor Downpayment: COnfiguration & End User Manual

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VENDOR DOWNPAYMENT

T-Codes Used:

FS00: To create GL for Vendor Reconciliation Account and Vendor Down Payment Account

FBKP: Assign these GLs to Special Indicator A and F; for account type K.

F-47: Create Down Payment Request

F-48: Down Payment Entry

F-43: Post a Vendor invoice

F-54: Down Payment Clearing

F-44: Clear Vendor Manually

FBL1N: Check Vendor Line Items

FBL3N: Check GL Balances

1) The first step is to create GL for down payment. We need only two GLs for this. First GL will

be a Sundry Creditors and the second will be a Down Payment for Vendors. Both the GLs are

Balance Sheet Accounts and Reconciliation Accounts(Vendor).

2) After the creation of GLs we need to assign these GLs to the Special GL Indicator. We can

do this either in FBKP OROBYR.

We are using FBKP : Select Special G/L, double click on this.


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Double click on Down Payments, Current assets. The below screen will open.

Enter your respective Chart of Account and press enter. Enter the respective GL in the

assigned fields and save the data.

Go to Properties and check if all the entries are as shown below.


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Do the same process for Down Payment Request i.e. Sp. Indicator F. The only change will be

in the Properties Tab. Screenshot is assigned below.


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3)

F-47: Create a Down Payment Request

Fill in the required data and select New Items.

After this save. A document will be generated.in this case only a single line item is generated. This

will not have any impact on any GL. Example is shown below.


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4) F-48: Create a Down Payment Entry

Fill in all the required data and then select New Entry and enter the amount and simulate the

document. This is to check if the entry is flowing correctly as per requirement. After you have

checked this, save the entry. Below are the screenshots.


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5) F-43: Post Vendor Invoice

We post a vendor invoice against which we will clear the down payment entry. Fill in the required

fields and press enter.


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Below is the second screen of F-43; enter the required data. After this, simulate the document and

check if the entries are flowing properly and then save. Screen shots are shown below.


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6)

F-54: Down Payment Clearing Entry:

This is used to clear the down payment made earlier. Screen shots are shown below. Enter all

the required data in the first screen, as shown below and select Process Open Items.

In the below screen, select the down Payment we want to clear and simulate the document. The

entry as shown below will be displayed. Save the entry and the document will be posted.


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Display the document or use FB03 to check with the document number if the entry is posted

properly. We can also check in FBL1N for the specific vendor, if the entry has been posted or not.

Screen shot as attached below.

7) F-44: Clear vendor Manually

In this T-Code we have to clear the vendor manually and knock off the entries created. Fill in all the

required details as shown below and press enter.

The below screen will appear. There can be many items to nullify. Select the proper two line items,

keep only these two active and make rest inactive by double clicking on each item.


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When only these two items are active, save the document. Go to FBL1N and for the respective

vendor in the cleared item list the four line items will be displayed as shown below.

This is the entire process for Vendor Down Payment from the Configuration to End User Manual.

P.S.: There is one scenario in which we have made a down payment of Rs.5000. The invoice is of Rs.10000. Hence we have to pay the vendor Rs.5000. So, before posting in F-54, we will have to

perform the task of F-53 and make the balance payment for the respective invoice. Rest of the

process is same as above.

vendor downpayment: configuration & end user manual

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