vendor master data management
TRANSCRIPT
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
OVERVIEW
Master Process escri!tion O"er"ie#
Accounts Payable records all accounting transactions for dealings with suppliers. Much of its data is obtainedprocurement (Materials Management).This training material explain the steps of the creation of the Vendor Mecords for financial accounting only
!t also co"ers the following steps relating to "endor master #$hange the "endor master Display the "endor master %loc& ' nbloc& "endor master et deletion indicator for "endor master Display changes in "endor master
Details of the "arious "endor account group settings maintained in the system are explained as below #
Account*roup
Description +umber ange ,xternal '!nternal+umber range
Mandatory -ields econciliati Account
//0 %+1 Domestic Vendor 0////// 20333333
!nternal +ame 4 Postal $ode 4econciliation Account4 payment method
050/0/0
//6 %+1 -oreign Vendor 6////// 26333333
!nternal +ame 4 Postal $ode 4econciliation Account4 payment method
050/0/6
//5 %+1 ,xisting
,mployees
,///////0 2
,33333333
,xternal +ame 4 Postal $ode 4
econciliation Account4 payment method 4Personnel +umber
050/0/5
//7 %+1 etired,mployees
///////0 233333333
,xternal +ame 4 Postal $ode 4econciliation Account4 payment method 4Personnel +umber
050/0/7
//8 %+1 9 :ne TimeVendor
5////// 25333333
!nternal +ame 4 econciliation Account
050/0/;
cenarios $o"ered
$ourse Transaction $ode Description
-!00./5./0 -
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
In!ut $ Re%uired Fields Field Value & 'omments$ompany $ode 0/60
Account *roup //0
Procedural Steps
FI11.03.01 To create a "endor master data
Via Menus Accounting→ -inancial Accounting→ Accounts Payable→ Master Data→-
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
$ity $ity of Vendor Delhi
$ountry $ountry of "endor !+
$lic& on ,nter %utton
Create Vendor : Control Screenpdate the following re@uired and :ptional field
1ea"e the $ustomer -ield blan&
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& on ,nter %utton
Create Vendor : Payment Transactions Screenpdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )$try $ountry where %an& account is
maintained!n
%an& C
$lic& on ,nter %utton
Create Vendor : Accounting Information Screenpdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )econ Account Vendors econciliation account
updated throughsub ledgers Direct posting notpermitted)
050/0/0
ort
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& on ,nter %utton
Create Vendor : Payment Transaction Screenpdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )Payt Terms Terms that determine how the "endor
will be paid//0 ( Default )
Payment Methods 1ist of payment methods which maybe used inautomatic payment transactions
$
$h& Double !n"oice Acti"ates the chec&ing of dualprocessing of thesame in"oice under Vendor accounts
Tic& ( Default )
$lic& on ,nter %utton
Create Vendor : Withholding Tax Screen
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
pdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )EB Tax $ountry $ountry of Eithholding Tax !+
Eht.t.Type !ndicates to classify the differenttypes of withholding tax.
T0
E'Tax $ode !ndicates to classify the differentcodes of withholding tax.
$0
1iable !ndicates if "endor is liable to tax Put Tic&
$lic& the (a"e button
The message bar displays FVendor number 0///>> was created in company code 0/60G.
Press hiftH-5 to return to the AP ,asy Access screen.The system tas& is complete
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
FI11.03.0) To '*an+e Vendor Master ata
Via Menus Accounting→ -inancial Accounting→ Accounts Payable→ Master Data→-
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Vendor Master Data Management Account Payable Module
$lic& the (a"e button
A message will appear on the status bar# $hanges ha"e been made.
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A1T changesto A1Tcenter
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
Press hiftH-5 to return to the AP ,asy Access screen.The system tas& iscomplete
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
FI11.03.03 is!la, Vendor Master ata
To chec& for the "endor data 4 the "endor display option is to be used
Via Menus Accounting→ -inancial Accounting→ Accounts Payable→ Master Data→-
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
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Vendor Master Data Management Account Payable Module
FI11.03.0- loc/ & Unloc/ Vendor Master ata
A "endor master record (for the same "endor) was created twice. Cou need to bloc& one of the"endor master records to pre"ent postings on this account.
:nly bloc& an account if there are no more open items in the account. !f an account is bloc&ed4you cannot clear any open items in it.
Via Menus Accounting→ -inancial Accounting→ Accounts Payable→ Master Data→-
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& the (a"e button
A message will appear on the tatus bar. F$hanges ha"e been madeG.
UNO'2 VENOR
Bloc ! "n#loc Vendor : Details Accounting
Deselect the $hec& box.
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
FI11.03.0 is!la, c*an+es in "endor master
Cou want to chec& for the changes made in the "endor master data 4 use the below process for the same.
Via Menus Accounting→ -inancial Accounting→ Accounts Payable→ Master Data→-
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Vendor Master Data Management Account Payable Module
elect 4 it shows the changes made
hows the changes made in the "endor account
Press hiftH-5 to return to the AP ,asy Access screen.The system tas& is complete
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
FI11.03.04 To create a "endor master data centrall,
Via Menus 1ogistics 9 Material Management 9 Purchasing 9 Master Data 9 Vendor 9 central 9 >
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
-ield +ame Description Values ( ,xample )
+ame +ame of the Vendor A%$ $ompany Address Address of the "endor 065 1in& oad
Postal $ode Postal $ode of the Vendor 00//;8
$ity $ity of Vendor Delhi
$ountry $ountry of "endor !+
$lic& on ,nter %utton
Create Vendor : Control Screenpdate the following re@uired and :ptional field
1ea"e the $ustomer -ield blan&
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& on ,nter %utton
Create Vendor : Payment Transactions Screenpdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )$try $ountry where %an& account is
maintained!n
%an& C
$lic& on ,nter %utton
Create Vendor : Accounting Information Screen
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
pdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )econ Account Vendors econciliation account
updated throughsub ledgers Direct posting notpermitted)
050/0/0
ort
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& on ,nter %utton
Create Vendor : Withholding Tax Screenpdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )
EB Tax $ountry $ountry of Eithholding Tax !+
Eht.t.Type !ndicates to classify the differenttypes of withholding tax.
T0
E'Tax $ode !ndicates to classify the differentcodes of withholding tax.
$0
1iable !ndicates if "endor is liable to tax Put Tic&
$lic& on ,nter %utton
Create Vendor : Purchasing Data
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
pdate the following re@uired and :ptional field
-ield +ame Description Values ( ,xample )
Terms of Payment Payment terms //0
!ncoterms !dentify the trading terms $-
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& the (a"e button
The message bar displays FVendor number 0///7=5 was created in company code 0/60G.
Press hiftH-5 to return to the AP ,asy Access screen.The system tas& is complete
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Vendor Master Data Management Account Payable Module
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FI11.03.05 To c*an+e Vendor Master ata
Via Menus 1ogistics 9 Material Management 9 Purchasing 9 Master Data 9 Vendor 9 central 9 >
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& on ,nter %utton
Change Vendor : Address Screen
$hange the contents of the %ox number field
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& the (a"e button
A message will appear on the status bar# $hanges ha"e been made.
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065 1in& oadchanges to 0651in& oad M*road
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
Press hiftH-5 to return to the AP ,asy Access screen.The system tas& is complete
6666666666666666666666666666666666666666666666666666666666666666666666666666666
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
FI11.03.07 To is!la, Vendor Master ata
Via Menus 1ogistics 9 Material Management 9 Purchasing 9 Master Data 9 Vendor 9 central 9 >
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
Press ,nter
$hec& on each tab for displaying the "endor data
Press hiftH-5 to return to the AP ,asy Access screen.The system tas& is complete
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User Manual FI11.03
Vendor Master Data Management Account Payable Module
FI11.03.08 Mar/ Vendor Master ata 9or eletion
Cou cannot physically delete a Vendor master directly. Bowe"er4 you can mar& it for deletion. !n this exercise you need to mar& "endor master for deletion and sa"e your data.
Via Menus Accounting→ -inancial Accounting→ Accounts Payable→ Master Data→-
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
$lic& the (a"e button
A message will appear on the tatus bar. F$hanges ha"e been madeG.
UnMar/ 9or eletion
%lag for Deletion Vendor : Initial Screen
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
,nter details as abo"e
$lic& on ,nter %utton
$lic& on the chec& box to deselect . This process remo"es the flags the "endor recordfor deletion.
$lic& the (a"e button
A message will appear on the tatus bar. F$hanges ha"e been madeG.
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Title:Module Name :
User Manual FI11.03
Vendor Master Data Management Account Payable Module
Press hiftH-5 to return to the AP ,asy Access screen.The system tas& is complete