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FREEHOLD BOROUGH BOARD OF EDUCATIONMINUTES FOR THE PUBLIC BOARD ACTION MEETING

HELD MONDAY, JUNE 22, 2015 AT 7:00 PM IN PAC GYMNASIUM280 PARK AVENUE, FREEHOLD, NJ 07728

A. OPENING STATEMENTS

1. Call to Order

The Public Board Meeting was called to order by Dr. Lichardi, in the Gymnasium of the Park Avenue Complex, 280 Park Avenue, Freehold, New Jersey, 07728 at 7:01 PM. He read the Open Public Meeting Act, C 231, P.L. 1975.

2. Pledge of Allegiance

Dr. Lichardi led all in the pledge of allegiance.

3. Roll Call

Dr. Lichardi asked Mr. Howe to call the roll. A quorum of the board was present.

Present:Dr. Michael Lichardi – President Susan Greitz – Vice President

James Keelan Maureen MacCutcheonBruce Patrick Margaret Rogers Michele Tennant

Absent:Paul Ceppi Annette Jordan

Other Attendees:Dr. Rocco Tomazic - Superintendent Joseph Howe – Business Administrator

B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS

None

C. APPROVAL OF MINUTES

Mr. Patrick offered the following motion, seconded by Mrs. Greitz.A roll call vote was taken and the minutes were approved unanimously.

1. Recommend the Board approve the release to the public of the minutes of the Board Action Meeting held on June 8, 2015.

Freehold Borough BOE Minutes – June 22, 2015

2. Recommend the Board approve the release to the public of the executive minutes of the Board Action Meeting Agenda held on June 8, 2015 at a time when the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure.

D. PUBLIC COMMENTS ON AGENDA ITEMS ONLY

E. SUPERINTENDENT’S REPORT – Dr. Rocco Tomazic

1. Calendar/Announcements

Dr. Tomazic informed the Board of a modification to an agenda item; page 18, Item 12 should read 10 days and not 9.75 with a total cost of $3,960.00 for the first employee in the chart.

Dr. Tomazic was pleased that the new curricula are on the agenda tonight for approval: they include the English Language Arts with reader’s workshop features that align with the standards; Science for grades 6 – 8; and the 21 st Century’s Life Skills program. Technology has been re-worked for next year with each middle school grade level having a featured section.

Dr. Tomazic gave his update on Under Funding: there has been some activity with the new budget proposals coming in and there is no word yet from Trenton on the possibility of additional funding. Over Crowding: there were 408 documented comments received on the verified petition with an overwhelming positive position. An Administrative Law Judge will be appointed to hold expedited hearings based on the need for a through and efficient education to all of the students in our District.

Dr. Tomazic commented on the Extended School Year and that there are 54 students who will attend the program starting on July 1st. He also mentioned the 21St Century summer programs with 60 students to attend the credit recovery program and another 100-150 who will attend the enrichments programs. Those programs start on July 6 th and the Title 1 program will start the same day with 60 students. The Title 1 program could expand to 75 students.

Dr. Tomazic was pleased to share that 25 of our students received scholarships to attend the YMCA Summer Reading program and other YMCA activities.

This summer the District will offer a free breakfast and lunch program to all student aged children in the District regardless of participation in any of the summer programs.

Dr. Tomazic informed the Board that Mr. Padula, the Board Attorney, had provided them with a draft on a policy regarding their request for the possibility to attend meetings remotely. The draft will be discussed in greater detail as more information becomes available.

2. Summer Work Presentation

Mr. Howe gave a Power Point presentation on all of the projects that are taking place this summer in the District. He answered questions and some discussions were had at the end of the presentation. (Please Note: the Power Point presentation is available on the District Website.)

3. Pre-K Expansion Presentation


Dr. Tomazic gave a detailed update on the Pre-K Expansion. He presented a Power Point update on the current status of the grant. He mentioned that we should be a bit further along in the plan however, we had to wait for the State to see if Headstart’s space would be approved. Since they were not approved, we had to move forward with our own plan. (Please Note: the Power Point presentation is available on the District Website.) Dr. Tomazic addressed the Board members regarding the need for an additional Board meeting in early July. He queried the members to see who would be available the first week of July and the date of July 6th was chosen with the meeting to begin at 7:00 pm.

The Superintendent recommends the following motion to the Freehold Borough Board of Education for approval:

Mrs. MacCutcheon offered the following motion, seconded by Mrs. Tennant that items F-1 through J-23 and the Addendum be approved. A roll call vote was taken and all items were passed unanimously.

F. INSTRUCTION

1. Vendors for NCLB Math and Literacy Summer Program Approve the following vendors to provide assembly services for the NCLB Math and Literacy Summer Program. Fees to be appropriated from GAAP account 20-231-200-300.

Vendor Date Location FeesThe Lizard Guys July 9, 2015 FLC $750.00Butterfly Books (Donna J. Kelsey) July 16, 2015 FLC $100.00Bureau of Lectures and Concert Artists July 23, 2015 FLC $650.00Daryl Cobb Productions July 30, 2015 FLC $890.00

2. District Mentor Plan 2015-2016 Approve the 2015-2016 District Mentor Plan, and accompanying Statement of Assurances, in support of novice teacher training and development.

3. Acceptance of Curriculum Approve the acceptance of revised curriculum for the following subjects and programs, as listed:

Curriculum/Program Grade LevelEnglish Language Arts KindergartenEnglish Language Arts 1English Language Arts 2English Language Arts 3English Language Arts 4English Language Arts 5English Language Arts 6English Language Arts 7English Language Arts 8

Science 6


Science 7Science 8

Library Media and Technology Education

K-5

Technology 6Technology 7Technology 8

21st Century Life and Careers K-8

G. PUPILS

1. RESOLVED, the Board accepts the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported since the last Board meeting on June 8, 2015.

Case School HIB? Description ActionPAE 10-14/15 PAE Yes Victim states two offenders

always make fun of him, teasing him because of his size. A physical altercation ensued with one of the offenders following a teasing incident.

One offender not validated as HIB. Second offender was validated as HIB. Offender received one day detention due to the HIB, victim counseled. Both victim and offender received one day OSS for the physical altercation.

PAE 11-14/15 PAE Yes Offender makes insulting gestures to demean victim’s race.

Offender received one day detention, victim counseled.

2. RESOLVED, the Board approves the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported on June 8, 2015.

Case School HIB? Description ActionFIS 15-14/15 FIS No Victim alleges offender

making inappropriate remarks of a disparaging nature.

Investigation reveals an ongoing conflict of mutual inappropriate comments. Both students counseled.

FLC 8-14/15 FLC No Offender and victim were playing a game of war using pine needles and when victim sat down, offender dragged him over the grass.

Offender received office detention, victim counseled.

PAE 9-14/15 PAE Yes Offender repeatedly name calling and teasing the victim using vulgar language.

Offended received one day detention. Victim counseled.

3. Field Trip List Approve field trips in accordance with attached field trip list.


4. Home Instruction Approve M-OESC to provide 5 hours per week of home instruction beginning 7/1/15 through 8/20/15 until an appropriate placement is secured for SID # 10300003 at the rate of $75/hr. payable from GAAP Account 11-219-100-320-00-00-04.

5. Parent Transportation Contract 2015/2016 School Year WHEREAS, the Freehold Borough Board of Education has been unable to obtain reasonable transportation services for special needs Student # 7751204457 who attends the Freehold Learning Center, Freehold, New Jersey, and

WHEREAS, the student will be transported to and from school by the parents of SID # 7751204457,

NOW, THEREFORE BE IT RESOLVED, that the Freehold Borough Board of Education approve the reimbursement for said services to Carlos Escobar and/or Yolanda Escobar at the rate of $50 per day for the extended school year (30) days, not to exceed $1,500 and $50 per day for the regular 2015-2016 school year (180 days), not to exceed $9,000 as per the agreement signed by all parties payable from GAAP 11-000-270-514-00-00-09.

6. Extended School Year Public School Placements 2015/2016 Approve extended school year public school placements for the 2015/2016 school year appropriated from GAAP Account 11-000-100-562-00-00-04.

SID School Location Tuition10210803 Applegate School Freehold, NJ 9,479.0010200938 Adelphia School Howell, NJ 1,822.66 (aide)10210368 Shore Center for Autism Tinton Falls, NJ 3,482.50 –1:1 aide &

excess related services

7. Private School Placements 2015/2016 Approve special education student private school placements for the 2015/2016 school year appropriated from GAAP Account 11-000-100-566-00-00-04.

SID School Location Tuition20-250-100-300-00-00-0410300079 Collier School Wickatunk, NJ 52,200.0010900000 Hawkswood School Eatontown, NJ 61,272.0010201042 Hawkswood School Eatontown, NJ 61,272.0010900010 Hawkswood School Eatontown, NJ 61,272.0000000045 Hawkswood School Eatontown, NJ 61,272.0010210643 CPC High Point Way Morganville, NJ 63,450.0011-000-100-566-00-00-0410210914 CPC High Point Way Morganville, NJ 63,450.0010021090 CPC High Point Way Morganville, NJ 63,450.00


10200025 Children’s Center Neptune, NJ 50,986.8000000246 Children’s Center Neptune, NJ 50,986.80

8. Public School Placements 2015/2016 Approve special education student public school placements for the 2015/2016 school year appropriated from GAAP Account 11-000-100-562-00-00-04.

SID School Location Tuition10210368 The Shore Center Tinton Falls, NJ 92,453.0010900009 The Shore Center Tinton Falls, NJ 49,988.00

H. ADMINISTRATION

1. Submission of Security Drill Statement of Assurance Authorize the submission of a Security Drill Statement of Assurance for the 2014-2015 school year in accordance with NJSA 18A:41-1. Submission is based on the following drills and dates:

Building Day/Date DrillFLC Tuesday / 9-23-14 LockdownPAC Thursday / 9-18-14 LockdownFLC Monday / 10-27-14 Evacuation (Non-Fire)PAC Friday / 10-17-14 Evacuation (Non-Fire)FLC Monday / 11-24-14 Active ShooterPAC Monday / 11-24-14 Active ShooterFLC Friday / 12-19-14 Shelter in Place (Code Blue Drill)PAC Monday / 12-22-14 Shelter in Place (Code Blue Drill)FLC Friday & Monday -Friday / 1-23-15

& week of 1-26-15Table Top Exercise presented to students

PAC Friday & Monday-Friday / 1-23-15 & week of 1-26-15

Table Top Exercise presented to students

FLC Monday / 2-9-15 Active ShooterPAC Monday / 2-9-15 Active ShooterFLC Friday / 3-13-15 LockdownPAC Tuesday / 3-10-15 LockdownFLC Wednesday / 4-29-15 Evacuation (Non-Fire)PAC Friday / 4-17-15 Evacuation (Non-Fire)FLC Friday / 5-29-15 Bomb ThreatPAC Wednesday / 5-20-15 Bomb ThreatFLC Thursday / 6-11-15 Bomb ThreatPAC Wednesday / 6-17-15 Bomb Threat


I. BUSINESS

1. Authorization to Enter into a Shared Service Agreement with the Freehold Township Board of Education

RESOLUTION AUTHORIZING SHARED SERVICES AGREEMENT WITHFREEHOLD TOWNSHIP FOR THE RENTAL OF CLASSROOM SPACE, PROVISION OF RELATED SERVICES,

TRANSPORTATION OF STUDENTS AND THE PROVISION OF CUSTODIAL SERVICES

WHEREAS, the Freehold Borough Board of Education deems it to be in the best interest of the District and of the taxpayers of Freehold Borough to enter into an Agreement with the Township of Freehold for the rental of six classrooms, the provision of related services, the transportation of the students, and the provision of custodial services pursuant to the Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:64-1, et. seq.; and

WHEREAS, the Freehold Borough Board of Education due to its enrollment and lack of classroom space needs additional classroom space; and

WHEREAS, the Freehold Township Board of Education has unused classroom space; and

WHEREAS, the Freehold Township Board of Education is willing to rent the unused classroom space to the Freehold Borough Board of Education and is willing to provide related services, transportation for the students, and provide custodial services; and

NOW, THEREFORE, BE IT RESOLVED, by the Freehold Borough Board of Education that it hereby authorizes a shared services agreement in substantially the form attached hereto and incorporated herein by reference with Freehold Township Board of Education for the rental of six classrooms, the provision of related services, the transportation of the students and the custodial services

BE IT FURTHER RESOLVED, that the Board Secretary forward a certified copy of this resolution to the Executive County Superintendent of School.

2. Interlocal Agreement with Freehold Township for the Rental of Classroom

Agreement between the Freehold Township Board of Education

And the Freehold Borough Board of Education

WHEREAS, the Freehold Borough Board of Education does not have adequate classroom space for six (6) kindergarten classes and while the Freehold Township Board of Education can adequately provide such classroom space, and

WHEREAS, the school districts desire to coordinate efforts in order to provide Freehold Borough Board of Education with sufficient classroom space, cafeteria space and related arts instruction, and


Now, therefore, in consideration of the mutual promises herein contained, the local boards of education agree as follows:

1. EFFECTIVE PERIOD

Extend the term of the original agreement until June 30, 2016 pursuant to the June 23, 2014 agenda item I-8(1).

2. CLASSROOM SPACE CONSIDERATIONS

Freehold Township School District (the Township) shall provide Freehold Borough School District (the Borough) with four (4) standard classrooms in the West Freehold Elementary School and two (2) standard classrooms in Marshall W. Errickson Elementary School (Errickson School). In addition, the Township shall provide time in the kindergarten cafeteria of both schools for the Borough to hold a lunch period for the students.

The Township shall also provide related arts instruction to the students from the Borough occupying the classrooms in the West Freehold School and the Errickson School. Related arts includes: foreign language, physical education, music, media instruction and fine arts.

The Township shall provide custodial and maintenance services to clean and maintain the classrooms used by the Borough.

The students of the Borough shall avail themselves of the West Freehold and Errickson school nurses in cases of acute medical need. All other health related services will be the responsibility of the Borough.

The Township shall allow access to Borough staff to the West Freehold School and the Errickson School as necessary to maintain the educational program and administrative services upon notification of the Borough. This includes days on which the Township School system is closed or has a modified schedule and the Borough has a regular school day.

The Township shall allow access to the parents of Borough students upon notification by the Borough.

Administrative duties, including student discipline and teacher evaluation, among others, shall be the responsibility of the Borough.

The Township shall provide office space at each school for an office assistant from the Borough.

The school day for the Borough will be from 8:40 am to 3:05 pm.

3. TRANSPORTATION

The Township shall provide transportation to the students from the Borough who attend the West Freehold School. The Borough agrees to have the students available for pick up at Park Avenue School, Park Avenue, Freehold at a mutually agreed time. The Township shall drop off the children at the Park Avenue School at the end of the school day. The Township shall provide


transportation to the students from the Borough who attend the Errickson School. The Borough agrees to have the students available for pick up at Freehold Learning Center, Dutch Lane Road, Freehold at a mutually agreed time. The Township shall drop off the children at the Freehold Learning Center at the end of the school day

In addition, the Township agrees to provide transportation to the students to return to Freehold Borough Schools for assemblies and other events during the school day with advance notice from the Borough.

4. PAYMENT

Freehold Borough Board of Education shall pay Freehold Township Board of Education $117,542 as follows:

Payment shall be in 10 equal monthly payments of $ 11,754.20 beginning September 1, 2015. Additional costs for custodial services on days on which the Township is closed or on altered schedule and the Borough is on a regular day will be billed on an “at cost” basis. Payment will be due upon receipt of invoice. The Township will bill the Borough $60 per bus for each


extraordinary trip. Payment will be due upon receipt of invoice.

5. DISPUTE RESOLUTION:

In the event a dispute shall arise between the parties concerning this Agreement, the respective Business Administrator of each district shall be notified immediately. Thereafter, at a time which is mutually convenient to both parties, the Business Administrators shall meet and attempt to resolve the dispute. If the dispute cannot be resolved between the Business Administrators, the same shall be reported to the Superintendents of each school and the respective Boards of Education. If, after communication between the Boards of Education, the matter remains unresolved, the dispute, in accordance with N.J.S.A. 18A:18A-14 shall be referred to the Monmouth County Executive Superintendent of Schools for resolution. The resolution determined by the County Superintendent will be binding, subject to the appeal to the Commissioner of Education and the State Board of Education.

IN WITNESS THEREOF, the signing parties hereto have been authorized to execute this Agreement on behalf of their respective Boards of Education as of the date indicated.

6. HOLD HARMLESS

The Freehold Borough Board of Education agrees to hold the Freehold Township Board of Education harmless with respect to any and all claims, liability, loss and expenses including reasonable costs, and attorney’s fees, arising out of the acts or omissions of the indemnifying party, it’s agents or employees in the fulfillment of its obligations of this agreement.

7. INSURANCE

The Freehold Borough Board of Education shall procure and maintain at its own expense a Commercial General Liability Coverage including product/completed operations liability in the amount of $1,000,000 Each Occurrence /$2,000,000 General Aggregate, $2,000,000 Products/Completed Operation Aggregate. Coverage is to be written on a Bodily Injury, Property Damage and Personal Injury/Advertising Liability Combined Single Limit and a $5,000 Medical Expense Limit (any one person). Further the policy shall include: Broad Form Contractual Liability Coverage; an "Aggregate per project/Aggregate per location" Endorsement(s); no exclusions regarding: Sexual Molestation or Abuse; athletic participation; employee related practices. Then Freehold Borough Board of Education shall procure and maintain at its own expense a Commercial Automobile Liability Policy at limits of $1,000,000 Bodily Injury & Property Damage per Accident. Coverage shall be written on a “symbol 1” basis covering Owned, Non-Owned and Hire Car exposures. Underinsured/Uninsured Motorist Coverage at a $1,000,000 Limit shall also be included.

The Freehold Borough Board of Education shall procure and maintain Workers Compensation Insurance, including full coverage for employees and all subcontractors as required by statute.


The Employers Liability Limits shall be $1,000,000 Bodily Injury by Accident each accident; $1,000,000 Bodily Injury by Disease each employee; $1,000,000 Bodily Injury by Disease Aggregate Limit. A Certificate of Insurance from an insurance company authorized to do business in the State of New Jersey and with an AM Best Rating of A- or better indicating these amounts shall be provided. The Freehold Township Board of Education, its employees, agents and assigns shall be named an "Additional Insured" on the Commercial General Liability Policy, Commercial Automobile Liability Policy and the Umbrella Excess Liability Policy. The Certificate of Insurance shall contain a thirty day cancellation and/or modification clause with requirements of a written notice to the Freehold Township Board of Education. . The Certificate of Insurance shall be accompanied by the policy(s) Endorsement(s) granting the “Additional Insured” Status. There shall also be Umbrella Excess Liability Coverage at limits of $4,000,000 Each Occurrence/$4,000,000 Aggregate with a total of $5,000,000 in coverage. This Coverage shall be at least as broad as the Primary Coverages and “Follow Form” on “Additional Insured” status.

3.RESOLUTION OF THE BOARD OF EDUCATION OF THE

FREEHOLD BOROUGH SCHOOL DISTRICTIN THE COUNTY OF MONMOUTH, NEW JERSEY

AUTHORIZING THE SUBMISSION OF OTHER CAPITAL PROJECT DOCUMENTSTO THE NEW JERSEY DEPARTMENT OF EDUCATION

RESOLVED that the Freehold Borough Board of Education approve the following projects: Gymnasium & Stage Lighting Replacement at Park Avenue ES FVHD #4773/State DOE Plan # 1640-070-15-1000

BE IT FURTHER RESOLVED that the District’s architects, Fraytak Veisz Hopkins Duthie, P.C., be authorized to submit the above project to the NJ Department of Education for approval on the District’s behalf.

BE IT FURTHER RESOLVED that the above project be approved as “other capital projects” as defined in N.J.A.C. 6A:26 – The District will not seek State funding for the above project.

BE IT FURTHER RESOLVED that amendments to the Long-Range Facilities Plan by Fraytak Veisz Hopkins Duthie, P.C. to incorporate the above project be approved.

4. Transfer of Unexpended Appropriations and/or Excess Revenue to Capital Reserve

WHEREAS, NJAC 6A:23A-14.3 permits a Board of Education to deposit into the Capital Reserve account at year end and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a Board of Education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and


WHEREAS, the Freehold Borough Board of Education wishes to deposit anticipated excess current revenues and/or unexpended appropriations into a Capital Reserve account at year end, and

WHEREAS, the Freehold Borough Board of Education has determined that up to $500,000 is available for such purposes to transfer subject to the 06/30/15 audit.

NOW THEREFORE BE IT RESOLVED by the Freehold Borough Board of Education that it hereby authorizes the district’s School Business Administrator to establish this account if necessary and make this transfer consistent with all applicable laws and regulations.

5. Transfer of Unexpended Appropriations and/or Excess Revenue to Maintenance Reserve

WHEREAS, NJAC 6A:23A-14.3 permits a Board of Education to deposit into the Maintenance Reserve account at year end and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a Board of Education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and

WHEREAS, the Freehold Borough Board of Education wishes to deposit anticipated excess current revenues and/or unexpended appropriations into a Maintenance Reserve account at year end, and

WHEREAS, the Freehold Borough Board of Education has determined that up to $200,000 is available for such purposes to transfer subject to the 06/30/15 audit.

NOW THEREFORE BE IT RESOLVED by the Freehold Borough Board of Education that it hereby authorizes the district’s School Business Administrator to establish this account if necessary and make this transfer consistent with all applicable laws and regulations.

6. Transfer from Maintenance Reserve

WHEREAS, the Freehold Borough Board of Education has a need to repair and remediate the Freehold Intermediate School Sanitary Sewer System/Acid Neutralization Pit, and

WHEREAS, the project is considered required maintenance pursuant to N.J.A.C. 6A:26-20.3, and

WHEREAS, the cost of the project is estimated to be $33,000,

NOW THEREFORE BE IT RESOLVED that the Freehold Borough Board of Education

Approve the project as described, and Authorize the appropriation of up to $33,000 from the Maintenance Reserve to finance

the project; and


Authorize the Business Administrator to complete this project in accordance with New Jersey Public Purchasing Law.

7. Approval of Travel Related Expenses Recommend the Board approve travel and related expense reimbursement in accordance with N.J.A.C. 6A:23A7.4 as per attached 2014-2015 Travel Authorization Logs.

8. Payment of Bills – June 22, 2015 2014-2015 School Year Approve the claims for goods received and services rendered and certified to be correct by the Business Administrator/Board Secretary as of June 22, 2015 as follows:

Fund 11 – General Current Expense $ 211,906.04Fund 12 – Capital Outlay 6,500.00Fund 20 – Grants and Entitlements 35,159.30Fund 60 – Food Services 35,924.83Total $ 289,490.17

9. Crossing Guard for 21 st CCLC Summer Academy Program Approve agreement with the Freehold Borough Police Department to provide crossing guard services for the 21st CCLC Summer Academy Program at the Park Avenue Complex from July 6 - August 13, 2015 for 3 hours per day, five days per week, not to exceed $1,510 to be appropriated from GAAP account 20-308-200-390-00-00-03.

10. Donation of Used Musical Instruments Accept the donation of used musical instruments from Rocco Tomazic for use by district students, as listed:

Instrument ModelViolin Suzuki (1/8th size) and caseTrumpet Buescher BU7 and case

11. Translation Services 2015/2016 School Year Approve Integrated Translation Services to provide translation services on an as needed basis at Child Study Team Meetings for the 2015-2016 school year appropriated form GAAP Account 11-000-219-330- 00-01-04.

Name Rate Not to Exceed Integrated Translation Services, Union, NJ $50.00/hour $6000.00

12. Board Secretary Report for May 2015 Pursuant to N.J.A.C. 6A:23-16.10(c)4 I do certify that as of May 31, 2015 no budgetary line item account has been over-expended in violation of N.J.S.A.18A:22-8 and 18A:22-8.1.

_________________________________ June 22, 2015


Joseph Howe DateBoard Secretary

13. Treasurer of School Funds Report for May 2015 The April 2015 Treasurer of School Funds Reports are in agreement with the May 2015 Reports of the Board Secretary for the 2014-2015 school year.

_________________________________ June 22, 2015Joseph Howe DateBoard Secretary

It is recommended that the Board of Education, pursuant to N.J.A.C. 6A:23A-16.10(c)4, certify that as of May 2015 after review of the Board Secretary’s monthly financial reports (appropriations section) and Treasurer’s Report and upon consultation with appropriate district officials, to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C.6A:23A-16.10 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

14. Transfers The Superintendent, at the request of the Board Secretary, recommends that the Board approve line item transfers for the 2014-2015 school year through May 31, 2015.

15. Manual Check Register – May 2015 Approve the Manual Check Register for May 2015 in the amount of $5,424.26.

16. Payroll Agency Check Register – May 2015 Approve the Payroll Agency Check Register for May 2015 in the amount of $1,339,685.53.

17. Unemployment Trust Check Register – May 2015 Approve the Unemployment Trust Check Register for May 2015 showing no activity.

18. Use of Facilities

Event Organization Location Date Time FeeSports Camp Bethel AME Church PAC Gym 7/11/15 8:00 AM – 3:00 PM N/A

J. PERSONNEL

1. Resignation of FIS Teacher Accept the resignation of Jennifer Acuna, FIS English as a Second Language Teacher, effective June 30, 2015.

2. Resignation of 21 st CCLC Administrator Coordinator


Accept the resignation of Maritza Ramirez, 21st CCLC Administrator Coordinator, effective July 30, 2015.

3. Resignation of FIS Teacher Assistant Accept the resignation of Beth Wrublevski, FIS Teacher Assistant, effective June 30, 2015.

4. Resignation of FIS Clerical Assistant Accept the resignation of Kristy Sutton, FIS Clerical Assistant, effective June 30, 2015.

5. Appointment of Part-Time Summer Technology Assistant Approve Chance Edwards as the part time summer Technology Assistant at a rate of $15.00 an hour, not to exceed 17.5 hours per week, from July 6 th, 2015 to September 9th, 2015, pending Criminal History approval, appropriated from GAAP account 11-000-252-100-00-01-08.

6. Appointment of FIS Grade 7 Science Teacher Appoint Ashley Frick as FIS Grade 7 Science Teacher for the 2015-2016 school year, effective September 1, 2015, at Step 3 – B.A. $45,772. Ms. Frick’s Criminal History approval is on file in the Superintendent’s office. Ms. Frick holds a B.A. in Biology from Kean University and holds Teacher of Biological Science certification.

7. Appointment of Secretary to the Director of Special Programs Appoint Anita Traynor as Secretary to the Director of Special Programs for the 2015-2016 school year, effective July 1, 2015, at Step 5 - $43,175. Mrs. Traynor’s Criminal History is on file in the Superintendent’s office.

8. Adjustment of Position Approve the adjustment of position for Employee # 4 14/15 from Maintenance/Head Custodian (Step 7) to Custodian (Step 10), effective July 15, 2015, with a new 2015-2016 adjusted annual salary of $33,670 prorated.

9. Adjustment of Position Approve the adjustment of position for Employee # 5 14/15 from Technology Assistant Secretary (non affiliated position) to Teacher Aide - Step 9, effective July 1, 2015 with a new 2015-2016 adjusted annual salary of $24,450.

10. Appointment of Future Problem Solver’s Coach Approve Nicolina Harker as the Future Problem Solver Coach from September 8 th 2015 – June 25th, 2016, at a stipend amount of $2115 to include the NJ State Bowl Competition and an additional stipend of $1000 to be paid if the students advance to the International Competition to be appropriated form GAAP account# 11-401-100-100-00-00-09.

11. Appointment of Staff to Support Board Meetings Appoint the following staff to support Board of Education meetings for the 2015-2016 school year. Mr. Ferreira and Mr. Coulson will also substitute for each other.

Name Position Flat Rate Fixed Hours AdditionalAntonio Ferreira Videographer $75 2.5 hours $15/0.5 hoursBrendan Coulson Audio Technician $75 2.5 hours $15/0.5 hours


Sari Picard-Valenti Minutes $150 5.0 hours $15/0.5 hours

12. Authorize Accumulated Sick Day Payout – Retirees Authorize accumulated sick day payout for the following retirees. Payable according to the Freehold Borough Education Association contract at one day for every four days at current rate of pay, based on accumulated leave balance as of 06/30/15.

Staff Member One for Four Daily Rate Pay Payout/MaximumC. Feintuch 10 $396.00 $3,960.00M. Galloway 19.25 $407.75 $7,750.00A. Gianatiempo 13.25 $407.75 $5,402.69R. Hurewitz 22.63 $407.75 $7,750.00E. Smith 6.00 $357.15 $2,142.90

13. Authorize Accumulated Sick Day and Vacation Payout – Retiree Authorize accumulated sick day payout and vacation day payout for retiree Denise Lucarelli. Sick Day payout according to the contract at one day for every four days at current rate of pay and vacation days paid out at remaining days paid at daily rate of pay.

One for Four Daily Rate Pay Payout/MaximumSick Day Pay Out 28.75 $287.12 $7,750.00Vacation Day Pay Out 19.00 Days $287.12 $5,455.27

14. Ratification of Contract – Freehold Borough Administrators’ Association BE IT RESOLVED, that the Freehold Borough Board of Education ratifies a contract between the Freehold Borough Administrators’ Association and the Freehold Borough Board of Education pursuant to a Memorandum of Agreement attached dated 06/01/2015 for a contract period July 1, 2015 to June 30, 2018.

15. Recognition of FBAA Successor Agreement Guide & Salary Placement for 2015/2016

Administrator Guide/Step Placement Base Salary Degree Longevity Adj. Salary12 Month Employee

Ronnie Dougherty Principal – Step 10 $131,864 $1,000 $2,000 $134,864Patrick Mulhern Principal – Step 6 $123,655 $123,655William Smith Principal – Step 1 $113,169 $500 $113,669

Cheryl Romano Director – Step 1 $113,169 $113,169Jennifer O’Shea Director – Step 1 $113,169 $1,000 $114,169Cecilia Zimmer Supervisor – Step 1 $101,376 $1,000 $102,376

Jennifer Donnelly Supervisor – Step 1 $101,376 $500 $101,87610 Month Employee


John Brovak Vice Principal – Step 7 $96,929 $1,500 $98,429

16. Approve Lunch Application Coordinator Approve Jane Esdaile as the Lunch Application Coordinator for the district’s Foodservice operation from July 1, 2015 thru June 30, 2016 at a rate of $15/hour, not to exceed $7,500 to be appropriated from GAAP account 60-910-310-100-00-00-09.

17. Appointment of Summer Special Projects Assistant Appoint Timothy Jablonski as Summer Special Projects Assistant as needed at a rate of $15 per hour from 06/23/2015 to 09/04/2015.

18. Employment of Staff for the 21st Century Community Learning Center Approve the following staff for the 21st CCLC program beginning September 1, 2015 through June 30, 2016 to be appropriated from 21st CCLC Account 20-307-200-110-00-00-00-03.

Name Position SalaryRonnie Dougherty Project Director $40/hrJohn Brovak Site Supervisor $35/hr

19. Employment of Anticipated Staff for 21 st CCLC Summer School (Credit Recovery) Program Approve the following anticipated staff for the 21st CCLC Summer School (Credit Recovery) program beginning July 6, 2015 through August 13, 2015 at the Park Avenue Complex for a maximum of 5.5 hours per day at a rate of $30 for certified staff to be appropriated as follows:

21 st Century Community Learning Center Account 20-308-100-101-00-00-03:

Name Position SalaryNicole Auditore Language Arts Teacher $30/hrDanielle Thierry Social Studies Teacher $30/hrMegan Teufel Substitute Teacher $30/hr

IDEA21 Account 20-316-100-101-00-00-03:

Name Position SalaryCynthia Norkus Special Ed Language Arts Teacher $30/hr

20. Child Study Team Summer Evaluations Approve the following staff members to perform summer work as per their contract, appropriated from GAAP 11-000-219-104-00-01-04.

Name Position Daily Rate Not to exceedVictor Ortiz School Psychologist 421.31 4,213.10Jody Vorel Learning Consultant 324.90 3,249.10Brigid Tartar School Psychologist 343.26 3,432.60Erin Marx School Social Worker 254.31 2,543.10 Rachel Leibner Speech & Language Therapist 412.06 4,120.60 Brittany Pantano Speech & Language Therapist 243.11 2,431.10Faith Jaeger Learning Consultant 421.31 4,213.10


Mary Sens-Azara Speech & Language Pathologist 421.31 4,213.10 $28,415.8021. Teachers for Summer IEP Meetings

Approve the following staff members, as needed, to represent general education and special education teachers for summer IEP meetings appropriated from GAAP Account 11-000-219-104-00-01-09.

Name Position Rate As neededLauren Filipek General Education Teacher $30 As neededDenise Furlong General Education Teacher $30 As neededRachel Wassum General Education Teacher $30 As neededMaryanne Illes Special Education Teacher $30 As neededYatta Dukuly Special Education Teacher $30 As neededCara Andia Special Education Teacher $30 As needed

22. NCLB Math and Literacy Summer Program Substitutes Approve the following staff members to substitute during the NCLB Summer Math and Literacy Program.

Staff Member Position Account #Mollie Katzenstein-Stein Teacher/Paraprofessional

Substitute20-231-100-101 or20-231-100-106

Maryanne Cunningham Teacher/Paraprofessional Substitute

20-231-100-101 or20-231-100-106

23. Volunteer Approve Nameerz Hoque, Biotechnology High School, as a supervised volunteer tutor for the 21st CCLC Summer Program.

K. POLICIES AND REGULATIONS

L. NEW BUSINESS/ADDENDA

Mr. Howe announced to the Board that the New Jersey School Boards annual meeting dates were set for October 27 – 29th with lodging having been approved, his office will make the necessary arrangements for all of the members and that changes to the scheduled attendance would need to be conveyed.

BUSINESS

1. Addition of Pre-School Room Rentals from Freehold Township Schools

1. Recognize and restate all rental covenants set forth in section I of this June 22, 2015 Board Agenda


2. In addition to the terms previously set forth add rental of two (2) Early Childhood Rooms at the Joseph J. Catena School and one (1) Early Childhood room at the Marshall W. Errickson School

3. That the fees paid for this rental agreement be set forth as follows:

4. The term of this agreement shall be for the 2015/2016 school year.

2. Purchase of New District Telephone System

BE IT RESOLVED that the Freehold Borough Board of Education authorize the School Business Administrator to purchase a new Voice Over Internet Protocol (VOIP) Telephone System pursuant to New Jersey State Contract Index #M-7000 Solicitation #23681 awarded to vendor SHORETEL Inc. (manufacturer); sold to the Board by Eastern Data Comm sub-awardee Contract#87719. Pricing as follows:


M. DISCUSSION ITEMS

None


N. COMMUNICATIONS FROM SCHOOL AND COMMUNITY GROUPS

None

O. PUBLIC COMMENTS

None

P. REPORTS FROM BOARD MEMBERS

Mr. Patrick and Dr. Lichardi commented on how nice the graduation was and that the event was very well done.

Q. EXECUTIVE SESSION

WHEREAS, the Sen. Byron M. Baer Open Public meetings Act, N.J.S.A. 10:4-6 et seq., (the “Act”) provides that the Freehold Borough Board of Education may hold an “Executive Session” from which the public is excluded to discuss matters that are confidential or are one of the nine (9) subject matters listed Section 12(b) of the Act; and

WHEREAS, it is recommended by the Business Administrator that the Freehold Borough Board of Education go into Executive Session on June 22, at 8:15 PM to discuss matters that are permissible for discussion in Executive Session; and

WHEREAS, the length of the Executive Session is estimated to be thirty minutes after which the public meeting of the Board shall not reconvene and proceed with business; and

WHEREAS, that the Board hereby declares that its discussion of the following subject(s) will be made public at a time when the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure.

NOW, THEREFORE, BE IT RESOLVED by the Freehold Borough Board of Education that the Board shall go into Executive Session to discuss the following items:

_____ Matters rendered confidential by state or federal law __X__Personnel (CSA Evaluation)_____ Appointment of a public official _____ Matters covered by the attorney-client privilege _____ Pending or anticipated litigation _____ Pending or anticipated contract negotiations to Discuss Administrators’ Contract _____ Protection of the safety or property of the public _____ Matters which would constitute an unwarranted invasion of privacy _____ Matters in which the release of information would impair a right to receive funds from the United States government_____ Matters concerning collective negotiations and/or the negotiations of terms and conditions of employment of employees of the Board of Education _____ Possible imposition of a civil penalty or suspension


ITEMS DISCUSSED IN EXECUTIVE SESSION WILL NOT RESULT IN BOARD ACTION WHEN THE BOARD RECONVENES TO PUBLIC SESSION.

R. ADJOURNMENT

On a motion by Mr. Patrick, seconded by Mrs. Greitz the Board of Education adjourned the meeting at 8:45pm.

Unanimously approved.

Respectfully submitted by:

____________________________________Joseph Howe, Board Secretary


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