ORIENTATION HANDBOOK FOR NEW TEACHERS

Institute of Business Administration, Karachi

Table of contents____________________________________________________________________________________

History of I BA.................................................................................................................................4

The IBA Philosophy..........................................................................................................................5

IBA Faculty......................................................................................................................................6

Strategic Direction for I BA..............................................................................................................7

Programs of Study............................................................................................................................8

Points of Contact...............................................................................................................................9

Chairpersons..................................................................................................................................9

Associate Deans & Registrar IBA.................................................................................................9

Other important points of Contacts...............................................................................................9

Introduction Fascinator..............................................................................................................10

Starting out...................................................................................................................................10

H R Procedures...........................................................................................................................11

Library Account.........................................................................................................................11

M IS/CMS.................................................................................................................................11

Other Services..............................................................................................................................11

Things to Know for Teachers........................................................................................................12

Strategic Vision of the I BA...........................................................................................................12

Core Values................................................................................................................................12

Teaching Load............................................................................................................................12

Assisting Co-Teach i ng a course...............................................................................................12

Course Material and outlines.......................................................................................................12

Attendance Registers..................................................................................................................13

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Students Grades...........................................................................................................................13

Campus Management System.....................................................................................................13

Email.........................................................................................................................................14

Course Folders.............................................................................................................................14

Performance Management...........................................................................................................14

Leave Rules - Medical Facilities & Security Matters:.................................................................14

Research Career Development....................................................................................................14

Services for the Department and I BA.........................................................................................15

Meetings....................................................................................................................................15

Other Sources of Information.....................................................................................................15

Append ix......................................................................................................................................16

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History of IBA____________________________________________________________________________________

IBA is the oldest business school outside North America. It was established in 1955 with initial technical support provided by the world famous Wharton School of Finance, University of Pennsylvania; later, the University of Southern California set up various facilities at the Institute and several prominent. American professors were assigned to the IBA. The course contents, the curriculum, the pedagogical tools and the assessment and testing methods were developed under the guidance of reputed scholars from these two institutions. IBA has jealously guarded the high standards and academic traditions it had inherited from Wharton and USC while adapting and adjusting them with the passage of time. A large number of Pakistani faculty members received advanced degrees from Wharton and the University of Southern California.

Till 1994, the University of Karachi awarded degrees to the graduates. In that year the Sindh Assembly elevated the Institute's status to that of a degree-awarding institution. In spite of a rapid increase in the number of business schools, the IBA has maintained its position as the premier institution of higher learning in the field of management and business administration.

The Center for Computer Studies was established in 1983 with the collaboration of IBM, Pakistan. It initially offered a diploma in system analysis to overcome a shortage of software professionals in the country. It now offers BBA (MIS), MBA (MIS) and BS (Computer Science, Software Engineering, and Information Technology), MS (Computer Science, Software Engineering, and Information Technology) and PhD programs. The .PhD degree is being offered in the areas of Computer Science and Engineering (CSE), Information and Communication Technology (ICT), Operations Research, Artificial Intelligence, Cryptography, Numerical Analysis and Numerical Computing. In addition a PhD program in MIS/Computer Science and Engineering/ICT has been launched from August 2005.

The Center for Executive Education offers Executive MBA programs for mid level public sector, non-profit sector and private sector executives, organizes customized courses for the corporate clients and holds short courses on emerging issues and themes for those engaged in business. A new Center for Entrepreneurial Development is being established and will become fully functional in 2010.

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The IBA Philosophy____________________________________________________________________________________

The recurrent theme of the 50 years of IBA's existence is that business education should be rigorous but also relevant and looking to the future. The IBA provides an enabling environment, conducive to scholarship and research. The faculty, staff, students, alumni and members of the industry work together to achieve learning goals. Students acquire knowledge and skills through constructive and distinctive processes that encourage them to develop understanding of business concepts and issues, think independently and to make rational choices. They are encouraged to take responsibility for their own learning, to become active participants and leaders, and to apply their knowledge in real-world context.

The IBA programs are designed to provide world-class professional managers and entrepreneurs for the business and industry in Pakistan.

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IBA Faculty____________________________________________________________________________________

IBA has 80 full time and 85 part time and visiting faculty members teaching courses in Management, Marketing, HR, Strategy, Finance, Economics, Quantitative Methods, Organizational Behavior, Computer Sciences, Ethics, Social Sciences, Chinese, Arabic. The faculty is drawn from two streams i.e. academic and practice. Academic faculty mostly consists of those holding Doctorate or Master's degrees from well reputed universities while the faculty in practice draws upon the large reservoirs of top leaders, chief executives, senior managers who are and have been associated with the corporate sector. This blend of faculty ensures academic rigor as well as practical relevance in the design and delivery of courses at the IBA. Academic faculty members are engaged in research and writing professional papers, advising companies and organizing training courses for the industry, public sector etc. A variety of pedagogical tools is deployed at the Institute ranging from lectures, class participation, case studies, research reports, company visits to equip the students.

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Strategic Direction for IBA____________________________________________________________________________________

Having realized that it can no longer thrive on its past laurels and has to adapt itself to the changing market demands IBA has embarked upon an ambitious five year strategic plan with the objective to become one of the top 100 global business schools and one of the top 10 regional business schools. It has benchmarked itself against a few chosen business schools in India, Singapore, China, Hong Kong and Turkey. The four pillars of this strategy are

Investment in physical infrastructure Faculty Development Technology up gradation Community outreach and links to industry

IBA is exploring collaborative partnerships, alliances and exchange programs with the top business schools. Generous financial supports from HEC, foundations, private sector have been obtained to implement this plan in the next five years. IBA has recently become the first institution in Pakistan to become partner of CFA Institute, SAP University alliance and other such ventures. Seeking accreditation to the Asian, European and US bodies are part of the plan. The management is seeking other avenues of collaboration with the Universities and B-schools in Asia.

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Programs of Study____________________________________________________________________________________

The IBA offers full-time business programs both at the Main and City Campus. It also offers a variety of part-time programs at the City Campus in the evenings. It is not uncommon to find entrepreneurs, practicing managers, government employees and technocrats all attending this programs. The diversity in their work backgrounds makes interaction, inside as well as outside the class, a rich and educational experience. Specialized executive education programs are conducted by the newly established Center for Executive Education (IBACEE) for professionals from the corporate world.

The Master's Program offers specialization in the fields of Management, Human Resource Management, Finance, Banking, Marketing and Management Information Systems.

The programs of the study are as follows:

Doctor of Philosophy - Ph.D

Master of Business Administration - MBA (Morning Program)

Master of Business Administration - MBA (Evening Program)

Executive MBA - Banking & Financial Services

Master of Science - MS (Computer Science. Information Technology. Software Engineering)

(Evening Programs)

Master of Science - MS - Economics Program (Evening Program)

Bachelor of Business Administration - BBA (Morning Program)

Bachelor of Science - BS (Computer Science. Information Technology. Software Engineering)

(Morning Programs)

Postgraduate Diploma in Business Administration - POD (Evening Program)

Certificate Courses (Evening Program)

Visiting Students Program (Evening Program)

Executive Education: including a wide variety of Master, Diploma and Certificate courses.

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Points of Contact____________________________________________________________________________________

ChairpersonsAfter going through the Human Resource Department a meeting will be set with your concerned chairpersons of the department. In this meeting you will be acquainted with the general practices of the IBA and the courses that you are expected to teach. The following are the chairpersons of the different academic departments of the IBA

Management: Dr. Shahid Mir

Marketing: Mr. Yasmeen Zafar

Economics and Finance: Dr. Naveed Ahmed

Accounting and Low: Mr. Rustam B. Kavasji

Social Sciences: Dr. Huma Baqai

Associate Dean Faculty of Computer Sciences: Sayeed Ghani

Associate Deans & Registrar IBAYou should also be in contact with the following:

Dr. M Nishat: Associate Dean Faculty of Business Administration Dr. Saeed Ghani: Associate Dean Faculty of Computer Sciences Capt. (Retired) P.N. Ahmed Zaheer Registrar IBA

Other Important Points of Contact Mr. Mobin Khalili ,Controller of Examination

Ms Ayesha Meenai, Director Human Resource

Mr Saleem Umar , Director Banking & Finance Program

Mr Shahid Zaki, Director Executive MBA Program

Mr. Izhar M Hussain Director CEE

Mr Aman U Saiyed, Director BBA Morning Program

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Dr. Zaheeruddin Asif, Director Computer Sciences Programs

Mr. Abdul Wajid Khan, Director MBA Evening Program

Mr. Manoj Babulal, Program Manager Main Campus

Mr. Mirza Noman Shah, Program Manager City Campus

Mr. Akmal Program Manager, CCS City Campus

Mr. Shafi Program Manager, Evening Program

Mr. S.M. Saeed Students Counsellor

Mr. Ghufran, Chief Librarian

Dr. Waseem, Incharge Accretion

Induction FacilitatorThis person is a full time faculty member (preferably from the same gender as that of new faculty)of the same department which the Faculty has joined. Facilitator would be responsible to his/her Chairperson and new teacher for satisfactory orientation of the new faculty. He/she will guide the inductee about the Rules, Procedures, Work Ethics and Culture of the IBA.

The Chairperson of the Department will nominate the induction facilitator.

IBA is moving very fast to a paperless Organization. It has placed all vital Information on IBA Portal which is kept updated by competent staff. Facilitator should have tour of IBA Portal with new Faculty and advise him/her to navigate through contents of portal on his/her own.

After navigating process is completed by the Inductee his/her Facilitator will take him/her on a tour of both the campuses and introduce him/her to the various concerned persons with whom he/ she has to liaise regularly in connection with Professional Obligations. Since IBA functions from two campuses it is important, for the Inductee to know his/her driving routes to both campuses and while at campus identify the location of the library photocopiers, faculty room, computers labs, Canteen and rest rooms. The Chairperson of the Department will nominate an induction facilitator.

Starting out

Please Contact the following persons for understanding of Relevant Rules & Procedures

Room Allocation/Business Cards/Telephone Extension/Stationary/Attendance Procedure/Security Matters

Ms. Ghulam Fatima, Faculty Coordinator Main Campus

Captain Ahmed Zaheer, Registrar or his nominee

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HR ProceduresThe remaining steps related to joining procedures will be handled by the HR Department. Contact Ms Ayesha Meenai, Director HR or her nominee for the purpose.

Library AccountMr. Ghufran, Librarian or Ms Sumaria Gul Deputy Librarian. (LMS form Appendix l) at Main Campus Library

Mr Abrar Ahmad Deputy Librarian City Campus Library

MIS/CMSThe MIS Department will activate your email account as well as the Campus Management System Account. The Campus Management Systems is used to upload course outlines maintain student records. They are also responsible for issuance of laptop

(Appendix 2 for Details)

Incharge Helpdesk Main Campus

Incharge Help Desk City Campus

Mr. Faisal Zia Networks Manager

Mr. Imran Batada, Manager MIS

Dr. Arshad Siddiqui, Director IT

Other ServicesA detailed contact list for Main & City Campus is attached as appendix (Appendix 3)

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Things to Know for Teachers____________________________________________________________________________________

Strategic Vision of the IBAThe vision of Dean and Director is that IBA becomes a top 100 Business School in the world and top 10 in the region. All members of the IBA are playing their part in realizing this vision. All non PhD teachers are fully funded for their PhD if they are able to get admission in the top 50 business schools or computer science program IBA of the world. Please see the Strategy Paper (Appendix 4)

Core ValuesIBA is known for its Core Values of Merit, Discipline, Integrity, Humility, Creativity, Truth and Tolerance. These are cherished assets of IBA. All Students and Staff Members of IBA are expected to adhere to these Core Values.

Teaching LoadAt the Institute of Business Administration Karachi as a full time Faculty Member your core responsibility is teaching. All Regular Teachers are required to teach 4 courses. One course exemption is given to faculty members who are carrying out research or some administrative work however this is with the permission of the Director

Each regular class is of 75 minutes twice a week. You may be allocated a course at both campuses. Other than the classes hours all faculty members are required to put in as many hours of counseling as the teaching hours. The students should be informed of the timings and the faculty members are supposed to be physically present in the campus that they are conducting the course. A faculty member may also be assigned evening classes in any semester.

Assisting / Co-Teaching a courseThis is a form of on the job training especially for young teachers who do not have any teaching experience at University level. They are attached with a senior faculty member for a period of 6 months - one year in which they learn pedagogical tools, methods of handling the class and hone their skills in other areas. Periodically teachers are assigned to co-teach a course similar to the seminar format.

Course Material and OutlinesAll the teachers teaching the same course to different sections are required to make a common course outline and regularly meet before each term exam to discuss the progress. All Teachers may to submit questions to a common database from which teachers may to make their term and final exams. 70% of the exam may to be made from this data bank which is maintained by the chairperson of the department. Each course will have a course lead assigned by the Chairperson to facilitate coordination amongst members

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Attendance RegistersPunctuality and Regularity are a hallmark of spirit of IBA. In case of a regular session of 28 classes only 4 absences are allowed. In case of a 5th absence the student automatically gets an F in the course. Attendance exemptions up to 7 absences are allowed only by the approval of the director if the student is representing the IBA at some national or international event. Attendance has to be taken at the beginning of the class and a student is deemed absent event if he/she is late by a minute after the bell. A students' presence is marked by a dot (.) and absence by an "A". Attendance registers are provided by the concerned program offices

Students GradesIBA follows the semester system of evaluating students which means that the student’s final grade does not depend on one final exam. It is a continuous process of evaluation which takes into account the students performance in mid terms finals, assignments, quizzes, presentation, class participation and research projects.

The typical grading scheme is as followMidterm 40% (2 mid-terms)Quizzes/Assignments/Class Participation 20%Final 40 %However the faculty is allowed to make changes in above if required.All teachers teaching the same course may to have a uniform marking scheme

The exam papers have to be submitted to the controller of Examinations two working days in advance. The marked copies of all exams have to be shown to the students however the showing the script of Final exams is optional. The time limits for the submissions of results to the concerned program offices are intimidated to teacher but usually it is 1 week- 10 days. All teachers should develop a solution and marking scheme as this is a requirement of the Course Folder which is discussed later.

The grades have to be maintained regularly on the CMS Campus Management System.

The grading scheme of the IBA is also very different from other universities. Please see page 58 of the program announcement for details.

Campus Management SystemThis portal is for teachers to upload their course outlines, maintain marks and complete record of students' grades. You may keep a manual register for your own convenience but all official grades of students have to enter through the CMS which the student can see. Please read CMS instructions for further details CMS has now been replaced by ERP system, and further more the instructions need to be put here or attached as an appendix

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EmailAfter obtaining the IBA email ID it is very important to regularly use this email as all departmental or institutional communication is primarily sent through email

Course FoldersTeachers have to maintain a course folder for each section that he or she teaches. This course folder among other things contain the course outlines, class notes etc ( see the Appendix 5 course folder instructions) Make sure that three quizzes, assignments and exams are photocopied and attached in the file. (One best one worst and one average)HEC Prof Dr. Waseem or his nominee would explain the Process of Course Audit.

Performance ManagementIBA has a formal performance management system and it becomes applicable to a new faculty member after a year. The performance management is based on Instructional development, research work and services to the department and IBA (Please see Appendix 6 performance Management form). It is advised that the new inductee go through this form so he or she has a clear idea about what is expected of a teacher at the IBA.H. R. Dept would explain the process.

Leave Rules - Medical Facilities & Security Matters:Faculty members are entitled to 30 days of earned leaves however there are no casual leaves. If a teacher is not able to take a class due to any emergency he/she is required to inform the concerned program officer, Chairperson/ Asst. to Chairperson, as early as possible and arrange for makeup.

IBA has standing Panel Hospitals for attending to emergencies at campus and for indoor treatment of Staff after they have completed certain procedural requirements.

Irrespective of the status of employees, IBA attaches great importance to personal security of its staff and assets made available to them for optimizing their performance. IBA has framed Security Procedures for that purpose which needs to be fully understood and diligently followed.

Registrar IBA or his nominee would explain the process under this topic. The Faculty Hand book is to contain all relevant details, so as to act as a complete reference to the faculty members, therefore the procedures should be put in the document

(For leave rules see Appendix 7 for details)

Research & Career DevelopmentFaculty members are encouraged to participate in writing research papers and case studies. They are also encouraged to conduct workshops through the Centre for Executive Education and undertake projects through the Centre for Entrepreneurship Development. The follow are the contact persons to the above mentioned activities

Dr. Qazi Masood Ahmed, Director for Research in Business and Economics

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Mr Mirza Izhar Hussain, Director Centre for Executive Education

Mr. Zafar Ahmed Siddiqi, Director Centre for Entrepreneurship Development.

Services for the Department and IBASince faculty is the core departments of the IBA faculty members are encouraged to volunteer their services for the department and the IBA. Many faculty members are Patrons of Student societies. Faculty members serve as members of various committees such as the library committee, the scholarship committee, program announcement committee etc. They are also expected to be Mentors of a certain number of students assigned to them. This needs to be further explained

MeetingsFaculty members are required to attend various meetings throughout the semester. These may be faculty meetings, Departmental meetings or a meeting called by the chair of the committee you are serving in as well as meetings with Dean and Director IBA.

Other Sources of InformationPlease go through the IBA portal ( http://iba/ ) which is available at the two campuses only this has links to the email, cms and online databases. It also has all relevant form and announcements regarding activities at the IBA.

Also be acquainted with the IBA website www.iba.edu.pk

A copy of the program announcement is also provided with this handbook which will further give the new faculty member the idea about values and practices at the IBA.

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Appendix____________________________________________________________________________________

Appendix 1 Campus Management System (CMS ) Details and Instructions MIS forms

Appendix 2 Library Management System(LMS) Form

Appendix 3 Detailed Telephone Directory

Appendix 4 Strategic Vision of the IBA

Appendix 5 Course Folder Instructions

Appendix 6 Performance Management Form

Appendix 7 Leave Rules

Appendix 8 Program Announcement

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Additional comments

The objective of the faculty handbook is to act as a single source reference for all matters relating to the members of the faculty

The orientation booklet is a kind of an introductory document and therefore can be made in the form of a short concise booklet, the faculty handbook is to contain all relevan details

The following material and items should also be included which are present in the IBA staff and faculty handbook( given on IBA portal)

GRIEVANCE HANDLING AND CODE OF CONDUCT VIOLATIONS EMPLOYMENT OF RELATIVES HR POLICIES

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