village of west dundee 2013/14 budget...the 2013114 budget is presented under the adopted budget...

VILLAGEOFWESTDUNDEE

2013/14BUDGET

FISCAL YEAR 2013- 2014 BUDGET

I am pleased to submit for the President's and Board of Trustees' review and consideration a balanced budget document for the period of May I, 2013 through April30, 2014.

The budget continues to be very realistic in its projections, providing funding for minimum levels needed for services and provides for foresight and planning of the community's future needs. It continues to try to provide the most effective and efficient use of resources to meet the high level of service needs of the community, while minimizing operational costs.

This budget as proposed is balanced and continues to attempt to implement the policies and guidelines that have been established by the Village Board and utilized in previous years. This budget, as proposed, does attempt to provide the necessary funding to maintain the high level services and continue to try and fill the increasing maintenance and operation service obligations of the Village of West Dundee in an extremely tight fiscal environment.

The 2013114 budget is presented under the adopted Budget Officer Act and meets all statutory guidelines for this Act.

Budget Format

The format implemented several years ago continues this year and provides for a general description of the individual departmental programs and the services which are provided under each area of departmental responsibility. An overview and accomplishments section for what was achieved and provided through last year's funding; as well as statements regarding this year's proposed goals and objectives and any significant changes this year within the budget itself are included for each of the Village's departments.

The individual budget line items are then broken down in more detail specifically noting the actual expenditures for the last two years, the budget amount for last year, a projected amount for this year's expenses and the highlighted area which shows this year's budget request.

Below each line item's financial information is a specific and much more detailed explanation of what is included within the actual line item costs.

Lastly, included is the detailed budget report as produced by the Village's budgeting planning system which is the familiar line item format broken down by line items, expense groups, with a total department budget.

Fund Accounting

In past years the Village's financial management system has used six distinct account groups, or funds, to classify both revenues and expenditures.

• Page I

I. Operations: These funds include both the General Fund and Sewer and Water Fund which accounts for nearly all the Village's revenues and expenditures necessary to provide the vast majority of services to the community.

2. Special Revenue Funds: These funds include the Village's Motor Fuel Tax. This fund continues to receive or contain monies for which their specific purpose or availability is legally restricted to a specific purpose, project or area of expenditure.

3. Capital Projects Fund: The Capital Projects Fund account group includes the Village Facility Capital Projects Fund.

This fund is used to account for the financial resources used in the acquisition or construction of major capital projects, facilities or property improvements.

Based on previous Board action, this fund now includes equipment purchases and capital expenditures pursuant to the reprioritized Capital Projects Program and additional allocation and budgeting of approximately $800,000 annually toward departmental capital expenses and equipment replacement as well as ongoing street and infrastructure maintenance, repairs and replacement.

Revenue sources for these projects include previous and new bond proceeds, excess tap-on fees, home rule sales taxes, and interest income on these monies.

This year's budget, as in past years, continues to reflect the Village Board's desire to restrict the status of the initial I% of home rule sales tax funds for Capital Projects and Capital purchases.

4. Debt Service Fund: The Debt Service Fund is used to account for the financing of interest and retirement of general long term debt principal interests and/or !EPA loan repayments, including the 2007 and 20 I 0 Bond Issues.

The Debt Service Fund shows revenues derived from a single source; interfund transfers. The Village Facilities Capital Projects Fund which contains the Homerule sales tax monies specifically earmarks monies for the repayment of the recently reissued debt obligations and transfers monies to this fund on an interest basis.

5. Community Development Fund: The Community Development Fund account group is used for the revenues associated with the additional Y,% home rule sales tax adopted in 2004.

• Page 2

This Fund is used to account for the financial resources which may be used for operational expenditures within the Village Board policy guidelines. Secondly, for acquisition or construction of major capital project facilities or property improvements. Thirdly, to finance community economic development activities including providing incentives, grants, or loans to existing or future businesses within our Village.

The Community Development Fund shows revenues derived from the Y,% home rule sales tax, as well as grant proceeds and interest income.

This year's budget reflects the Village Board's continued desire to restrict the use of these monies pursuant to the above established guidelines.

6. Spring Hill Gateway and Carrington Reserve SSA: This year's budget also includes two funds or accounts. They include Fund 7, which is TIF #2 for Springhill Gateway, which will be used to account for the TIF contributions related to the economic incentive and the recoupment of those funds over the next 22 years.

Second is the Carrington Reserve Special Service Area, which accounts for all the proceeds from this Special Service Area, which provides for funding for the open space and wetlands maintenance within the Carrington Reserve subdivision, including the fund balance and the direct expenditures by the Village for this maintenance.

Revenues

Revenues as projected for this year are sufficient to meet the minimum operating expenses and attempts to maintain the service levels for this community.

The Village's budget estimates, as always, are conservative in nature and should ensure that the Village meets the financial revenue forecasts as projected.

This year's budgeted Sales Tax projection for both the non-home rule and home rule sales taxes is estimated utilizing last year's actual Sales Tax revenues received. Sales Tax is estimated utilizing last year's actual Sales Tax revenues received plus a projected I% increase.

We are projecting actual Sales Tax revenues within the General Fund to be $2,000,000. The actual Sales Tax revenue numbers for 2009, 20 I 0, 20 II and 2012 respectively were $2.6, $2.2, $2.3 and $2.14 million.

Also in this budget, the anticipated property tax levy reflects the increase to $3,165,000 pursuant to the Village Board's discussion. The increased revenues are specifically attributable to the Village's reprioritization of capital projects funding, as discussed and approved in December 2012.

The proposed levy of$3,165,000 is equal to the estimated actual cost of the 7 specific tax levy line items and continues to achieve the recommended fiscal policy of fully funding these line items. It also includes the newly created Capital Projects & Equipment line item and prioritization of these funds up to $550,000.

The property tax allocation does reallocate the funding of $300,000 which was previously utilized to build up the General Fund reserves, which had been reduced down to about $700,000 back in 2009, back just above our targeted goal of $2,000,000. With this goal having been achieved, this $300,000 has been reallocated and reprioritized toward a Capital Projects & Equipment Program.

For this property tax levy, it is expected that the average homeowner of a $250,000 house will see an increase of $63 in the portion of their property tax bill directly attributable to West Dundee, taking into consideration the expected 10% reduction in EAV. This brings the total cost per house to $1,150 for all Village provided services.

Based on the revenue in the Motor Fuel Tax Fund a transfer continues to be shown for the ninth year to the General Fund. This year's transfer of Motor Fuel Tax funds is in the amount of$207,000.

This is the identical transfer from the last four years, but it is $24,500 more than what is expected to be

·Page 3

generated from State shared revenues this year; meaning that $24,500 is being used from Motor Fuel Tax fund balance. The transfer to the General Fund is to offset certain obligations as it relates to the public works responsibilities such as salaries, snow removal and road salt.

The Motor Fuel Tax Fund balance, including this transfer, at the end of next fiscal year is projected to be at approximately $265,000 at year end.

As in previous years, the Village is transferring a certain portion of the Community Development Fund monies received back to the General Fund to assist in funding operations. Six years ago this number was $550,000. Five years ago, in an effort to balance the General Fund budget, this number was increased by $200,000 to $750,000. This number was decreased to $650,000 for 2011 and $600,000 for 2012,2013 and now again for 2014.

Pursuant to the Board's stated policy, it is the intent not to transfer more than 50% of the annual tax receipts collected from the Community Development Fund to the General Fund for operational purposes. The Village has elected to annually discuss this percentage and make it part of the Village's budgetary process.

In an effort to reflect the reduced expenditures and to save some necessary resources in the Community Development Fund, this transfer was reduced again by $50,000 to $600,000 in 2012. This still placed this transfer above the 50% stated policy for these transfer of these dollars to the General Fund, but continues to make the effort to bring this figure closer to the 50% level. We are proposing to match that transfer amount of$600,000 for 2013.

Based on the Community Development home rule sales tax projection of $815,000, the 2014 transfer amount will exceed 50%.

The State of Illinois' financial situation does not appear to be improving, but projected revenues for this year's Income Tax and State Use Tax are being projected slightly higher than last year's per capita rates. Motor Fuel Tax projections are down due to increased fuel economy and current high gas prices per gallon.

This year's estimated rate is up to $135.10 per capita from last year's initial estimate of $129.60 per capita. This is a significant increase from the historical low of $91 back in 2010. This year's increase represents a 4.2% overall increase in the State per capita numbers.

As with last year, any one-time revenues which are received will be accounted for in these line items and the Village staff will be individual recommendations to the Village Board for use of these monies for one-time capital purchases during the course of the budget year.

Based on the Board policy which was discussed five years ago and implemented in 2009 year's budget, non-occurring one time development revenues are not included within these revenue projections.

We continue to break out building permits for new construction and municipal donations as separate line items and will not be counting those specific revenues towards operating revenues or expenditures. This will insure that these non-recurring revenues will not be comingled to insure that revenues and expenditures remain in balance. No revenues are shown in those line items at this point and time again for this year. An additional $40,000 is also shown within the Development Revenues line item.

The Court Fines line item is shown as a slight increase over last year's budget, at $110,000.

·Page 4

As of January I, 20 I 0, we began the process of imposing an auto impound fee for certain violations that West Dundee officers come across in terms of towing vehicles. This amount was increased to $500 as of February 2011. The projection is $55,000 for this year.

Pursuant to the Village's implementation decision in 2009, we are now showing the three revenue line items noted within the General Fund to accommodate the 5% Utility Tax that was enacted in December 2009 and went into effect as of January I, 2010, including telecommunications, gas and electricity. These line items reflect an increase in revenues in the General Fund of $825,000, which attempts to offsets the $955,000 Sales Tax decrease that has occurred in the General Fund since 2008.

Attached, immediately following this budget transmittal letter, is a complete budget with a breakdown of both the General Fund revenues and expenses denoting the following:

I. Overall, this year's budget projects an increase in General Fund revenues over last year of about $281,000. Of that amount $165,000 is specifically derived from the property tax increase, $69,000 in State Income Tax and 40,000 in development revenues.

2. This budget projects basically no increase in General Fund expenditures from last year to this year.

Last year's operating expenditures were $8,552,400 when subtracting out the capital purchases in the initial budget and those added pursuant to the one-time revenues. This year's proposed operating expenditures in the General Fund amount to $8,560,000, or an increase of just over $8,000 when subtracting out the capital expenses included in this year's budget, amounting to $48,750 and the $250,000 increase in the transfer amount to the Capital Projects Fund.

This means that basically operating expenditures are flat for the General Fund overall.

3. Pursuant to last year's numbers, we are projecting that at the beginning of this fiscal year that our cash position of the General Fund will be about $2,000,000, which is the Village's stated goal.

4. For the next fiscal year, the recommended transfer from the Community Development Fund to the General Fund for operating expenses remains the same at $600,000.

5. The percentage breakdown of total General Fund revenues usage between operations and capital remains at less than I%, as capital expenditures forecast within this year's budget are $48,750, up from the initial $42,000 last year.

6. The balance of the General Fund revenues over expenditures within this proposed balanced budget shows a surplus of$387.

7. The General Fund operational budget does reflect an increase in user fees and service charges to both the residential or business community, specifically in recently adjusted liquor license fees.

The Sewer and Water Fund shows a balanced budget for the ninth consecutive year with a small balance of$1,247.

As the Board may recall, back in 20 I 0/11, the Village Staff recommended a three year review of our rate structure. We did implement an increase of 3.5% in the 2010111 fiscal year and a 2.5% increase in

·Page 5

2012/13. Regrettably, but due to operational increases, an additional 2% increase is included in this budget in order to continue to balance this year's Sewer & Water Fund, to account for operational increases and continue our effort to provide for nominal rate increases and improvement of the fiscal position of the Sewer and Water Fund on a long term basis.

The Village Staff is proposing to maintain the $60,000 transfer from the Sewer and Water Fund to the General Fund to pay for personnel costs related to utility billing and administration.

In addition, the Sewer and Water Fund shows no one-time revenue of water and sewer tap-on fees to assist in paying for any unexpected costs or capital replacement needs.

Based on the rate structure and the budget as proposed, the Sewer and Water Fund continues to pay for the operational costs of providing utility services to the community. Most notably, we continue to see a reduction in terms of utility usage on a per household basis community wide for water usage.

Further discussion of the rate increase and the expenditures of the Sewer and Water Fund will be explained in greater detail in the budget documents.

Expenditures

The 2013/14 General Fund budget shows an increase in the overall operational expenses over last year's budget. The increase in the General Fund expenditures is $8,000 or less than l %.

The proposed budget provides for an increase for personnel in the form of an economic adjustment of 2% to the salary ranges for all employees. Both Fire and Police union employees will be subject to their agreed upon collective bargaining agreements.

The 2013114 budget proposes no new personnel, either full-time or part-time, or any reduction in positions.

At this point in time, the Village has budgeted a 5% increase to account for health insurance premium increases within this budget. Anything above 5%, the Village Staff will once again evaluate one of three options or a combination thereof in order to ensure that we meet the financial parameters of this budget: (l) change in health insurance coverage, (2) an increase in the employee contributions, or (3) reductions in our HSA contributions.

Major capital equipment or replacement purchases included with this year's budget only include $43,500 in the Administration budget to reflect necessary computer replacements or upgrades for the organization and $5,250 in Buildings and Grounds for a scissor lift to be shared with the Sewer and Water Department.

Although the last several budget years have been difficult ones, it is Staffs opinion that this budget continues to, at a minimum, provide the core services that the community has grown to expect with minimal increases to the residents or businesses of this community, but it requires the Village to continue to make the difficult decisions of how available resources are allocated. Equipment and replacement needs continue to be stretched in order to find the appropriate balance between continuing to fund these services and increased maintenance obligations.

This approach continues to make West Dundee a strong community on a strong financial footing, and we continue to be able to deliver the quality municipal services that the community has grown to expect

• Page 6

without any layoffs of existing employees.

The continued uncertainty of these economic times continues to affect consumer confidence, development activities and home values, but the Village attempts to strike a balance between continuing to provide the core municipal services which are necessary to maintain the integrity of the community, its safety and welfare in these difficult financial times.

Budget Preparation Recognition

We would like to acknowledge the efforts of the Village Staff and Department Managers for their contribution to the Village in preparation of the budget document. It is through the daily efforts of our employees and Department Managers that the Village provides an exceptionally high level of municipal services and is so highly regarded in the area as one of the best communities in the Fox Valley.

It is important to point that even in these extremely difficult financial times, the employees of this organization possess an extremely positive outlook of our community and continue to improve upon our reputation as a great place to live and work. It is though these joint efforts and cooperative nature that we will continue to prosper as a community and an organization.

JAC: kat

·Page 7

Very truly yours,

fll~ ~1<1 Joseph A. Cavallaro Village Manager

David Danielson Finance Director

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES PROPERTY TAXES 1-00-1-1490 1-00-1-1491 1-00-1-1500 1-00-1-1600 1-00-1-1700 1-00-1-1800 1-00-1-1900

TOTAL PROPERTY TAXES

ACCOUNT DESCRIPTION

GENERAL CORPORATE CAPITAL PROJECTS & EQUIP FUND LIABILITY INSURANCE POLICE PENSION FICA/MEDICARE IMRF FIRE PENSION

INTERGOVERNMENTAL REVENUE 1-00-2-0000 STATE SALES TAX 1-00-2-0500 1-00-2-1000 1-00-2-1100 1-00-2-1200 1-00-2-3700 1-00-2-3710

STATE INCOME TAX PERS. PROPERTY REPLACEMENT TAX TOWNSHIP ROAD FUND LOCAL USE TAX STATE GRANT PROCEEDS FEMA GRANT PROCEEDS

TOTAL INTERGOVERNMENTAL REVENUE

INTERFUND TRANSFERS - REVENUES 1-00-3-0200 1-00-3-0300 1-00-3-0400

SEWER AND WATER FUND MOTOR FUEL TAX COMMUNITY DEVELOPMENT FUND

TOTAL INTERFUND TRANSFERS - REVENUES

LICENSES 1-00-4-0000 1-00-4-0500 1-00-4-1500

TOTAL LICENSES

BUSINESS LICENSES LIQUOR AND BARTENDERS LICENSES ANIMAL LICENSES

VILLAGE OF WEST DUNDEE DETAILED BUDGET REPORT

FUND: GENERAL OPERATIONS DEPARTMENT

--2011-ACTUAL

1,254,693 0

574,450 372,042 345,668 174,834 275,436

--2012-ACTUAL

1,243,663 0

572,987 423,514 344,789 174,390 230,165

------------------------2,997,123 2,989,508

2,292,198 2,128,158 564,243 466,646

8,800 7,938 91,250 92,460

103,766 106,996 0 0 0 22,580

------------------------3,060,257 2,824,778

30,000 30,000 207,000 207,000 650,000 600,000

------------------------887,000 837,000

36,000 35,635 46,584 44,550

3,763 4,381 ------------------------

86,347 84,566

-------------- 2013 --------------8 MO.

BUDGETED ACTUAL PROJECTED

1,247,727 1,243,663 1,247,570 0 0 0

575,000 572,987 573,549 443,992 423,514 443,992 346,000 345,125 345,126 175,000 174,560 175,560 212,281 206,630 206,630

-------------------------------------3,000,000 2,966,479 2,992,427

1,975,000 1,284,260 1,975,000 581,000 499,138 645,000

7,200 4,470 6,900 92,500 94,241 94,242

119,500 73,252 112,000 0 0 0 0 0 0

-------------------------------------2,775,200 1,955,361 2,833,142

60,000 30,000 60,000 247,147 103,500 247,147 600,000 300,000 600,000

-------------------------------------907,147 433,500 907,147

36,000 21,915 36,000 55,000 37,400 46,000

5,000 2,332 4,500 -------------------------------------

96,000 61,647 86,500

PAGE:

--2014-FINAL

BUDGET

0

952,774 550,000 575,000 372,294 346,000 174,225 195,244

3,165,537

2,000,000 650,000

6,500 95,000

115,000 0 0

2,866,500

60,000 207,000 600,000

867,000

40,000 45,000

5,000

90,000

1

DATEo 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER ACCOUNT DESCRIPTION

DEVELOPMENT REVENUE 1-00-5-0000 BUILDING PERMITS 1-00-5-0100 DEVELOPMENT PERMITS 1-00-5-0110 BLDG PERMITS/ NEW CONSTRUCTION 1-00-5-0120 MUNICIPAL DONATION 1-00-5-0200 CASH\LAND DONATION 1-00-5-0500 PLAN REV IEN 1-00-5-1000 INSPECTIONS 1-00-5-1500 PETITION FEES

TOTAL DEVELOPMENT REVENUE

FINANCE REVENUE 1-00-6-0000 INTEREST INCOME 1-00-6-0001 UNREALIZED MARKET GAIN 1-00-6-9000 GAIN ON SALE OF ASSET

TOTAL FINANCE REVENUE

FINES 1-00-7-0500 COURT FINES 1-00-7-0600 ADMINISTRATIVE PROCESSING FEE 1-00-7-0700 AUTO IMPOUND FEE 1-00-7-1000 ALARM SERV::CE CHARGE

TOTAL FINES

OTHER REVENUES 1-00-8-0500 HOTEL/MOTEL REVENUE 1-00-8-1000 AMBULANCE FEE 1-00-8-2000 RENTAL PROPERTY 1-00-8-2200 TICKET SURCHARGE 1-00-8-2500 FRANCHISE FEE 1-00-8-2550 TELECOMM. INFRAS. FRANCHSE FEE 1-00-8-2700 UTILITY TAX - NATURAL GAS 1-00-8-2800 UTILITY TAX - ELECTRICITY 1-00-8-2900 ELECTRICAL AGGREGATION FEE 1-00-8-3000 SALE OF ASSETS 1-00-8-3712 REIMBURSED REVENUE ADMIN 1-00-8-3714 REIMBURSED REVENUE POLICE 1-00-8-3715 REIMBURSED REVENUE FIRE



--2011-

ACTUAL

48,118 0

31,142 0 0

21,888 5,170

25

--2012-ACTUAL

86,341 0 0 0 0

18,896 5,395

575 ------------------------

106,343 111,207

10,254 7,397 I 6, 004 I 2,110

0 0 ------------------------

4,250 9,507

93,248 97,172 8,555 5,590

24,240 43,000 10,315 10,385

------------------------136,358 156,147

198,682 228,610 136,092 127,698

81,603 84,877 0 4,362

83,266 84,962 249,470 269,011 160,554 139,061 348,450 302,729

0 0 0 0 0 0 0 0 0 0

BUDGETED

60,000 0 0 0 0

20,000 5,000 1,000

2013 --------------8 MO.

ACTUAL PROJECTED

47,645 75,000 82,420 82,420 2,000 2,000

0 0 0 0

37,524 50,000 2,470 5,000

25 100 -------------------------------------

86,000 172,084 214,520

10,000 71401 10,000 0 108 200 0 0 0

-------------------------------------10,000 7,509 10,200

100,000 69,272 120,000 7,500 4,560 7,000

55,000 34,000 55,000 12,500 5,685 8,500

-------------------------------------175,000 113,517 190,500

250,000 176,710 250,000 140,000 89,028 140,000

95,000 55,369 90,000 0 0 0

90,000 65,939 87,000 285,000 173,025 275,000 180,000 47,876 140,000 400,000 220,523 300,000

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

PAGE:

--2014-FINAL

BUDGET

75,000 0 0 0 0

45,000 5,000 1,000

2

-----------126,000

10,000 0 0

-----------10,000

110,000 7,500

55,000 10,000

-----------182,500

260,000 140,000

95,000 0

90,000 275,000 175,000 375,000

21,000 0 0 0 0

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

REVENUES OTHER REVENUES 1-00-8-3717 1-00-8-3720 1-00-8-3800 1-00-8-4000 1-00-8-4100 l;-00-8-4200 1-00-8-4300 1-00-8-4400 1-00-8-7100

TOTAL OTHER REVENUES TOTAL REVENUES: EXPENSES

ACCOUNT DESCRIPTION

REIMBURSED REVENUE REIMBURSED REVENUE REIMBURSED REVENUE MISCELLANEOUS POLICE REPORT MONEY

PW PENSION GENERAL

INSURANCE SUBROGATION PROCEEDS 50/50 TREE PROGRAM PAYMENTS COMPUTER SUPPORT CONTRACTS RECYCLING REVENUE

INTERFUND TRANSFERS - EXPENSES 1-00-9-0100 CAPITAL / MAIN. FUND (FUND D) 1-00-9-0200 CAPITAL PROJECTS & EQUIP FUND

TOTAL INTERFUND TRANSFERS - EXPENSES TOTAL

LEGISLATION DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-11-1-0100 1-11-1-1000

SALARIES SALARIES

ELECT OFFICIALS PART TIME

TOTAL PERSONNEL SERVICES

PERSONNEL BENEFITS 1-11-2-0700 1-11-2-0800 1-11-2-2500 1-11-2-3000 1-11-2-3500

VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE

TOTAL PERSONNEL BENEFITS



--2011-ACTUAL

0 150

0 55,587 1,145

0 0

36,250 7,718

--2012-ACTUAL

0 (47,648)

0 41,514

1,080 0

1,640 40,000 20,074

------------------------1,358,967 1,297,970 8,636,645 8,310,683

300,000 300,000 0 0

------------------------300,000 300,000 300,000 300,000

28,591 30,660 so 0

------------------------28,641 30,660

220 291 2,188 2,343

364 521 3,754 3,538

0 0

6,526 6,693

-------------- 2013 --------------8 MO.


0 0 0 0 47,498 0 0 0 0

60,000 25,278 50,000 0 1,020 1,500 0 0 0 0 11,578 11,578

50,000 30,468 50,000 20,000 5,487 9,000

-------------------------------------1,570,000 949,799 1,404,078 8,619,347 6,659,896 8,638,514

300,000 150,000 300,000 0 0 0

-------------------------------------300,000 150,000 300,000 300,000 150,000 300,000

20,000 20,175 25,000 0 0 0

-------------------------------------20,000 20,175 25,000

300 194 300 1,600 1,542 1,700

200 93 200 4,000 3,756 4,000

0 0 0

6,100 5,585 6,200

PAGE:

--2014-FINAL

BUDGET

0 0 0

50,000 1,500

0 0

60,000 10,000

3

-----------1,552,500 8,860,037

0 550,000

-----------550,000 550,000

25,000 0

25,000

300 1,700

200 4,000

0

6,200

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


LEGISLATION DEPARTMENT OPERATING EXPENDITURES 1-11-3-0600 OPERATING INSURANCE & BONDS 1-11-3-1500 1-11-3-1600 1-11-3-2100 1-11-3-3000 1-11-3-3500 1-11-3-3600 1-11-3-3660 1-11-3-6500

TRAVEL SUBSCRIPTIONS AND PUBLICATIONS PRINTING CONTRACTUAL SERVICES VILLAGE & COMMUNITY EVENTS DONATIONS ECONOMIC DSVELOPMENT MISCELLANEOUS

TOTAL OPERATING EXPENDITURES

COMMITTEES & COMMISSIONS 1-11-7-0600 1-11-7-0700 1-11-7-1000 1-11-7-1100 1-11-7-1500

PLANNING & ZONING COMMISSION PARK & REDEVELOPMNT COMMISSION FIRE AND POLICE COMMISSION LIQUOR CONTROL APPEARANCE REVIEW COMMISSION

TOTAL COMMITTEES & COMMISSIONS TOTAL LEGISLATION DEPARTMENT

ADMINISTRATION & FINANCE DEPT. EXPENSES

PERSONNEL SERVICES 1-12-1-0200 1-12-1-1000 1-12-1-1300 1-12-1-1600

SALARIES SALARIES SALARIES OVERTIME

FULL TIME PART TIME SEASONAL



GROUP MEDICAL & LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE SAFETY EQUIPMENT & PROGRAMS TRAINING



--2011-ACTUAL

3,553 0

352 0

3,750 0

100 0

2,426

--2012-ACTUAL

442 0

494 45

4,950 0

246 0

728 ------------------------

10,181 6,905

1,230 215 0 0

12,058 (469} 137 34

1,580 650 ------------------------

15,005 430 60,353 44,688

341,852 365,301 68,588 72,758

0 0 0 0

------------------------410,440 438,059

52,609 58,118 46,129 54,118 28,746 30,679

0 0 978 621

-------------- 2013 --------------8 MO.


3,000 0 2,500 0 0 0

500 240 500 0 0 0 0 0 0 0 0 0

500 0 500 0 0 0

1,000 309 1,000 -------------------------------------

5,000 549 4,500

1,000 730 730 0 0 0

10,000 2,462 8,000 1,000 68 500 1,500 860 1,000

-------------------------------------13,500 4,120 10,230 44,600 3 01 42 9 45,930

358,800 247,661 360,000 58,250 49,581 70,000

0 0 0 0 0 0

-------------------------------------417,050 297,242 430,000

50,250 35,487 52,400 53,600 38,138 55,000 31,200 20,178 30,100

0 0 0 1,000 0 0

PAGE: 4

--2014-FINAL

BUDGET

2,500 0

500 0 0 0

500 0

1,000

4,500

1,000 0

7,500 1,000 1,500

11,000 46,700

375,000 70,000

0 0

-----------445,000

51,000 54,500 33,000

0 1,000

DATE, 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC



PERSONNEL BENEFITS 1-12-2-3000 1-12-2-3500

DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-12-3-0100 OFFICE SUPPLIES 1-12-3-0200 OPERATING SUPPLIES 1-12-3-0500 1-12-3-0510 1-12-3-0600 1-12-3-1500 1-12-3-1550 1-12-3-1600 1-12-3-2000 1-12-3-2100 1-12-3-2400 1-12-3-2500 1-12-3-3000 1-12-3-4500 1-12-3-6500

TELEPHONE DATA INTERNET/EMAIL SERVICES OPERATING :NSURANCE BOND TRAVEL MARKETING ACTIVITIES SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING AUDIT FEE ACTUARIAL STUDY FEE CONTRACTUAL SERVICES NEWSLETTER MISCELLANEOUS


MAINTENANCE & REPAIRS 1-12-4-0100 DEPARTMENT EQUIPMENT

TOTAL MAINTENANCE & REPAIRS

CAPITAL EXPENDITURES 1-12-5-1000 1-12-5-1500 1-12-5-1510 1-12-5-1520 1-12-5-1525 1-12-5-1530 1-12-5-1540

OFFICE EQU:PMENT OPERATING EQUIPMENT COMPUTER EQUIPMENT COMPUTER EQUIPMENT REPLACEMENT COMP. EQUIP REPAIR- LIGHTENING GIS PROGRAM 2012 LIGHTENING DAMAGE

TOTAL CAPITAL EXPENDITURES



--2011-ACTUAL

11445 0

--2012-ACTUAL

11463 0

------------------------1291907 1441999

3,000 21481 96 0

101633 81415 21233 11688

12,997 71492 10,245 101344

0 0 43 75

3,173 31865 294 21354

151120 16,120 0 0

461233 491902 7,653 190

325 210 ------------------------

112,045 103,136

113 299 ------------------------

113 299

0 118 0 75

31,863 2 61 7 94 17,169 11,508

0 21,626 9,950 3,817

0 21489 ------------------------

58,982 66,427

BUDGETED

11800 0

2013 --------------8 MO.

ACTUAL PROJECTED

11513 11800 0 0

-------------------------------------1371850 951316 1391300

31500 11714 21500 0 77 100

91000 51303 91000 21500 1,125 21000

111000 3,879 12,000 111000 6,667 111000

0 0 0 0 132 200

51000 972 3,000 500 205 500

151500 13,000 151000 0 0 0

501000 33,168 501000 500 0 0 500 121 500

-------------------------------------109,000 66,363 1051800

500 184 500 -------------------------------------

500 184 500

0 0 0 0 0 0

251000 41951 31,000 12,500 1,205 12,500

0 0 0 5,000 11,325 111500

0 0 0 -------------------------------------

42,500 17,481 55,000

PAGE:

--2014-FINAL

BUDGET

11800 0

5

-----------1411300

21500 0

91000 2,000 91000

11,000 0

200 3,500 1,250

151000 0

50,000 500 500

-----------1041450

500 -----------

500

0 0

25,000 15,000

0 3,500

0 -----------

43,500

DATE' 05/13/2013 TIME: 14:43:15

ID: BP430000.6SC

ACCOUNT NUMBER

TOTAL ADMINISTRATION

LEGAL DEPARTMENT EXPENSES

ACCOUNT DESCRIPTION

& FINANCE DEPT.

OPERATING EXPENDITURES 1-13-3-7000 VILLAGE ATTORNEY RETAINER 1-13-3-7100 VILLAGE PROSECUTOR RETAINER 1-13-3-7200 LITIGATION FEES 1-13-3-7300 ATTORNEY FEES - OTHER 1-13-3-7310 ATTORNEY FEES -POLICE CONTRACT 1-13-3-7315 ATTORNEY FEES - FIRE CONTRACT 1-13-3-7320 LITIGATION - WAL-MART 1-13-3-7330 ATTORNEY FEES GRAND POINTE 1-13-3-7350 ATTORNEY FEES - REIMBURSEABLE 1-13-3-7400 LEGAL NOTICES 1-13-3-7500 RECORDING FEES

TOTAL OPERATING EXPENDITURES TOTAL LEGAL DEPARTMENT

POLICE DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-14-1-0200 1-14-1-0500 1-14-1-0600 1-14-1-1000 1-14-1-1600

SALARIES - FULL TIME SALARIES - SWORN OFFICERS SALARIES-PART TIME SWORN SALARIES - PART TIME OVERTIME


PERSONNEL BENEFITS 1-14-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-14-2-0500 VILLAGE CONTR - POLICE PENSION 1-14-2-0700 1-14-2-0800 1-14-2-1500 1-14-2-2000 1-14-2-2500

VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE CLOTHING ALLOWANCE SAFETY EQUIPMENT & PROGRAMS TRAINING



--2011-ACTUAL

711,487

11,137 6,600

0 17,274 11,245

0 5,346

0 0

1,292 625

--2012-

ACTUAL

752,920

11,448 7,200

0 37,152 1,162 4,528 1,390

0 0

1,876 977

------------------------53,519 65,733 53,519 65,733

118,847 155,765 1,470,812 1,607,026

0 0 30,674 23,531

172,557 1481749 ------------------------

1,792,890 1,935,071

263,258 298,619 372,042 423,514 15,872 22,468

129,063 143,417 11,736 15,140

3,440 3,896 19,341 6,026

-------------- 2013 --------------8 MO.


706,900 476,586 730,600

12,150 5,737 8,200 7,200 4,800 7,200

0 13,091 15,000 20,000 13,652 20,000

1,000 0 1,000 10,000 4,966 10,000

0 0 0 0 0 0 0 (5' 294} (5' 294}

2,000 596 2,000 500 (19} 250

-------------------------------------52,850 37,529 58,356 52,850 37,529 58,356

156,000 107,436 155,000 1,560,000 1,069,126 1,557,000

74,100 50,757 73,000 2,000 4,636 8,200

150,000 75,422 110,000 -------------------------------------1,942,100 1,307,377 1,903,200

280,500 179,067 270,000 444,000 470,888 443,992

22,500 14,969 21,500 152,000 97 1 7 04 145,000

10,615 31645 12,615 5,000 41630 5,000 6,855 3,973 61855

PAGE:

--2014-FINAL

BUDGET

734,750

10,000 7,200

0 20,000 10,000

5,000 0 0 0

2,000 500

6

-----------54,700 54,700

159,500 1,593,000

81,000 2,000

120,000 -----------1,955,500

286,500 372,294

21,900 151,200

11,000 6,000 6,900

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER


PERSONNEL BENEFITS 1-14-2-3000 1-14-2-3500

ACCOUNT DESCRIPTION

DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-14-3-0100 OFFICE SUPPLIES 1-14-3-0200 1-14-3-0300 1-14-3-0500 1-14-3-0600 1-14-3-1500 1-14-3-1600 1-14-3-2000 1-14-3-2100 1-14-3-2200 1-14-3-2300 1-14-3-3000 1-14-3-3500 1-14-3-4000 1-14-3-6450 1-14-3-6480 1-14-3-6500

OPERATING SUPPLIES MEDICAL SUPPLIES TELEPHONE OPERATING INSURANCE & BONDS TRAVEL SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL QUAD COM CONTRACTUAL SERVICES SMALL EQUIP/TOOLS/HARDWARE FIREARM SUPPLIES D.A.R.E. PROGRAM NEIGHBORHOOD WATCH PROGRAM MISCELLANEOUS


MAINTENANCE & REPAIRS 1-14-4-0100 1-14-4-0200 1-14-4-0500 1-14-4-1000

DEPARTMENT EQUIPMENT VEHICLE FUEL AUTOMOTIVE PARTS & REPAIRS FLEET RADIO


CAPITAL EXPENDITURES 1-14-5-0100 1-14-5-1000 1-14-5-1500 1-14-5-1600

AUTOS & TRUCKS OFFICE EQUIPMENT OPERATING EQUIPMENT FIREARMS




--2011-ACTUAL

61274 3,336

--2012-ACTUAL

61354 0

------------------------8241362 9191434

31127 2,901 71753 6,433 11732 2,842

141446 12,504 53,913 36,815 1,264 2,913

390 390 2,778 940 3,367 2,952

0 0 155,381 154,775

12,933 17,127 316 796

1,931 4,642 3,495 3,035

517 509 1,021 991

------------------------2641364 250,565

5,145 5,114 491250 56,054 43,866 42,805

4,984 5,628 ------------------------

103,245 109,601

26,296 211833 0 2,709 0 0 0 1,034

------------------------26,296 25,576

-------------- 2013 --------------8 MO.


9,665 11459 91665 0 0 0

-------------------------------------9311135 7761335 914,627

3,000 1,764 3,000 81000 5,428 8,000 41000 934 3,500

131000 7,808 12,600 55,000 9,813 70,000

3,000 1,061 2,500 500 129 500

2,000 1,031 1,900 31000 1,635 3,000

500 so 350 156,222 104,147 156,222

111300 7,300 111300 750 284 750

91070 8,439 9,070 2,000 0 2,300 1,000 411 1,000 1,000 1,092 1,100

-------------------------------------273,342 151,326 287,092

5,000 3,630 5,000 55,000 34,317 511000 41,000 31,723 43,000

5,000 3,669 5,000 -------------------------------------

106,000 731339 104,000

72,600 0 72,600 0 0 0

7,500 0 7,500 0 0 0

-------------------------------------80,100 0 80,100

PAGE:

--2014-FINAL

BUDGET

81165 0

7

-----------8631959

31000 8,000 3,500

13,000 55,000

3,000 500

2,000 3,000

500 170,390

11,300 750

10,000 21000 1,000 1,000

-----------287,940

15,000 551000 41,000

5,000 -----------

116,000

0 0 0 0

-----------0

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


TOTAL POLICE DEPARTMENT

FIRE DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-15-1-0200 SALARIES FULL TIME 1-15-1-0500 1-15-1-0600 1-15-1-1000 1-15-1-1600


SWORN FIRE OFFICERS PAID ON CALL PART TIME


PERSONNEL BENEFITS 1-15-2-0100 1-15-2-0500 1-15-2-0700 1-15-2-0800 1-15-2-1500 1-15-2-2000 1-15-2-2500 l-15-2-3000 1-15-2-3500

GROUP MEDICAL/LIFE INSURANCE VILLAGE CONTR - F.F. PENSION VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE CLOTHING ALLOWANCE SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-15-3-0100 1-15-3-0200 1-15-3-0300 1-15-3-0500 1-15-3-0600 1-15-3-1500 1-15-3-1600 1-15-3-2000 1-15-3-2100 1-15-3-2200 1-15-3-2300 1-15-3-3000 1-15-3-3100 1-15-3-3500

OFFICE SUPPLIES OPERATING SUPPLIES MEDICAL SUPPLIES TELEPHONE OPERATING INSURANCE & BONDS TRAVEL SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL QUAD COM CONTRACTUAL SERVICES CONTRACTUAL SRVS - PLAN REVIEW SMALL EQUIP/TOOLS/HARDWARE



--2011-ACTUAL

3,011,157

14,255 791,416 12,286

422,234 52,784

1,292,975

158,775 275,436

2,068 95,778

5,214 899

2,644 655

0

541,469

1,504 1,836 8,439

10,571 71,960

769 0

375 812

0 62,939 10,488

0 3,390

--2012-ACTUAL

3,240,247

14,902 881,051

23,973 487,941

63,303

1,471,170

177,747 230,165

5,230 106,494

5, 208 1,127 4,059

519 0

530,549

1,765 2,906 5,837

11,556 32,211

811 0

266 1,119

39 64,753 35,336

0 4,179

BUDGETED

3,332,677

14,700 830,500 12,000

348,880 55,000

173,800 212,281

4,650 96,750

6,000 1,000 5,000

500 0

499,981

1,500 2,500 8,000

10,500 50,000

700 0

500 1,000

0 66,065 16,000

0 3,500

2013 --------------8 MO.

ACTUAL

2,308,377

11,302 586,409

5,747 268,985 48,963

921,406

88,078 206,630

3,181 69,195 2,796

0 1,229

165 0

371,274

1,199 1,756 3,648 6,734 3,888

393 0

199 438

0 44,043 12,731

0 1,107

PROJECTED

3,289,019

15,800 835,000 12,000

361,000 70,000

1,293,800

135,000 206,630

4,500 100,100

6,000 1,000 5,000 1,000

0

459,230

1,750 2,500 8,000

10,500 100,000

400 0

300 750

0 66,065 16,000

0 3,500

PAGE:

--2014-FINAL

BUDGET

3,223,399

14,990 855,000 12,000

355,000 65,000

1,301,990

149,000 195,244

4,600 99,700 6,000 1,000 5,000 1,000

0

461,544

1,750 2,500 8,000

10,500 50,000

700 0

300 1,000

200 69,217 16,000

0 3,500

8

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC



OPERATING EXPENDITURES 1-15-3-6500 MISCELLANEOUS 1-15-3-7000 FOREIGN FIRE TAX TRANSFER


MAINTENANCE & REPAIRS 1-15-4-0100 DEPARTMENT EQUIPMENT 1-15-4-0200 VEHICLE FUEL 1-15-4-0300 GENERATOR FUEL 1-15-4-0500 AUTOMOTIVE PARTS 1-15-4-0600 AUTOMOTIVE MAINT. & REPAIRS 1-15-4-0700 AUTO BODY 1-15-4-1000 FLEET RADIO


CAPITAL EXPENDITURES 1-15-5-0100 1-15-5-1000 1-15-5-1500 1-15-5-1501 1-15-5-1502 1-15-5-1503 1-15-5-1504 1-15-5-1505

AUTOS & TRUCKS OFFICE EQUIPMENT OPERATING EQUIPMENT FEMA GRANT - COMM. EQUIPMENT FEMA GRANT - TURN-OUT GEAR EMERGENCY OPERATIONS CENTER EMERGENCY WARNING SIREN EMERGENCY OPERATIONS CENTER

TOTAL CAPITAL EXPENDITURES TOTAL FIRE DEPARTMENT

COMMUNITY DEVELOPMENT DEPT. EXPENSES

PERSONNEL SERVICES 1-16-1-0200 1-16-1-1000 1-16-1-1600

SALARIES SALARIES OVERTIME


FULL TIME PART-TIME



--2011-ACTUAL

0 0

--2012-ACTUAL

0 0

------------------------173,083 160,778

9,935 10,675 11,978 13,523

141 125 17,644 10,945

6,670 13,237 0 1,216

895 1,140 ------------------------

4 71 2 63 50,861

0 0

0 0 0 10,048 0 0 0 0 0 5,460 0 0

2,650 568 ------------------------

2,650 2,057,440

199,493 44,562

0

244,055

16,076 2,229,434

218,289 47,750

0

266,039

-------------- 2013 --------------8 MO.


0 0 0 0 0 0

-------------------------------------160,265 76,136 209,765

8,300 3,076 8,300 16,500 8,925 14,000

250 796 BOO 20,000 13,937 20,000 12,500 3,940 12,500 20,000 0 20,000

1,000 546 1,000 -------------------------------------

78,550 31,220 76,600

52,000 0 52,000 0 0 0 0 0 0 0 0 0 0 0 0 0 206 206 0 24,148 24,149 0 0 0

-------------------------------------52,000

2,051,876

215,000 38,730

0

253,730

24,354 1,424,390

149,273 23,538

0

172,811

76,355 2,115,750

215,700 29,000

0

244,700

PAGE:

--2014-FINAL

BUDGET

0 0

9

-----------163,667

8,300 16,000

250 20,000 15,000

3,000 1,000

-----------63,550

0 0 0 0 0 0 0 0

-----------0

1,990,751

220,000 45,000

0

265,000

DATE' 05/13/2013 TIME: 14:43:15

ID' BP430000.6SC


COMMUNITY DEVELOPMENT DEPT. PERSONNEL BENEFITS 1-16-2-0100 1-16-2-0700 1-16-2-0800 1-16-2-1500 1-16-2-2500 1-16-2-3000 1-16-2-3500

GROUP MEDICAL & LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE UNIFORMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-16-3-0100 1-16-3-0500 1-16-3-0600 1-16-3-1500 1-16-3-1530 1-16-3-1550 1-16-3-1600 1-16-3-2000 1-16-3-2100 1-16-3-3000 1-16-3-3100 1-16-3-6500

OFFICE SUPPLIES TELEPHONE OPERATING INSURANCE & BONDS TRAVEL GIS PROGRAM MARKETING ACTIVITIES SUBSCRIPTIONS AND PUBLICATIONS POSTAGE PRINTING CONTRACTUAL PLAN REVIEW MISCELLANEOUS



DEPARTMENT EQUIPMENT VEHICLE FUEL AUTOMOTIVE PARTS AUTOMOTIVE MAIN. AND REPAIRS


CAPITAL EXPENDITURES 1-16-5-0100 1-16-5-1000

AUTOS AND TRUCKS OFFICE EQUIPMENT

TOTAL CAPITAL EXPENDITURES TOTAL COMMUNITY DEVELOPMENT DEPT.



--2011-ACTUAL

31,117 28,434 18,488

0 440 773

0

--2012-ACTUAL

37,808 33,657 20,120

0 118 425

0 ------------------------

79,252 92,128

872 1,315 7,144 5,500 7,553 4,942 4,184 4,431

0 0 6,200 4,200

219 184 903 1,499

1,033 1,077 71273 11,445 9,470 6,075

20,250 0 ------------------------

65,101 40,668

0 82 1,006 1,486

0 0 297 783

------------------------1,303

0 0

0 389,711

2,351

0 0

0 401,186

BUDGETED

34,000 33,175 19,380

1,000 600 750

0

2013 --------------8 MO.

ACTUAL PROJECTED

23,586 34,700 22,915 32,000 13,301 18,600

609 1,000 0 500

390 750 0 0

-------------------------------------88,905 60,801 87,550

1,500 631 1,200 7,000 3,593 7,000 7,500 0 6,000 4,000 2,907 4,000

0 0 0 5,000 0 5,000

500 250 250 900 506 900 600 41 500

7,000 15,527 12,000 5,000 28,320 35,000

150 53 100 -------------------------------------

39,150 51,828 71,950

150 70 100 1,200 1,035 1,600

0 0 0 1,000 423 600

-------------------------------------2,350

0 0

0 384,135

1,528

0 0

0 286,968

2,300

0 0

0 406,500

PAGE: 10

--2014-FINAL

BUDGET

38,000 32,000 20,300

0 500 750

0

91,550

1,500 7,000 6,000 4,000

0 5,000

500 900 600

10,000 30,000

150

65,650

150 1,600

0 11 000•

2,750

0 0

0 424,950

DATE' 05/13/2013 TIME: 14:43:15

ID: BP430000.6SC


STREET & BRIDGE DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-17-1-0200 1-17-1-1300 1-17-1-1600

SALARIES SALARIES OVERTIME

FULL TIME SEASONAL


PERSONNEL BENEFITS 1-17-2-0100 1-17-2-0700 1-17-2-0800 1-17-2-1500 1-17-2-2000 1-17-2-2500 1-17-2-3000 1-17-2-3500

GROUP MEDICAL/LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE UNIFORMS SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-17-3-0100 1-17-3-0200 1-17-3-0500 1-17-3-0600 1-17-3-1000 1-17-3-1500 1-17-3-1530 1-17-3-1600 1-17-3-2000 1-17-3-2100 1-17-3-2200 1-17-3-3000 1-17-3-3100 1-17-3-3500 1-17-3-4000 1-17-3-4100 1-17-3-4400 1-17-3-5500 1-17-3-6000 1-17-3-6500

OFFICE SUPPLIES OPERATING SUPPLIES TELEPHONE OPERATING INSURANCE/BONDS ELECTRICITY TRAVEL GIS PROGRAM SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL CONTRACTUAL SERVICES LANDFILL DISPOSAL COSTS SMALL EQUIP/TOOLS/HARDWARE SNOW & ICE CONTROL TRAFFIC & STREET SIGNS LEAF COLLECTION SCAVENGER SERVICE RECYCLING MISCELLANEOUS




--2011-ACTUAL

212,701 0

19,689

232,390

39,220 27,389 17,415

1,885 1,900

305 315

0

88,429

345 4,287 2,309

37,488 47,069

0 0 0

458 0

107 6,737 1,849 3,961

74,805 3,757 5,800

384,638 128,212

0

701,822

--2012-ACTUAL

237,000 7,013 9,947

253,960

50,838 31,061 18,920

1,192 3,032

442 386

0

105,871

3,201 5,662 2,064

16,116 48,561 (2' 460)

0 0

514 0 0

1,870 4,147 4,416

50,892 3,003 9,100

399,975 133,325

0

680,386

BUDGETED

237,000 8,000

15,000

260,000

44,000 30,000 19,000

1,400 1,400

350 350

0

96,500

500 4,000 2,050

30,000 40,000

0 0 0

500 0 0

5,000 9,000 4,000

60,000 5,200

11,000 410,000 136,600

250

718,100

2013 --------------8 MO.

ACTUAL

153,961 5,128 6,910

165,999

28,939 21,664 12,805

1,169 1,019 1,667

170 0

67,433

303 1,822 1,338 8,637

21,227 646

0 0

427 63

0 1,982

941 1,656

18,454 3,363 8,931

201,974 67,324

0

339,088

PROJECTED

225,000 6,500

15,000

246,500

42,000 31,000 18,400

1,750 2,700 2,000

425 0

98,275

325 4,000 1,950

20,000 33,500

0 0 0

500 63

0 3,500 4,200 4,000

35,000 5,200 8,950

404,000 135,000

100

660,288

PAGE: 11

--2014-FINAL

BUDGET

235,000 8,000

15,000

258,000

44,000 31,000 19,700

1,400 2,200

850 350

0

99,500

500 4,000 2,050

25,000 35,000

0 0 0

500 0 0

7,400 8,000 4,000

62,300 4,500

11,000 404,000 135,000

250

703,500

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


STREET & BRIDGE DEPARTMENT MAINTENANCE & REPAIRS 1-17-4-0100 1-17-4-0200 1-17-4-0500 1-17-4-1100 1-17-4-1200 1-17-4-1300 1-17-4-1400 1-17-4-3500

DEPARTMENT EQUIPMENT VEHICLE FUEL VEHICLE REPAIRS CURB/SIDEWALK STREETS STREET & TRAFFIC LIGHTS PARKWAYS STORM SEWER


CAPITAL EXPENDITURES 1-17-5-0100 1-17-5-0500 1-17-5-1300 1-17-5-1500 1-17-5-5000

AUTOS & TRUCKS OFFICE FURNITURE STREET AND TRAFFIC LIGHTS OPERATING EQUIPMENT STREET & ROAD/BIKEPATH CONSTR

TOTAL CAPITAL EXPENDITURES TOTAL STREET & BRIDGE DEPARTMENT

BUILDINGS & GROUNDS EXPENSES

PERSONNEL SERVICES 1-18-1-0200 SALARIES - FULL TIME 1-18-1-1000 PART-TIME SALARIES 1-18-1-1300 SEASONAL 1-18-1-1600 OVERTIME


PERSONNEL BENEFITS 1-18-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-18-2-0700 VILLAGE CONTRIBUTION - IMRF 1-18-2-0800 1-18-2-1500 1-18-2-2000 1-18-2-2500

VWD CONTR - FICA & MEDICARE UNIFORMS SAFETY EQUIPMENT & PROGRAMS TRAINING



--2011-ACTUAL

29,066 17,200 45,215

1,009 6,330

38,539 655

5,510

--2012-ACTUAL

24,476 19,908 48,835

7,716 12,576 25,873 1,084 3,387

------------------------143,524 143,855

0 0 0 96 0 0 0 7,875 0 0

------------------------0 7,971

1,166,165 1,192,043

196,244 217,633 198 6,185

13,766 15,250 19,100 10,302

------------------------229,308 249,370

37,152 43,697 24,931 28,660 17,301 18,754

1,775 1,632 1,519 1,431

5 354

BUDGETED

21,000 24,000 40,000 15,000 16,100 40,400

900 5,000

2013 --------------8 MO.

ACTUAL PROJECTED

15,925 21,500 11,292 18,000 18,046 36,000

7,775 14,000 6,052 9,000

24,422 38,000 858 950

2,496 4,800 -------------------------------------

162,400 86,866 142,250

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

-------------------------------------0 0 0

1,237,000 659,386 1,147,313

234,000 146,199 219,000 0 841 1,000

23,450 11,170 11,170 16,000 6,413 11,000

-------------------------------------273,450 164,623 242,170

39,000 26,856 39,400 30,000 20,226 29,000 19,500 12,556 17,900

1,600 1, 242 1,710 1,600 893 1,600

200 30 100

PAGE: 12

--2014-FINAL

BUDGET

21,000 20,000 40,000 15,000 17,300 40,600

1,000 5,000

-----------159,900

0 0 0 0 0

-----------0

1,220,900

230,000 0

24,500 16,000

-----------270,500

44,000 30,500 20,600 1,600 2,500

200

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER


PERSONNEL BENEFITS

ACCOUNT DESCRIPTION

1-18-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-18-3-0100 1-18-3-0200 1-18-3-0300 1-18-3-0500 1-18-3-0600 1-18-3-1000 1-18-3-1100 1-18-3-1500 1-18-3-2100 1-18-3-2200 1-18-3-3000 1-18-3-3200 1-18-3-3500 1-18-3-4200 l-18-3-4400 1-18-3-4410 1-18-3-6500

OFFICE SUPPLIES OPERATING SUPPLIES JANITORIAL SUPPLIES TELEPHONE OPERATING INSURANCE/BONDS ELECTRICITY HEATING TRAVEL PRINTING EQUIPMENT RENTAL CONTRACTUAL SERVICES JANITORIAL SERVICES SMALL EQUIP/TOOLS/HARDWARE CHEMICALS & FERTILIZER FORESTRY TREE PLANTING MISCELLANEOUS



DEPARTMENT EQUIPMENT VEHICLE FUEL VEHICLE REPAIRS BUILDINGS & GROUNDS REPAIRS


CAPITAL EXPENDITURES 1-18-5-0100 1-18-5-1000 1-18-5-1500 1-18-5-2000

AUTOS & TRUCKS OFFICE FURNISHINGS OPERATING EQUIPMENT BLDGS & GROUNDS IMPROVEMENTS




--2011-ACTUAL

0

--2012-ACTUAL

0 ------------------------

82,683 94,528

473 465 10,014 11,736

7,401 6,021 1,794 1,409

10,107 4,184 8,052 8,331

16,826 9,718 0 656 0 0 0 264

29,077 22,157 14,400 14,530

1,805 2,471 1,703 773

11,185 91,129 398 3,217

0 648 ------------------------

113,235 177,709

4,466 4,639 8,600 10,058 1,455 684

81,677 86,044 ------------------------

96,198 101,425

0 0 0 0 0 8,800

{1,040) 970 ------------------------

(l' 040) 9,770

BUDGETED

0

2013 --------------8 MO.

ACTUAL PROJECTED

0 0 -------------------------------------

91,900 61,803 89,710

500 285 500 12,000 10,018 12,500

5,000 2,089 5,000 1,450 932 1,450

12,500 0 9,000 6,600 3,437 6,000

15,000 8,342 12,500 700 0 0

0 43 50 500 112 150

31,800 22,041 27,000 14,300 9,520 14,300

4,500 2,752 4,500 750 843 850

45,000 30,717 33,000 18,000 48,559 48,600

700 1 350 -------------------------------------

169,300 139,691 175,750

3,000 2,629 3,500 12,000 5,727 8,500 3,300 1,484 3,300

64,000 34,926 47,000 -------------------------------------

82,300 44,766 62,300

0 0 0 0 0 0 0 0 0 0 0 0

-------------------------------------0 0 0

PAGE: 13

--2014-FINAL

BUDGET

0 -----------

99,400

500 12,000

5,000 1,450

10,000 6,600

15,000 0 0

500 36,100 15,000

4,500 1,200

55,000 18,000

700 -----------

181,550

3,500 9,500 3,300

40,500 -----------

56,800

0 0

5,250 0

-----------5,250

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


TOTAL BUILDINGS & GROUNDS

TOTAL FUND REVENUES & BEG. BALANCE TOTAL FUND EXPENSES FUND SURPLUS (DEFICIT)



--2011-ACTUAL

520,384

8,636,645 8,270 ?10:::

--2012-ACTUAL

632,802

8,310,683 8,859,053

BUDGETED

616,950

8,619,347 8,726,988

2013 --------------8 MO.

ACTUAL

410,883

6,659,896 5,784,548

;

PROJECTED

569,930

8,638,514 8,663,398

PAGE: 14

--2014-

FINAL BUDGET

613,500

8,860,037 8,859,650

387

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 2-00-0-0300 2-00-0-0310 2-00-0-0400 2-00-0-1000 2-00-0-1100 2-00-0-1900

TOTAL REVENUES

INTERFUND REVENUE

ACCOUNT DESCRIPTION

SEWER AND NATER BILLS SLEEPY HOLLOW BILLING DEVELOPER WATER SALES WATER TAP ON FEES SEWER TAP ON FEES WATER METER SALES

2-00-3-0000 INTERFUND REVENUE - VFF

TOTAL INTERFUND REVENUE

FINANCE REVENUE 2-00-6-0000 INTEREST INCOME

TOTAL FINANCE REVENUE TOTAL REVENUES:

EXPENSES - WATER EXPENSES



FULL TIME PART TIME SEASONAL



GROUP MEDICAL/LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE UNIFORMS SAFETY EQUIPMENT PROGRAM


FUND: SEWER & WATER DEPARTMENT

--2011-

ACTUAL

1,741,025 53,638

0 4,631

12,407 2,216

1,813,917

0

0

43

43 1,813,960

298,040 0 0

20,735

--2012-ACTUAL

1,774,625 21,175

2,847 18,073 20,78-3

3,474

1,840,977

0

0

9

9 1,840,986

333,418 0 0

20,360 ------------------------

318,775 353,778

43,906 52,664 36,944 43,982 23,937 26,197

2,922 1,883 2,430 2,753

-------------- 2013 --------------

BUDGETED

1,930,000 32,000

0 0 0 0

1,962,000

0

0

0

0 1,962,000

320,000 0 0

18,000

8 MO. ACTUAL

1,304,915 20,875

6,489 28,034 36,818 2,197

1,399,328

0

0

7

7 1,399,335

222,551 0 0

14,538

PROJECTED

1,900,000 30,000

6,500 28,034 36,818 2,200

2,003,552

0

0

10

10 2,003,562

325,000 0 0

21,000 -------------------------------------

338,000 237,089 346,000

48,000 34,820 51,000 45,000 31,114 45,000 26,200 17,800 25,900

2,300 1,887 2,360 2,300 856 2,000

PAGE: 15

--2014-FINAL

BUDGET

0

1,950,000 31,000

0 0 0 0

1,981,000

0

0

0

0 1,981,000

332,000 0 0

21,000

-----------353,000

54,000 45,000 27,000

2,300 3,150

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER


PERSONNEL BENEFITS 2-21-2-2500 2-21-2-3000 2-21-2-3500

ACCOUNT DESCRIPTION

TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 2-21-3-0100 2-21-3-0200 2-21-3-0500 2-21-3-0600 2-21-3-1000 2-21-3-1100 2-21-3-1200 2-21-3-1500 2-21-3-1530 2-21-3-2000 2-21-3-2100 2-21-3-2200 2-21-3-2400 2-21-3-3000 2-21-3-3100 2-21-3-3200 2-21-3-3500 2-21-3-3600 2-21-3-3700 2-21-3-4200 2-21-3-4300 2-21-3-6500

OFFICE SUPPLIES OPERATING SUPPLIES TELEPHONE OPERATING INSURANCE/BOND ELECTRICITY GAS GENERATOR FUEL TRAVEL GIS PROGRAM POSTAGE PRINTING EQUIPMENT RENTAL AUDIT FEE CONTRACTUAL SERVICES IEPA WATER ANALYSIS CROSS CONNECTION SURVEY SMALL EQUIP/TOOLS/HARDWARE WATER METERS REIMBURSEABLE EXPENSES CHEMICALS TREATMENT SALT MISCELLANEOUS


MAINTENANCE & REPAIRS 2-21-4-0100 2-21-4-0200 2-21-4-0500 2-21-4-0550 2-21-4-2500 2-21-4-2550

DEPARTMENT EQUIPMENT VEHICLE FUEL VEHICLE REPAIRS VEHICLE PARTS WELLS WATER TREATMENT FACILITY



--2011-ACTUAL

1,152 375

0

111,666

329 5,865 3,141

12,045 192,844 14,124

1,817 33

0 2,144

0 0

2,500 17,009

3,216 0

2,283 7,224

(3, 302 I 16,290

108,148 3,542

389,252

6,384 8,600 4,646

166 0

14,168

--2012-ACTUAL

751 176

0

128,406

613 5,416 2,635 3,581

198,826 2,080 1,643 1,746

0 2,132 1,155

0 2,500 5,851 4,476

0 4,227 6,387

(930) 20,425

102,392 68

365,223

3,655 9,914 4,461

37 0

23,702

-------------- 2013 --------------

BUDGETED

2,000 500

0

1,000 6,000 3,400

12,000 140,000

7,500 2,000

900 0

3,000 500 500

2,500 25,250

7,500 0

4,500 6,000

0 25,000 90,000

250

337,800

6,500 9,000

10,500 0 0

18,000

8 MO. ACTUAL

325 109

0

303 3,384 1,797

(36) 123,063

1,536 0

467 0

1,116 1,090

495 0

10,765 5,091

0 1,466 4,750

122 16,548 67,858

0

239,815

5,925 5,646 2,048

47 10,606

5,847

PROJECTED

2,000 300

0

BOO 6,000 2,400 6,000

155,000 2,800 2,000 1,400

0 3,000 1,300

500 2,000

16,000 7,500

0 4,500 6,300

123 23,000 85,000

100

325,723

7,250 8,600

14,500 48

10,606 16,000

PAGE: 16

--2014-FINAL

BUDGET

2,000 500

0

133,950

1,000 6,000 3,400 8,000

170,000 5,000 2,000

900 0

3,000 1,350

500 2,500

28,400 7,500

0 4,500 6,500

0 25,000 90,000

250

365,800

7,000 9,000

10,500 0

15,000 20,000

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER


ACCOUNT DESCRIPTION

MAINTENANCE & REPAIRS 2-21-4-2600 2-21-4-2700 2-21-4-2750 2-21-4-2800 2-21-4-3000

WELL HOUSES WATER MAINS SERVICE LINE REPAIRS RESERVOIRS HYDRANTS


CAPITAL EXPENDITURES 2-21-5-0100 2-21-5-0500 2-21-5-1500 2-21-5-2500 2-21-5-2910 2-21-5-4000

AUTOS & TRUCKS OFFICE FURNITURE & EQUIPMENT OPERATING EQUIPMENT WATER & SEWER SYSTEM IMPROV METERS - R~DIO REMOTE CAPITAL IMPROVEMENTS


OPERATING TRANSFERS 2-21-9-0100 TRANSFER TO GENERAL FUND 2-21-9-0200 TRANSFER TO VFF - CAPITAL

TOTAL OPERATING TRANSFERS TOTAL EXPENSES - WATER

EXPENSES - WASTEWATER EXPENSES


SALARIES - FULL TIME SALARIES-PART TIME SALARIES - SEASONAL OVERTIME




--2011-ACTUAL

723 14,715

1,249 438

9,561

--2012-ACTUAL

179 15,335

639 1,157

10,581 ------------------------

60,650 69,660

0 0 0 0 0 0 0 0 0 0 0 0

------------------------0 0

(15,209) 15,000 0 0

------------------------(15,209) 865,134

95,327 0 0

6,169

101,496

15,000 932,067

106,424 0 0

5,604

112,028

-------------- 2013 --------------8 MO.


11,000 494 10,500 15,000 69,465 69,500

3,000 4,187 4,600 1,000 0 500

12,000 3,205 13,000 -------------------------------------

86,000 107,470 155,104

0 0 0 0 0 0

6,000 0 0 0 0 0 0 0 0 0 0 0

-------------------------------------6,000 0 0

30,000 15,000 30,000 0 0 0

-------------------------------------30,000

924,100

105,000 0 0

5,000

110,000

15,000 686,285

70,834 0 0

3,959

74,793

30,000 985,387

105,000 0 0

6,000

111,000

PAGE: 17

--2014-FINAL

BUDGET

1,000 15,000

3,000 16,000 13,000

-----------109,500

0 0

3,750 0 0 0

-----------3,750

30,000 0

-----------30,000

996,000

107,000 0 0

6,000

113,000

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


EXPENSES - WASTEWATER PERSONNEL BENEFITS 2-22-2-0100 2-22-2-0700 2-22-2-0800 2-22-2-1500 2-22-2-2000 2-22-2-2500 2-22-2-3000 2-22-2-3500

GROUP MEDICAL/LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE CLOTHING ALLOWANCE SAFETY EQUIPMENT PROGRAM TRAINING DUES-MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 2-22-3-0100 2-22-3-0200 2-22-3-0500 2-22-3-0600 2-22-3-1000 2-22-3-1100 2-22-3-1200 2-22-3-1500 2-22-3-1530 2-22-3-2000 2-22-3-2100 2-22-3-2200 2-22-3-2400 2-22-3-3000 2-22-3-3100 2-22-3-3200 2-22-3-3500 2-22-3-4200 2-22-3-6500

OFFICE SUPPLIES OPERATING SUPPLIES TELEPHONE OPERATING INSURANCE/BOND ELECTRICITY GAS GENERATOR FUEL TRAVEL GIS PROGRAM POSTAGE PRINTING EQUIPMENT RENTAL AUDIT FEE CONTRACTUAL SERVICES TREATMENT CHARGES WASTE WATER ANALYSIS SMALL EQUIP/TOOLS/HARDWARE CHEMICALS MISCELLANEOUS


MAINTENANCE & REPAIRS 2-22-4-0100 2-22-4-0200 2-22-4-0500 2-22-4-0550 2-22-4-4000

DEPARTMENT EQUIPMENT VEHICLE FUEL VEHICLE REPAIRS VEHICLE MAINT & REPAIRS PARTS SANITARY SEWER



--2011-ACTUAL

16,695 11,736

7,884 890

1,280 155

50 0

38,690

296 781

1,225 11,071 33,932

2,245 744

(279) 0

2,092 0 0

1,500 188,050 555,706

80 1,121

0 0

798,564

1,444 8,599 2,456

175 1,530

--2012-ACTUAL

19,819 13,954

8,265 518 810 125

51 0

43,542

437 840

1,033 5,089

12,750 3,014

536 492

0 2,095

0 0

1,500 7,116

648,559 30

1,626 0 0

685,117

3,038 9,876 4,638

0 8,302

-------------- 2013 --------------

BUDGETED

18,500 14,000

8,000 700 650 250

0 0

42,100

600 1,500 1,600

11,000 20,000

2,500 800 500

0 3,000

0 500

1,500 10,000

605,000 0

3,500 0 0

662,000

3,000 9,400 5,300

0 2,500

8 MO. ACTUAL

11,806 9,831 5,625

636 704

0 0 0

28,602

286 237 687

3,625 5,506 1,127

0 217

0 1,095

43 0 0

2,755 273,759

41 1,021

0 0

290,399

2,934 5,646 1,580

47 1,755

PROJECTED

17,500 14,000

8,200 730 705 250

0 0

41,385

600 1,500 1,400 9,000

10,000 2,500

800 750

0 3,000

50 0

1,500 9,000

480,000 41

3,500 0 0

523,641

4,000 9,000 4,200

48 2,000

PAGE: 18

--2014-FINAL

BUDGET

18,500 14,000

8,600 700

1,380 250

0 0

43,430

600 1,500 1,600 9,000

12,500 2,500

800 500

0 3,000

0 500

1,500 13,100

590,000 0

3,500 0 0

640,600

3,500 9,400

10,000 0

2,500

DATE' 05/13/2013 TIME: 14:43:15

ID: BP430000.6SC



MAINTENANCE & REPAIRS 2-22-4-4500 2-22-4-4700

LIFT STATIONS SEWAGE BACK-UP REIMBURSEMENTS


CAPITAL EXPENDITURES 2-22-5-0100 2-22-5-0500 2-22-5-1500 2-22-5-4000 2-22-5-5000

AUTOS & TRUCKS

OFFICE FURNITURE & EQUIPMENT OPERATING EQUIPMENT CAPITAL IMPROVEMENTS ADMIN. FEE-E. DUNDEE AGREEMENT


DEBT SERVICE 2-22-8-1000 2-22-8-2000 2-22-8-3000 2-22-8-4000

TOTAL DEBT SERVICE

SLUDGE MANAGEMENT DEBT SERVICE CAPACITY PURCHASE DEBT SERVICE HEAT EXCHANGER REPLACEMENT AMMONIA REMOVAL !EPA LOAN

OPERATING TRANSFERS 2-22-9-0100 2-22-9-0200

TRANSFER TO GENERAL FUND TRANSFER TO VFF - CAPITAL

TOTAL OPERATING TRANSFERS TOTAL EXPENSES - WASTEWATER




--2011-ACTUAL

6,023 21,780

42,007

0 0 0 0 0

0

2,590 12,657

7,386 6,640

--2012-ACTUAL

3,909 0

29,763

0 0 0 0 0

0

1,344 9,166 7,386 6,640

------------------------29,273 24,536

15,000 15,000 0 0

------------------------15,000

1,025,030

1,813,960 1,890,164

15,000 909,986

1,840,986 1,842,053

-------------- 2013 --------------

BUDGETED

16,000 0

36,200

0 0 0 0 0

0

35,502 106,065

7,387 6,640

8 MO. ACTUAL

6,065 0

18,027

0 0 0 0 0

0

17,750 53,032

3,693 31 320

PROJECTED

16,100 0

35,348

0 0 0 0 0

0

17,751 106,065

7,387 6,640

-------------------------------------155,594 77,795 137,843

30,000 15,000 30,000 0 0 0

-------------------------------------30,000

1,035,894

1,962,000 1,959,994

15,000 504,616

1,399,335 1,190,901

30,000 879,217

2,003,562 1,864,604

PAGE: 19

--2014-FINAL

BUDGET

12,500 0

37,900

0 0 0 0 0

0

0 104,796

7,387 6,640

118,823

30,000 0

30,000 983,753

1,981,000 1,979,753

1,247

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 3-00-0-1000 3-00-0-1100 3-00-0-1200

TOTAL REVENUES

FINANCE REVENUE 3-00-6-0000

ACCOUNT DESCRIPTION

MOTOR FUEL TAX ALLOTMENT SPECIAL ALLOTMENT - JOBS BILL HIGH GROWTH SPECIAL ALLOTMENT

INTEREST INCOME


EXPENDITURES - MOTOR FUEL TAX EXPENSES

OPERATING TRANSFERS 3-23-9-1000 INTERFUND TRANSFERS

TOTAL OPERATING TRANSFERS TOTAL EXPENDITURES - MOTOR FUEL TAX

TOTAL FUND REVENUES & BEG. BALANCE TOTAL FUND EXPENSES FUND SURPLUS {DEFICIT)


FUND: MOTOR FUEL TAX DEPARTMENT

--2011-ACTUAL

223,487 0 0

223,487

275

275 223,762

207,000

207,000 207,000

223,762 207,000

--2012-ACTUAL

189,325 31,602

0

220,927

125

125 221,052

207,000

207,000 207,000

221,052 207,000

BUDGETED

182,500 0 0

182,500

150

150 182,650

207,000

207,000 207,000

182,650 207,000

2013 --------------8 MO.

ACTUAL

118,965 31,602

8,545

159,112

114

114 159,226

103,500

103,500 103,500

159,226 103,500

PROJECTED

176,700 31,602

8,545

216,847

150

150 216,997

247,147

247,147 247,147

216,997 247,147

PAGE: 20

--2014-FINAL

BUDGET

260,000

172,400 0 0

172,400

150

150 172,550

207,000

207,000 207,000

432,550 207,000 225,550

DATE' 05/13/2013 TIME: 14:43:15

ID' BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE REVENUES REVENUES

ACCOUNT DESCRIPTION

REVENUES 4-00-0-0100 4-00-0-0200 4-00-0-3300 4-00-0-3700 4-00-0-3800

REFERENDUM SALES TAX PROPERTY TAX REVENUE SSA#3 E. DUNDEE PROJECT LOAN REIMBURSEMENT REVENUE 2010 G.O. BOND PROCEEDS

TOTAL REVENUES

INTERFUND REVENUE 4-00-3-0100 INTERFUND TRANSFER - GENERAL 4-00-3-0200 TRANSFER TAP ON FEE REV 4-00-3-0300 INTERFUND TRANSFER MFT 4-00-3-0400 INTERFUND TRANSFER - COM. DEV.


VILLAGE DONATIONS 4-00-5-0120 VLG DONATIONS - RIVERWLK & DWN

TOTAL VILLAGE DONATIONS

INTEREST INCOME FINANCE REVENUE 4-00-6-0000 4-00-6-0001 USE ACT 40060000-2002 BOND INT

TOTAL FINANCE REVENUE TOTAL REVENUES: REVENUES

INTERFUND TRANSFERS - EXPENSES EXPENSES

OPERATING TRANSFERS 4-20-5-1000 4-20-5-7000 4-20-5-8000

OPERATING TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER

TOTAL OPERATING TRANSFERS

s & w DEBT SRV !EPA LOAN


FUND: VILLAGE FACILITIES DEPARTMENT

--2011-ACTUAL

1,928,127 34,970 24,000 35,000

3,951,148

5,973,245

0 0 0 0

0

332

332

24,353 5,735

30,088 6,003,665

0 826,612 469,060

1,295,672

--2012-ACTUAL

1,778,293 35,000 24,000 15,000

0

1,852,293

0 0 0 0

0

1,310

59,607 (17,612)

41,995 1,895,598

1,000,000 1,288,862

469,060

2,757,922

BUDGETED

1,725,000 35,000 24,000

0 0

1,784,000

0 0 0

100,000

100,000

500

500

20,000 0

20,000 1,904,500

0 2,798,923

469,060

3,267,983

2013 --------------8 MO.

ACTUAL

1,053,302 35,000 24,000

0 0

1,112,302

0 0 0 0

0

1,135

1,135

37,290 0

37,290 1,150,727

0 2,087,797

443,185

2,530,982

PROJECTED

1,675,000 35,000 24,000

0 0

1,734,000

0 0 0

100,000

100,000

1,500

1,500

50,000 0

50,000 1,885,500

0 298,923 469,060

767,983

PAGE: 21

--2014-FINAL

BUDGET

2,518,000

1,700,000 35,000 24,000

0 0

1,759,000

550,000 0 0

213,000

763,000

1,000

1,000

20,000 0

20,000 2,543,000

0 1,299,419

469,060

1,768,479

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


TOTAL INTERFUND TRANSFERS - EXPENSES

UTILITY CAPITAL EXPENDITURES EXPENSES

SEWER & WATER EXPENDITURES 4-25-5-1600 SEWER EQUIPMENT 4-25-5-2200 WASTEWATER SYSTEM IMPROVEMENTS 4-25-5-3200 4-25-5-4001 4-25-5-4006 4-25-5-5000 4-25-5-5500 4-25-5-6500 4-25-5-7100

UTILITY ENGINEERING DESIGN N/W WATER/SEWER MAIN- ENGINEER OZONE PILOT STUDY WATER TOWER - GENERAL CONST. WELL #1 REPAIRS INTERCONNECT WELL #3 CONSTRUCTION

TOTAL SEWER & WATER EXPENDITURES TOTAL UTILITY CAPITAL EXPENDITURES

DOWNTOWN CAPITAL IMPROV PROJ EXPENSES

CAPITAL EXPENDITURES 4-29-5-1000 DOWNTOWN STREETS CAPE PROJECT 4-29-5-1100 DOWNTOWN - GENERAL CONTRACTOR 4-29-5-1200 DOWNTOWN - ENGINEERING DESIGN 4-29-5-1300 DOWNTOWN PARKING - ACQUISITION 4-29-5-1700 DOWNTOWN IL DEPT OF TRANS 4-29-5-1999 DOWNTOWN - OTHER CONTRACTORS

TOTAL CAPITAL EXPENDITURES TOTAL DOWNTOWN CAPITAL IMPROV PROJ

STREETS & INFRASTRUCTURE EXPENSES

CAPITAL PROJECTS



--2011-

ACTUAL

1,295,672

0 0

5,291 0

145 0 0 0 0

--2012-ACTUAL

2,757,922

0 0

196 3,600

13,223 0 0

7,330 0

------------------------5,436 5,436

186,231 586

28,888 0 0

400

216,105 216,105

24,349 24,349

6,000 0 0 0 0 0

6,000 6,000

BUDGETED

3,267,983

0 0 0 0

175,000 0

200,000 0 0

2013 --------------8 MO.

ACTUAL PROJECTED

2,530,982 767,983

0 0 0 0 0 0 0 0

3,690 10,000 0 0

13,760 200,000 27,500 27,500

0 0 -------------------------------------

375,000 375,000

0 0 0 0 0 0

0 0

44,950 44,950

0 0 0 0 0 0

0 0

237,500 237,500

0 0 0 0 0 0

0 0

PAGE: 22

--2014-FINAL

BUDGET

1,768,479

0 0 0 0

300,000 0 0 0 0

-----------300,000 300,000

0 0 0 0 0 0

0 0

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


STREETS & INFRASTRUCTURE CAPITAL PROJECTS 4-31-5-2011 4-31-5-2508 4-31-5-2600 4-31-5-2601 4-31-5-3050 4-31-5-3100 4-31-5-3200 4-31-5-5000

FY 2010/11 STREET IMP PROGRAM FY 2010/11 STREET PROGRAM-ENG BIOINFILTRATION ENGINEERING BIOINFILTRATION CONSTRUCTION RT 72/31 INTERSECTION RT 72 STREETSCAPE BONCOSKY ROAD LAPP IMPROVEMENT HUNTLEY ROAD - ENGINEERING

TOTAL CAPITAL PROJECTS TOTAL STREETS & INFRASTRUCTURE

RIVERBANK STABILIZATION EXPENSES

RIVERBANK STABILIZATION 4-37-5-1000 RIVERBANK STABILIZATION

TOTAL RIVERBANK STABILIZATION TOTAL RIVERBANK STABILIZATION

PUBLIC SAFETY CENTER EXPENSES

PUBLIC SAFETY CENTER #2 4-39-5-1500 PSC #2 REPAIRS

TOTAL PUBLIC SAFETY CENTER #2 TOTAL PUBLIC SAFETY CENTER

DEPARTMENTAL OPERATING EQUIP EXPENSES

DEPARTMENTAL OPERATING EQUIP



--2011-ACTUAL

508,705 51,356 3,896 1,584

31,050 110 206

1,000

597,907 597,907

1,860

1,860 1,860

18,286

18,286 18,286

--2012-ACTUAL

14,009 1,933

0 0 0 0 0 0

15,942 15,942

34,525

34,525 34,525

0

0 0

-------------- 2013 --------------

BUDGETED

0 0 0 0 0 0 0 0

0 0

0

0 0

100,000

100,000 100,000

8 MO. ACTUAL

0 0 0 0

7,312 0 0 0

7,312 7,312

0

0 0

0

0 0

PROJECTED

0 0 0 0

10,000 0 0 0

10,000 10,000

0

0 0

0

0 0

PAGE: 23

--2014-FINAL

BUDGET

0 0 0 0

42,500 0 0 0

42,500 42,500

0

0 0

100,000

100,000 100,000

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


DEPARTMENTAL OPERATING EQUIP DEPARTMENTAL OPERATING EQUIP 4-42-5-1000 ADMINISTRATION/FINANCE 4-42-5-1100 POLICE EQUIP/SECURITY SYSTEM 4-42-5-1110 POLICE VEHICLES 4-42-5-1200 4-42-5-1210 4-42-5-1300 4-42-5-1310 4-42-5-1400 4-42-5-1410 4-42-5-1500 4-42-5-1501 4-42-5-1700 4-42-5-1701

FIRE EQUIP - CARDIAC MONITOR FIRE - AMBULANCE REPLACEMENT STREET DEPART OPERATING EQUIP STREETS - VEHICLES BLDG/GROUNDS OPERATING EQUIP BLDG/GROUNDS - VEHICLES WATER - KITTRIDGE BOOSTER STA WATER-5TH ST ELEC SWITCH ANNUAL STREET PROGRAM STREETS - MAINTENANCE PROGRAM

TOTAL DEPARTMENTAL OPERATING EQUIP TOTAL DEPARTMENTAL OPERATING EQUIP




--2011-ACTUAL

0 0 0 0 0 0 0 0 0 0 0 0 0

--2012-ACTUAL

0 0 0 0 0 0 0 0 0 0 0 0 0

------------------------0 0

6,003,665 2,135,266

0 0

1,895,598 2,838,738

-------------- 2013 --------------8 MO.


0 0 0 0 0 0 0 0 0 0 0 0

100,000 0 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

-------------------------------------100,000 100,000

1,904,500 3,842,983

0 0

1,150,727 2,583,244

100,000 100,000

1,885,500 1,115,483

PAGE' 24

--2014-FINAL

BUDGET

0 50,000

0 50,000

0 0

38,600 0

38,600 35,000 25,000

100,000 40,000

-----------377,200 377,200

5,061,000 2,588,179 2,472,821

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES

ACCOUNT DESCRIPTION

INTERGOVERNMENTAL REVENUE 5-00-0-0100 5-00-0-0200 5-00-0-3150

REFERENDUM SALES TAX KANE COUNTY EDC GRANT 2008 G.O. ~OTE - FIRST AM BANK


INTERFUND REVENUE 5-00-3-1000 RENTAL INCOME


FINANCE REVENUE

5-00-6-0000 INTEREST INCOME


OTHER REVENUES 5-00-8-1000 5-00-8-2000 5-00-8-4000 5-00-8-5000


HERITAGE FEST REVENUES DICKENS IN DUNDEE REVENUES NATIONAL NIGHT OUT REVENUES MONTHLY CO~MUNITY EVENTS


VILLAGE AND COMMUNITY EVENTS HERITAGE FEST EXPENSES DICKENS IN DUNDEE EXPENSES NATIONAL NIGHT OUT EXPENSES ECON. DEV. -COMP PLAN-MARKETNG ECONOMIC DEVELOPMENT INCENTIVE MISCELLANEOUS ATTORNEY FEES SPRINGHILL GATEWAY TIF LAND ACQUISITION REAL ESTATE TAX EXPENSE PROPERTY MAINTENANCE


FUND: COMMUNITY DEVELOPMENT FUND

--2011-ACTUAL

964,062 0 0

964,062

87,406

--2012-ACTUAL

889,628 0 0

889,628

96,223 ------------------------

87,406 96,223

21,440 4,726 ------------------------

21,440 4,726

59,972 75,056 1,460 2,512 7,950 4,400

0 0 ------------------------

69,382 81,968 1,142,290 1,072,545

3,307 3,178 62,847 69,738

3,939 2,783 8,558 4,237

0 0 12,600 15,000

560 630 0 0

10,000 0 0 0

14,259 16,539 8,157 30,749

-------------- 2013 --------------

BUDGETED

845,000 0 0

845,000

95,000

8 MO. ACTUAL

526,651 0 0

526,651

62,982

PROJECTED

800,000 0 0

800,000

95,000 -------------------------------------

95,000 62,982 95,000

7,500 1,781 2,000 -------------------------------------

7,500 1,781 2,000

55,000 80,777 80,778 2,000 2,665 2,665

0 0 0 0 I 95 I 0

-------------------------------------57,000 83,347 83,443

1,004,500 674,761 980,443

5,000 4,250 5,000 55,000 66,053 66,053

3,000 5,244 5,244 0 0 0 0 0 0 0 0 0 0 55 100 0 0 0 0 0 0

150,000 64,575 64,575 15,000 16,121 16,122 10,000 4,746 8,000

PAGE: 25

--2014-FINAL

BUDGET

659,000

815,000 0 0

815,000

95,000

95,000

2,000

2,000

55,000 3,000

0 0

58,000 970,000

5,000 55,000 3,500

0 0

165,000 0 0 0

65,000 17,000 10,000

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


EXPENSES OPERATING EXPENDITURES 5-00-3-9502 5-00-3-9503

MANANGEMENT AND RELATED FEES BANK FEES


TRANSFERS TO OTHER FUNDS 5-00-4-0100 TRANSFER TO GENERAL FUND 5-00-4-1000 TRANSFER TO CAPITAL PROJECTS 5-00-4-2000 TRANSFER TO TIF #2 5-00-4-5000 TRANSFER DEBT SERVICE

TOTAL TRANSFERS TO OTHER FUNDS TOTAL




--2011-ACTUAL

10,542 563

135,332

650,000 0 0

277,638

--2012-ACTUAL

8,764 1,176

152,794

600,000 0 0

213,063 ------------------------

927,638 1,062,970

1,142,290 1,062.970

813,063 965,857

1,072,545 965,857

-------------- 2013 --------------

BUDGETED

12,000 250

250,250

600,000 100,000

0 113,532

8 MO. ACTUAL

6,728 253

168,025

300,000 0 0

124,287

PROJECTED

10,000 300

175,394

600,000 100,000

0 113,532

-------------------------------------813,532

1,063,782

1,004,500 1,063,782

424,287 592,312

674,761 59.?. ":1 1 ')

813,532 988,926

980,443 988,926

PAGE: 26

--2014-FINAL

BUDGET

12,000 300

332,800

600,000 213,000

0 0

813,000 1,145,800

1,629,000 1,145,800

483,200

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE OPERATING TRANSFERS REVENUES

INTERFUND REVENUE 6-20-5-1000 6-20-5-4000 6-20-5-5000

ACCOUNT DESCRIPTION

OPERATING TRANSFER FROM FUND 1 OPERATING TRANSFER FROM FUND 4 OPERATING TRANSFER - FUND 5

TOTAL INTERFUND REVENUE TOTAL REVENUES: OPERATING TRANSFERS

DEBT SERVICE EXPENSES

VFF DEBT SERVICE 6-14-8-0700 GOB 2002 PRINCIPAL RETIREMENT 6-14-8-0800 GOB 2007 PRINCIPAL RETIREMENT 6-14-8-7010 GOB 2002 INTEREST EXPENSE 6-14-8-7020 GOB 2007 INTEREST EXPENSE 6-14-8-7030 2008 FAB NOTE PRINCIPAL RETIRE 6-14-8-7040 2008 FABNOTE INTEREST EXPENSE 6-14-8-7050 2008 FAB NOTE - PRINCIPAL 6-14-8-8000 !EPA LOAN REPAYMENT 6-14-8-8010 IEPA LOAN - INTEREST 6-14-8-8020 GOB 2010 PRINCIPAL RETIREMENT 6-14-8-8030 GOB 2010 INTEREST EXPENSE 6-14-8-9000 BOND PAYMENT FEES

TOTAL VFF DEBT SERVICE TOTAL DEBT SERVICE



FUND: DEBT SERVICE DEPARTMENT

--2011-

ACTUAL

0 1,061,142

277,638

1,338,780 1,338,780

485,000 0

38,793 302,818 109,547 103,516

0 156,627

77,902 57,075

7,500 0

--2012-ACTUAL

0 2,288,862

213,063

2,501,925 2,501,925

500,000 0

20,000 302,818

1,135,609 77,454

0 0 0

365,000 101,043

0 ------------------------

1,338,778 1,338,778

1,338,780 1,338,778

2,501,924 2,501,924

2,501,925 2,501,924

-------------- 2013 --------------

BUDGETED

0 3,267,983

113,532

3,381,515 3,381,515

0 530,000

0 302,819

84,335 29,197

1,500,000 325,150 143,910 370,000

96,104 0

8 MO. ACTUAL

0 2,296,452

124,287

2,420,739 2,420,739

0 530,000

0 302,818

93,278 131,008 663,000 163,584

70,945 370,000

96,104 0

PROJECTED

0 3,267,983

113,532

3,381,515 3,381,515

0 530,000

0 302,818

84,335 29,197

1,500,000 325,150 143,910 370,000

96,104 0

-------------------------------------3,381,515 3,381,515

3,381,515 3,381,515

2,420,737 2,420,737

2,420,739 2,420,737

3,381,514 3,381,514

3,381,515 3,381,514

PAGE: 27

--2014-

FINAL BUDGET

0

0 1,768,479

0

1,768,479 1,768,479

0 550,000

0 283,606

0 0 0

333,329 135,731 375,000

90,813 0

-----------1,768,479 1,768,479

1,768,479 , ,768,479

0

., ll

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 7-00-0-1000

TOTAL REVENUES

ACCOUNT DESCRIPTION

TIF CONTRIBUTIONS

OPERATING TRANSFERS 7-00-5-1000 7-00-5-1100

OPERATING TRANSFER OPERATING TRANSFER




OTHER REVENUES 7-00-8-4000

TOTAL OTHER REVENUES TOTAL REVENUES:

MISCELLANEOUS

ADMINISTRATIVE EXPENSES EXPENSES

ADMINISTRATIVE FEES 7-12-3-2400 7-12-3-7300

AUDIT FEE LEGAL FEES

TOTAL ADMINISTRATIVE FEES TOTAL ADMINISTRATIVE EXPENSES

SPRINGHILL GATEWAY PROJECT EXPENSES

FUND 6 FUND 5


FUND: TIF #2 - SPRINGHILL GATEWAY

--2011-ACTUAL

32,482

32,482

0 0

0

0

0

0

0 32,482

0 2,015

2,015 2,015

--2012-ACTUAL

27,671

27,671

0 0

0

0

0

0

0 27,671

0 0

0 0

BUDGETED

35,000

35,000

0 0

0

0

0

0

0 35,000

1,000 1,000

2,000 2,000

2013 --------------8 MO.

ACTUAL

63,915

63,915

0 0

0

0

0

0

0 63,915

0 0

0 0

PROJECTED

63,915

63,915

0 0

0

0

0

0

0 63,915

1,000 1,000

2,000 2,000

PAGE: 28

--2014-FINAL

BUDGET

188,000

60,000

60,000

0 0

0

0

0

0

0 60,000

1,000 1,000

2,000 2,000

DATE' 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC


SPRINGHILL GATEWAY PROJECT CAPITAL EXPENDITURES 7-29-5-1000 PROJECT CONS -VILLAGE PORTION

TOTAL CAPITAL EXPENDITURES TOTAL SPRINGHILL GATEWAY PROJECT




--2011-ACTUAL

0

0 0

32,482 2,015

--2012-ACTUAL

0

0 0

27,671 n

BUDGETED

0

0 0

35,000 2,000

2013 --------------8 MO.

ACTUAL

0

0 0

63,915 0

PROJECTED

0

0 0

63,915 2,000

PAGE: 29

--2014-FINAL

BUDGET

0

0 0

248,000 2,000

246,000

DATE' 05/13/2013 TIME: 14:43:15

ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE


TOTAL REVENUES


ACCOUNT DESCRIPTION

DEVELOPER DONATION SCHOOL DEVELOPER DONATION PARK DEVELOPER DONATION LIBRARY

INTEREST INCOME


EXPENDITURES - CAPITAL PROJECT EXPENSES

CAPITAL EXPENDITURES 8-25-5-3100 8-25-5-3200

DEVELOPER SCHOOL DONATIONS DEVELOPER PARK DONATIONS

TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES - CAPITAL PROJECT



FUND: DEVELOPER CONTRIBUTIONS

--2011-ACTUAL

0 0 0

0

0

0 0

0 0

0 0

0 0

--2012-ACTUAL

0 0 0

0

0

0 0

0 0

0 0

0 0

-------------- 2013 --------------

BUDGETED

0 0 0

0

0

0 0

0 0

0 0

0 0

8 MO. ACTUAL

3,130 910 112

4,152

12

12 4,164

0 0

0 0

4,164 0

PROJECTED

0 0 0

0

0

0 0

0 0

0 0

0 0

PAGE: 30

--2014-FINAL

BUDGET

208,000

0 0 0

0

0

0 0

0 0

0 0

208,000 0

208,000

DATE, 05/13/2013 TIME: 14:43:15 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES TIF REVENUES C-00-0-1100

TOTAL TIF REVENUES

FINANCE REVENUE C-00-6-0000

ACCOUNT DESCRIPTION

PROPERTY TAXES - SSA #4

INTEREST INCOME

TOTAL FINANCE REVENUE TOTAL REVENUES: EXPENSES

EXPENSES C-00-3-3000

TOTAL EXPENSES TOTAL

CONTRACTUAL SERVICES



FUND: SSA#4 - CARRINGTON

--2011-

ACTUAL

24,970

24,970

0

0 24,970

53,156

--2012-

ACTUAL

24,865

24,865

0

0 24,865

63,934

BUDGETED

25,000

25,000

0

0 25,000

30,000

2013 --------------8 MO.

ACTUAL PROJECTED

24,971 24,971

24,971 24,971

0 0

0 0 24,971 24,971

23,285 25,000 ------------------------ -------------------------------------

53,156 63,934 30,000 23,285 25,000 53,156 63,934 30,000 23,285 25,000

24,970 24,865 25,000 24,971 24,971 53,156 63,93:4 30,000 23,285 25,000

'.J-.JJ/

PAGE: 37

--2014-FINAL

BUDGET

0

30,000

30,000

0

0 30,000

30,000

30,000 30,000

30,000 30,000

0

GENERALFUNDREVENUES

2013/14BUDGET

DATE: 02/28/2013 TIME: 12:11:58 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES PROPERTY TAXES 1-00-1-1490 1-00-1-1491 1-00-1-1500 1-00-1-1600 1-00-1-1700 1-00-1-1800 1-00-1-1900

TOTAL PROPERTY TAXES

ACCOUNT DESCRIPTION

GENERAL CORPORATE CAPITAL PROJECTS & EQUIP FUND LIABILITY INSURANCE POLICE PENSION FICA/MEDICARE IMRF FIRE PENSION

INTERGOVERNMENTAL REVENUE 1-00-2-0000 STATE SALES TAX 1-00-2-0500 STATE INCOME TAX 1-00-2-1000 PERS. PROPERTY REPLACEr-lENT T.i\X 1-00-2-1100 TOWNSHIP ROAD FOND 1-00-2-1200 LOCAL USE TAX 1-00-2-3700 STATE GRANT PROCEEDS 1-00-2-3710 FEMA GRANT PROCEEDS


INTERFUND TRANSFERS - REVENUES 1-00-3-0200 SEWER AND WATER FUND 1-00-3-0300 HOTOR FUEL TAX 1-00-3-0400 COMMUNITY DEVELOPMENT FUND

TOTAL INTERFUND TRANSFERS - REVENUES

LICENSES 1-00-4-0000 1-00-4-0500 1-00-4-1500

TOTAL LICENSES

BUSINESS LI2ENSES LIQUOR AND BARTENDERS LICENSES ANIMAL LICENSES



--2011-ACTUAL

1,254,693 0

574,450 372,042 345,668 174,834 275,436

--2012-ACTUAL

1, 243,663 0

572,987 423,514 344,789 174,390 230,165

------------------------2,997,123 2,989,508

2,292,198 2,128,158 564' 243 466,646

8,800 7' 938 91,250 92,460

103,766 106,996 0 0 0 22,580

------------------------3,060,257 2,824,778

30,000 30,000 207,000 207,000 650,000 600,000

------------------------887,000 837,000

36,000 35,635 46,584 44,550 3,763 4,381

------------------------86,347 84,566

BUDGETED

1,247,727 0

575,000 443,992 346,000 175,000 212,281

2013 --------------8 MO.

ACTUAL PROJECTED

1, 243,663 1,247,570 0 0

572,987 573,549 423,514 443,992 345,125 345,126 174,560 175,560 206,630 206,630

-------------------------------------3,000,000 2,966,479 2,992,427

1,975,000 1,284,260 1, 975,000 581,000 499,138 645,000

7,200 4,470 6,900 92' 500 94,241 94,242

119,500 73,252 112' 000 0 0 0 0 0 0

-------------------------------------2,775,200 1,955,361 2,833,142

60,000 30,000 60,000 247,147 103,500 247,147 600,000 300,000 600,000

-------------------------------------907,147 433,500 907,147

36,000 21,915 36,000 55,000 37,400 46,000 5,000 2,332 4,500

-------------------------------------96,000 61,647 86,500

PAGE:

--2014-REQUESTED

BUDGET

0

952,774 550,000 575,000 372,294 346,000 174,225 195,244

1

-----------3,165,537

2,000,000 650,000

6,500 95,000

115,000 0 0

-----------2,866,500

60,000 207,000 600,000

-----------867,000

40,000 45,000

5,000 -----------

90,000

C\ 0 .\ '

DATE' 02/28/2013 TIME' 12,11,58 ID' BP430000.6SC


DEVELOPMENT REVENUE 1-00-5-0000 BUILDING PERMITS 1-00-5-0100 DEVELOPMEN'I PERMITS 1-00-5-0llO BLDG PERMITS/ NEW CONSTRUCTION 1-00-5-0120 MUNICIPAL DONATION 1-00-5-0200 CASH\LAND DONATION 1-00-5-0500 PLAN REVIEW 1-00-5-1000 INSPECTIONS 1-00-5-1500 PETITION FEES

TOTAL DEVELOPMENT REVENUE

FINANCE REVENUE 1-00-6-0000 INTEREST INCOME 1-00-6-0001 UNREALIZED MARKET GAIN 1-00-6-9000 GAIN ON SALE OF ASSET


FINES 1-00-7-0500 COURT FINES 1-00-7-0600 ADMINISTRATIVE PROCESSING FEE 1-00-7-0700 AUTO IMPOUND FEE 1-00-7-1000 ALARM SERVICE CHARGE

TOTAL FINES

OTHER REVENUES 1-00-8-0500 HOTEL/MOTEL REVENUE 1-00-8-1000 AMBULANCE FEE 1-00-8-2000 RENTAL PROPERTY 1-00-8-2200 TICKET SURCHARGE 1-00-8-2500 FRANCHISE FEE 1-00-8-2550 TELECOMM. INFRAS. FRANCHSE FEE 1-00-8-2700 UTILITY TAX - NATURAL GAS 1-00-8-2800 UTILITY TAX - ELECTRICITY 1-00-8-2900 ELECTRICAL AGGREGATION FEE 1-00-8-3000 SALE OF ASSETS 1-00-8-3712 REIMBURSED REVENUE - ADMIN 1-00-8-3714 REIMBURSED REVENUE - POLICE 1-00-8-3715 REIMBURSED REVENUE - FIRE



--20ll-ACTUAL

48,118 0

31,142 0 0

21,888 5,170

25

--2012-ACTUAL

86,341 0 0 0 0

18,896 5,395

575 ------------------------

106,343 111,207

10,254 7,397 ( 6, 004 I 2,110

0 0 ------------------------

4,250 9,507

93,248 97' 172 8,555 5,590

24,240 43,000 10,315 10,385

------------------------136,358 156,147

198,682 228,610 136,092 127' 698

81,603 84,877 0 4,362

83,266 8 4' 962 249,470 269,011 160,554 139,061 348,450 302,729

0 0 0 0 0 0 0 0 0 0

BUDGETED

60,000 0 0 0 0

20,000 5,000 1,000

2013 --------------8 MO.

ACTUAL PROJECTED

47,645 75,000 82,420 82,420 2,000 2,000

0 0 0 0

37,524 50,000 2,470 5,000

25 100 -------------------------------------

86,000 172,084 214,520

10,000 7,401 10,000 0 108 200 0 0 0

-------------------------------------10,000 7,509 10,200

100,000 69,272 120,000 7,500 4,560 7,000

55,000 34,000 55,000 12,500 5,685 8,500

-------------------------------------175,000 113,517 190,500

250,000 176,710 250,000 140,000 89,028 140,000

95,000 55,369 90,000 0 0 0

90,000 65,939 87,000 285,000 173,025 275,000 180,000 47,876 140,000 400,000 220,523 300,000

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

PAGE' 2

--2014-REQUESTED

BUDGET

75,000 0 0 0 0

45,000 5,000 1,000

-----------126,000

10,000 0 0

-----------10,000

110' 000 7,500

55,000 10,000

-----------182,500

260,000 140,000

95,000 0

90,000 275,000 175,000 375,000

21,000 0 0 0 0

DATE: 02/28/2013 TIME: 12:11:58 ID: BP430000.6SC

ACCOUNT NUMBER

REVENUES

ACCOUNT DESCRIPTION

REIMBURSED REVENUE - PW OTHER REVENUES 1-00-8-3717 1-00-8-3720 1-00-8-3800 1-00-8-4000 1-00-8-4100 1-00-8-4200 1-00-8-4300 1-00-8-4400 1-00-8-7100

REIMBURSED REVENUE - PENSION REIMBURSED REVENUE - GENERAL MISCELLANEOUS POLICE REPORT MONEY INSURANCE SUBROGATION PROCEEDS


50/50 TREE PROGRAM PAYMENTS COMPUTER SUPPORT CONTRACTS RECYCLING REVENUE

INTERFUND TRANSFERS - EXPENSES 1-00-9-0100 CAPITAL (MAIN. FUND (FUND D) 1-00-9-0200 CAPITAL PROJECTS & EQUIP FUND

TOTAL INTERFUND TRANSFERS - EXPENSES TOTAL

TOTAL REVENUES TOTAL EXPENSES SURPLUS (DEFICIT)



--2011-ACTUAL

0 150

0 55,587

1,145 0 0

36,250 7,718

--2012-ACTUAL

0 (47,648)

0 41,514

1,080 0

1, 640 40,000 20,074

------------------------1,358,967 1,297,970 8,636,645 8,310,683

300,000 300,000 0 0

------------------------300,000 300,000 300,000 300,000

8, 636,645 8,310,683 300,000 300,000

BUDGETED

0 0 0

60,000 0 0 0

50,000 2 Q 1 QQQ

2013 --------------8 MO.

ACTUAL PROJECTED

0 0 47,498 0

0 0 25,278 50,000

1,020 1,500 0 0

11,578 11,578 30,468 50,000

5,487 9,000 -------------------------------------1,570,000 949,799 1,404,078 8,619,347 6, 659,896 8, 638,514

300,000 150,000 300,000 0 0 0

-------------------------------------300,000 150,000 300,000 300,000 150,000 300,000

8,619,347 6, 659,896 8,638,514 300,000 150,000 enn nne

PAGE:

--2014-REQUESTED

BUDGET

0 0 0

50,000 1,500

0 0

60,000 10,000

1, 5521500 8,860,037

0 550,000

550,000 550,000

8,860,037 550,000

8,310,037

3

GENERAL OPERATIONS FUND

REVENUES

PROPERTY TAXES

1-00-1-1490 General Corporate

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Pro"ected FY 13/14Re $1,254,693 $ 1,243,663 $1,247,727 $1,247,570 $952,774

Based on the Tax Levy Ordinance approved by the Village Board in December, 2012, $952,774 is anticipated to be received in General corporate property taxes for FY 2013/14. These funds will offset the Village's refuse/recycling collection services that are provided to the residents free of charge as well as provide for operational services within the General Fund. The total budgeted cost for the refuse/recycling program for the 2013/14 fiscal year is $539,000.

1-00-1-1491 General Corporate (Capital)

FY 10111 Actual FY 11112 Actual FY 12/13 Projected FY13/14Re $0 $0 $0 $550,000

Based on the Tax Levy Ordinance approved by the Village Board in December, 2012,$550,000 is anticipated to be received in General corporate property taxes for FY 2013114 for the purpose of funding capital projects and equipment within the General Fund. Once received, these funds will be transferred to the Capital Projects and Equipment Fund (Fund 4) and the expenditures will be reflected in that Fund.

1-00-1-1500 Liability Insurance

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY13/14Re $574,451 $572,987 $575,000 $575,000

Based on the Tax Levy Ordinance approved by the Village Board in December, 2012, $575,000 is anticipated to be received in Liability Insurance property taxes for FY 2013/14. These funds will help offset the Village's cost of its Comprehensive Insurance Business Package through the Intergovernmental Risk Management Agency (IRMA). The contribution rate for 2013 was $2.479 per $100 of Revenue Base which equates to a base premium of$293,082. Due to the fact that the Village has a $50,000 deductible amount, a credit in the amount of$73,136 has been received, however, funds may be needed in the future in the event that one or more claims that the Village is responsible for exceeds the $50,000 threshold.

/-Oo /;:J

1-00-1-1600 Police Pension

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 372,049 $423,515 $443,992 $443,992 $372,294

Based on the Tax Levy Ordinance approved by the Village Board in December, 2012, $372,294 is anticipated to be received in Police Pension property taxes for FY 2013/14. This is the amount that is being requested by the Village's actuary, Mr. Timothy Sharpe and will meet the requirements established by the Illinois Department of Insurance.

1-00-1-1700 Social Security

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 13/14Re $345,668 $344,789 $346,000 $346,000

Based on the Tax Levy Ordinance approved by the Village Board in December, 2012, $346,000 is anticipated to be received in Social Security property taxes for FY 2013/14. This levy amount is based on the federal mandated requirement to fund the FICA/Medicare Programs. The levy of$346,000 will fund the majority, but not all of the anticipated expenditures for the 2013/14 budget year.

1-00-1-1800 IMRF

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 174,834 $ 174,390 $ 175,000 $175,560 $174,225

Based on the Tax Levy Ordinance approved by the Village Board in December, 2012, $174,225 is anticipated to be received in IMRF property taxes for FY 2013/14. This levy amount is based on the State mandated requirement to fund the IMRF Program. For participating employees, the Village's required rate is 12.42% of gross payroll (down from last year's required rate of 12.95%).

1-00-1-1900 Fire Pension

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY13/14Re $275,436 $230,165 $212,281 $195 244

Based on the Tax Levy Ordinance approved by the Village Board in December, 2012, $195,244 is anticipated to be received in Fire Pension property taxes for FY 2013/14. This levy amount is based on a review of the Fund's future obligations by an independent actuary and represents an approximate 6% decrease from last year's actuarial figure.

INTERGOVERNMENTAL REVENUE

1-00-2-0000 State Sales Tax

FY I 0/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Request $2,292,199 $2,138,927 $ 1,975,000 $1,975,000 $2,000,000

This line item represents the collections received from the Village's portion of the State sales tax. Sales tax is imposed on a seller's receipts from sales of tangible personal property for use or consumption. The fundamental rate for Kane County to 6.50%. Local governments receive 20% of the base State tax rate of 6.25% from the sale of general merchandise and I 00% of the collections from qualifying food, drugs, and medical appliances. The amount included in the FY 2013114 budget represents an approximate 1.75% increase from the projected amount for FY 2013/14. As historically been done, this line item is closely monitored throughout the fiscal year and the Board will be apprised of any reconunended modifications to it.

1-00-2-0500 State Income Tax

FY 10/11 Actual FY 11112 Actual FY 12/!3 Budget FY 12/13 Projected FY 13/14Re $412,757 $524,663 $ 58!,000 $645,000 $650000

The State Income Tax is distributed to municipalities and counties on a per capita basis with the county's share based on the number of persons living in the county's uninc01porated area. In the first eight months of this fiscal year, receipts are 12.4% higher than the same period one year previously.

1-00-2-1000 Personal Property Replacement Tax

FY I 0111 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $8,800 $7,939 $7,200 $6,900

The 1970 Illinois Constitution directed the legislature to abolish personal property taxes and replace the revenue lost by local governments and school districts. As a result, the Personal Property Tax Replacement Income Tax was imposed on the income of corporations at the rate of2.5%. 48.35% of the income collected at the State level is distributed to local governments outside of Cook County on a per capita basis. The State oflllinois is projecting flat revenues for the upcoming year.

1-00-2-1100 Township Road Fund

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Request

$ 9!,250 $92,461 $92,500 $94,242 $95,000

Dundee Township levies and receives taxes for a Road and Bridge Fund. The Township, in turn, distributes 50% of the monies it collects from this revenue source back to the municipalities.

1-oo F

1-00-2-1200 Local Use Tax

FY 10/11 Actual FY 11/12 Actual $103,766 $ 107,690 $119,500

Municipalities receive a 20% share of titled or registered items of tangible personal property from the State's Use Tax. Municipalities also receive the equivalent of 16% of the total use tax on out-of-state purchases or registered general merchandise for which the title or registration address of record is within their boundaries. The 2013/14 estimate on a per capita basis is $16.20.

INTERFUND TRANSFERS

1-00-3-0200 Sewer and Water Fund

FY 10/11 Actual FY 11/12 Actual $30,000 $15,000 $60,000

Historically $70,000 has been budgeted to be received from Fund 2 (Water and Sewer Utility Fund) as a reimbursement to Fund I (General Operations) for services such as billing, collection, accounts payable, and management oversight. For fiscal year2013114, due to budgetary issues within the Water and Sewer Fund, we are again recommending that the transfer for the upcoming fiscal year remain at $60,000.

1-00-3-0300 Motor Fuel Tax

FY 10/11 Actual FY 11/12 Actual $207,000 $ 103,500

Included in the FY 2013/14 budget is a transfer of$207,000 from Fund 3 (Motor Fuel Tax) to Fund I (General Operations Fund). The anticipated amount of Motor Fuel Tax revenues thatthe Village will receive in 2013/14 is $172,400. The FY 2013/14 estimate of Motor Fuel Taxes is based on a per capita amount of $23.50. The 2012/13 budgeted amount was amended to reflect that additional one-time revenues that were received in the Motor Fuel Tax Fund for that fiscal year ..

1-00-3-0400 Community Development Fund

FY 10/11 Actual FY 11/12 Actual $650,000 $600,000

Included in the FY 2013/14 budget is a requested operating transfer of $600,000 to be received from the Community Development Fund. Proceeds from this Fund (derived from the additional Y, of I% sales tax that was implemented in 2004 are to be reviewed on an annual basis and approved by the Village Board. The 2013/14 operating transfer remains unchanged from the FY 2012/13 amount.

-4-

LICENSES

1-00-4-0000 Business Licenses


Based on the business licensing requirements for the Village, all business (including rental properties) are required to register with the Village and pay an armual fee of $35. Businesses that sell food and/or tobacco products are also charged extra fees. (Note: home-based businesses are exempt from registration). It is estimated that 500 licenses will be issued for the 2012/13 fiscal year. Our current data base indicates that there are approximately 400 businesses currently registered within the Village.

1-00-4-0500 Liquor and Bartenders Licenses

FY 10/11 Actual FY lll12 Actual FY 12/13 Budget FY 12/13 Projected $46,584 $44,550 $55,000 $46,000

Anticipated Liquor Licenses for FY 2013/14 include: #1 Olive Garden AAA $2,300 #2 VFW D $ 900 #3 Red Lobster A $1,900 #4 Bond Drug (Walgreens) c $1,500 #5 Chubby Bullfrog A $1,900 #7 Route 31 Deli c $1,500 #8 Dylan's Pub A $2,400 #9 Dnndee Supermart c $1,500 #11 Village Squire AlE $2,300 #13 Randall Oaks Golf Club G $ 900 #16 Osco c $1,500 #17 Chili's A $1,900 #18 Francesca's Campagna A $1,900 #19 Hannnerhead's Billiards A $1,700 #20 Thornton Oil CCC $1,100 #21 Emmett's Tavern FIE $3,500 #22 Marriott Courtyard cc $1,800 #23 Dominick's Pizzeria B $1,300 #25 RomeeCafe B $1,300 #26 Chipotle AlE $2,300 #27 Maxwell's Hot Dogs BIE $1,700 #29 Speedway Super America CCC $1,100

1-00-4-1500 Auirnal Licenses

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $3,763 $4,472 $5,000 $4,500

By Village Ordinance, dogs (over four months of age) must be licensed by the Village. Licenses are issued on either a 1 year ($10) or3 year ($20) basis. Proof of a valid rabies inoculation is required at time of issuance.

1-oo 1'-i

DEVELOPMENT REVENUE

1-00-5-0000 Building Pennits

FY I 0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $48,119 $86,566 $60,000 $75,000 $75,000

All fees generated by the Building Inspections Department for existing construction (conunercial and residential) are deposited into 1-00-5-0000. These fees consist of building pennits remodeling/additions to existing structures within the Village.

1-00-5-0 I 00 Development Pennits

FY I 0/11 Actual FY 11/12 Actual FY 12/13 Projected FY 13/14Re $0 $0 $82,420 $0

This line item is used to track all building pennits for NEW conunercial construction within the Village. Because this dollar amount has fluctuated greatly in recent years, no dollar figure has been included in the budget. By so doing, we will not consider this source of anticipated revenue as an operating revenue source for the General Fund and as anticipated funds become available, we will report this amount to the Village Board as part of the Quarterly Financial Report and at that point in time, make recommendations as to the expenditures of these one-time revenue sources.

1-00-5-0110 Building Pennits/New Construction

FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget $31,142 $0 $0

This line item is used to track all building permit revenue for NEW residential construction in the Village. Because this dollar amount has fluctuated greatly in recent years, no dollar figure has been included in the budget. By so doing, we will not consider this source of anticipated revenue as an operating revenue source for the General Fund and as anticipated funds become available, we will report this amount to the Village Board as part of the Quarterly Financial Report and at that point in time, make reconunendations as to the expenditures of these onetime revenue sources.

1-00-5-0120 Municipal Donation

FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $0 $0 $0 $0 $0

1-eo :;::

New construction occurring within the Village are assessed an development impact fee. Like line item 1-00-5-0110, we will no longer be included revenues for Municipal Donations as an operating source for the General Fund. All anticipated funds become available, we will report this amount to the Village Board as part of the Quarterly Financial Report and at that point in time, make recommendations as to the expenditures of these onetime revenue sources.

1-00-5-0500 Plan Review

FY I 0/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 21,888 $ 18,897 $20,000 $50,000 $45,000

Development occurring within the Village is assessed a plan review fee based on its type and size. Depending upon the submittal, review is performed either in-house or by an outside firm. The costs associated with an outside agency perfomting a plan review are charged to 1-16-3-3100

1-00-5-1000 Inspections

FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected FY 13/14 Re $5,170 $5,395 $5,000 $5,000 $5,000

By Ordinance, all elevators within the Village must be inspected annually and certified as to their safety. Inspections and certifications are performed by an outside contractor. Currently, the Village charges $65 for each elevator.

1-00-5-1500 Petition Fees

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 13/14Re $25 $575 $ 1,000 $1,000

1bis line item is comprised of fees associated with projects requiring Appearance Review ($25) or zoning changes ($250).

FINANCE REVENUE

1-00-6-0000 Interest Income

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $5,945 $ 8,188 $ 10,000 $10,000

Excess cash available in Fund I is invested in various money market accounts or Certificates of Deposits (up to 24 months) in order to maximize interest income. Tills line item is estimated to receive $10,000 within the 2013/14 fiscal year.

FINES

1-00-7-0500 Court Fines

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 90,321 $96,617 $ 100,000 $120,000

Parking and traffic tickets issued by the West Dundee Police Department as well as fines assessed for local Ordinance violations are deposited into this line item.

1-00-7-0600 Administrative Processing Fee

FY 10/11 Actual FY 11112 Actual FY13/14Re $8,555 $5,650 $7,500

ltuplemented in FY 2007. a $30.00 Administrative Processing Fee is charged for arrests/charges made by the West Dundee Police Department. Approximately 250 arrests are made in the Village on an armual basis.

1-00-7-0700 Auto Impound Fee

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected $54,240 $44,500 $ 55,000 $55,000

This line item includes the fee for automobile impounds. This fee was initiated in the 2012/13 year and was increased to $500 per vehicle in the 2011/12 fiscal year.

1-00-7-1000 Alarm Service Charge

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 10,315 $ 10,385 $ 12,500 $8,500 $10000

Business having security alarms are allowed three "false alarms" per year. After that, a $50 fee is assessed for the 4ili and 5ili false alarm and a $100 fee for every false alarm in excess of5 per year.

OTHER REVENUES

1-00-8-0500 Hotel/Motel Revenue

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 198,682 $ 228,611 $250,000 $250,000 $260,000

As part of the development agreement with the Marriott Corporation, the Village authorized a hotel tax for that project ( 6% of room rental rate) and in return, the Village rebates 50% of the proceeds back to the Marriott Corporation for a ten year period. As of January 01, 2009, this rebate period has expired and the Village is now retaining 100% of the tax collected. The net amount to be received by the Village for FY 2013/14 is estimated to be $260,000.

1- 00 ,Jt!_

1-00-8-1000 Ambulance Fee

FY !0/11 Actual FY 11112 Actual FY 12/13 Budget $ 136,093 $ 127,698 $ 140,000

The West Dundee Fire Department responds to all medical emergencies occurring within the Village. The fee structure is:

$500 $600 $350

1-00-8-2000

FY !0/11 Actual $81,603

A LS - Base Level I ALS -Base Level 2 BLS

Rental Property

FY 11/12 Actual $87,683

($525 for non-resident) ($650 for non-resident) ($425 for non-resident)

FY 12/13 Budget FY 12/13 Pro"ected $95,000 $90,000

This line item consists of the rental of space on the Village's water towers to telecommunications companies as well as the lease on 98 Oregon to the Cubbyhole (former Public Works Building.

1-00-8-2200 Ticket Surcharge

FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $0 $4,362 $4,362 $0

With the closing of the Clearwater Theater, no funds will be received in this line item.

1-00-8-2500 Franchise Fee

FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $83,267 $84,963 $90,000 $87,000

Included in this line-item is the exclusive franchise fee the Village has negotiated with AT&T (now known as Comcast).

1-00-8-2550 Telecommunications Infrastructure Maintenance Fee

FY I 0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $202,390 $268,378 $285,000 $275,000

This line item includes the estimated revenues to be received from the 5% telecommunications tax that went into effect as ofJuly 01,2010. .

/- e>o /..

1-00-8-2700 Utility Tax- Natural Gas

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $ 160,555 $ 148,268 $ 180,000

This line item includes the $0.04 per therm charge for natural gas consumed within the Village . This tax went into effect onJanuaryOI, 2010.

1-00-8-2800 Utility Tax- Electricity


This line item represents the proceeds derived from the electrical energy tax that went into effect on January 01, 2010.

1-00-8-2900 Electrical Aggregation Fee

FY lOIII Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $0 $0

This line item represents the estimated revenues that will be received as of the electrical aggregation proceeds that went into effect in 2012. As part of the bid process, the Village will be receiving 10 basis points on an annual basis for the administration of the program.

1-00-8-4000 Miscellaneous

FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected $54,510 $43,122 $60,000 $50,000

Sales of used vehicles and other surplus equipment, copy fees, sale of the Subdivision Ordinance and zoning maps are credited to 1-00-8-4000. Also included in this line item is the revenue to be received from the School District #300 for police protection I traffic control services.

1-00-8-4100 Computer Support Contracts

FY 10/11 Actual FY I 1112 Actual FY 12/13 Budget FY 12/13 Projected $36,250 $40,000 $50,000 $50,000

This line item represents funds received from the Village of East Dundee , the Rutland Dundee Fire Protection District, and the Village of Sleepy Hollow for computer support services received from the Village of West Dundee. Payments are made to the Village on a quarterly basis.

1-00-8-4200 Insurance Subrogation Proceeds

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 13/14Re $0 $0 $0 $0

This line-item was created in FY 07/08 in order to track any insurance subrogation revenues received from IRMA after a previous fiscal year has been closed out. No fundq are anticipated to be received, however, if subrogation proceeds materialize, they will be deposited into this line-item.

1-00-8-7100 Recycling Revenue

FY lOIII Actual FY 11/12 Actual FY 12/13 Budget FY 13/14Re $ 7,719 $20,074 $20,000 $10,000

As part of the Village's contract with Allied Waste Systems, the Village is to receive 50% of the revenue received from the collection of the curbside recycling prograru in West Dundee

GENERALFUNDLEGISLATIVEDIVISION

2013/14BUDGET

DATE: 02/25/2013 TIME: 15:37:01 ID: BP430000.6SC


LEGISLATION DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-11-1-0100 SALARIES - ELECT OFFICIALS 1-11-1-1000 SALARIES - PART TIME



VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-11-3-0600 OPERATING INSURANCE & BONDS 1-11-3-1500 TRAVEL 1-11-3-1600 1-11-3-2100 1-11-3-3000 1-11-3-3500 1-11-3-3600 1-11-3-3660 1-11-3-6500

SUBSCRIPTIONS AND PUBLICATIONS PRINTING CONTRACTUAL SERVICES VILLAGE & COMMUNITY EVENTS DONATIONS ECONOMIC DEVELOPMENT MISCELLANEOUS


COMMITTEES & COMMISSIONS 1-11-7-0600 PLANNING & ZONING COMMISSION 1-11-7-0700 PARK & REDEVELOPMNT COMMISSION 1-11-7-1000 FIRE AND POLICE COMMISSION 1-11-7-1100 LIQUOR CONTROL 1-11-7-1500 APPEARANCE REVIEW COMMISSION

TOTAL COMMITTEES & COMMISSIONS TOTAL LEGISLATION DEPARTMENT



PAGE: 1


--2011-ACTUAL

28,591 50

--2012-ACTUAL

30,660 0

------------------------28,641 30,660

220 291 2,188 2,343

364 521 3,754 3,538

0 0 ------------------------

6,526 6, 693

3,553 442 0 0

352 494 0 45

3, 7 50 4,950 0 0

100 246 0 0

2,426 728 ------------------------

10,181 6,905

1,230 215 0 0

12,058 (469) 137 34

1,580 650 ------------------------

15,005 430 60,353 44,688

0 0 60,353 44,688

-------------- 2013 -------------- --2014--8 MO. REQUESTED

BUDGETED ACTUAL PROJECTED BUDGET

20,000 20,175 25,000 25,000 0 0 0 0

------------------------------------- -----------20,000 20,175 25,000 25,000

300 194 300 300 1,600 1, 542 1,700 1,700

200 93 200 200 4,000 3,756 4,000 4,000

0 0 0 0 ------------------------------------- -----------

6,100 5,585 6,200 6,200

3,000 0 2,500 2,500 0 0 0 0

500 240 500 500 0 0 0 0 0 0 0 0 0 0 0 0

500 0 500 500 0 0 0 0

1,000 309 1,000 1,000 ------------------------------------- -----------

5,000 549 4,500 4,500

1,000 730 730 1,000 0 0 0 0

10,000 2,462 8,000 7,500 1,000 68 500 1,000 1,500 860 1,000 1,500

------------------------------------- -----------13,500 4,120 10,230 11,000 44,600 30,429 45,930 46,700

0 0 0 0 44,600 30,429 45,930 46,700

1-11

LEGISLATION DEPARTMENT

EXPENSES

PERSONNEL SERVICES

1-11-1-0100 Salaries-Elected Officials

FY 10/Jl Actual FY 11112 Actual FY 12/13 Pro'ected $28,592 $30,585 $20,000 $25,000

This line item includes the per meeting stipend paid to the Village President, the Village Board, and the Village Clerk. The current meeting stipend is $125.

1-11-1-1000 Salaries-Part Time

FY I 0/11 Actual FY 11/12 Actual $!50 $0

Included in this line item are stipends paid to individuals providing support services to Village Boards and Commissions.

PERSONNEL BENEFITS

1-11-2-0700 Village Contribution-IMRF

FY 10/11 Actual FY 11/12 Actual $221 $282

By State Stature, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Prognun. Under this program, employees contribute 4.5% of their gross wages. The Village in tum is required to contribute 12.95% of employee's gross wages. Because the Village Clerk is covered under the IMRF prognun, the stipend she receives as Clerk is regarded as IMRF earnings and thusly, an employer contribution is required.

1-11-2-0800 VWD Contr-FICA & Medicare

FY I 0111 Actual FY 11112 Actual $2,189 $2,338 $1,600

This line-item is comprised of the employer's portion of the federally-mandated Social Security (FICA) and Medicare prognuns. The employer rates for these two prognuns are 6.45% and 1.20% of gross payroll respectively.

- I -

1- II Q5

1-11-2-2500 Training

FY 10111 Actual FY 11/12 Actual $365 $521

Included in this line-item are funds associated with any meeting I training expenses incurred by the Village President or Board Member. Also included in this line item is the monthly meeting expenses relating to the DuKane Valley Council.

1-11-2-3000 Dues and Memberships

FY 10111 Actual FY 11/12 Actual $3,754 $3,538 $4,000

Included in this line item are membership dues for such professional associations .

OPERATING EXPENDITURES

1-11-3-0600 Operating Insurance & Bonds

FY I 0/11 Actual FY 11112 Actual $3,554 $3,000 $3,000

Included in this line-item us the proportionate cost of the Village's insurance through IRMA including public official's liability coverage.

1-11-3-1500 Travel

1 FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12113 Projected FY 13/14 Request

I $0 $0 $0 $0 $0

Incidental traveVmileage reimbursement for elected officials would be charged to this line item.

1-11-3-1600 Subscriptions and Publications

FY 10/11 Actual FY 11/12 Actual $353 $495

This line-item is comprised of the Village's subscriptions for the Chicago Tribune and the Daily Herald.

-2-

I I

/-JJ (!.,

H 1-3-2100 Printing


$0 $45 $0 $0 $0

1-11-3-3000 Contractual Services

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected 1 FY 13/14 Request

$3,750 $4,950 $0 $0 I $0

1-11-3-3600 Donations

FY I 0/11 Actual FY 11/12 Actual $100 $246

Included in this line item are donations approved by the Village Board to various groups/organizations.


FY 10111 Actual FY 11/12 Actual $2,427 $729 $ 1,000

This line item is comprised of such miscellaneous items as flowers for deceased area officials, specialized dempographic/census reports, hosted meetings for area municipalities, candy for parades, etc.

COMMITTEES AND COMMISSIONS

1-11-7-0600 Planning & Zoning Commission

FY I 0111 Actual FY 11/12 Actual $ 1,230 $215 $ 1,000

Meeting stipends paid to the members of the Village's Planning and Zoning Commission are included in this line item, as are any costs directly attributable to this Commission.

-3-

I I

I I

;~ /) /)

1-11-7-1000 Fire & Police Commission

FY lOIII Actual FY 11112 Actual FY 13/14Re $ 12,059 $ (470) $ 10,000 $7,500

Meeting stipends paid to the members of the Village's Fire and Police Commission are included in this line item, as are any costs directly attributable to this Commission. Testing materials for exams such as the Sergeant's Exam as well as costs associated with developing the eligibility lists for both the Fire and Police Department are included in this line item. Also included is the cost associated with medicaVpsychological testing for new recruits.

1-11-7-1100 Liquor Control

FY 10/11 Actual FY ll/12 Actual $137 $0 $1,000

Expenses incurred relating to liquor/bartender licenses are charged to this line item, such as fingerprinting fees paid to the Illinois State Police for the performance ofbackground checks on applicants.

1-11-7-1500 Appearance Review Commission

FY lOIII Actual FY 11/12 Actual FY 13/14Re $ 1,580 $650 $ 1,500 $1,500

Meeting stipends paid to the members of the Village's Appearance Review Commission are included in this line item, as are any costs directly attributable to this Commission.

-4-

/-/)e.

GENERALFUNDADMINISTRATIONANDFINANCE

2013/14BUDGET

To:

From:

Re:

President Keller and Members of the Village Board

Joe Cavallaro, Village Manager

David Danielson, Finance Director

FY 2013/14 Budget Transmittal- Administration/Finance

Attached is the FY 2013/14 budget request for the Administration/Finance Department of the Village of West Dundee. The major areas of responsibilities of the Department include the following programs and services.

General Administration

Tbis program is responsible for the overall management of all Village Departments, maintenance of official records and files of the Village, and dissemination of information to the Village Board, employees, and the residents. Examples of services provided are:

Preparation of Village Newsletter on a quarterly basis

Providing correspondence of necessary information between the administrative staff and the Village Board.

Administration of Voter Registration and Absentee Voting for Village residents.

Providing supervision over and coordination between all Departments and activities of the Village.

Maintaining official records of the Village, including Minutes of the Board and Commission meetings, Resolutions, Ordinances, contract, etc.

Providing general assistance to the public

Coordination of the Village's Comprehensive Business h1surance Program

Coordination of the computer hardware/software requirements for all Departments

/-I;?..

Fiscal Services

This program provides for the budgeting and accounting relating to all financial aspects of the Village. Included in this program is the formulation and monitoring of the annual budge, collection of all revenue due to the Village, and payment of all monies owed by the Village. Examples of services provided include:

Preparation of annual operating budget for the Village of West Dundee

Maintaining the Village's general ledger accounting system

Reconciliation of Village bank accounts on a monthly basis

Accounts payable/receivable for all Departments

Pension fund accounting and monthly payment of pension obligations

Assisting independent auditor in the preparation of annual comprehensive annual financial report

Preparation of annual Tax Levy Ordinance

Investment of available cash in accordance with Village's investment policy

Preparation of monthly revenue/expenditure reports for all Departments and preparation of quarterly financial report for Village Board

Long-term financial planning for the Village including coordination oflong-term debt needs of the Village for capital projects

Utility Billing

This program is responsible for maintaining approximately 2,200 water/sewer accounts within the Village ofWest Dundee. For billing purposes, the Village is divided into two sections and each section is billed on a bi-monthly basis. Examples of services provided include:

Maintaining all required information for billing purposes including property ownership, consumption history, payment history, etc.

Downloading meter readings into the Village's computer software program and generating water/sewer bills for all users on a bi-monthly basis

Receipt of water/sewer payments and proper posting to customers' accounts.

Encouraging the usage of the direct debit program for existing and new customers

Adhering to policies established by the Village Board pertaining to late payments and delinquent accounts

Assisting customers with questions concerning their water/sewer bills

Personnel Services

This program is responsible for the on-going review and implementation of established personnel policies of the Village in a unifonn and consistent manner. Files of current and past employees are maintained in a confidential and legal manner. This program also includes the processing of the Village's payroll, which is perfonned on a bi-weekly basis. Examples of services include:

Maintaining all required employee records pertaining to employee history, evaluations, benefits, wages, etc.

Processing the bi-weekly payroll for Village employees and the reporting of wages and salary infonnation to the federal and state government.

Withholding of wages for the various applicable pension programs (Police Pension, Fire Pension, IMRF)

hnplementation of the voluntary 457 deferred compensation plan for all employees.

Administration of the employee health, dental and life insurance programs

New employee orientation

Conducting training programs for Village employees and supervisors on such topics as sexual harassment, drug policies, employee assistance, perfonnance appraisals, and other related topics

Monitoring development on an area-wide basis

Preparation of applicable reports, studies, statistical data regarding economic development issues

Reviewing and analyzing monthly sales tax receipts

FY 2012/13 Overview/Accomplishments

During the past fiscal year, the Administrative/Finance Department achieved the following objectives:

• Received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for the 201 Oil! annual financial report

• Continued maintenance of the GASB 34 reporting requirements

•

• Continue coordination of the Village's hardware/software needs for all Departments Maintained the joint professional services agreement with the Village of East Dundee for the sharing of information technology services as well as the agreement with the Rutland-Dundee Fire Protection District. In addition, a contract for computer support services was entered into with the Village of Sleepy Hollow in the 2012/13 fiscal year.

• Adhered to the adopted Investment Policy of the Village. Maintained an aggressive investment portfolio with the goal of maximizing interest income

• Due to the dissolution of the Dundee Jaycees, the Village again coordinated the 2012 Dickens in Dundee weekend which has become a well-recognized and attended weekend festival in the Fox Valley

• On-going work and discussions pertaining to a pre-annexation agreement for property located at the intersection of Route 72 and Randall Road.

• Finalization of the conceptual design for the proposed improvements to the Rt 31/72 intersection.

• On-going discussions with area Fire Departments for the potential consolidation of fire protection and EMS services

• Discussions concerning the potential reuse of the former Ace Hardware building as a community theater.

FY 2013/14 Goals/Objectives

During the upcoming 2013/14 fiscal year, the Administration/Finance Department's goals and objectives include:

• Submitting the Village's 2012/13 Comprehensive Annual Financial Report to the Government Finance Officers Association for their Certificate of Excellence Program. It should be noted that the Village has received this award since 1990.

• Continued adherence to the GASB 34 reporting requirements

• Continued coordination of the Village's hardware/software needs for all Departments.

• Adhering to the adopted Investment Policy of the Village, maintaining an aggressive investment portfolio in order to maximize interest income

• Continued management and oversight of the Villages capital/infrastructure projects

• Continued implementation of a village-wide GIS system and Village-wide computer system

• Continue discussions with property owners of key developments parcels and finalize the annexation and/or development plans. Major projects for the future include, but are not limited to:

o Galvin Property (270 acres)

o Regan Parcel (34 acres)

• The completion of the engineering design work for the Route 72 and Route 31 intersection.

• Continue to improve communications between the residents and businesses ofWest Dundee in an effort to better define goals and objectives for the overall organization, whether it be through the Village's website or quarterly newsletter.

• Union contract negotiations between the Village of West Dundee and the newly created Firefighters Union.

• Union contract negotiations between the Village of West Dundee and the Police Union (Metropolitan Alliance ofPolice). The current contract expires on April30, 2013.

• Continued efforts for the reuse/revitalization of vacant commercial properties within the Village

• Implementation of a plan to allow residents to pay water/sewer bills through the usage of a debit/credit card. It is anticipated that this program will also include animal licenses, police fines and fees, and building permits.

• Plan for future needs of the West Dundee organization and attempt to maximize our resources and deliver services to our residents in the most efficient and cost-effective methods possible.

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DATE' 05/13/2013 TIME' 1s,oo,os ID' BP430000.6SC



PERSONNEL SERVICES 1-12-1-0200 SALARIES - FULL TIME 1-12-1-1000 SALARIES - PART TIME 1-12-1-1300 SALARIES - SEASONAL 1-12-1-1600 OVERTIME


PERSONNEL BENEFITS 1-12-2-0100 1-12-2-0700 1-12-2-0800 1-12-2-2000 1-12-2-2500 1-12-2-3000 1-12-2-3500

GROUP MEDICAL & LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-12-3-0100 OFFICE SUPPLIES 1-12-3-0200 OPERATING SUPPLIES 1-12-3-0500 TELEPHONE 1-12-3-0510 1-12-3-0600 1-12-3-1500 1-12-3-1550 1-12-3-1600 1-12-3-2000 1-12-3-2100 1-12-3-2400 1-12-3-2500 1-12-3-3000 1-12-3-4500 1-12-3-6500

DATA INTERNET/EMAIL SERVICES OPERATING INSURANCE - BOND TRAVEL MARKETING ACTIVITIES SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING AUDIT FEE ACTUARIAL STUDY FEE CONTRACTUAL SERVICES NEWSLETTER MISCELLANEOUS




--2011-ACTUAL

341,852 68,588

0 0

--2012-ACTUAL

365,301 72,758

0 0

------------------410,440 438,059

52,609 58' 118 46,129 54,118 28,746 30,679

0 0 978 621

1, 4 4 5 1, 4 63 0 0

------------------------129,907 144,999

3,000 2' 481 96 0

10,633 8,415 2,233 1, 688

12,997 7,492 10,245 10,344

0 0 43 75

3,173 3,865 2 94 2,354

15,120 16,120 0 0

46,233 49,902 7' 653 190

325 210 ------------------------

112,045 103,136

-------------- 2013 --------------8 MO.


358,800 247,661 360,000 58,250 49,581 70,000

0 0 0 0 0 0

-------------------------------------417,050 2971242 430,000

50,250 35,487 52,400 53,600 38,138 55,000 31,200 20,178 30,100

0 0 0 1,000 0 0 1,800 1, 513 1,800

0 0 0 -------------------------------------

137,850 95,316 139,300

3,500 1,714 2,500 0 77 100

9,000 5,303 9,000 2,500 1,125 2,000

11' 000 3,879 12,000 11' 000 6, 667 11,000

0 0 0 0 132 200

5,000 972 3,000 500 205 500

15,500 13,000 15,000 0 0 0

50,000 33,168 50,000 500 0 0 500 121 500

------------------ -------------------109,000 66,363 105,800

PAGE: 1

--2014-REQUESTED

BUDGET

375,000 70,000

0 0

-----------445,000

51,000 54,500 33,000

0 1,000 1,800

0 -----------

141,300

2,500 0

9,000 2,000 9,000

11,000 0

200 3,500 1,250

15,000 0

50,000 500 500

-----------104,450

DATE' 03/01/2013 TIME' 10,29,27 ID: BP430000.6SC


ADMINISTRATION & FINANCE DEPT. MAINTENANCE & REPAIRS 1-12-4-0100 DEPARTMENT EQUIPMENT


CAPITAL EXPENDITURES 1-12-5-1000 1-12-5-1500 1-12-5-1510 1-12-5-1520 1-12-5-1525 1-12-5-1530 1-12-5-1540

OFFICE EQUIPMENT OPERATING EQUIPMENT COMPUTER EQUIPMENT COMPUTER EQUIPMENT REPLACEMENT COMP. EQUIP REPAIR- LIGHTENING GIS PROGRAM 2012 LIGHTENING DAMAGE

TOTAL CAPITAL EXPENDITURES TOTAL ADMINISTRATION & FINANCE DEPT.




--2011-ACTUAL

113

--2012-ACTUAL

299 ------------------------

113

0 0

31,863 17,169

0 9,950

0

58,982 711,487

0 711,487

299

118 75

2 61 794 11,508 21,626

3,817 2,489

66,427 752,920

0 752.920

BUDGETED

500

2013 --------------8 MO.

ACTUAL PROJECTED

184 500 -------------------------------------

500

0 0

25,000 12,500

0 5,000

0

42,500 706,900

0 706,900

184

0 0

4,951 1,205

0 11,325

0

17,481 476,586

0 476,586

500

0 0

31,000 12,500

0 11,500

0

55,000 730,600

0

PAGE:

--2014-REQUESTED

BUDGET

500

500

0 0

25,000 15,000

0 3,500

0

43,500 734,750

0 734,750

2

1-12

ADMINISTRATION & FINANCE DEPARTMENT

EXPENSES

PERSONNEL SERVICES

1-12-1-0200 Salaries-Full Time

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $341,852 $ 351,864 $ 358,800

Included in this line item are salaries for the following positions:

1-12-l-1000

FY 10/11 Actual $68,588

Village Manager Executive Secretary Finance Director Finance Account Clerk

Salaries-Part Time

FY 11112 Actual $ 69,551

FY 12/13 Budget $ 58,250

FY 12/13 Projected $360,000


Included in this line item are salaries for the following part-time positions:

1-12-1-1300

FY lOIII Actual $0

Clerical Assistant IT Coordinator IT Assistant

Salaries-Seasonal

FY 11/12 Actual $0

FY 12/13 Budget FY 12/13 Projected $0 $0

No seasonal (summer) assistance is being requested in FY 2013/14 for Village Hall.

1-12-1-1600 Overtime

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13/ Projected $0 $0 $0 $0

Tltis line-item represents overtime salaries paid to non-exempt Village Hall employees.

- I -

FY 13/14Re $70,000

/- /;;(, t--1

PERSONNEL BENEFITS

1-12-2-0100 Group Medical & Life Insurance

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected FY 13/14Re $ 52,610 $ 58,119 $50,250 $52,400 $51,000

This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within Village Hall. Currently, the Village has a contract with United HealthCare for its employee health insurance and MetLife for its life insurance and dental program.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $46,130 $ 52,021 $ 53,600 $55,000 $54,500

By State Stature, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village in turn, is required to contribute 12.42%.


FY 10/11 Actual FY ll/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Request $28,747 $ 29,415 $31,200 $30,100 $33,000

This line-item is comprised of the employer's portion of the federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

1-12-2-2000 Safety Equipment & Programs

FY 10/11 Actual FY 11112 Actual FY 12/13 Projected FY 13/14Re $0 $0 $0 $0

Included in this line-item are funds associated with any safety programs specifically for Village Hall employees as well as any costs associated with the Village-wide safety suggestion program. No funds are included in this lineitem for 2012/13.

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/-1 d. J


FY 10/11 FY 11112 Actual FY 12/13 Budget FY 12/13 Pro· ected FY 13/14 Re $978 $622 $ 1,000 $0 $1,000

Included in this line-item is continued training for the Finance Department's personnel on the Village' accounting software prognuns, training prognuns offered by IRMA, registration fees for State/National professional associations such as the International Cily Management Association, the Illinois Cily Management Association, the Government Finance Officers Association, the Illinois Development Council, etc.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $1,445 $ 1,464 $ 1,800 $1,800 $1,800

Included in this line item are membership dues for such professional associations as the International City Management Association, the Illinois City Management Association, the Government Finance Officers Association etc.

1-12-2-3500 Unemployment Insurance

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Pro· ected FY 13/14Re $0 $0 $0 $0 $0

The Village ofWest Dundee does not carry private unemployment insurance. Any eligible unemployment benefits owed to terminated Village Hall employees would be charged to this line-item.


1-12-3-0100 Office Supplies

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $3,000 $2,482 $3,500 $2,500

Office paper, copier toner, printer toner and miscellaneous office supplies are included in this line item.

1-12-3-0500 Telephone

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected FY13/14Re $ 10,633 $ 8,415 $9,000 $9,000 $9,000

This line-item is comprised of the Village's monthly phone bill from Globalcom and Nextel as well as any technicaVprofessional assistance associated with the telephone system servicing Village Hall.

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/-I.;:A J

1-12-3-0510 Data Internet/Email Services

FY 10/11 Actual FY 11112 Actual FY 13/14Re $2,234 $ 1,688 $2,500 $2000

Included in this line-item are the costs associated with providing T-1 I Internet lines servicing all Village facilities, including Village Hall, the Public Works Center, and the Police and Fire Departments.

1-12-3-0600 Operating Insurance-Bond

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY13/14Re $ 12,998 $ 10,050 $ 11,000 $9,000

Included in this line-item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Village Hall insurance claims and other insurance-related matters.

1-12-3-1500 Travel

FY 10111 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected FY 13/14Re $ 10,245 $9,975 $ 11,000 $11,000 $11,000

Included in this line-item are vehicle expenses for the Village Manager and Finance Director as well as travel costs and related expenses for attendance at National/State conferences for Village Hall employees.

1-12-3-1600 Subscriptions & Publications

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12113 Projected $0 $75 $0 $200

No funds are included in the FY 2012113 budget for this line item.

1-12-3-2000 Postage

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Pro"ected FY 13/14 Re $ 3,173 $3,866 $5,000 $3,000 $3,500

Included in this line-item are all mailing fees, (including UPS and Federal Express) for Village Hall. Also included in this line item are the costs associated with the certified mailings required for public hearings pertaining to annexations and/or zoning changes.

-4-

1-12-3-2100 Printing

FY 10/11 Actual FY 11112 Actual $295 $2,354

This line-item includes printing for Village Hall stationary, envelopes, payroll and accounts payable checks, and other specialized printing needs.

1-12-3-2400 Audit Fee

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 15,120 $ 16,120 $ 15,500 $15,000

Costs associated with this line-item includes a portion of the costs associated with the performance of the annual audit as well as the costs associated with the Village's participation in the GFOA Certificate of Achievement for Excellence in Financial Reporting Program.



$44,217 $49,903 $55,000 $50,000 $50,000

Service agreements for the Village Hall copier, computer system, systems printer, cabling, land surveys, etc, are included in this line item.

1-12-3-3700 Admin-Reimbursable Expenses

FY 10/11 Actual FY Jill 2 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $0 $0

This line-item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 1-12-3-3700 will result in the Finance Department generating an invoice for collection and therefore, the net impact to this line item should be 0.

1-12-3-4500 Newsletter

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected $7,653 $ 190 $500 $0

The Village will be distributing the quarterly newsletter electronically in order to save on printing costs. Funds are included in the FY 2013/14 budget to print and distribute a limited number of copies.

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;-;e< L


FY 10111 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $326 $211 $500 $500

Examples of expenditures charged to this line-item include photo processing, ICMA Retirement Corporation's plan fees, batteries, and other miscellaneous expenses are charged to this line-item.

MAINTENANCE & REPAIRS

1-12-4-0100 Department Equipment

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 113 $300 $500 $500

Repairs to Village Hall computers, printers, copiers, etc. that are not included under an annual service contract are included in this line-item.

CAPITAL EXPENDITURES

1-12-5-1000 Office Equipment

FY 10/11 Actual FY 11112 Actual FY 12/13 Projected $0 $ 118 $0

Capital items such as furniture, file cabinets, chairs, etc. for Village Hall are included in this line-item.

1-12-5-1500 Operating Equipment

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $0 $75 $0

No equipment needs are anticipated in FY 2013/14

1-12-5-1510 Computer Equipment

FY 10/11 Actual FY 11112 Actual $31,863 $26,794 $25,000

Major anticipated purchases for the upcoming year include a wireless controller to provide internet access for all Village facilities and the finalization of the Citrix System which will provide for ongoing software upgrades and minimize the software licensing requirements throughout the Village.

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1-12-5-1520 Computer Equipment Replacement

FY I 0111 Actual FY 11112 Actual FY 12/13 Projected $ 17,169 $ 11,508 $12,500

Major anticipated purchases include computer replacements throughout the Village in accordance with the rotation schedule that has been in place for several years.

1-12-5-1530 GIS Program

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12113 Projected FY 13/14Re $9,950 $ 3,817 $ 11,600 $11,500 $3 500

Continued expansion of the GIS system is planned for FY 2013/14. The FY 2013/14 budget incorporates all GIS related expenses, including the maintenance program in line item 1-12-5-1530. By combining all expenses into one central account, we feel that we will have better control over the true cost of implementing GIS Village-wide.

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GENERALFUNDLEGALDIVISION

2013/14BUDGET

To: Village President and Board

From: Joe Cavallaro

Re: FY 2013/14 Budget- Legal Division

Attached for your review and consideration is the 2013/14 recommended budget for legal services for the Village. Through the hiring of outside legal counsel, this Department provides legal assistance to the Village Board, the various Boards and Commissions, as well as the professional staff of the Village. Examples of on-going services include:

• Attendance at the Village Board meetings

• Prosecution of Municipal Code violations

• Review of agreements and contracts for the Village of West Dundee

• Preparation of Ordinances and Resolutions as requested

• Litigation

• Legal counsel as required

The following legal firms are currently providing services to the Village:

Village Attorney Attorney John Brechin

Village Prosecutor Attorney Steven Tousey

Red-Light Administrative Processing Strorino, Ramello and Durkin

Labor Attorney- Police and Fire Contracts Gordon and Karr

j-J31l

DATE: 02/28/2013 TIME: 11:44:21 ID: BP430000.6SC

ACCOUNT NUMBER

LEGAL DEPARTMENT EXPENSES

ACCOUNT JESCRIPTION

OPERATING EXPENDITURES 1-13-3-7000 VILLAGE ATTORNEY RETAINER 1-13-3-7100 VILLAGE PROSECUTOR RETAINER 1-13-3-7200 LITIGATION FEES 1-13-3-7300 ATTORNEY FEES - OTHER 1-13-3-7310 ATTORNEY FEES -POLICE CONTRACT 1-13-3-7315 ATTORNEY FEES - FIRE CONTRACT 1-13-3-7320 LITIGATION - WAL-MART 1-13-3-7330 ATTORNEY FEES - GRAND POINTE 1-13-3-7350 1-13-3-7400 1-13-3-7500

ATTORNEY FEES - REIMBURSEABLE LEGAL NOTICES RECORDING FEES

TOTAL OPERATING EXPENDITURES TOTAL LEGAL DEPARTMENT

TOTAL REVENUES TOTAL EXPENSES SURPLUS {DEFICIT)



--2011-ACTUAL

11,137 6,600

0 17,274 11,245

0 5,346

0 0

1,292 625

--2012-ACTUAL

11,448 7,200

0 37,152

1,162 4,528 1,390

0 0

1,876 977

BUDGETED

12,150 7,200

0 20,000

1,000 10,000

0 0 0

2,000 500

2013 --------------8 MO.

ACTUAL PROJECTED

5, 737 8,200 4,800 7,200

13,091 15,000 13,652 20,000

0 1,000 4,966 10,000

0 0 0 0

(5, 294 I I 5, 294 I 596 2,000 (191 250

------------------------ -------------------------------------53,519 53,519

0 53,519

65,733 65,733

0 65,733

52,850 52,850

0 52.fL"in

37,529 37,529

0 37.529

58,356 58,356

0 58,356

PAGE:

--2014-REQUESTED

BUDGET

10,000 7,200

0 20,000 10,000

5,000 0 0 0

2,000 500

1

-----------54,700 54,700

0 54,700

1-13

LEGAL DEPARTMENT

EXPENSES


1-13-3-7000 Village Attorney - Retainer

FY lOIII Actual FY 11/12 Actual $11,138 $ 11,448

This line item includes the monthly retainer fee paid to Village Attorney John Brechin

1-13-3-7100 Village Prosecutor Retainer

FY lOIII Actual FY 11112 Actual $6,600 $7,200 $7,200

This line item includes the monthly retainer fee paid to Attorney Steven Tousey.

1-13-3-7200 Litigation Fees

FY 10/11 Actual FY 11112 Actual $0 $0

This line item includes litigation (prosecution and defense) fees pertaining to law suits that the Village is a party of.

1-13-3-7300 Attorney Fees- Other

FY 10/11 Actual FY 11112 Actual $ 17,275 $37,153 $20,000

This line item generally consists of services received Attorney Brechin for providing legal assistance to the Board and professional staff on matters such as planning and zoning, economic development, property acquisition, water and sewer matters, preparation of Ordinances, etc.

1-13-3-7310 Attorney Fees-Police Contract

FY 10/11 Actual FY 11/12 Actual FY 12113 Pro· ected $ 11,246 $ 1,162 $ 1,000

This line item has been established to track the legal expenses being incurred by the Village of West Dundee as a result of the Police collective bargaining contract. The current MAP contract expires on April30, 2013.

- I -

1-13-3-7315 Attorney Fees- Fire Contract

FY 10/11 Actual FY 11/12 Actual $0 $4,529 $ 10,000

This line item has been established to track the legal expenses that will be incurred by the Village of West Dundee as a result of the Firefiighters collective bargaining unit.

1-13-3-7320 Litigation- Walmart

FY 10/11 Actual FY 11112 Actual $5,346 $ 1,391

This line item was established to track the expenditures pertaining to the lawsuit that was filed against the Village by West Dundee residents opposed to the construction of the Walmart on Huntley Road.

1-13-3-7330 Litigation - Grand Pointe

FY 10/11 Actual FY 11112 Actual $0 $

1-13-3-7350 Attorney Fees-Reimbursable


This line item has been established to track the reimbursable legal expenses incurred as a result of development matters, liquor license violations, annexations, etc. Any matter being charged to 1-13-3-7350 should result in an invoice being generated by the Finance Department to the responsible third party and the net impact to the Village should be $0.

1-13-3-7400 Legal Notices

FY 10/11 Actual FY 11112 Actual $ 1,292 $ 1,877 $2,000

This line item has been established to track the legal expenses relating to the publishing of legal notices that the Village is, by law, required to comply with. Examples of these notices are annexation notices, zoning changes, and the publishing of the Finance Department's annual Treasurer's Report.

1-13-3-7500 Recording Fees


This line item has been established to track the legal expenses associated with recording fees associated with Village documents and/or Ordinances.

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/-13 f)

GENERALFUNDPOLICEDEPARTMENT

2013/14BUDGET

To: President Keller and Members of the Village Board

From: Andrew L. Wieteska, Chief of Police

Re: FY 2013/2014 Budget Transmittal- Police Department

Attached is the FY 2013/14 budget report for the West Dundee Police Department. The major areas of responsibilities of the Police Department include the following programs and services:

Police Administration

Police Administration is responsible for the overall supervision and direction of all Police Department operations, providing "first point of contact" services to the general public, maintenance of official police reports and other records, compiling and reporting statistical information of reported offenses and other police activities, and conducting Police Department support activities. The services provided include:

• Overall supervision, direction and monitoring of all Police Department activities.

• Release of appropriate information to the media or public, as well as reporting on Department activities to the Village Manager and Village Board.

• Deployment of Department resources, and adjusting that deployment when needed, to address both short-term and long term needs, remaining conscious of an overall strategy for maintaining or enhancing Police Department services to an expanding geographical and population base.

• Supporting all other Police Department divisions and programs by processing, maintaining and analyzing police reports and the other numerous records and statistics of Department activities.

• Providing accessibility for the public to Police Department services, for reporting of incidents, obtaining police reports and Village licenses, paying water bills and obtaining other services, by keeping our Records Division open to the public for 50 hours per week, more than any Village Department.

• Interacting with other Village Departments, other county agencies including the offices of Kane County State's Attorney, Circuit Clerk and Sheriff, other municipal agencies, and local, state and national law enforcement agencies and other entities.

• Review of liquor licensee and liquor server license applications, initiating complaints to the Local Liquor Control Commission when appropriate, directing alcohol compliance checks on a periodic basis, and providing training to liquor licensee employees to reduce violations.

• Review of business license applications and property development plans, including offering recommendations on changes desired to enhance traffic safety and reduce vulnerability to criminal acts.

1- PI H

Police Patrol Division

The Patrol Division provides uniform patrol 24 hours a day, primarily in fully marked police vehicles, of the entire community to ensure a safe and secure environment for residents, visitors, and persons traveling through the Village. Patrol is the largest division of the Police Department, deploying 1 Lieutenant (also allocated to Investigations), 4 Sergeants, 11 full-time Patrol Officers, and 3 part-time Patrol Officers on two 12 hour patrol shifts. Services provided include:

• Crime suppression, through routine and targeted patrol deployment, with the objective of deterring, reducing or eliminating criminal acts and disturbance of the peace.

• Crime investigation, through self-initiated detection of criminal acts or in response to calls for service, obtaining and reporting information on criminal incidents, analysis of crime trends and patterns and apprehending and processing of offenders. Patrol Division officers also bear the primary responsibility for conducting surveillance of potential crime targets, and of detecting and apprehending offenders in crime sprees or other crimes in progress.

• Traffic control, including investigation of traffic crashes, directing traffic when necessary to minimize disruption, and enforcement of moving and parking violations.

• Community service, responding to all non-criminal incidents, ensuring the maintenance of order and assisting the public on service calls.

• Jail operations, holding prisoners arrested on our charges or on warrants, who are unable to post bond and must appear before a judge.

The Patrol Division continues to operate at below minimum staffing levels. Based on the number of calls for service, geographic size, demographics, and population, the minimum recommended number of fulltime patrol officers is 12. Overall sworn officer staffing (including Administration and Operations) has decreased significantly over the past five years from a high of 24 sworn officers to the current level of 19 sworn officers (more than 20% decrease). The Department has stream-lined operations and is focused on core-policing without adequate staffing for more pro-active policing and community-based programs. The Department continues to recommend approval for one additional full-time sworn officer to meet minimum staffing levels (for a total of 12 full-time Patrol Officers) bringing the full-time sworn officer level to 20. See attached Organizational Chart for current staffing allocation.

Criminal Investigations Division

This program conducts follow-up investigations of felony and misdemeanor crimes, conducts background investigations on potential sworn Police Department employees and Fire Department employees, and provides intelligence information to assist Patrol Division personnel in preventing crimes or making arrests. Two officers are assigned to the Investigative Division. Services provided include:

• Interview and interrogation of victims, witnesses and suspects to ascertain what occurred and to assess criminal culpability.

• Obtaining criminal complaints and warrants, locating offenders and serving warrants.

• Crime scene supervision, evidence collection and investigation.

• Liaison with other law enforcement agencies, State's Attorney and Judiciary, and assisting in multi-jurisdictional investigations.

• Collecting, analyzing and disseminating relevant criminal intelligence information to appropriate personnel.

• Designated liaison with Spring Hill Mall administrative and security staff.

• Active participation in the Peer Jury program.

Community Relations

This program includes those community service and outreach activities which are distinctly different from regular enforcement activities, but are nevertheless performed by personnel in all divisions of the Department. Services provided include:

• Providing an officer certified to teach the D.A.R.E. program to school children attending Dundee Highlands, St. Catherine's, and Immanuel Lutheran elementary schools.

• Providing Police Department support of other outreach programs, including Shop with a Cop, Law Enforcement Special Olympics, and Neighborhood Watch.

• Providing liaison to senior citizens, church and other community organizations.

• Public education efforts, including crime prevention training for residents and employees of local businesses, BASSET training for liquor licensee employees, and training in child safety restraint installation and use.

Training

This program provides formal and in-service training of all Department personnel, sworn or civilian. Services provided include:

• Basic recruit training for all new police officers who do not possess certification as a police officer prior to hire.

• Advanced on-the-job training for all new officers, through the Department's Field Training and Evaluation Program.

• Continuous training for all members of the Department, through membership in the Northeast Multi-Regional Training association, and through specific training programs offered by other sources. This training includes regular retraining in high-risk functions such as use-of-force and defensive driving, and specific task training such as truck enforcement.

• Advanced management training for command personnel.

• Mandatory training required in order to have membership in Kane County SWAT and I LEAS (Illinois Law Enforcement Alarm System).

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201212013 Overview I Accomplishments

• Continued Reduction in overtime by an estimated 33% ($37,000 projected reduction from 2011/12) on top of a 17% reduction in previous year ($26,000). This was achieved through the new 12 hour Patrol shifts, reduced minimum staffing, and the addition of part-time Police Officers.

• Reinstituted the use of part-time Police Officers for added Patrol coverage and to control escalating costs (pension, insurance, overtime, etc.). A total of 3 part-time Police Officers were hired. The third and final officer completed training in December 2012.

• Increased Department Revenue by approximately 12% ($145,000 in total revenue in 2011/12 compared to projected Revenue of $162,000 in 2012/13 for a total increase of $17,000).

• Rifle Response Team was fully trained and equipped for Rapid Response. • In-Service Training was significantly increased with minimal impact on overtime. This

included, but not limited to two detectives becoming certified in homicide investigations. A WDPD officer was also selected to be trained by Northwestern University- School of Public Safety in Accident Reconstruction and upon completion will be part of the Kane County Accident Reconstruction Team (KCART). This training was made available by a grant.

• Awarded a grant valued at $6,000 for the purchase of a new breath alcohol machine. • Continued overall reduction in crime rate even with an increased number of calls for service

(5,251 dispatched calls for service in 2012, 2.2% increase) • Re-established an active IRMA Police Safety Program/Committee

2013/2014 Goals I Objectives

• Implement all new Department Rules and Regulations based on nationwide standards through the use of Lexipol (IRMA supported)

• Continue to actively search and obtain grant funding for equipment needs as well as salary reimbursement.

• Install a state-of-the-art security video monitoring system in-line with current national police standards.

• Continue the process of updating our aging front line patrol vehicle fleet and reducing the current average age of Department vehicles (currently at 6.5 years and average mileage of 57,801).

• Continue to look for, and request funding for, one additional full-time sworn patrol officer in order to meet minimum staffing requirements.

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West Dundee Police Department Organizational Staffing Chart

CHIEF

SUPERVISOR OF ADMINISTRA Tlvti SERVKES

POLJCE DEPARTMENT STAFFING

Full Tune Sworn '9

! Full Time Civilian ' , I Part Time Sworn 3 _ _J

~O~n~-ca~U~C~i~~·"=·an=J=•~ile='------- 2' I ~~~~~DARE Officer ~

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DATE: 02/27/2013 TIME: 08:25:57 ID: BP430000.6SC

ACCOUNT NUMBER



ACCOUNT DESCRIPTION

SALARIES - FULL TIME SALARIES - SWORN OFFICERS SALARIES-PART TIME SWORN SALARIES - PART TIME OVERTIME


PERSONNEL BENEFITS 1-14-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-14-2-0500 VILLAGE CONTR - POLICE PENSION 1-14-2-0700 VILLAGE CONTRIBUTION - IMRF 1-14-2-0800 VWD CONTR - FICA & MEDICARE 1-14-2-1500 CLOTHING ALLOWANCE 1-14-2-2000 SAFETY EQUIPMENT & PROGRAMS 1-14-2-2500 TRAINING 1-14-2-3000 DUES AND MEMBERSHIPS 1-14-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-14-3-0100 1-14-3-0200 1-14-3-0300 1-14-3-0500 1-14-3-0600 1-14-3-1500 1-14-3-1600 1-14-3-2000 1-14-3-2100 1-14-3-2200 1-14-3-2300 1-14-3-3000 1-14-3-3500 1-14-3-4000 1-14-3-6450 1-14-3-6480 1-14-3-6500

OFFICE SUPPLIES OPERATING SUPPLIES MEDICAL SUPPLIES TELEPHONE OPERATING INSURANCE & BONDS TRAVEL SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL QUADCOM CONTRACTUAL SERVICES SMALL EQUIP/TOOLS/HARDWARE FIREARM SUPPLIES D.A.R.E. PROGRAM NEIGHBORHOOD WATCH PROGRAM MISCELLANEOUS




--2011-ACTUAL

118,847 1,470,812

0 30,674

172,557

1,792,890

263,258 372' 042

15,872 129,063

11,736 3,440

19,341 6,274 3,336

824,362

3,127 7,753 1,732

14,446 53,913 1' 264

390 2,778 3, 367

0 155,381

12,933 316

1,931 3,495

517 1,021

264,364

--2012-ACTUAL

155,765 1,607,026

0 23,531

148,749

1, 935,071

298,619 423,514

22,468 143,417

15,140 3,896 6,026 6,354

0

919,434

2,901 6,433 2,842

12,504 36,815 2,913

390 940

2,952 0

154,775 17,127

796 4' 642 3,035

509 991

250,565

BUDGETED

156,000 1,560,000

74,100 2,000

150,000

1,942,100

280,500 444,000

22,500 152,000

10,615 5,000 6,855 9, 665

0

931,135

3,000 8,000 4,000

13,000 55,000

3,000 500

2,000 3,000

500 156,222

11,300 750

9,070 2,000 1,000 1,000

273,342

2013 --------------8 MO.

ACTUAL

107,436 1,069,126

50,757 4,636

75,422

1,307,377

179,067 470,888 14,969 97,704 3,645 4,630 3,973 1, 459

0

776,335

1, 764 5,428

934 7,808 9,813 1,061

129 1, 031 1, 635

50 104,147

7,300 284

8,439 0

411 1, 092

151,326

PROJECTED

155,000 1,557,000

73,000 8,200

110,000

1,903,200

270,000 443,992

21,500 145,000 12,615

5,000 6,855 9,665

0

914,627

3,000 8,000 3,500

12,600 70,000

2,500 500

1,900 3,000

350 156,222 11,300

7 50 9,070 2,300 1,000 1,100

287,092

PAGE:

--2014-REQUESTED

BUDGET

159,500 1,593,000

81,000 2,000

120,000

1,955,500

286,500 372,294

21,900 151,200

11,000 6,000 6,900 8,165

0

863,959

3,000 8,000 3,500

13,000 55,000

3,000 500

2,000 3,000

500 170,390

11,300 750

10,000 2,000 1, 000 1,000

287,940

1

DATE: 02/28/2013 TIME: 11:47:49 ID: BP430000.6SC


POLICE DEPARTMENT MAINTENANCE & REPAIRS 1-14-4-0100 DEPARTMENT EQUIPMENT 1-14-4-0200 VEHICLE FUEL 1-14-4-0500 AUTOMOTIVE PARTS & REPAIRS 1-14-4-1000 FLEET RADIO


CAPITAL EXPENDITURES 1-14-5-0100 AUTOS & TRUCKS 1-14-5-1000 OFFICE EQU:PMENT 1-14-5-1500 OPERATING EQUIPMENT 1-14-5-1600 FIREARMS

TOTAL CAPITAL EXPENDITURES TOTAL POLICE DEPARTMENT




--2011-ACTUAL

5,145 49,250 43,866 4' 984

--2012-ACTUAL

5, 114 56,054 42,805

5, 628 ------------------------

103,245 109,601

26,296 21,833 0 2,709 0 0 0 1,034

------------------------26,296

3,011,157

0 3,011,157

25,576 3,240,247

0 :i.?4n.?.q

BUDGETED

5,000 55,000 41,000

5,000

2013 --------------8 MO.

ACTUAL PROJECTED

3,630 5,000 34,317 51,000 31,723 43,000

3, 669 5,000 -------------------------------------

106,000 73,339 104,000

72,600 0 7 2' 600 0 0 0

7,500 0 7,500 0 0 0

-------------------------------------80,100

3,332,677

0 3,332,677

0 2,308,377

0 2,308,377

80,100 3,289,019

0 3,289,019

PAGE:

--2014-REQUESTED

BUDGET

15,000 55,000 41,000 5,000

2

-----------116,000

0 0 0 0

-----------0

3,223,399

0 --:; 223,399

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POLICE DEPARTMENT

EXPENSES

PERSONNEL SERVICES


FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 13/14 Re $ 118,848 $ 149,922 $ 156,000 $ 159,500

Included in this line item are salaries for the following full-time positions: • 1 - Supervisor Administrative Services • 2 - Records Clerk

1-14-1-0500 Salaries-Sworn Officers

FY 10/11 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected FY 13/14 Re $ 1,470,813 $ 1,549,580 $ 1,560,000 $ 1,557,000 $ 1593,000

Included in this line item are salaries for 19 full-time Sworn Officers: • I -Chief orPolice • 1 -- Lieutenant • 4 - Sergeants • 13 -Police Officers

Full-time sworn officer staffmg has been significantly reduced over recent years from a high of 24 officers to the current budgeted 19 officers (over 20% reduction). Full-time staffing is below minimum recommended levels based on dispatched calls, geographical size, demographics and population.

1-14-1-1000 Salaries-Part Time Sworn

FY I 0/11 Actual FY 11112 Actual FY 12/13 Projected FY 13/14 Re $0 $0 $74,100 $73,000 $ 81,000

• 3- Part-time Non-exempt Sworn Patrol Officers $75,951 • 1-Part-time Non-exempt Sworn D.A.R.E. Officer $5,049 (9 hours/wk for 17 weeks)

Part-time assistance is critical to controlling over-time costs particularly during high workload periods and fulltime absences.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13114 Re $ 30,674 $ 23,500 $2,000 $ 8,200 $2,000

Included in this line item are salaries for the following part-time non-exempt civilian positions:

• 2- Jailers $2,000 (182 hours year@ $111hr)

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FY lOIII Actual FY 11/12 Actual FY 13/14 Re $ 172,558 $ 146,803 $ 150,000 $ 120,000

This line item represents overtime salaries paid to police personnel. Overtime is required for such areas as vacations, holidays, training, major incidents/investigations, special details, Kane County SWAT, !LEAS, and minimum staffing (due to medical leaves). The Village is reimbursed over-time costs for !LEAS, DMS Traffic Detail, and other contracted services.

PERSONNEL BENEFITS

1-14-2-0100 Group Medical I Life Insurance

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 263,259 $ 298,620 $ 280,000 $ 270,000 $286,500

This line item reflects the Village's employee health/life/dental programs that are provided to full-time employees within the police department. Currently, the Village has a contract with United Health Care for its employee health insurance and MetLife for its life insurance and dental program.

1-14-2-0500 Village Contribution-Police Pension

FY lOIII Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Pro·ected FY 13/14 Re $ 372,049 $ 423,5!5 $444,000 $443,992 $372,294


FY lOIII Actual FY 11112 Actual FY 12113 Budget FY 12113 Projected FY 13/14 Re $ 15,873 $ 21,669 $ 22,500 $ 21,500 $21,900

This line item reflects 12.42% of the gross wages of three (3) full-time civilian employees.


The employer's portion of the federally-mandated Social Security (FICA) and Medicare programs comprise this line item. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

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1-14-2-1500 Clothing Allowance

FY 10/11 Actual FY 11112 Actual FY 13/14 Re $ 11,736 $ 15,140 $ 10,615 $11,000

This line item is used to purchase replacement uniforms and uniform accessories for 28 budgeted department persormel. This line item is also used to purchase uniforms for any new hires.


FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected FY 13/14 Re $ 3,441 $ 3,896 $ 5,000 $ 5,000 $6,000

This line item covers replacement of safety vests that are over five years old, replacement vest covers, and safety-related programs, such as Child Safety Seat Inspections. The proposed 13/14 request in the line item is due to 5 Officers needing bulletproof vests replaced due to a 5 year expiration period. (The Bulletproof Vest Partnership Grant administered by the U.S. Department of Justice has historically provided 50% reimbursement.) During the past 12 months, WDPD was reimbursed $1,600 through the BVP Grant.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12113 Projected FY 13/14 Re $ 19,341 $6,027 $ 6,855 $ 6,855 $6,900

This line item covers Basic Training for new officers as well as continuing education for all officers. Training plarmed for this fiscal year includes:

• Northeast Multi-Regional Training membership for 26 members @$90 $ 2,400 • IRMA Driver Training for 3 officers @$280 $ 840 • TASER Instructor Training $ 700 • NEMRT Managing a Small Law Enforcement Agency (2 @ $180) $ 360 • Breath Operator Licensing, 2 @$205 $ 410 • Additional Training- IRMA Leadership Institute classes $ 790 • Part Time Police Academy (Reimbursable) $ 1,175 • Northwest Police Leadership Academy $ 225

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FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 13/14 Re $ 6,274 $ 6,354 $ 9,665 $8165

This line item is for memberships in police related organizations which include certifications as well as mutual aid assistance and informational alerts:

• Midwest Organized Crime Information Center • IACP Net Membership • International Association of Chiefs of Police,! @$120 • Illinois Association of Chiefs of Police, I @$200 I@ $85 • Kane County Chiefs of Police Association, 6@ $40 o Dundee Township Peer Jury • NAEIR Membership • Critical Reach

• • • 0

Law Enforcement Support Organization Kane County SWAT LEXIPOL Illinois Tactical Officers Association I 0 @ $40.00

$ 200 $ 800 $ 120 $ 285 $ 240 $ 300 $ 60 $ 260 $ 400 $ 500 $ 4,450 $ 400

• •

Illinois Liquor Control Commission- BASSET Trainer annual fee Northwest Police Academy

$ 100 $ 50 $ 8,165


FY lOIII Actual FY 11/12 Actual FY 12/13 Projected $ 3,337 $0 $0



FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected $ 3,127 $2901 $3,000 $ 3,000

FY 13/14 Re $0

FY 13/14 Re $3,000

This line item is for office supplies, including toner cartridges, copy paper, envelopes, file folders, writing utensils, binders, etc. for use within the Department.

1-14-3-0200 Operating Supplies

FY I Oil! Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 7,754 $ 6,434 $ 8,000 $8,000 $8,000

A wide variety of items comprise this line item, including notary fees, cleaning of cell blankets, license plate and title fees, video tapes, squad supplies, building cleaning supplies, flares, and animal and prisoner food. The $1,500 increase in this line item reflects increasing costs associated with stray dogs which are now $300.00 per dog when transported to Kane County Animal Control.

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1-14-3-0300 Medical Supplies

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 1,732 $ 2,842 $4,000 $ 3,500 $ 3,500

This line item includes: 2 Psychological Exams $600 (2@ $300) 2 physicals $700 (2@ $350) Testing for Lead Exposure of Range Officers, TB and Hepatitis Testing of Employees (Lead Exposure Base Line 3 @ $30.25 = $90.75, Annual TB Testing 26@ $1!.46 = $297.96, Hepatitis Titer 26@ $21.78 = $566.26, TDP Vaccination 26@ $28.82 = $749.32 Total $1,704.29)

First Aid Supplies for the Station and the Squad Cars

1-14·3-0500 Telephone

FY lOIII Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 14,447 $ 12,504 $ 13,000 $ 12,600 $ 13,000

This line item covers the police department's share oftl1e monthly Phone and Sprint bills within the Village.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 53,914 $ 64,952 $ 55,000 $ 70,000 $55,000

Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Police Department insurance claims and other insurance-related matters.

1-14-3-1500 Travel

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 13/14 Re $ 1,265 $ 2,913 $ 3,000 $3,000

This line item covers travel, lodging, mileage and meal expenses for officers attending school, !LEAS Conference, Illinois Police Chiefs Conference, Kane County Chiefs Monthly Meetings, Illinois Tactical Officers Conference, and Midwest Police Expo and Conference.


FY 10/11 Actual FY 11/12 Actual FY 13/14 Re $391 $ 391 $500

This line item is for professional journals, publications, newspaper ads as well as criminal procedure updates.

1-14-3-2000 Postage

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Pro·ected FY 13/14 Re $ 2,779 $940 $ 2,000 $ 1,900 $2 000

Included in this line item are all mailing fees, including UPS and Federal Express. Also included in this line item are the costs associated with certified and registered mail where it is required.

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FY lOIII Actual FY 11/12 Actual FY 12/13 Projected FY 13/14 Re $ 3,367 $2,952 $ 3,000 $3,000

This line item is for paper goods which must be obtained from outside sources: o Stationary and envelopes • Business cards o Case file envelopes and police department forms o Illinois Citation and Complaint Tickets • Ordinance Violation and Wanting Tickets. o Impound Notices

1-14-3-2200 Equipment Rental

FY 10111 Actual FY 11112 Actual FY 12/13 Projected FY 13/14 Re $0 $0 $350 $500

Equipment rentals, as needed (Generators, Emergency Scene Lighting, Incident Command Tents, etc.).

1-14-3-2300 QuadCom

FY lOIII Actual FY 11/12 Actual FY 12/13 Projected FY 13/14 Re $ 155,382 $ 154,776 $ 156,222 $156,222 $ 170,390

This line item is for dispatch service from Quad Com, our regional dispatch cooperative, based on total costs for the entity, allocated proportionately by usage.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 12,934 $ 17,127 $ 11,300 $ 11,300 $11300

Leasing and service agreements for the Police Department's postage meter, maintenance fees on "live-scan" fingerprinting system, and Police Chaplain Services ($300). This line was reduced by purchasing the copier for $1.00 at the lease end in April2012.

1-14-3-3500 Small Equip/Tools/Hardware

FY 10/11 Actual FY 11112 Actual FY 12/13 Projected FY 13/14 Re $ 317 $796 $750 $750

This line item is for purchase of small equipment, tools, and hardware. Due to the reduction in staffing in Public Works, the Police Department attempts to complete some of its own routine maintenance and repairs requiring some additional funding for tools/equipment.

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1-14-3-3700 Police-Reimbursable Expense

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12113 Projected FY 13/14 Re $0 $0 $0 $0 $0

This line-item is used to track those expenses that the Police Department incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 1-14-3-3700 will result in the Finance Department generating an invoice for collection and, therefore, the net impact to this line item should be 0.

1-14-3-4000 Firearm Supplies

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 1,932 $ 4,643 $ 9,070 $9,070 $10,000

Funds from this line item are used to purchase ammunition for training and duty use, targets, range equipment such as safety shooting glasses and hearing protectors, weapon cleaning equipment and supplies. The cost of ammunition has increased significantly and is required to meet state mandated qualification requirements. The police department has also added specialized training for riflemen (8 officers). This line item increased significantly due to merging Firearms, Taser and the cost of the using the Carpentersville range. Firearms- $7,489 Taser- $581.00 Carpentersville Range- $500.00 St. Charles Range- $500.00

1-14-3-6450 D .A.R.E Program

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12113 Projected FY 13/14 Re $ 3,8496 $ 3,036 $ 2,000 $ 2,300 $2,000

This line item covers supplies for the D.A.R.E. program for three area schools. The Department continues to solicit contributions to the program from the respective school's PTC's.

1-14-3-6480 Neighborhood Watch Program I Community Service Programs

FY 10/11 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected FY 13/14 Re $ 518 $510 $ 1,000 $ 1,000 $ 1,000

This line item is for Neighborhood Watch supplies and Community Service Programs which include Stranger Danger, Public Education, Senior Safety, Open House, Halloween Events, Safety Fairs, Station Tours, and more.


FY 10/11 Actual FY 11112 Actual FY 13/14 Re $ 1,022 $ 991 $ 1,000 $ 1,000

Examples of expenditures charged to this line-item include supplies for training classes held at the Public Safety Center, kitchen supplies, Annual Department meeting, and other miscellaneous expenditures.

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FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 5,145 $ 5,114 $ 5,000 $ 5,000 $15,000

Repairs to equipment such as cameras and computers that are not included under an annual service contract are included in this line-item. Department equipment has aged due to fewer replacements making this line item more challenging to control. This year's items include:

• New World Mug Shot Camera Kit $1,500 • Varda Upgrade to Narrowbanding $800 • Evidence DSLR Camera Kit $2,500 o New World Topaz Signature Pad $600 • Replacement LiveScan Scanner $1,500 • Stalker Dual Direction Radar $1,400 • Tasers (2) $2,000 • General Equipment Maintenance/Repairs (Radar certifications/repairs, Slrredder Maintenance,

Printer/Fax Repairs, Microfiche machine maintenance, video system repairs, audio/visual repairs, etc) $4,700

1-14-4-0200 Vehicle Fuel

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $49,250 $ 56,055 $ 55,000 $ 51,000 $55,000

This line item is for gasoline for Police Department vehicles, including marked Patrol vehicles, Investigations vehicles, Administrative vehicles and unmarked vehicle used for court and school transportation.

1-14-4-0500 Automotive Parts & Repairs

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 13/14 Re $43,863 $42,806 $ 41,000 $41,000

This line-item covers all maintenance, repairs and parts for all Police Department vehicles. The average age of the fleet is 6.5 years, a considerable increase over previous years. The increase in age requires more routine maintenance and repairs.

1-14-4-1000 Fleet Radio

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 4,985 $ 5,628 $ 5,000 $ 5,000 $5 000

This line item is utilized to maintain and repair Department radios and MDT' s. It is also used to purchase accessories such as microphones, batteries and radio holsters.

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1-14-5-0100 Autos & Trucks



FY 10/11 Actual FY 11112 Actual $0 $2,710


FY 10/11 Actual FY 11/12 Actual $ $ $ 7,500

Included in this line item is the sum of$7,500 to replace the existing speed-trailer for the Department.

1-14-5-1600 Firearms

FY 10111 Actual FY 11112 Actual $0 $ 1,035

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GENERALFUNDFIREDEPARTMENT

2013/14BUDGET

To: President Keller and Board of Trustees

From: Fire Chief Randy Freise

Re: FY 2013 I 2014 Budget Transmittal -Fire Department

Attached is the FY 2013 I 2014 budget report for the Village of West Dundee Fire Department. The major areas of responsibilities of the Department include the following programs and services:

Administration

This program is responsible for the overall management of the fire department. Responsibility includes the preparing and coordinating the department budget, reporting payroll, record keeping, and management of personnel. Examples of services provided are:

• Prepare and administer a department budget

• Provide oversight of purchasing requirements and expenditures

• Prepare and administer personnel policies, procedures, and practices

• Maintain official records of personnel, including training & certification, fire prevention inspections, apparatus inspections & maintenance, equipment testing & evaluation, fire hydrant flows, and address files

• Provide recommendations to the Village Administration pertaining to the efficiency and effectiveness of department operations

Emergency Medical Services

This program is responsible for, and responds to pre-hospital care of medical emergencies within the Village. Such responses include medical emergencies, personal injuries, motor vehicle accidents, and providing emergency medical assessment, treatment, and transportation of patients. Examples of services provided are:

• Provide a roster of properly trained and certified personnel along with applicable records per the Standards of the Illinois Department of Public Health

• Coordination of personnel to maintain adequate apparatus and station staffing • Maintain apparatus and medical equipment in a constant state of readine • Provide a timely response to emergency medical requests within the Village

Fire Suppression

This program is responsible for the proper and safe mitigation of traditional fire suppression emergencies, which includes structure fires, vehicle fires, odor investigations, motor vehicle accidents, hazard spills, technical rescue, water rescue & recovery, fire alarm activations, smoke detector & carbon monoxide detector activations, and residential lockouts. Examples of services provided are:

1

J-/5 I}

• Provide a roster of properly trained and certified personnel along with applicable records per the Standards of the Office of the State Fire Marshal

• Coordination of personnel to maintain adequate apparatus and station staffing

• Maintain apparatus and fire suppression equipment in a constant state of readiness

• Provide a timely response to fire suppression emergency requests within the Village

Inspectional Services

This program is responsible for the management and operation of the fire prevention and inspection bureau. Responsibility includes plan review, day-to-day inspections, and assisting the residents and business community on questions regarding life safety and property conservation. Examples of services provided are:

• Provide technical assistance to the public in relation to life, property, or public welfare in the occupancy of structures

• Provide technical assistance on matters related to the maintenance, construction, extension, repair, alteration, and/or modification of fire suppression systems and fire alarm systems

• Coordination of the physical inspections to protect the safety and welfare of the public through fire suppression system inspections, fire alarm system inspections, and life safety & property inspections

• Provide ordinance compliance through correspondence, violation notices, and court appearances

• Review current State and National codes and make recommendations for adoption

Training

This program is responsible for training all department personnel in the essential services. The training includes entry level - Firefighter Level II, in-service - Firefighter Level III, specialized; technical rescue, hazardous materials, dive rescue & recovery, and emergency medical care; Emergency Medical Technician & Paramedic.

All required records are maintained, and appropriate reports are submitted to the Fire Chief, Office of the State Fire Marshal, Greater Elgin Area Mobile Intensive Care Program, and the illinois Department of Public Health. Examples of services provided are:

• Maintain current department personnel with qualifications and training requirements

• Provide training opportunities for the sworn officers (full time) and part-time-shift I paid-on-call personnel to meet established department requirements and legislative mandates; Department of Labor, OSHA I NIOSH, Office of the State Fire Marshal,

2

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MABAS, NFPA, Department of Public Health, Department of Homeland Security I National Incident Management System, Insurance Service Organization, and Intergovernmental Risk Management Agency

• Coordinate essential services training; entry level, in-service and specialized for fire suppression, emergency medical care training, technical rescue, hazardous materials, and dive rescue & recovery, to meet the established standards and certification requirements

Public Education

This program is responsible for coordinating and conducting public education programs provided by the department. Responsibilities include training of educators, distribution of public safety materials & pamphlets, and conducting public education programs and classes. Examples of services provided are:

• Coordination of fire safety education programs and classes conducted at the elementary grade schools

• Coordination of CPR and AED instruction conducted for Village Staff, associate public service agencies, including the Dundee Township Park District

• Coordination of blood pressure screening for Village residents, associate public service agencies, and civic organizations upon request

• Coordination of the birthday party program conducted for Village residents upon request

• Coordination of station tours conducted for the elementary grade schools, day care facilities, youth organizations, Dundee Township Park District, and Village residents upon request.

Emergency Management Agency

This program is responsible for the communication, emergency notification, and warning systems for the Village as well as disaster planning and coordination of all Village departments in the event of a natural disaster or a major emergency situation. Examples of services provided are:

• Provide for the continued development and applicable revisions to the Disaster Preparedness Plan - Emergency Operations Plan

• Coordination of local services with that of the Kane County Office of Emergency Management & the Kane County Office of Public Health, and the State of Illinois Office of Emergency Management

• Provide for continued planning for the maintenance and expansion of the Village's emergency notification and siren warning systems

3

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FY 2012/2013 Overview I Accomplishments

The Fire Department marked another successful year in the delivery of emergency services. The Fire Department is progressing in many areas and we continue to work closer with our neighboring departments. Although the budget is tight, many people have stepped up to make us better in many ways. Even though there has been a reduction in manning, many operations were improved. The dedication to service, both emergent and non-emergent, is at a high level. We continue to train to become even more efficient and prepared to handle any emergency that comes along.

o The department responded to 1243 requests for emergency services in 2012 as compared to 1289 in 2011.

• The department witnessed the successful residential fire sprinkler I suppression system activation at a home on Dartmouth in 2012. A fire in an attached garage was held (for the most part) from entering the residence by the activation of a single sprinkler head, limiting damage mainly to the contents of the garage with no structural damage to the house.

• The department reduced its daily manning from 6 to 5. Although not ideal, this saved over $100,000 in a tight budget year.

o The department is moving in a positive direction with improved morale and good participation in all areas.

o The department collected $137,291 in ambulance user fees for the calendar year 2012 compared to $125,657 for the calendar year 2011. Fees are established by Village ordinance, and administered by Paramedic Billing Service. The billing service fees were maintained at 5% in 2012.

Goals and Accomplishments for 2012/2013

o Ambulance billing review and monitoring-Accomplished. o Creatively manage the budget and look for efficiencies-Accomplished. o Catch-up on vehicle maintenance issues-Accomplished and ongoing. o Review vehicle fleet for possible consolidation and upgrade-Ongoing. o Information gathering for Ambulance 352 replacement-Accomplished.

Approval was received from the Village Board for a new ambulance. We entered into a joint-purchasing agreement with the Elgin FD saving thousands of dollars. A new Wheeled Coach ambulance is near completion and will be delivered in March, 2013.

o Improve vehicle maintenance reporting using IT-Attempted with limited success, but a new plan has been formulated by IT.

o Review emergency responses and automatic aid agreements-Accomplished and ongoing.

o Review statistical information and reporting-Accomplished and ongoing. o Go paperless for reports where possible-Accomplished January 1, 2013. o Make improvements in measuring emergent response times-Much

progress has been made and currently working with QC Departments for improvements.

o Review and possibly revamp the Department Training Program-Reviewed Department Training Program and found it is running well. Ongoing improvements.

4

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• Review and recommend updated State and National codes for adoptionReviewed and needs to be completed next year.

• Consider a fee for second fire re-inspections for greater compliance of violations-Presented information and will be combined with code upgrades pending approval.

• Inspect all commercial occupancies once a year-Accomplished for the first time this year. This is a major accomplishment by the FPB and shift personnel.

• Assign more inspections to shift personnel to attain the above goal and for increased building familiarity-Accomplished. Increasing the use of shift personnel for fire inspections helped to accomplish the above goal.

• Reorganize and consolidate FPB inspections-Accomplished. This will provide much needed efficiencies in our Fire Inspection Program.

• Teach Fire Safety to all classrooms at Highlands and St. Catherine's grade schools and continue Pub Ed and station tours-Accomplished.

• Regionalization/Consolidation: Research and look for possibilities of sharing resources-Progress has been made and ongoing.

• Develop good relationships with neighboring Chiefs and departments for working closer together-Accomplished. Good relationships exist and 3 agreements were signed: ED and Rutland for shared mechanic and Elgin for response coverage for Rt. 31 corridor.

• Complete the Lieutenant's promotion process and establish a listAccomplished.

• Begin work on the first Union contract-Currently formulating the first contract with negotiations ongoing.

• Complete narrow-banding of radios by December 31, 2012.-Accomplished in July, 2012.

• Complete warning siren replacement and upgrades-Accomplished. Upgrades and narrow-banding completed and the repair of Boncosky siren due to lightning strike.

• Mitigate roof problems at PSC #2-Currently going out to bid for the completion of this work.

• Consider options for moving PSC #1 bunkroom to the first floorAccomplished. The bunkroom was moved to the first floor resulting in improved response times and safety. In addition, the bathroom, radio room and the Lieutenant's office were remodeled by firefighters on duty, saving thousands of dollars.

• Start charging for CPR classes-Accomplished. • Assist in the hiring of personnel at QuadCom-Accomplished. New

personnel were tested and hired. • Review part-time personnel--Reduced the number of part-time personnel

which reduced costs and is more manageable. • Continue to work with the National Fire Safety Council Campaign in support

of the grade school fire safety education program -Accomplished. • Improve the outside appearance and landscaping at PSC #2-Accomplished.

All shifts participated in cleanup and new landscaping. We also had the assistance of Becky Gillam and her garden club.

• Through the Public Works grant replace all inefficient lighting fixtures at PSC #1 & #2-Accomplished.

5

• Purchase two new thermal imaging cameras through the joint effort of the WD Firefighters Association, Foreign Fire Tax Board and the VillageAccomplished. These thennal imaging cameras are important tools for firefighters searching for victims in fire and smoke conditions.

• Joint training with Elgin and Rutland-Accomplished. • Upgrade and improve the emergency alerting system at PSC #1-

Accomplished. Firefighters provided the labor reducing costs.

These accomplishments were driven by the Fire Department's Mission Statement:

The West Dundee Fire Department is established to help the citizens of West Dundee in an endeavor to reduce the risk from fire, medical, and building construction emergencies, and in the event of such emergencies to respond to the aid of the citizens in a timely and professional manner, providing a superior level of service.

2013/2014 Goals I Objectives

During the upcoming 2013 I 2014 fiscal year, the Fire Department's goals and objectives include:

• Continue participation in the U.S. Fire Administration's Assistance to Firefighters Grant Program, requesting funds for self-contained breathing apparatus and personal protective equipment.

• Inspect all commercial businesses within the Village. • Complete roof repairs at PSC #2. • Continue improvements in landscaping at PSC #2. • Complete fire code upgrades and possible fees for excessive re-inspections. • Develop a new firefighter candidates list. • Institute and streamline response procedures in the QuadCom area. • Measure with greater accuracy the department's response times and work to

improve. • Work with Spring Hill Mall to provide a Fire Prevention Day to coincide with

Fire Prevention Week. • Remodel the kitchen area at PSC #1, using firefighters to provide the labor, for

usage by the fire and police departments. • Paint the ceiling and walls of the bay area at PSC #1 and also repair the ceiling. • Improve the alerting system at PSC #2. • Continue to catch up with vehicle maintenance issues. • Update and revise all SOP and policy manuals for the department; including

Fire, QuadCom, Hospital EMS and Village. • Continue to host classes at West Dundee to better train our firefighters at little

to no cost. • Expand our Training Program to include neighboring departments • Continue live fire training. • Complete the first Union Contract. • Continue to foster an environment of cooperation between Administration and

the Union.

6

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o Expand Jeff Bober's role as mechanic, not only for the department, but also for the neighboring departments and the Village.

o Complete the corrosion repairs of Tower 381. o Continue to look at Regionalization and Consolidation opportunities where they

exist. Take it to the next level. o Continue to work closely with neighboring Chiefs o Develop an improved physical fitness program. o Institute a streamlined use of vehicle computers and improve their reliability. o Consolidate response quadrants for better management and ease of making

changes. • Continue to work with the National Fire Safety Council Campaign in support of

the grade school fire safety education program. • Continue to perform maintenance, landscaping and snowplowing and look for

opportunities to provide efficiencies within the Village. • Inspect and modify PSC #1 exhaust system to provide flexibility in vehicle

positions. This will improve emergent response times. o Teach Fire Safety to all classrooms at Highlands and St. Catherine's grade

schools and continue Pub Ed and station tours. o Continue to monitor and improve FD manning. o Review and improve radio procedures for QuadCom Dispatch and QuadCom Fire

Departments. o Replace Car 30 which is 12 years old and has over 100,000 miles. o Replace two defibrillator/monitors which are at the end of their service life, and

to take advantage of new technologies that is being mandated by Sherman Hospital for the improved treatment of cardiac patients.

o Purchase electronic tablets for the ambulances. The Department would then be 100% paperless for EMS reporting.

• Look at all operations of the Fire Department.

There are many more goals and objectives not listed that will be worked on throughout the year. We will continue to raise the bar to make the West Dundee Fire Department a professional organization that delivers the highest level of service to the Village and its residents.

7

DATE: 02/27/2013 TIME: 08:53:12 ID: BP430000.6SC

ACCOUNT NUMBER



ACCOUNT DESCRIPTION

SALARIES - FULL TIME SALARIES - SWORN FIRE OFFICERS SALARIES - PAID ON CALL SALARIES - PART TIME OVERTIME


PERSONNEL BENEFITS 1-15-2-0100 1-15-2-0500 1-15-2-0700 1-15-2-0800 1-15-2-1500 1-15-2-2000 1-15-2-2500 1-15-2-3000 1-15-2-3500

GROUP MEDICAL/LIFE INSURANCE VILLAGE COKTR - F.F. PENSION VILLAGE COKTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE CLOTHING ALLOWANCE SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-15-3-0100 OFFICE SUPPLIES 1-15-3-0200 OPERATING SUPPLIES 1-15-3-0300 MEDICAL SUPPLIES 1-15-3-0500 TELEPHONE 1-15-3-0600 OPERATING INSURANCE & BONDS 1-15-3-1500 TRAVEL 1-15-3-1600 SUBSCRIPTIONS & PUBLICATIONS 1-15-3-2000 POSTAGE 1-15-3-2100 PRINTING 1-15-3-2200 EQUIPMENT RENTAL 1-15-3-2300 QUADCOM 1-15-3-3000 CONTRACTUAL SERVICES 1-15-3-3100 CONTRACTUAL SRVS - PLAN REVIEW 1-15-3-3500 SMALL EQUIP/TOOLS/HARDWARE 1-15-3-6500 MISCELLANEOUS 1-15-3-7000 FOREIGN FIRE TAX TRANSFER




--2011-ACTUAL

14,255 791,416

12,286 422,234

52,784

1,292,975

158,775 275,436

2,068 95,778 5,214

899 2, 644

655 0

541,469

1,504 1,836 8,439

10,571 71,960

769 0

375 812

0 62,939 10,488

0 3,390

0 0

173,083

--2012-ACTUAL

14,902 881,051

23,973 487,941

63,303

L471,170

177,747 230,165

5,230 106,494

5,208 1,127 4,059

519 0

530,549

1, 7 65 2,906 5,837

11' 556 32' 211

811 0

266 1,119

39 64,753 35,336

0 4, 179

0 0

160,778

BUDGETED

14,700 830,500

12,000 348,880

55,000

1,261,080

173,800 212,281

4, 650 96,750

6,000 1,000 5,000

500 0

499,981

1,500 2,500 8,000

10,500 50,000

700 0

500 1,000

0 66,065 16,000

0 3,500

0 0

160,265

2013 --------------8 MO.

ACTUAL

11,302 586,409

5,747 268,985

48,963

921,406

88,078 206,630

3,181 69,195 2,796

0 1, 229

165 0

371,274

L 199 1,756 3, 648 6, 734 3,888

393 0

199 438

0 44,043 12,731

0 1,107

0 0

76,136

PROJECTED

15,800 835,000 12,000

361,000 70,000

1,293,800

135,000 206,630

4,500 100,100

6,000 1,000 5,000 1,000

0

459,230

1,750 2,500 8,000

10,500 100,000

400 0

300 750

0 66,065 16,000

0 3,500

0 0

209,765

PAGE:

--2014-REQUESTED

BUDGET

14,990 855,000 12,000

355,000 65,000

1, 301,990

149,000 195,244

4,600 99,700

6,000 1,000 5,000 1,000

0

461,544

1,750 2,500 8,000

10,500 50,000

700 0

300 1,000

200 69,217 16,000

0 3,500

0 0

163,667

1

DATE: 02/28/2013 TIME: 11:55:46 ID: BP430000.6SC

ACCOUNT NUMBER

FIRE DEPARTMENT

ACCOUNT JESCRIPTION

MAINTENANCE 1-15-4-0100 1-15-4-0200 1-15-4-0300 1-15-4-0500 1-15-4-0600 1-15-4-0700 1-15-4-1000

& REPAIRS DEPARTMENT EQUIPMENT VEHICLE FUEL GENERATOR FUEL AUTOMOTIVE PARTS AUTOMOTIVE MAINT. & REPAIRS AUTO BODY FLEET RADIO


CAPITAL EXPENDITURES 1-15-5-0100 AUTOS & TRUCKS 1-15-5-1000 OFFICE EQUIPMENT 1-15-5-1500 OPERATING EQUIPMENT 1-15-5-1501 FEMA GRANT - COMM. EQUIPMENT 1-15-5-1502 FEMA GRANT - TURN-OUT GEAR 1-15-5-1503 EMERGENCY OPERATIONS CENTER 1-15-5-1504 EMERGENCY WARNING SIREN 1-15-5-1505 EMERGENCY OPERATIONS CENTER

TOTAL CAPITAL EXPENDITURES TOTAL FIRE DEPARTMENT




--2011-ACTUAL

9,935 11' 978

141 l 71 64 4

6, 670 0

895

--2012-ACTUAL

10,675 13,523

125 10,945 13,237 1,216 1,140

------------------------47,263 50,861

0 0 0 0 0 10,048 0 0 0 0 0 5,460 0 0

2' 650 568 ------------------------

2,650 2,057,440

0 2,057,440

(2, 057' 440)

16,076 2,229,434

0 2,229,434

(2, 229, 434)

BUDGETED

8,300 16,500

250 20,000 12,500 2 0 f 000

1,000

2013 --------------8 MO.

ACTUAL PROJECTED

3,076 8,300 8,925 14,000

796 BOO 13,937 20,000

3,940 12,500 0 20,000

546 1,000 -------------------------------------

78,550 31,220 76,600

52,000 0 52,000 0 0 0 0 0 0 0 0 0 0 0 0 0 206 206 0 24,148 24,149 0 0 0

-------------------------------------52,000

2,051,876

0 2,051,876

(2, 051, 876)

24,354 1,424,390

0 1,424,390

(1, 424, 390)

76,355 2,115,750

0 2,115,750

(2,115,750)

PAGE:

--2014-REQUESTED

BUDGET

8,300 16,000

250 20,000 15,000

3,000 1,000

2

-----------63,550

0 0 0 0 0 0 0 0

-----------0

1,990,751

0 1,990,751

(1, 990,751)

1-15

FIRE DEPARTMENT

EXPENSES

PERSONNEL SERVICES



This line item represents 25% of the salary for the Fire & Community Development Departments Executive Secretary.

1-15-1-0500 Salaries- Sworn Fire Officers

FY 10/ll Actual FY ll/12 Actual FY 12/13 Budget FY 12/13 Projected $ 791,416 $ 849,283 $ 830,500 $ 835,000

Included in this line item are salaries for the following positions: 1 - Fire Chief 3 -Fire Lieutenants 7 -Firefighter/Paramedics

1-15-1-0600 Salaries - Paid On Call

FY lOili Actual FY 11112 Actual $ 12,287 $ 6,965 $ 12,000

FY 13/14 Re $855,000

FY 13/14 Re $12,000

Included in this line item are salaries for part-time-shift and paid-on-call personnel for attendance at department training sessions and vocational training certification programs; and Office of the State Fire Marshal Fire Officer Level I & Level II compensation for sworn officer personnel.


FY 10/ll Actual FY 11112 Actual FY 13/14 Re $422,234 $486,776 $ 348,880 $355,000

Included in this line item are salaries for part-time-shift and paid-on-call personnel who work assigned shifts and replacement shifts in the public safety centers; salary for the part-time apparatus & equipment mechanic; and salary for the part-time Fire Prevention Bureau Officer.

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FY 10/11 Actual FY 11112 Actual FY 12/13 Pro'ected FY 13/14 Re $ 52,785 $ 59,662 $ 55,000 $70,000 $65,000

This line item represents overtime salaries paid to non-exempt full-time and sworn fire officers. Sworn fire officers are compensated overtime salaries for working recognized holidays per Village Policy, attendance at department training sessions, vocational training certification programs, and when hired back to maintain fire department staffmg/service levels.

PERSONNEL BENEFITS

1-15-2-0 I 00 Group Medical/Life Insurance

FY I 0/11 Actual FY 11112 Actual FY 13/14 Re $ 158,775 $ 177,748 $149.000

This line item is comprised of the Village's employee health/dental/life insurance programs that are provided to full-time employees and sworn fire officers. The Village has a contract with United Health Care for its employee health insurance and MetLife for its dental and life insurance programs. Also included in this line item is an accident and sickness insurance policy through VFIS for part-time-shift and paid-on-call personnel.

1-15-2-0500 Village Contribution- Firefighters Pension

FY 10/11 Actual FY 11/12 Actual FY 13/14 Re $275,436 $ 230,I65 $212,281 $195,244

This line item is comprised of the Village's portion of the West Dundee Firefighters Pension Fund. The firefighter's pension fund covers 10 sworn fire officers, 2 retired firefighter, and 2 surviving spouses.

1-15-2-0700 Village Contribution - IMRF

FY 10/11 Actual FY 11112 Actual FY 13/14 Re $ 2,068 $ 5,031 $4,600

This line item is comprised of the Village's portion of the Illinois Municipal Retirement Fund for full-time employees not covered by the Firefighter's Pension Fund. The line item represents 25% of the Illinois Municipal Retirement Fund contribution for the Fire & Community Development Departments Executive Secretary; and for the part-time Fire Prevention Bureau Officer.

1-15-2-0800 Village Contribution- FICA & Medicare

FY 10/11 Actual FY 11/12 Actual FY 13/14 Re $ 95,778 $ 102,459 $ 99,700

This line item is comprised of the Village's portion of the federally mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

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FY 10/11 Actual FY 11/12 Actual FY 13/14 Re $ 5,215 $5,209 $6,000 $6,000

Included in this line item are funds for uniforms and station wear for full-time and part-time shift personnel per established department policy; approximately 40 personnel.


FY 10/11 Actual FY 11112 Actual $899 $ 1,127 $ 1,000

Included in this line item are funds to provide department personnel with structural firefighting bunker gear, helmets, hoods, protective gloves, and boots for fire suppression and rescue services.


FY I 0111 Actual FY 11112 Actual FY 13/14 Re $2,645 $4,059 $ 5,000 $5,000

Included in this line item is continued training for all department personnel on the essential services. The training includes entry level -Firefighter Levell!, in-service- Firefighter Level Ill, specialized; Technical Rescue, Hazardous Materials, Dive Rescue & Recovery, and EMS Continuing Education (EMT- Basic & Paramedic). All training is administered per the guidelines and statues established by the Office of the State Fire Marshal, Illinois Department of Public Health, and the Greater Elgin Area MIC Program. Priority is given to bring our fulltime staff up to current certification standards.

1-15-2-3000 Dues & Memberships

FY I 0111 Actual FY 11/12 Actual FY 13/14 Re $655 $ 519 $1,000

Included in this line item are membership dues for professional associations as the International Association of Fire Chiefs, Illinois Fire Chiefs Association, Kane County Fire Chiefs Association, Illinois Association ofFire Service Inspectors, Investigators Strike Force, Fire Apparatus Mechanics Association, and county and state emergency management associations.



FY 10/11 Actual FY 11112 Actual FY 12/13 Pro"ected FY 13/14 Re $ 1,505 $ 1,765 $ 1,500 $1,750 $1,750

Included in this line item are office supplies; copy paper, copier & printer toner, and miscellaneous administrative & clerical supplies shared with the Community Development Department.

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FY 10/11 Actual FY 11/12 Actual FY 13/14 Re $ 1,837 $2,907 $2,500 $2,500

Included in this line item are hand light batteries, radio batteries, EKG batteries, cleaning supplies, and miscellaneous maintenance & operating supplies.

1-15-3-0300 Medical Supplies

FY 10/11 Actual FY 11112 Actual FY 12113 Pro'ected FY 13/14 Re $ 8,440 $ 5,837 $ 8,000 $ 8,000 $ 8,000

Included in this line item are pre-hospital emergency medical equipment & supplies; and annual firefighter medical & physical evaluations. The annual firefighter medical & physical evaluations are administered per the established guidelines of the National Fire Protection Association, Illinois Department of Labor, and Intergovernmental Risk Management Agency (IRMA).


FY 10/11 Actual FY 11112 Actual FY 13/14 Re $ 10,572 $11,556 $ 10,500 $10,500

Included in this line item are the monthly telephone expenses from Globa!Com and Sprint-Nextel; as well as any technical and professional assistance regarding the telephone system operated by the department.


FY I 0111 Actual FY 11/12 Actual FY 13/14 Re $ 71,961 $ 50,116 $ 50,000 $50,000

Included in this line item are the proportionate expenses of the department's insurance coverage through the Intergovernmental Risk Management Agency (IRMA).

1-15-3-1500 Travel

FY 10/11 Actual FY 11112 Actual FY 13/14 Re $770 $812 $700

Included in this line item are travel and meal expenses for staff officers, line officers, and firefighters for attendance at nationaVstate/regional conferences, and vocational training and certification programs.



Included in this line item are periodicals, professional joirmals, and publications for staff officers, line officers, and firefighters. The subscriptions and publications provide current practices and standards for fire suppression, emergency medical care, and technical rescue services.

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1-15-3-2000 Postage


Included in this line item are mailing expenses; including UPS and Federal Express for the department. Also included in this line item are the expenses associated with certified mailings required for code compliance and violation notifications.


FY I 0111 Actual FY 11112 Actual FY 13/14 Re $ 812 $ 1,119 $ 1,000 $1,000

Included in this line item are stationary, envelopes, business cards, and other related office printing needs. Included in this line item are the expenses for public education materials distributed during station tours, school safety programs, and fire safety presentations. Also, included are fire inspection reports.



Included in this line item are expenses associated with equipment rental.

1-15-3-2300 Quad Com

FY 10/11 Actual FY 11112 Actual FY 13/14 Re $62,940 $64,753 $ 66,065 $69,217

Included in this line item are expenses of emergency dispatch services provided to the department by the Quad Com 9-1-1 Communications Center. Services include the dispatching of emergency requests for fire and medical emergencies, and the recording of apparatus response times.


FY 10/11 Actual FY 11112 Actual FY 13/14 Re $9,155 $ 36,670 $ 16,000 $16,000

Included in this line item are the associated expenses for the copier, and service contracts covering self-contained breathing apparatus, breathing air compressor, and the Village's weather warning siren system. Also included in this line item are the expenses associated with the annual Illinois MABAS and MABAS Division 2 assessments and fees.

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)-JS H


FY I 0/11 Actual FY 11112 Actual FY 13/14 Re $ 3,390 $4,180 $ 3,500 $3,500

Included in this line item are funds to provide department personnel with state of the art equipment enabling personnel to provide services in fire suppression, emergency medical care, technical rescue, hazardous materials, and dive rescue & recovery, Funds are used to purchase new equipment and replacement of equipment which is no longer serviceable.

1-15-3-3700 Fire-Reimbursable Expense

FY 10111 FY 11112 Actual FY 13/14 Re $0 $0 $0

Included in this line item are those expenses incurred by the department for which a third party is ultimately responsible for payment. Expenses charged to this account should result in an invoice being generated to the responsible individual and/or party,


FY I 0/11 Actual FY 11112 Actual FY 13/14 Re $0 $0 $0

Included in this line item are miscellaneous expenses not covered by other line item accounts; expenditure examples include items and materials purchased associated with Village sponsored festivals,




Included in this line item are maintenance expenses for EKG monitors & defibrillators, selfcontained breathing apparatus, breathing air compressors, generators, outboard motors, power tools, vehicle extrication equipment, detection devices, etc, that are not covered by an annual service agreement.


FY 10111 Actual FY 11/12 Actual FY 13/14 Re $ 11,978 $ 13,523 $ 16,500 $ 16,000

Included in this line item are vehicle fuel expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles, Fuel is purchased through the Mobil Account.

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1-15-4-0300 Generator Fuel

FY I 0111 Actual FY 11112 Actual FY 12/13 Pro'ected FY 13/14 Re $ 142 $ 125 $800 $250

Included in this line item are fuel expenses for Public Safety Center #I 's emergency power generator, which supplies emergency power to the Fire and Police Departments.

1-15-4-0500 Automotive Parts

FY 10/11 Actual FY III 12 Actual FY 13/14 Re $ 17,645 $ 10,391 $ 20,000 $20,000

Included in this line item are automotive parts expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles. Department mechanic purchases automotive parts for preventive maintenance and in-facility repairs. The increase is due to deferred vehicle replacement, which increases vehicle maintenance, and for replacement of vehicle tires that no longer meet established requirements.

1-15-4-0600 Automotive Maintenance & Repairs

FY 10/11 Actual FY III12 Actual FY 13/14 Re $ 6,671 $ 13,238 $ 12,500 $15,000

Included in this line item are automotive repair expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles that are unable to be maintained and/or repaired by the department mechanic. The increase is due to increased maintenance costs.

1-15-4-0700 Auto Body

FY I 0111 Actual FY III 12 Actual FY 13/14 Re $0 $ 517 $3,000

Included in this line item are auto body repair expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles. Truck 381 has 4 compartment doors that need to be repaired due to corrosion.

1-15-4-1000 Fleet Radio

FY 10/11 Actual FY 11112 Actual FY 13/14 Re $895 $ 1,141 $1,000

Included in this line item are fleet radio maintenance and repair expenses for mobile and portable radios assigned to the department's ambulances, fue engines, ladder trucks, and staff vehicles.

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1-15-5-0 I 00 Autos & Trucks

FY I 0/11 Actual FY 11112 Actual FY 13/14 Re $0 $0 $52,000 $0

Included in this line item are apparatus purchases as prioritized by the department, and upon authorization ofthe Village Administration and Village President & Board of Trustees.


FY I 0111 Actual FY 11/12 Actual FY 13/14 Re $0 $0 $0

Included in this line item are miscellaneous office furniture expenditures; an example would be the replacement of file cabinets, desks, or chairs.


FY 10/11 Actual FY 11112 Actual FY 12/13 Pro'ected FY 13/14 Re $0 $ 10,050 $0 $0

Included in this line item are capital purchases as prioritized by the department with an expenditure of$5,000.00 or greater, and upon authorization of the Village Administration and the Village President & Board of Trustees.

1-15-5-1503 Emergency Operations Center

FY I 0111 Actual FY 11112 Actual FY 13/14 Re $2,650 $ 5,461 $0

Included in this line item are the expenditures for the physical components of the Village's Emergency Operations Center located at Public Safety Center II.

Possible expenditures include computer and radio equipment for enhanced communications with the Kane County Office of Emergency Management and the State of Illinois Office of Emergency Management.

I -15-5- I 504 Emergency Warning Siren

FY 10/I I Actual FY 11/12 Actual FY 13/14 Re $0 $0 $0

Included in this line item are the expenditures for the physical components of the Village's Emergency Operations Center located at Public Safety Center II.

Possible expenditures include computer and radio equipment for enhanced communications with the Kane County Office of Emergency Management and the State of Illinois Office of Emergency Management.

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GENERALFUNDCOMMUNITYDEVELOPMENT

2013/14BUDGET

Village of

West Dun February 27, 2013

Village President and Board of Trustees Village Manager and Finance Director

Ladies and Gentlemen:

The attached FY 2013-14 Community Development department budget request is respectfully submitted for review. The following is a brief description of department responsibilities, recent activities and goals.

Department Overview:

The Community Development department is responsible for economic development, planning and zoning, appearance and historic review, code enforcement and property maintenance. We carry out the Village Board's vision for the community by providing analysis and recommendations for policy and procedures in these areas.

Community Development works to attract and facilitate economic development opportunities and redevelopment activities that are aligned with the goals and objectives of the Village's comprehensive plan, strategic plan and other board expressed goals or concerns. We administer development related codes including zoning, appearance review, sign regulations and help to guide property owners and developers through the entitlement and review process.

Once a project is approved, we manage plan review and performance obligations to make sure those sites and buildings are built, remodeled and maintained to meet subdivision, engineering and building code requirements. Once occupancy is issued and for all existing properties, we work to protect the public welfare and to improve property values through the enforcement of nuisance abatement codes. Specifically, we administer a pro active property maintenance program, an annual commercial and multi family inspections program, and a foreclosure watch list with interdepattmental accessibility.

Individual assistance to businesses and property owners to help solve problems and foster growth and stability is provided by our depattment. To this end we administer a variety of programs including business and rental registration and licensing program, special event approvals and residential low interest fa9ade loan program and commercial fa9ade and economic development low interest loan and grant programs.

To better understand and respond to market conditions, we maintain the sales tax database. To help make sure that the Village is receiving all appropriate tax dollars we make a deliberate effort toward studying our sales tax database to identify delinquent or misapplied tax dollars. Once discovered we work with corporate offices and the depattment of revenue to rectify these problems. To keep the focus on the importance of shopping, dining and patronizing services locally, we administer the web based business directory.

Department Activities:

We have made notable progress in all districts of the Village relative to development, economic development, and long range planning and we have positioned some desirable sites for future successes. It should be noted however that market area challenges including demographics, foreclosures and

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competition from neighboring retail centers continue to have a significant impact on development and our efforts to attract retailers and developers.

Western Corridor: We continue to work toward annexing all properties that are expected to be within our corporate limits. For the largest parcel we have made great strides to address ownership's concerns with preserving developer opportunity after annexation. As part of our recent efforts we have worked to resolve land use, roadway and development control questions key to determining land values and development costs and have spent time researching neighboring development comps to address ownership's concerns.

Also pertaining to Randall Road expansion, we have made some great strides with the new owners of Carrington Crossing who last year purchased the property from the bank with the intention of holding it in its undeveloped state for the long-term. With much effort we have changed the owner's mind. Now, the property is being better managed and is back on track with the Army Corp for acceptance. This is important for environment and for economic development as the unintended consequence of mismanagement is wetland reversion resulting in less developable area. In addition, we have convinced the owner to actively market the site and have brought a car dealership to the negotiation table with the owner for a portion of the site. Unfortunately, this is not the only site under consideration; we continue to work to highlight the advantages of West Dundee for this development as well as pursuing other users.

Further west at the corporate park, the industrial market continues to show recovery and activity. The industrial and commercial properties within the park are fully occupied. This year we worked with OPUS to finalize negotiations and completed construction of a 230,000 sq. ft. warehouse facility for Maxzone Auto Parts. We continue to support and assist OPUS as they aggressively market the industrial park to potential end users for build to suits. Similar efforts are put forward to secure a commercial development for the remaining Route 72 frontage.

Route 31 Corridor: There are several opportunities for redevelopment in this corridor; at the center is a 9-acre bank owned parcel. The aggressive pursuit of national tenants and grocery users has yielded no interest. This year, a multi-family developer worked to secure the property under contract. To avoid the property from being under contract for a long entitlement period, we intervened to complete a staff concept plan review stipulating that residential would only be considered in a mixed use format that addresses the Route 31 corridor advantage. This effort has resulted in new developer interest in the site as a mixed use opportunity. At present there is a developer working to create a plan to preserve commercial presence on the Route 31 frontage while incorporating housing at the rear.

The O'Brien property continues to be marketed for redevelopment. The original plan for the property as a medical use did not gain support in the market. This year, we spent time working with a developer working to create a detailed Performa for a tear down and rebuild of a O'Reilly Auto Parts. This project was not secured and it is expected to be established in Carpentersville. At present, there is contract pending for purchase by the Hamilton Academy who is looking to move their well established private therapeutic day school specializing in treatment of mental health disorders in school age children from its current location in Elgin. We are working with the purchaser to identify costs associated with the reuse and rehabilitation of the existing structure for this use.

Mall and Mall Surrounding: Rouse Properties has purchased the JC Penney's building and continues to market the site to big box and for redevelopment purposes. We continue to pursue Rouse for detailed discussion on the future of this site and believe we will hear an announcement this year regarding an entertainment/restaurant use redevelopment project. We continue to pursue Wal-Mart at this and other mall and mall surrounding properties but this pursuit has been fruitless. As a regular course of business, we continue to work with existing and new retailers and other users to enhance the sales tax base. At present we are working with the Flaming Grill who is a new contracted tenant at the Old County Buffet.

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Recently, the Gateway completed the foreclosure process. To continue the efforts stalled by this multiyear foreclosure, we have been working with a new developer who aims to purchase and modify the east side from the bank The east side development will include demolition of some of the antiquated big box space to allow for a restaurant pad adjacent to the new LA Fitness, two new restaurant tenants at the south end cap, and repositioning the middle store for Route 31 visibility. We continue to promote similar changes on the west side and a joint development effort. The owner of the west side is a financial investment company in Texas. After several written, email and verbal attempts, the Issuance of an Order of Correction, and finally with Police Department assistance, we have made positive connection with the owner and have obtained a verbal commitment to improve property maintenance, correct code violations, and address marketing shortfalls. We continue to promote a unified approach to the center.

The numerous vacancies in this center as well as in the mall and other centers continue to be of great concern. Our focus continues to be on retention of existing retailers and attraction of new sales tax generators and sales tax generator supporters. To this end we continue to reach out to brokers representing expanding brands and continue to meet onsite with managers and regional representatives for retention conversations. Our biggest accomplishments in this area this year is the retention and improvements of the Petco, Olive Garden and Red Lobster. The retention and continued investment of these national tenants is vital to keeping the focus of the market on the Spring Hill Mall area.

Historic Downtown: In the downtown historic district, we remain hopeful for the successful combined reuse of the MT Barrels building and the Clearwater Theater. Last year we created a marketing brochure to showcase the opportunity for both sites in combination but this plan was challenged by the intentions of restaurant ownership to pursue a leasehold interest only. Although there have been several interested parties, a deal for the restaurant has not been completed. Clearwater was sold to a new owner and we have worked to showcase the opportunity at the restaurant in combination with the theater space. This vision was appreciated and is being pursued. Now it is up to the two property owners to finalize a deal. There have been some issues in the negations and we have tried to smooth those over to the best of our capabilities. We will continue to support the effort to redevelop this corner as a joint project.

Other landmark properties have also received attention. The former Kane County Cleaners building has been purchased and is undergoing renovation as has the Steeple Chase Building west of Village Hall. We have been working closely with both owners to address historic preservation concerns while accommodating modern office.

We have been and will continue to work to assist in the marketing of the downtown properties. We are assisting with the Samata holdings including the 89-99 block and the former bowling alley. After an effort to market the properties jointly as a redevelopment opportunity did not result in any interested developer, the sites are now being individually marketed. There are presently several end users for the small corner site interested in establishing food service businesses. The challenge continues to be a perceived high acquisition cost. At the 121 property, we are working with a business from Crystal Lake to accommodate their design for a design studio with furniture manufacturing. They have space absorption issues we are working to resolve prior to securing this tenancy. We will continue to pursue opportunities and work to facilitate the establishment of new business.

To enhance the entertainment quality of the downtown we continue to provide staff support for the grassroots effort to bring a fine arts theater in the downtown area. To determine the feasibility of funding for this concept the Village has connected supporters with a local expert in not for profit fundraising to complete a feasibility study. We continue to work to save the landmark structure at 310 Main, and the effort has moved to the Court. Similarly we continue to push the court to help us bring about needed maintenance of the 109 Main Street building which is in the midst of an ownership battle.

Residential: New single family housing starts remain stalled but interest in multi-family continues to percolate in a few areas of the community. For single family, this year Drake at Aspen expects to complete 5 new homes. There has been no activity to market the remaining lots at Grand Pointe. There is some interest in the bank owned Luke's Landing as potential buyers are emerging and the bank is ready to close a deal.

For multiple family, there is a good deal of interest from developers. At Hillcrest, we assisted the Village Board in the review of the Avis concept plan. Requested alterations to the plan resulted in a disinterest from A VIS so the property owner picked up the project and completed concept plan review. At present the plan is being marketed to developers. There is similar interest in the Galvin site. The 9 acre Haeger site adjacent to AMLI is receiving attention and this year we worked to facilitate an expansion of the AMLI project to this site. At present the site is being marketed.

To help with some of these future housing decisions, we are participating in the Fox Valley Homes for a Changing Region Study. This study will be completed with assistance from Chicago Metropolitan Planning Agency (CMAP) and is a partnership with Carpentersville, East Dundee, and Elgin. The study is provided under a full grant award and will not be any cost to the Village. This is an opportunity to enlist specialized resources to evaluate the Village's present and future housing needs in order to assist decision makers.

Development Review and Inspection

We continued to focus efforts on improving the review process. We have followed up the sign code amendment with a sign compliance program to correct violations and to showcase additional opportunities under the new ordinance. We have begun work to undertake a comprehensive amendment to modernize the zoning ordinance and expect significant progress this year. We are also working to enhance and expand regulations in historic district.

For property maintenance and life safety we have accomplished numerous inspections. For both multi family and commercial we continue to identified and seek correction for violations. We have also worked to reduce the number of nonconforming two unit buildings. The foreclosure process is being used to eliminate some of these longstanding conditions. We continue to use the residential fa(:ade loan program as a carrot to the stick of our property maintenance program and have facilitated several new loans this year.

We appreciate your review of this summmy and welcome your comments and direction.

Sincerely,

Cathleen Tymoszenko, Community Development Director

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DATE: 02/28/2013 TIME: 11:17:31 ID: BP430000.6SC


COMMUNITY DEVELOPMENT DEPT. EXPENSES

PERSONNEL SERVICES 1-16-1-0200 SALARIES - FULL TIME 1-16-1-1000 SALARIES - PART-TIME 1-16-1-1600 OVERTIME



GROUP MEDICAL & LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE UNIFORMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-16-3-0100 OFFICE SUPPLIES 1-16-3-0500 TELEPHONE 1-16-3-0600 OPERATING INSURANCE & BONDS 1-16-3-1500 TRAVEL 1-16-3-1530 GIS PROGRAM 1-16-3-1550 MARKETING ACTIVITIES 1-16-3-1600 SUBSCRIPTIONS AND PUBLICATIONS 1-16-3-2000 POSTAGE 1-16-3-2100 PRINTING 1-16-3-3000 CONTRACTUAL 1-16-3-3100 PLAN REVIEW 1-16-3-6500 MISCELLANEOUS


MAINTENANCE & 1-16-4-0100 1-16-4-0200 1-16-4-0500 1-16-4-0600

REPAIRS DEPARTMENT EQUIPMENT VEHICLE FUEL AUTOMOTIVE PARTS AUTOMOTIVE MAIN. AND REPAIRS




--2011-ACTUAL

199,493 44,562

0

--2012-ACTUAL

218,289 47,750

0 ------------------------

244,055 266,039

31, 117 37,808 28,434 33,657 18,488 20,120

0 0 440 118 773 425

0 0 ------------------------

79,252 92,128

872 1,315 7,144 5,500 7,553 4,942 4,184 4,431

0 0 6,200 4,200

219 184 903 1,499

1,033 1,077 7,273 11,445 9,470 6,075

20,250 0 ------------------------

65,101 40,668

0 82 1,006 1, 486

0 0 297 783

------------------------1,303 2,351

BUDGETED

215,000 38,730

0

2013 --------------8 MO.

ACTUAL PROJECTED

149,273 215,700 23,538 29,000

0 0 -------------------------------------

253,730 172,811 244,700

34,000 23,586 34,700 33,175 22,915 32,000 19,380 13,301 18,600

1,000 609 1,000 600 0 500 750 390 750

0 0 0 -------------------------------------

88,905 60,801 87,550

1,500 631 1,200 7,000 3,593 7,000 7,500 0 6,000 4,000 21 907 4,000

0 0 0 5,000 0 5,000

500 250 250 900 506 900 600 41 500

7,000 15,527 12,000 5,000 28,320 35,000

150 53 100 -------------------------------------

39,150 51,828 71,950

150 70 100 1,200 1,035 1,600

0 0 0 1,000 423 600

-------------------------------------2,350 1,528 2,300

PAGE:

--2014-REQUESTED

BUDGET

220,000 45,000

0

1

-----------265,000

38,000 32,000 20,300

0 500 750

0 -----------

9l' 550

1,500 7,000 6,000 4,000

0 5,000

500 900 600

10,000 30,000

150 -----------

65,650

150 1,600

0 1,000

-----------2,750

DATE: 02/28/2013 TIME: 11:17:31 ID: BP430000.6SC


COMMUNITY DEVELOPMENT DEPT. CAPITAL EXPENDITURES 1-16-5-0100 AUTOS AND TRUCKS 1-16-5-1000 OFFICE EQUIPMENT

TOTAL CAPITAL EXPENDITURES TOTAL COMMUNITY DEVELOPMENT DEPT.




PAGE: 2

-------------- 2013 -------------- --2014----2011-

ACTUAL

0 0

0 389,711

0 389,711

(389, 711)

--2012-ACTUAL

0 0

0 401,186

0 401,186

(401,186)

BUDGETED

0 0

0 384,135

0 384,135

(384,135)

8 MO. ACTUAL

0 0

0 286,968

0 286,968

(286,968)

REQUESTED PROJECTED BUDGET

0 0

0 406,500

0 406,500

(406,500)

0 0

0 424,950

0 424,950

(424,950)

EXPENSES

PERSONNEL SERVICES


FY 10/11 Actual FY 11/12 Actual FY 12113 Budget $ 199,494 $ 210,125 $215,000

Included in this line item are salaries for the following positions: Community Development Director Chief Building Inspector Secretary (7 5%)

1-16-1000 Salaries-Part-Time

FY 10/11 Actual FY 11/12 Actual $44,562 $46,067

FY 12113 Budget $38,730

Included in this line item are salaries for the following: Part-time Plauning and Zoning Coordinator Part-time Clerical Assistant Part-time Plumbing Inspector



FY 12113 Prqjected $215,700


FY 12113 Projected $0

No overtime expenditures are anticipated for the Community Development Department

PERSONNEL BENEFITS

1-16-2-100 Group Medical/Life Insurance

FY lOIII Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected $31,118 $37,808 $34,000 $34,700

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This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Community Development Department. Currently, the Village has a contract with United HealthCare for its employee health insurance and MetLife for its life insurance and dental program.

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FY 10111 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $28,435 $32,357 $33,175 $32,000 $32000

By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village, in turn, is required to contribute 12.42% of the employee's gross wages for calendar year 2013.


FY I 0111 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 18,488 $ 19,375 $ 19,380 $18,600

This line-item is comprised of the employer's portion of the federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

1-16-2-1500 Uniforms

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $ 1,000 $1,000

Costs associated with supplying Community Development personnel with West Dundee pants, shirts, sweaters, jacket, and safety boots. New uniforms were purchased for all eligible employees last year.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $441 $ 119 $600 $500 $500

Included in this line item is continued training mainly for the building official for monthly seminars and professional certification.


FY 10111 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected FY 13/14Re $773 $425 $750 $750 $750

Membership dues for such professional associations as Building Code Associations, American Planning Association, National Trust for Historic Preservation, Landmarks Preservation Commission, and Northern Kane County Chamber are included in this line item.

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1-16-2-3500 lJnemp1oymentlnsurance

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 13/14Re $0 $0 $0 $0

The Village of West Dundee does not carry private unemployment insurance. Any eligible unemployment benefits owed to terminated employees would be charged to this line-item

OPERATING EXPENDITlJRES


FY I 0/11 Actual FY !1112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $872 $ 1,315 $ 1,500 $1,200 $1,500

The purchase of general office supplies such as office paper, copier, fax and printer toner are included in this line item.


FY lOIII Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14xRe $7,144 $5,501 $7,000 $7,000 $7,000

This line-item is comprised of the Village's monthly phone bill from SBC/ Arneritech, proportionate share of cell charges, as well as any technicaVprofessional assistance associated with the telephone system serving Community Development.

1-16-3-0600 Operating Insurance and Bonds

FY 10/11 Actual FY !1112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $7,554 $7,500 $7,500 $6,000 $6,000

Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for any Community Development Department insurance claims and other insurance-related matters

1-16-3-1500 Travel

FY I 0/11 Actual FY !1/12 Actual FY 12113 Projected FY 13/14Re $4,185 $4,270 $4,000 $4,000 $4,000

Included in this line-item are vehicle expenses for the travel expenses for department persounel.

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FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected FY 13/14Re $0 $0 $0 $0

Included in this line-item are vehicle expenses for the travel expenses for department personnel.

1-16-3-1550 Marketing and Promotional Activities

FY 10/11 Actual FY JJ/12 Actual FY 12/13 Budget FY 13/14Re $6,200 $4,200 $5,000 $5,000

This line item includes web based business directory as well as economic development promotional.

1-16-3-1600 Subscription and Publications

FY 10/11 Actual FY 11112 Actual FY13/14Re $220 $ 185 $500

This line item is for professional journals and publications pertaining to Planning, Zoning, Economic Development, Building and Code Enforcement, including code updates.

1-16-3-2000 Postage

FY I 0/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $903 $ 1,500 $900 $900 $900

Included in this line item are all mailing fees, including USPS, Federal Express, regular, certified and registered mail. Also included are costs for mailings associated with the administration of the business and rental registration and licensing program. Not included are costs associated with zoning and annexation legal notices-these costs are within legal budget or fimd 13.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $1,033 $ 1,077 $600 $500 $600

This line item is for paper goods which must be obtained from outside sources such as three part inspection forms, notice stickers, letterhead, envelopes and business cards.

1-16-3-3000 Contractual

FY 10/11 Actual FY 11/12 Actual FY 12/13 Pro"ected $7,273 $ 11,445 $7,000 $12,000

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This line item includes the proportionate share of the existing copier and office equipment. It also covers costs associated with annual elevator inspections. This line item also covers professional services for economic developmen~ engineering, and planning services as well as contracted services pertaining to development activities within the Village that cannot be charged back to developers.

1-16-3-3100 Plan Review

FY I 0/ll Actual FY II/12 Actual FY 12/!3 Budget FY 12/!3 Projected $3,474 $ 12,073 $5,000 $35,000

This line item includes the plan review of proposed commercial development within the Village performed by an outside source. The Village charges the permittee for such reviews and revenues collected for this purpose are credited to 1-00-5-0500.

1-16-3-3700 Community Development- Reimbursable

FY I 0/11 Actual FY II/!2 Actual FY 12/13 Budget FY 12/!3 Projected FY13/14Re $45 $0 $0 $0 $0

This line item is used to pay for costs to outside professional services that are then recovered from property owuers/developers through reimbursement.


FY I 0/11 Actual FY II/12 Actual FY 12/!3 Budget FY13/14Re $39 $0 $!50 $150

This line item included miscellaneous expenses not covered by any other line items.


FY 10/11 Actual FY II/12 Actual FY 12/!3 Budget FY 12/!3 Pro'ected FY 13/14Re $0 $82 $ 150 $100 $150


FY 10/ll Actual FY 11112 Actual FY 12/!3 Budget FY 12/!3 Projected $ 1,007 $ 1,487 $ 1,200 $1,600

Vehicle fuel for the Community Development's inspection vehicle is charged to this line item.

1-16-4-0500 Automotive Parts

FY !Oil! Actual FY 1!/12 Actual FY 12/!3 Budget FY 12/!3 Projected FY 13/14Re $0 $0 $0 $0 $0

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Automotive parts for Community Development's inspection vehicle is charged to this line item.

1-16-4-0600 Automotive Maintenance and Repairs

FY 10111 Actual FY 11/12 Actual FY 12/13 Budget $298 $784 $ 1,000

Outside needed repairs to the Community Development's inspection vehicle will be charged to this line item (labor costs),

1-16-5-0100 Autos and Trucks

FY I 0111 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected $0 $0 $0 $0

No vehicle purchases are included in the FY 2012/13 budget.



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GENERALFUNDSTREETDIVISION

2013/14BUDGET

To:

From:

Re:

Joseph Cavallaro, Village Manager

Rich Babica, Director of Public Works

FY 2013/14 Budget Transmittal- Department of Public Works

Attached, please find a copy of the FY 2013-2014 budget report for the Department of Public Works for the Village of West Dundee.

STREET & BRIDGE - FUND 17

Refuse Services

Provides for curbside trash removal and pick-up services consistent with health and sanitation ordinances.

Provides curbside refuse collection via a 95 gallon tote container for household waste and allows for curbside recycling collection via 65 gallon tote containers to minimize negative impacts upon the environment and reduce the need of additional landfill space necessary to dispose of Village waste.

Provides curbside yard waste collection services during the months of April through November free of charge to residential customers.

Allows for participation with the Kane County Household Hazardous Waste Collection.

Refuse materials are removed in accordance with disposal packaging requirements except for tree stumps, sod, soil and/or construction, remodeling, concrete or motor vehicle refuse.

Contract expires in August, 2019.

Street Repairs

Provides materials necessary to install permanent concrete or hot asphalt patches where street excavations have occurred as a result of routine and emergency infrastructure repairs.

Provides for the materials required to temporarily patch potholes or other street surface deficiencies.

Leaf Collection Program

Provides for the removal and proper disposal of leaves deposited by residents onto Village streets or parkways.

Leaves are removed by Public Works crews from each street at least once a week during the collection season which typically begins the second week of October and ends at or around November 30th each year.

Street Light Maintenance

Determines the ownership and responsibility for repair of street lights.

Administration and supervision of the timely repair of Village owned street lights.

Provides for the payment of street lighting electrical energy costs.

Snow Removal

Snow removal priorities are established by first clearing designated snow routes thus assuring snow routes will remain open during the course of a major snow event. Streets designated as "snow routes" include Tartans Drive, Kittridge, Glenmoor, Sleepy Hollow Road, Huntley Road, First Street, North Second Street, South Third Street, Dunning, South Street, Edwards, Strom, Village Quarter Road, the intersection of Locust at Rte. 72, Willow, Fairhills, Carrington, Wessex, Oak, Karen, Grand Pointe, Weseman and the two Public Safety Centers.

Provides for the purchase and storage of anti-icing materials for both pavement and sidewalk applications.

Upon conclusion of a snow event, secondary streets, the Riverwalks, public parking lots, downtown sidewalks, Fox River footbridge, bike paths and sidewalks adjacent to public properties are cleared of snow and salted as needed.

The Village sponsors a driveway approach snow removal program for eligible residents at a modest cost. Eligibility requirements limit the driveway approach program to residents who are senior citizens or individuals with a disability. The cost per removal event is $15. Fiscal Year2013 -2014 will be the fourteenth consecutive year of the program.

Vehicle & Equipment Maintenance

Performing preventative maintenance on 21 vehicles, one street sweeper, back hoe, front end loader, jetter truck, skid loader, utility tractor and some 66 + additional pieces of equipment, including lawn mowers, snow blowers, generators, etc.

Preventative maintenance includes oil changes, tune-ups, minor welding, electrical repair, tire changing and a host of related routine repairs in accordance with manufacturer specifications.

Public Sidewalks

Replacement of sidewalk sections having an elevation differential of one inch or more between adjoining sidewalk sections.

Replacement of severely cracked or spalled sidewalk sections.

Provide for safe concrete walking surfaces to facilitate the unobstructed path of travel for pedestrian traffic throughout the Village.

Public Right -of- Way Maintenance

Provides for the maintenance and upkeep of over 33.3 acres of Village owned public property, including;

Village Hall/First Street and Second Street Parkways Seventh Street Island Tartans Field/Berms along Route 72 Huntley Bike Path from Tartans Drive to Hamilton Court Sleepy Hollow Road Monument at Sleepy Hollow and Huntley Roads Old World Village/Willow Road Old World Village Islands Jelke Creek North side of Huntley Road, west of Inlet Sixth and Lincoln Sleepy Hollow & Huntley Roads, all four comers Boncosky by Route 31 to Bike path

Public Safety Buildings I and II Village Quarter Road Tartans lslands/T artans parkway Kittridge Hill Kane Street Well Fifth St. Reservoir Public Works Strom Drive Riverwalk Willow Bike path to Locust Huntley & Westley South Water Tower

Funds the removal and disposal of litter along roadways throughout the Village.

Traffic Control

Payment to IDOT who maintains all traffic signals within the Village's corporate limits to repair or replace traffic signal lamps, wiring and the repair, adjustment or replacement of traffic controller equipment.

The Village remains responsible for the repair and maintenance of Opticom lighting and applying thermoplastic and base paint pavement markings.

Enables Public Works staff to replace or add and install new street name signage as required.

Street Sweeping

Provides for the twice weekly sweeping of downtown streets.

Provides for the twice a month cleaning of each street within the Village.

Street sweeping efforts improve the aesthetic value of the streets and removes undesirable materials before they can be introduced into the storm water collection system.

Storm Sewer System

Provides for the routine cleaning and inspection of storm sewer structures, inlets and discharge points.

Funds the costs for labor and parts for repair or replacement of the storm sewer collection system.

Provides funding for the annual National Pollutant Discharge Elimination System (NPDES II) perm~ fee to the State of Illinois as well as the annual audit required to maintain that permit.

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DEPARTMENT OF PUBLIC WORKS FUND 17· BUDGET OVERVIEW

FY 2012/2013 Accomplishments

The Department of Public Works is responsible for maintaining and improving over fifty two (52) miles of Village streets, fifty (50) miles of sidewalks, five thousand, two hundred and fifty {5,250) parkway trees, storm sewer collection, water distribution, sanitary system collection, maintenance of publicly owned buildings, implementation of the water system improvements and certain capital projects. Typical duties assigned to this division include roadway mowing, street light repairs, asphalt patching, sidewalk replacement, street sign maintenance, roadside trash removal, road kill removal, ROW restoration, street light banner installation, street sweeping, storm sewer/catch basin cleaning, holiday decoration installation and removal, painting of curbs, crosswalks, stop bars and lane markers, and provided fleet maintenance for twenty-one vehicles and over seventy pieces of equipment.

A number of successful projects or initiatives were accomplished by the Department of Public Works Street Division in Fiscal Year 2012/13. Abridged descriptions of these accomplishments include:

~ Applied for a $5.5 Million CMAQ Grant to contribute to the intersection costs associated with improving Sleepy Hollow Road at Huntley Road.

~ Renewed the Leaf Disposal Contract with the Gaitsch Family Farms for an additional three years. ~ Conducted the 2012 Leaf Collection program with 17 4 loads of leafs removed from the Village

roadways. ~ Conducted year round electronic recycling through creating a drop off service for the residents at the

Public Works Facility, servicing over 460 residents. This amount exceeded 20,000 pounds of material that was diverted from area landfills.

~ Continued membership with the Illinois Public Works Mutual Aid Network {IPWMAN) and had staff serve on the Management Committee for this organization.

~ Coordinated efforts with I DOT in the resurfacing of Eighth Street {IL RT 31) from Strom Drive north to Hillside.

~ Responded to over 1 ,500 service requests from the community on a variety of issues. ~ Completed re-certification with the Illinois Department of Agriculture to apply 600 mosquito larvicide

briquettes throughout the Village and conducted mosquito abatement with staff. ~ Coordinated efforts with V3 Engineering and IDOT with the re-design of the IL RT 72 and IL RT 31

intersection. ~ In conjunction with planned IDOT Intersection Improvements for IL RT 31 at IL RT 72, staff relocated

six fire hydrants and three Bboxes. ~ Replaced 580 square feet of sidewalk throughout the community. ~ Managed 23 snow/ice events with over 21 inches of snowfall for the 2012/13 snow season. Staff

applied under 750 tons of roadway salt and abrasives to the Village's road network. ~ Conducted a pilot program of utilizing anti-icing, or pre-wetting of the sidewalks within the downtown

area to limit the accumulation of snow/ice during an event. ~ Oversaw the installation of public improvements associated with the Randall Oaks Recreation Center

on Randall Road, Oak view Corporate Park Phase II, Luke's Landing, Carrington Crossings and the LA Fitness Lifestyle Center.

~ Assisted the Fire Department with removing over 20 tons of debris from the Fox River that was wedged against the footbridge in South End Park.

~ Conducted free IDOUOSHA training for the following topics; AED/CPR, Effective Safety Committees, Supervisor Training for Alcohol/Drugs, Fall Protection Competent Person, Trenching and Shoring Competent Person, Snowplow Operator Safety, Flagging, and Work Zone Safety.

~ Continued to input historical data into the Village's GIS Asset Database.

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~ Served in a support role for various special events, i.e., Heritage Fest, Irish Fest, Memorial Day Parades, Dickens in Dundee, Lion's Club Christmas Tree Sales, Irish Jig Jog, various block parties, VFW Pig Roast, Earth Day etc.

~ Installed/removed street light banners, maintained the Grafelmen Park Message Board Sign, installed and removed holiday lighting and decorations at the various public facilities.

~ Met quarterly as a Safety Committee to review accidents, incidents, equipment needs and procedural reviews.

~ Participated in the combined department safety training sessions with the Fire Department, IRMA, NIMS and Homeland Security.

2013/14 Goals and Objectives

During the upcoming 2013/14 Fiscal Year, the Street Division will continue an aggressive sidewalk maintenance program throughout the community utilizing in house staff and contractual resources. Staff will continue to work to close out development projects, including Luke's Landing, Carrington Crossings and the Oakview Corporate Park Phase II. Safety related improvements and training will be conducted throughout the year including; Emergency Vehicle Technician Certification, trenching and shoring competent person training, fall protection, confined space entry and use of personal protective equipment (PPE). Staff will continue to update the Village's traffic signs in accordance with Federal Highway Department regulations. In conjunction with the IT Director, existing utility information from subdivision record drawings will be incorporated into the GIS Database. Staff will continue to implement the second five year National Pollutant Discharge Elimination System (NPDES) Phase 2 permit in accordance with the Illinois Environmental Protection Agency (I EPA) requirements. Division staff will expand the pre-wetting program to include the application of anti-icing materials within the public parking lots, hills and school zones. All salt spreaders will be sandblasted to bare metal, repaired as needed and re-painted. Staff will dispose of clean construction debris in accordance with the State's Clean Construction and Demolition Debris (CCDD) Regulations. Finally, staff will ensure that all Department equipment remains serviceable and ready for use to serve the citizens of West Dundee.

Significant Changes from Fiscal Year 2012/13.

The Department of Public Works provides the services many citizens take for granted. Customer service, increased safety, and quality of life enhancement for the residents of West Dundee are the driving forces behind the work expended. Challenges to the Streets and Underground Division in 2013/14 will include the sixth year of increasing financial demands placed upon the resources of the Department such as rising fuel, electrical and material costs with limited budgetary increases while maintaining customer service expectations. Continued demands placed upon the Department to provide many of the services that had previously been supplied by contractors will force a weekly review of the Department's priorities and use of resources to deliver good service to the residents within a fiscally constrained budget. Staff will be required to implement new storm water/run-off pollution control standards from the IEPA. Finally, the department will coordinate efforts with outside agencies to assist with funding for the widening of Huntley Road between Binnie and Tartans Drive.

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DATE: 02/27/2013 TIME: 15:02:47 ID: BP430000.6SC


STREET & BRIDGE DEPARTMENT EXPENSES

PERSONNEL SERVICES 1~17-1-0200 SALARIES - FULL TIME 1-17-1-1300 SALARIES - SEASONAL 1-17-1-1600 OVERTIME


PERSONNEL BENEFITS 1-17-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-17-2-0700 VILLAGE CONTRIBUTION- IMRF 1-17-2-0800 VWD CONTR - FICA & MEDICARE 1-17-2-1500 UNIFORMS 1-17-2-2000 SAFETY EQUIPMENT & PROGRAMS 1-17-2-2500 TRAINING 1-17-2-3000 DUES AND MEMBERSHIPS 1-17-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-17-3-0100 OFFICE SUPPLIES 1-17-3-0200 OPERATING SUPPLIES 1-17-3-0500 TELEPHONE 1-17-3-0600 OPERATING INSURANCE/BONDS 1-17-3-1000 ELECTRICITY 1-17-3-1500 TRAVEL 1-17-3-1530 GIS PROGRAM 1-17-3-1600 SUBSCRIPTIONS & PUBLICATIONS 1-17-3-2000 POSTAGE 1-17-3-2100 PRINTING 1-17-3-2200 EQUIPMENT RENTAL 1-17-3-3000 CONTRACTUAL SERVICES 1-17-3-3100 LANDFILL DISPOSAL COSTS 1-17-3-3500 SMALL EQUIP/TOOLS/HARDWARE 1-17-3-4000 SNOW & ICE CONTROL 1-17-3-4100 1-17-3-4400 1-17-3-5500 1-17-3-6000 1-17-3-6500

TRAFFIC & STREET SIGNS LEAF COLLECTION SCAVENGER SERVICE RECYCLING MISCELLANEOUS




--2011-ACTUAL

212,701 0

191689

232,390

39,220 27,389 171415

1,885 1,900

305 315

0

88,429

345 41287 2,309

37,488 47,069

0 0 0

458 0

107 6,737 1,849 3, 961

74,805 317 57 51800

384,638 128,212

0

701,822

--2012-ACTUAL

237,000 7,013 91 947

253,960

50,838 31,061 18,920

1,192 3,032

442 386

0

105,871

31201 51 662 2,064

16,116 48,561 12, 4 60 I

0 0

514 0 0

1,870 4,147 4 1 416

50,892 31003 9,100

399,975 133,325

0

680,386

BUDGETED

237,000 8,000

15,000

260,000

44,000 30,000 19,000

1,400 1,400

350 350

0

96, 500

500 4,000 2,050

30,000 40,000

0 0 0

500 0 0

5,000 9,000 4,000

60,000 51200

11,000 410,000 136,600

250

718,100

2013 --------------8 MO.

ACTUAL

153,961 5,128 6,910

165,999

28,939 21,664 12,805

1,169 1, 019 1,667

170 0

67,433

303 1, 822 1,338 81 637

21,227 646

0 0

427 63

0 1, 982

941 1,656

18,454 3,363 8,931

201,974 671324

0

339,088

PROJECTED

225,000 6,500

15,000

246,500

42,000 31,000 18,400

11750 2,700 2,000

425 0

98,275

325 41000 1,950

20,000 33,500

0 0 0

500 63

0 3,500 4,200 41000

35,000 51200 81950

404,000 135,000

100

660,288

PAGE:

--2014-REQUESTED

BUDGET

235,000 8,000

15,000

258,000

44,000 311000 191700

1, 400 21200

850 350

0

99,500

500 4,000 2,050

25,000 35,000

0 0 0

500 0 0

7,400 8,000 41000

62' 300 4,500

11,000 404,000 135,000

250

703,500

1

DATE: 02/27/2013 TIME: 15:02:47 ID: BP430000.6SC


STREET & BRIDGE DEPARTMENT MAINTENANCE & REPAIRS 1-17-4-0100 DEPARTMENT EQUIPMENT 1-17-4-0200 VEHICLE FUEL 1-17-4-0500 VEHICLE REPAIRS 1-17-4-1100 CURB/SIDEWALK 1-17-4-1200 STREETS 1-17-4-1300 STREET & TRAFFIC LIGHTS 1-17-4-1400 PARKWAYS 1-17-4-3500 STORM SEWER


CAPITAL EXPENDITURES 1-17-5-0100 AUTOS & TRUCKS 1-17-5-0500 OFFICE FURKITURE 1-17-5-1300 STREET AND TRAFFIC LIGHTS 1-17-5-1500 OPERATING EQUIPMENT 1-17-5-5000 STREET & ROAD/BIKEPATH CONSTR

TOTAL CAPITAL EXPENDITURES TOTAL STREET & BRIDGE DEPARTMENT




--2011-ACTUAL

29,066 17,200 45,215 1,009 6,330

38,539 655

5,510

--2012-ACTUAL

24,476 19,908 48,835 7,716

12,576 25,873

1,084 3,387

------------------------143,524 143,855

0 0 0 96 0 0 0 7,875 0 0

------------------------0

1,166,165

0 1,166,165

7,971 1,192,043

0 1,192,043

BUDGETED

21,000 24,000 40,000 15,000 16,100 40,400

900 5,000

2013 --------------8 MO.

ACTUAL PROJECTED

15,925 21,500 11,292 18,000 18,046 36,000

7,775 14,000 6,052 9,000

24,422 38,000 858 950

2,496 4,800 -------------------------------------

162,400 86,866 142,250

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

-------------------------------------0

1,237,000

0 1, 2371 000

0 659,386

0 659,38f'

0 1,147,313

0 1,147,313

PAGE:

--2014-REQUESTED

BUDGET

21,000 20,000 40,000 15,000 17,300 40,600 1,000 5,000

2

-----------159,900

0 0 0 0 0

-----------0

1,220,900

0 1,220,900

1-17

PUBLIC WORKS STREET & BRIDGE DIVISION

EXPENSES

PERSONNEL SERVICES

1-17-1-0200 Salaries-Fuii Time

FY 10/11 Actual FY I I/12 Actual FY I 2/13 Budget FY 12/13 Projected FY 13/14Re $ 212,701 $228,192 $237,000 $225,000 $235,000

Included in this line item are salaries for the foiiowing positions: Public Works Director; Public Works Secretary; Street Superintendent; Crew Leader; Maintenance Worker II; and Maintenance Worker I classifications consisting of3.8 Fuii Time Employees (FTE).

1-17-l-1300 Salaries-Seasonal

FY I 0/11 Actual FY I l/12 Actual FY 12/13 Budget FY I 2113 Projected FY 13/14Re $0 $6,983 $8,000 $6,500 $8,000

Salaries paid from this line-item represent seasonal employees at hourly rates between $8.25for new seasonal employees and up to $10.00 per hour for returning seasonal employees.

l-17-l-1600 Overtime

FY 10/11 Actual FY ll/12 Actual FY 12/13 Budget $ 19,690 $ 9,792 $ 15,000

This line item represents overtime salaries paid to non-exempt fuii-time Public Works Street Division personnel called out for snow removal activities, underground repairs and other emergency responses occuning after regular business hours.

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PERSONNEL BENEFITS


FY lOIII Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $39,220 $ 50,839 $44,000 $42,000 $44,000

This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Public Works Department Currently, the Village has a contract with United HealthCare for its employee health insurance and MetLife for its life insurance and dental program.


FY 10111 Actual FY ll/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $27,390 $29,897 $30,000 $31,000 $31,000

By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. Current contribution rate for the Village is 12.42%.

l-17-2-0800 VWD Contr-FICA & Medicare FY 10/ll Actual FY 12/13 Projected FY 13/14Re $17,416 $ 12,256 $ 19,000 $18,400 $19,700

This line item is comprised of the employer's portion of the Federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

l-17-2-1500 Uniforms

FY 10/ll Actual FY ll/12 Actual FY 13/14Re $ 1,886 $ 1,192 $1,400 $1400

Costs associated with supplying 3.25 FTE personnel with standardized shirts; sweatshirts, boots, jeans, and winter work gear are charged to this line item. Also included are funds to provide Village !-shirts for the seasonal employees.


FY 10/ll Actual FY ll/12 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $ 1,901 $3,032 $ 1,400 $2,700 $2,200

This line item provides funds for Division personnel to participate in safety programs and to provide personal protective equipment (PPE) to comply with Village and State safety requirements such as hard hats, work gloves, fall protection harnesses, eye goggles/protection, welding aprons, raingear and safety vests. This account supports 3.25 FTE.

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FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected FY13/14Re $306 $442 $2,000 $850

FWlds for this line item are provided for continued training of Division personnel on the use of department equipment, regular vehicle and emergency vehicle maintenance, snow removal, !DOT flagger training, Illinois Department of Agriculture Pesticide Licenses, hazardous material awareness, confined space entry, fall protection, first aid/CPR/defibrillator and trenching/shoring training as required by the Illinois Department of Labor and IRMA.


FY 10111 Actual FY 11/12 Actual FY 12/13 Projected FY13/14Re $ 315 $387 $425 $350

Membership dues for such professional associations as the American Public Works Association, Arborist Association, Arbor Day and the Illinois GIS Association are included in this line item.

l-17-2-3500 Unemployment Insurance

FY 10/ll Actual FY 11/12 Actual FY 12/13 Budget FY 13/14Re $0 $0 $0 $0

The Village ofWest Dundee does not carry private Wlemployment insurance. Any eligible Wlemployment benefits owed to terminsted employees would be charged to this line-item. No unemployment benefits are anticipated to occur in FY 2013/14 ..


l-17-3-0100 Office Supplies

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $346 $ 3,201 $500 $325



FY 10/ll Actual FY ll/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $4,288 $5,504 $4,000 $4,000 $4,000

Included in this line item are funds to purchase the Division's maintenance supplies for performing assigned duties and equipment needs such as oil, glass cleaner, soap, washer fluid, etc.

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FY 10/11 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected FY13/14Re $2,310 $2,064 $2,050 $1,950 $2,050

This line item is comprised of the Village's monthly phone bill expenditures, including; • Nextel annual charges $1,250 • ADTsecuritycharges 390(splitwithFund21 &22) • 30% ofPW facility phone charges 360 • Replacement phone 50

1-17-3-0600 Operating Insurance/Bonds

FY 10/11 Actual FY 11112 Actual $ 37,489 $ 33,169 $30,000

Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Public Works insurance claims and other insurance-related matters.

1-17-3-1000 Electricity


The cost of electricity for street and warning sirens are charged to this line item. This account is not included within the Village's joint purchasing agreement.

1-17-3-1500 Travel FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $0 $ (2,460) $0 $0 $0

Included in this line item are travel and related expenses for Street and Bridge Division personnel for attendance at conferences and/or trade shows.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $0 0 $0 $0 $0

Included in this line item are travel and related expenses for Street and Bridge Division personnel for attendance at conferences and/or trade shows.

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Local newspaper subscriptions and professional/municipal journals/publications for Public Works personnel are included in this liue item.

1-17-3-2000 Postage

FY I 0/11 Actual FY 11112 Actual FY 12/13 Budget FY 13/14Re $459 $515 $500 $500

Included in this line item are all mailing fees, (including UPS and Federal Express) for Public Works. Also included in this line item are the costs associated with the certified mailings required for notification letters regarding weed control and other violations.


FY lOIII Actual FY I 1112 Actual FY 12/13 Budget FY 12/13 Pro"ected FY l3/14Re $0 $0 $0 $63 $0

This liue item includes printing of West Dundee stationary, envelopes, business cards, temporary No Parking Signs, maps and other specialized printing needs such as NPDES Phase II Public Outreach requirements.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $0 $0

Rental of equipment such as; floor saws, asphalt grinder, specialized equipment are included within this liue item.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $5,635 $2,972 $ 5,000 $3,500

This liue item includes funds for; • Service Calls 2,640 • Software Maintenance 2,500 • Telvant Weather Computer 960 • Copier Maintenance 600 • Waste Oil Disposal 500 • !DOT Random Drug Test/screening 200

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1-17-3-3100 Landfill Disposal Costs

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 1,849 $4,147 $9,000 $4,200

The Department utilizes rollaway refuse containers in place of landfill disposal, which are included within the Refuse Contract. Operating costs included within this line item are disposal costs for asphalt, concrete, roadway litter and street sweeping. Additional funds are included for disposal of ash parkway tree material per Illinois Department of Agriculture regulations. Finally, in August, 2010, the !EPA enacted new rules known as the disposal of Clean Construction and Demolition Disposal (CCDD) Act, which imposes mandatory hazardous material screening prior to disposal, which adds to the tipping fees assessed at the receiving site.

1-17-3-3500 Small Equipffools/Hardware


Included in this line item are funds to purchase hand tools such as hanuners, screwdrivers, shovels and hardware such as nuts and bolts to replenish bins and to replace power tools.

1-17-3-3700 PW -Reimbursable Expenses


Tills line item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 1-17-3-3700 will result in the generation of an invoice for collection and therefore, the net impact to this line item should be 0.

1-17-3-4000 Snow & Ice Control


Included in this line item are the armual salt. sand, deicing liquid additives and calcium chloride expenses for snow and ice control of Village streets and parking lots. Twelve hundred tons of roadway salt is reserved with the State for use dw1ng snow/ice control events.

1-17-3-4100 Traffic & Street Signs


This line item includes the costs associated to maintain traffic control signs such as stop signs, no parking signs and replacement street name signs.

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1-17-3-4400 Leaf Collection

FY 10/11 Actual FY 11/12 Actual FY 13/14Re $ 5,800 $9,100 $11,000 $11,000

Included in this line item are the costs associated with the disposal ofleaves collected during the Village's armual Leaf Collection Program. The current contract with the Gaitsch Family to dispose of leaves on their farm expires on August31, 2015.

1-17-3-5500 Scavenger Service

FY 10/11 Actual FY 11/12 Actual I'Y 12/13 Budget FY 13/14Re $384,639 $399,975 $410,000 $404,000

The service agreement between the Village and Allied Waste for the Village's refuse collection is included in this line item.

1-17-3-6000 Recycling

FY 10/11 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected FY 13/14Re $ 128,213 $ 133,325 $ 136,600 $135,000 $135 000

The service agreement between the Village and Allied Waste for the Village's recycling service is included in this line item.


FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected FY 13/14Re $0 $0 $250 $100 $250

This line item includes unbudgeted ntiscellaneous items not covered under other line items.

MAINTENANCE & REP AIRS


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $29,066 $24,434 $ 21,000 $21,500 $21,000

Maintenance/repairs to Street and Bridge Division equipment such as the sewer jetter, leaf loaders, street sweeper, and other non-driven equipment are included in this line item.

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1-17-4-0200 Vehicle Fuel FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $ 17,200 $ 19,908 $24,000

Included in this line item are regular and diesel fuel costs through the Speedway Account for Public Works vehicles and equipment.

1-17-4-0500 Vehicle Maintenance

FY 10/11 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected $45,215 $48,835 $40,000 $36,000

Maintenance and repair of Public Works vehicles requiring repairs beyond our capabilities are charged to this line item as well as the bi-annual vehicle safety lane inspections.

1-17-4-1100 Curb/Sidewalk

FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected $ 1,009 $ 7,716 $ 15,000 $14,000

This budget line item reflects the purchasing of tools and material to remove and replace sidewalk utilizing current department staff.

1-17-4-1200 Streets

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $6,331 $ 12,577 $ 16,100 $9,000

Asphalt and concrete to repair the Village's streets and pothole patching are charged to this line item. Additional funds are provided for within Fund 21 to repair streets due to water main break repair activities.

1-17-4-1300 Street & Traffic Lights


$36,853 $27,560 $40,400 $38,000 $40600

This line item includes repair costs associated with Village streetlights, the maintenance contract with Meade Electric for traffic signals and street light pole replacement.

• IDOT Meade Service Contract $22,900 • Street Light Replacement, 3 @ $3300 10,000 • Various Street Light Repairs 7,500 • KDOT Street Light Maintenance 200

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1-17-4-1400 Parkways

FY I 0/11 Actual FY 11/12 Actual FY 12/13 Projected $655 $ 1,085 $950

Costs associated with the damage to parkways during the course of snow removal and/or underground utility repairs are charged to this Iiue item. Additional funds are budgeted withiu Fund 21 to rehabilitate parkways due to main break repair activities.

l-17-4-3500 Storm Sewer

FY 10/11 Actual FY 11112 Actual FY 12/13 Projected $5,510 $3,387 $5,000 $4,800

Included iu this liue item are costs associated with catch basiu replacements, repair of storm sewers, NPDES Phase II annual permit fee and the annual NPDES Phase II Audit.

• NPDES Phase II Audit $3,000 • System Repairs I ,000 • NPDES Phase II Permit Fee I ,000



FY 10/11 Actual FY ll/12 Actual FY 12/13 Bud et FY 12/13 Projected $0 $0 $0 $0

1-17-5-0500 Office Furniture

FY I 0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $0 $0

1-17-5-1300 Street and Traffic Lights

FY 10/11 Actual FY 11/12 Actual FY 12/13 Bud et FY 12/13 Projected $0 $0 $0 $0

1-17-5-1500 Operatiug Equipment

FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget $0 $7,875 $0

1-17-5-5000 Street & Road/Bike Path Construction

FY !0/11 Actual FY 11112 Actual $0 $0

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GENERALFUNDBUILDINGANDGROUNDSDIVISION

2013/14BUDGET

BUILDINGS & GROUNDS- FUND 18

Buildings & Grounds Maintenance

Supervises contractual services for HVAC maintenance, irrigation services, elevator inspection services, RPZ certification and inspection, fire safety system testing and inspection, and janitorial services.

Provides for routine maintenance and repairs for Village Hall, the Public Safety Buildings and the Public Works facility.

Funds the labor and materials necessary to perform grounds maintenance, snow removal and salting of four public parking lots, Village Hall, the two Public Safety Buildings and the Public Works facility.

Provides the maintenance and appearance of public areas, litter control and landscaping. Landscaping maintenance includes trimming shrubs, weeding, mowing, herbicide treatments, etc.

Downtown Business District & Riverwalk Maintenance

Performing snow removal and ice control for the Downtown and the Riverwalk.

Install, water and maintain plantings in planters and parkways; trim trees and bushes as necessary; mow grass areas; remove trash and conduct litter patrol, maintain street lighting, railings, and landscape irrigation system.

Assist in the traffic control, coordination and setup of Heritage Fest, Dickens in Dundee, Memorial Day Parade, St. Patrick's Day parade, Homecoming, Jig-Jog and other special events during the year.

Forestry Program

Public Works personnel trim or remove small branches overhanging public sidewalks as required to produce acceptable clearances above finished grade.

Staff supervises and monitors professional tree experts in the contracted removal and planting of trees for the Village.

1-;R If

DEPARTMENT OF PUBLIC WORKS FUND 18 BUDGET OVERVIEW


The Buildings and Grounds Division continued to provide the residents and staff with well-maintained facilities. This maintenance includes every day activities, such as cleaning of bathrooms, waxing of the floors, cleaning of carpets, washing of windows, maintaining the heating, ventilation, and air conditioning systems, maintenance of the three public water fountains (Grafelman, Riverwalk and Maha Fountain), maintenance of the irrigation systems at both Public Safety Centers, the downtown area and Village Hall; providing a professional, safe, and pleasurable environment for use. This Division provides the maintenance responsibilities to four facilities including Village Hall, two Public Safety Centers, Public Works as well as the Downtown Business District, Riverwalk and public right-of-way maintenance and urban forestry.

A number of successful projects or initiatives were accomplished by the Buildings & Grounds Division's personnel in Fiscal Year 2012/13. Abridged descriptions of these accomplishments are as follows:

~ Secured over $7 4,000 in grant funding from the Illinois Clean Energy Foundation and the Public Sector Energy Efficiency Program to replace traditional lighting with energy efficient lighting within the various public buildings. This retro-fit reduced energy demand for lighting by over 40%.

~ Removed over two hundred and eighteen (218) trees that were found to be infested with Emerald Ash Borer (EAB) or that were deemed a hazard.

~ Removed over two hundred and thirty (230) tree stumps. ~ Removed fifty-one (51) parkway trees and trimmed/crown cleaned thirteen (13) trees through

contractual services. ~ Trimmed fifty (50) parkway trees. ~ Supervised the installation of 252 parkway trees by Trinity Landscape in performance of the 2012

Parkway Tree Replacement Program. ~ Conducted facility repairs at Public Safety Center #1 including installing new ceiling tiles, adding

electrical service supply to charge the Police Command Car and refinishing the bathroom vanity walls. ~ Staff cited sixty-three (63) properties and mowed seven (7) properties throughout the community for

weed/grass height violations. ~ Assisted the Fire Department in the controlled burn of brush piles within the Sleepy Hollow Road

Savanna Project. ~ Assisted the Police Department in removing vandalism within the Downtown, Riverwalk, and various

streets throughout the community. ~ Removed an abandoned tree stand/fort on the southwest Haegar property at the request of the Police

Department. ~ Conducted weekly watering between May and October of over 160 parkway trees installed in the 2011

Tree Replacement program due to the extended drought. ~ Oversaw the repairs to the plaster ceilings and walls within the Board Room at Village Hall. In addition,

oversaw the painting of portions of the Board Room and the first floor at Village Hall. ~ Worked with Building Consultants limited to develop plans and specifications for the masonry and roof

repairs at Public Safety Center #2. ~ Re-set the pavers at the Public Entrance for Public Safety Center #2. ~ Replaced four overhead bay heaters within the apparatus bay at Public Works. ~ Cleaned and painted the mechanics bay, wash bay and tool storage rooms at Public Works. ~ Conducted free IDOUOSHA training for the following topics; AED/CPR, Effective Safety Committees,

Supervisor Training for Alcohol/Drugs, Fall Protection Competent Person, Trenching and Shoring Competent Person, Snowplow Operator Safety, Flagging, and Work Zone Safety.

~ Continued to input historical data into the Village's GIS Asset Database.

~ Served in a support role for various special events, i.e., Heritage Fest, Irish Fest, Memorial Day Parades, Dickens in Dundee, Lion's Club Christmas Tree Sales, Irish Jig Jog, various block parties, VFW Pig Roast, Earth Day etc.

~ Installed/removed street light banners, maintained the Grafelman Park Message Board Sign, installed and removed holiday lighting and decorations at the various public facilities.


~ Participated in the combined department safety training sessions with the Fire Department, IRMA, NIMS, and Homeland Security.

2013/14 Goals/Objectives

During the upcoming 2013/14 Fiscal Year, the Department of Public Works proposes to continue staff involvement in the management and active participation in a number of maintenance projects, including; trimming/removal and stump grinding of parkway trees with staff labor, landscape maintenance, facility repairs and mowing. Staff will also secure new contracts for the Residential Tree Trimming/Removal Program, Parkway Tree Replacement Program, Custodial Services and the HVAC Maintenance Program. Continue the 2013/14 Parkway Tree Replacement program utilizing the maximum amount of trees possible with allocated funds. Secure the hiring of a semi-skilled part time employee whose task will be the maintenance and upkeep of the landscape beds along the Riverwalk and within the Downtown Business District. Seek additional grant funding to replace exterior lighting with energy efficient lighting systems. Finally, staff will supervise the trimming of parkway trees within the area bordered by West Main Street north to the Village of Carpentersville and from North Eighth Street to Lincoln Avenue.

Significant Changes from Fiscal Year 2012/13

Challenges to the Buildings and Grounds Division in 2013/14 will include incorporating rising fuel, electrical and material costs with limited budgetary increases while maintaining the various Village facilities. However, staff will continue to be responsible for the Riverwalk landscaping as well as the new fourteen planter boxes installed through the Downtown Business District. Staff will continue to address the removal of EAB infected trees within the community. Finally, staff will comply will Illinois Department of Agriculture's regulations as they remove and restore sites where EAB infested trees were removed.

J- I? C...

DATE: 02/27/2013 TIME: 14:52:55 ID: BP430000.6SC

ACCOUNT NUMBER


PERSONNEL SERVICES

ACCOUNT DESCRIPTION

1-18-1-0200 SALARIES - FULL TIME 1-18-1-1000 PART-TIME SALARIES 1-18-1-1300 SEASONAL 1-18-1-1600 OVERTIME



GROUP MEDICAL/LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE UNIFORMS SAFETY EQUIPMENT & PROGRAMS TRAINING UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-18-3-0100 OFFICE SUPPLIES 1-18-3-0200 OPERATING SUPPLIES 1-18-3-0300 JANITORIAL SUPPLIES 1-18-3-0500 TELEPHONE 1-18-3-0600 OPERATING INSURANCE/BONDS 1-18-3-1000 ELECTRICITY 1-18-3-1100 HEATING 1-18-3-1500 TRAVEL 1-18-3-2100 PRINTING 1-18-3-2200 EQUIPMENT RENTAL 1-18-3-3000 CONTRACTUAL SERVICES 1-18-3-3200 JANITORIAL SERVICES 1-18-3-3500 SMALL EQUIP/TOOLS/HARDWARE 1-18-3-4200 CHEMICALS & FERTILIZER 1-18-3-4400 FORESTRY 1-18-3-4410 TREE PLANTING 1-18-3-6500 MISCELLANEOUS




--2011-ACTUAL

196,244 198

13,766 19,100

229,308

37,152 24,931 17,301

1,775 1,519

5 0

82' 683

473 10,014

7,401 1, 794

10,107 8,052

16,826 0 0 0

29,077 14,400

1,805 1,703

11,185 398

0

113,235

--2012-ACTUAL

217' 633 6,185

15,250 10,302

249,370

43,697 28,660 18,754

1, 632 1,431

354 0

94,528

4 65 11,736

6,021 1,409 4,184 8,331 9,718

656 0

2 64 22,157 14,530

2, 4 71 773

91,129 3,217

648

177,709

BUDGETED

234,000 0

23,450 16,000

273,450

39,000 30,000 19,500

1, 600 1, 600

200 0

91,900

500 12,000

5,000 1,450

12,500 6, 600

15,000 700

0 500

31,800 14,300

4,500 750

45,000 18,000

700

169,300

2013 --------------8 MO.

ACTUAL

146,199 841

11' 170 6,413

164,623

26,856 20,226 12,556

1, 242 893

30 0

61,803

285 10,018

2,089 932

0 3,437 8,342

0 43

112 22,041

9,520 2,752

843 30,717 48,559

1

139,691

PROJECTED

219,000 1,000

11,170 11,000

242,170

39,400 29,000 17,900

1,710 1, 600

100 0

89,710

500 12,500

5,000 1,450 9,000 6,000

12,500 0

50 150

27,000 14, 300

4,500 850

33,000 48,600

350

175,750

PAGE:

--2014-REQUESTED

BUDGET

230,000 0

24,500 16,000

270,500

44,000 30,500 20,600 1' 600 2,500

200 0

99,400

500 12,000

5,000 1,450

10,000 6,600

15,000 0 0

500 36,100 15,000

4,500 1,200

55,000 18,000

700

181,550

1

DATE' 02/27/2013 TIME' 14:52:55 ID: BP430000.6SC


BUILDINGS & GROUNDS MAINTENANCE & REPAIRS 1-18-4-0100 DEPARTMENT EQUIPMENT 1-18-4-0200 VEHICLE FUEL 1-18-4-0500 VEHICLE REPAIRS 1-18-4-2000 BUILDINGS & GROUNDS REPAIRS


CAPITAL EXPENDITURES 1-18-5-0100 AUTOS & TRUCKS 1-18-5-1000 OFFICE FURNISHINGS 1-18-5-1500 OPERATING EQUIPMENT 1-18-5-2000 BLDGS & GROUNDS IMPROVEMENTS

TOTAL CAPITAL EXPENDITURES TOTAL BUILDINGS & GROUNDS




--2011-ACTUAL

4,466 8' 600 1,455

81,677

96' 198

0 0 0

( 11 Q4Q)

--2012-ACTUAL

41 639 10,058

684 86,044

101,425

0 0

8,800 970

------------------------I 1, 040 I 9,770

520,384 632,802

0 0 520,384 632,802

BUDGETED

3,000 12,000

3,300 64,000

82,300

0 0 0 0

2013 --------------8 MO.

ACTUAL

2, 629 5,727 1, 484

34,926

44,766

0 0 0 0

PROJECTED

3,500 8,500 3,300

47,000

62,300

0 0 0 0

-------------------------------------0 0 0

616,950 410,883 569,930

0 0 0 610. aoo 410,883 569,930

PAGE:

--2014-REQUESTED

BUDGET

3,500 9,500 3,300

40,500

56,800

0 0

5,250 0

5,250 613,500

0 613.500

2

1-18

PUBLIC WORKS BUILDINGS & GROUNDS DIVISION

EXPENSES

PERSONNEL SERVICES


FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 13/14Re $ 196,245 $209,540 $234,000 $230,000

Included in this line item are salaries for the following positions: Public Works Director; Public Works Secretary; Superintendent; Crew Leader; Maintenance Worker II; and Maintenance Worker I classifications consisting of3.9 Full Time Employees (FTE).

1-18-1-1000 Salaries-Part-Time

FY I 0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 198 $ 6,185 $0 $1,000 $0

Included in this line item is funding for the position of a skilled part time employee to maintain the Riverwalk landscaping beds for I ,000 service hours.

1-18-1-1300 Salaries-Seasonal

FY I 0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 13,767 $ 15,211 $23,450 $11,170 $24,500

Salaries paid from this line-item represent seasonal employees at hourly rates between $8.25 for new seasonal employees and up to $10.00 per hour for returning seasonal employees. In addition, funds are included to hire a skilled landscape seasonal to maintain the Riverwalk, downtown, Village Hall and entry signs landscaped areas.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12113 Projected FY 13/14Re $ 19,101 $ 10,195 $ 16,000 $11,000 $16,000

Overtime salaries paid in this line item represents non-exempt Buildings and Grounds Division personnel called out for snow removal at public facilities, Dm:vntown and Riverwalk locations, etc. and other emergency responses occurring after regular business hours. Also included in this line item are funds to accommodate seasonal watering oflandscaping materials as well as quarterly stripping and waxing of floors at Village facilities.

- I -

~

I-N? r

PERSONNEL BENEFITS

1-18-2-0100 Group MedicaVLife Jrumrance

FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected FY 13/14Re $37,153 $43,697 $39,000 $39,400 $44,000

This line item is comprised of the Village's employee health/life/dental prognnns that are provided to full-time employees within the Public Works Department. Currently, the Village has a contract with United HealthCare for its employee health insurance and MetLife for its life insurance and dental program.


FY 10/11 Actual FY 11112 Actual FY 12/13 Projected FY 13/14Re $24,931 $27,595 $30,000 $29,000 $30,500

By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Mnnicipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village, in turn, is required to contribute 12.42% of employee's gross wages for calendar year 2013.

1-18-2-0800 VWD Contr-FJCA & Medicare

FY 10111 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 17,302 $ 18,141 $ 19,500 $17,900

This line-item is comprised of the employer's portion of the Federally-mandated Social Security (FICA) and Medicare prograrus. The employer rates for these two prograrus are 6.45% and 1.20% of gross payroll respectively.

1-18-2-1500 Uniforms

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $ 1,776 $ 1,633 $ 1,600

Costs associated with supplying 3.1 FTE personnel with standardized shirts; sweatshirts, boots, jeans and winter gear are charged to this line item. Also included are funds to provide Village !-shirts for the seasonal employees.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 13/14Re $ 1,520 $ 1,431 $ 1,600 $2,500

This line item provides funds for Division personnel to participate in safety prograrus and to provide personal protective equipment (PPE) to comply with Village and State safety requirements such as; hard hats, work gloves, fall protection harnesses, eye goggles/protection, welding aprons, raingear and safety vests. This account supports 3.6FTE.

-2-

I- If? 6-


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Request $6 $354 $200 $100 $200

Funds for this line item are provided for continued training of Building & Grounds Division personnel on the use of department equipment, vehicle maintenance, snow removal, annual flagger training, hazardous material awareness, confined space entry, fall protection, first aid/CPR/defibrillator and trenching/shoring training as required by the Illinois Department of Labor and IRMA.

1-18-2-3500 lJnemploymentlnsurance

FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected FY 13/14Re $0 $0 $0 $0

The Village ofWest Dundee does not carry private unemployment insurance. Any eligible unemployment benefits owed to terrninsted employees would be charged to this line-item.

OPERATING EXPENDITlJRES


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $474 $465 $500 $500



FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 10,015 $ 11,737 $ 12,000 $12,500 $12,000

Included in this line item are miscellaneous supplies for the Buildings and Grounds Division such as potting soil, making duplicate keys, wasp spray, hand tools, etc. An additional $3,000 is included for the purchase of mosquito larvicide utilized by staff.

1-18-3-0300 Janitorial Supplies

FY 10/11 Actual FY 11112 Actual FY 12113 Budget $7,402 $6,022 $5,000

Janitorial supplies such as toilet paper, paper towels and cleaning supplies for the Village Hall, Public Safety Centers I & 2 as well as the Public Works facilities are charged to this line item.

-3-

/-Jf? 1-1


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 1,794 $ 1,410 $ 1,450 $1,450

lbis line item is comprised of the Village's monthly phone bill expenditures, including; • Nextel annual charges 1,400 • Replacement phone 50

l-18-3-0600 Operating Insurance/Bonds

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $ 10,107 $9,300 $ 12,500 $9,000 $10,000

Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Public Works insurance claims and other insurance-related matters.


FY 10/11 Actual FY 11/12 Actual $ 8,053 $ 8,332 $6,600

The cost of electricity for the fountains and Riverwalk lighting are charged to this account. This account is not part of the Village's joint purchasing agreement.

1-18-3-1100 Heating

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $ 17,409 $9,136 $ 15,000

The cost of gas for heating the Village Hall, Public Safety Centers 1 & 2 as well as 60% of the Public Works facility are charged to this line item.

1-18-3-1500 Tmvel


Printing

FY 10/11 Actual FY 11/12 Actual FY 12/13 Bud et FY 12113 Projected $0 $0 $0 $50

-4-

I - I '? ;;::.

Equipment Rental

FY I 0/11 Actual FY 11/12 Actual FY13/14Re $0 $264 $500

Rental of equipment for Heritage Fest, Community Breakfast and other special events are charged to this line item.

l-18-3-3000 Contractual Services

FY !Oil! Actual FY 11/12 Actual FY 12/13 Budget FY 12113 Projected FY 13/14Re $24,877 $ 22,!58 $ 31,800 $27,000 $36,100

1bis line item includes funds for:

0 HV AC Maintenance Contract 8,000

• Service Calls 7,850 0 Elevator Service Agreement 4,800

• Pesticide Service 3,000

• Fire Suppression Annual Inspect 2,500

• Software Maintenance 2,500 0 Fire Extinguisher Service 2,500 0 Irrigation System Tum On/Off 1,700

• RPZ Inspections 1,250 0 Window Cleaning 1,250 0 Sec. of State Boiler Inspect 500 0 !DOT Random Drug Test/screening 250

1-18-3-3200 Janitorial Services

FY !0/11 Actual FY 11/12 Actual $ 14,400 $ 14,530 $ 14,300

Cleaning service contract for cleaning Village Hall, Public Safety Center and Public Works are charged to this line item. Current contract expires on May 25, 2013.

l-18-3-3500 Small Equip/Tools/Hardware

FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Re $ 1,805 $2,472 $4,500 $4,500 $4,500

Included in this line item are funds to purchase miscellaneous tools, equipment and hardware to maintain Village facilities and Downtown and Riverwalk areas.

-5-

1-18-3-3700 Reimbursable Expenses

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $60 $0 $0 $0 $0

This line-item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 1-18-3-3700 will result in the generation of an invoice for collection and therefore, the net impact to this line item should be 0.

1-18-3-4200 Chemicals & Fertilizer

FY 10/11 Actual FY 1 1112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 1,704 $774 $750 $850 $1,200

lncluded in this line item are the costs associated with weed and ice control at Village facilities and the Downtown and Riverwalk areas.

1-18-3-4400 Forestry

FY 10/11 Actual FY 1!/12 Actual FY 12/13 Pro·ected FY 13/14 Re $ 11,186 $91,129 $45,000 $33,000 $55,000

Provides funding for tree removals and/or trimming that cannot be accomplished with department staff. Contractual agreement for tree trimming and emergency tree removals are included in this line item. Proposed areas include the neighborhoods bordered by West Main Street to Carpentersville and from Eighth Street to Lincoln Avenue.

• Neighborhood Trimming $30,000

• Tree/Stump Removal 25,000

1-18-3-4410 Tree Planting

FY 10/11 Actual FY I 1112 Actual FY 12/13 Budget FY 12/13 Projected $398 $3,218 $ 15,000 $48,600

Provides funds to replace 72 parkway trees at an estimated cost of$250 each.

1-18-3-6500 Miscellaneous FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Pro ·ected FY 13/14Re $0 $648 $700 $350 $700

This line item includes unbudgeted miscellaneous items not covered under other line items.

-6-



FY 10/11 Actual FY 1 !112 Actual FY 12/13 Budget $4,466 $4,639 $3,000

Maintenance/repairs to Buildings and Grounds Division equipment such as mowers, tractors, snow blowers, etc. are included in this line item.


FY 10/11 Actual FY 1!112 Actual FY 12/13 Budget $ 8,600 $ 10,059 $ 12,000

Included in this line item are regular and diesel fuel costs through the Speedway Account for Public Works vehicles and equipment.

1-18-4-0500 Vehicle Maintenance

FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected $ 1,455 $684 $3,300 $3,300

Maintenance and repair of Public Works vehicles requiring repairs beyond our capabilities are charged to this line item.

1-18-4-2000 Buildings & Grounds Repairs

FY 10/11 Actual FY 1 1112 Actual FY 12113 Budget $81,678 $86,044 $64,000 $47,000

Included in this line item are costs associated with repairs to overhead doors, electrical, plumbing, etc. at the Village Hall, Public Safety Centers and Public Works facilities. Scheduled repairs include;

• Various facility repairs • HV AC Repairs • Replace (2) PW Bay Heaters • Fire Suppression System

17,000 12,500 6,000 5,000

-7-

)-!~ ,!....



FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected $0 $0 $0

1-18-5-1000 Office Furnishings



FY 10/11 Actual FY 11/12 Actual $0 $ 8,800

Included within this line item are funds to purchase an additional trailer to transport the stump grinder and provide one-half the funds to purchase a man scissor lift (split with 21) to allow staff to access overhead lighting, softeners and HV AC units in various public facilities.

1-18-5-2000 Buildings & GroW1ds Improvements

FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected $(1,040) $970 $0

-8-

WATER&SEWERUTILITYFUNDREVENUES

2013/14BUDGET

TO: President and Board of Trustees

FROM: Joseph A. Cavallaro, Village Manager

DATE: February 28, 2013

SUBJECT: Sewer and Water Fund

As we discussed, attached is a copy of the Sewer and Water Fund as proposed for this year.

For FY 2013/14 the staff is recommending a 2% increase in Sewer and Water Rates in order to balance this year's Sewer and Water operating expenses.

The 2.0% increase in rates will generate approximately $40,000 in revenues based on current consumption, bringing the Sewer and Water revenues up from $1,900,000 to $1,950,000.

As the Board may recall that in the 2010/11 fiscal year, the Village Staff recommended a complete restructuring of the water and sewer rates and a three year approach to rate increases for the Sewer and Water Fund in the amount of 3.5% for the second and third years. Due to the increases in the General Fund through Utility and Property Taxes, the Board elected to implement only the first year's increase and evaluate further rate increases within future budget documents.

The difficulty with the Sewer and Water Fund is the fact that for too many years, the Village has continued to subsidize the vast majority of the capital needs of this fund through home rule sales tax and capital purchases outside of the sewer and water rates.

In addition, we have relied on ongoing one-time tap-on fees to fund significant maintenance obligations that have existed within the Sewer and Water Fund facilities throughout the last several years. Obviously, for the several years, there have been no significant revenue from tap-on fees, and therefore no funds to pay for capital maintenance of the systems.

The vast majority of maintenance issues have been deferred or have not been completed, as no funding has been identified or made available to complete these projects for the last several years and any maintenance that has been done on an emergency basis. Unexpected repairs to Well #1 this current fiscal year (financed through Fund 4) totaled approximately $200,000.

Lastly, it is our goal to have our annual revenues exceeds our annual operational costs. The following data is a comparison of our revenues/expenditures since 2007:

Revenues Ex12enditures Difference Rate Increase 2007 $1,786,783 $1,703,440 $ 83,343 5% 2008 $1,824,676 $1,812,682 $ 11,994 30% 2009 $1,995,142 $2,175,658 $ (180,516) 0% 2010 $1,629,266 $1,773,176 $ (142,910) 0% 2011 $1,813,969 $1,890,164 $ ( 76, 195) 6% (approx) 2012 $1,840,981 $1,801,576 $ 39,405 2.5% 2013 (est) $1,930,000 $1,864,604 $ 65,396 2.5%

Please keep in mind that the above figures do not account for any depreciation expenses or contributed capital. Because the Village has expended funds from Fund 4 (Capital Projects) that are directly attributable to the Water/Sewer Fund, there have been annual audit adjustments made to reflect these expenses. Because of this, from an auditing standpoint, the Water/Sewer Fund is in a negative cash position of approximately $1 million. If the fund were ever in the position to do so, a transfer would be made from the Water and Sewer Fund to the Capital Projects Fund as reimbursement for these expenditures.

The difficulty with the Sewer and Water Fund is that over 60% of the Sewer and Water Fund's expenditures, can be attributed to four specific areas: electricity, treatment salt, treatment charges and debt service. The Village of West Dundee has little or no control over these areas and they are in direct correlation to the production or treatment charges for both water and wastewater.

These numbers account for 60% of the expenditures attributable to a $2,000,000 budget. On the converse to that, only 30% of the Sewer and Water budget is attributable to personnel services and benefits for the four employees within the Sewer and Water Fund plus a percentage of the administrative and clerical staff costs.

Based on the recommended budget, operating revenues would exceed expenditures by $1,247 in the 2013/14 fiscal year. Until significant tap-on fees are generated within our Village, the cash position of this fund will continue to struggle.

DATE' 02/28/2013 TIME: 15:04:23 ID' BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 2-00-0-0300 2-00-0-0310 2-00-0-0400 2-00-0-1000 2-00-0-1100 2-00-0-1900

TOTAL REVENUES

INTERFUND REVENUE 2-00-3-0000

ACCOUNT DESCRIPTION

SEWER AND WATER BILLS SLEEPY HOLLOW BILLING DEVELOPER WATER SALES WATER TAP ON FEES SEWER TAP ON FEES WATER METER SALES

INTERFUND REVENUE - VFF







--2011-ACTUAL

1,741,025 53,638

0 4,631

1214 07 2,216

--2012-ACTUAL

1,774,625 21,175

2,847 18,073 20,783

3,474 ------------------------

1,813,917

0

0

43

43 1,813,960

1,813,960

1,840,977

0

0

9

9 1,840,986

1,840,986 0

BUDGETED

1,930,000 32,000

0 0 0 0

2013 --------------8 MO.

ACTUAL PROJECTED

1,304,915 1,900,000 20,875 30,000

6,489 6,500 28,034 28,034 3 6' 818 36,818

2,197 2,200 -------------------------------------1,962,000

0

0

0

1,962,000 0

1,399,328

0

0

7

7 1,399,335

1,399,335

2,003,552

0

0

10

10 2,003,562

2,003,562 0

PAGE:

--2014-REQUESTED

BUDGET

0

1,950,000 31,000

0 0 0 0

1,981,000

0

0

0

0 1,981,000

1,981,000 0

1

WATERTREATMENTDIVISIONWATER&SEWERUTILITYFUND

2013/14BUDGET

WATER· FUND 21

Water System

Provides for the maintenance and repair of three deep wells, three clear wells and two booster stations served by two treatment plants.

Funds the maintenance and repair of the water distribution system, including but not limited to, three overhead water towers with a storage capacity of 2,750,000 gallons of potable water, approximately 47 miles of water main, 54 7 fire hydrants and a few hundred plus isolation valves.

Provides for the maintenance and servicing of numerous pumps, generators, control panels, pressure reducing valve stations, SCADA communications, etc.

Provides for the purchase, repair, installation, bi-monthly reading and testing of over 1900 water meters.

Ensures annual compliance with IEPA Regulations for over 800 backflow prevention devices located in over 600 residential and commercial sites.

Provides for the purchase of chemicals, i.e., Chlorine, Fluoride, Caustic Soda and salt to treat the raw water by removing the undesirable impurities from the raw water supply.



The Water Division provided potable water to the community through daily maintenance activities which included the installation, repairs and reading of water meters and collecting and testing of water samples from various locations throughout the community. These samples were tested for traces of Fluoride, Chlorine, Iron, p.h., Barium, Manganese, turbidity and bacteria. Furthermore, the Illinois Environmental Protection Agency {IEPA} regulations required samples to be collected for testing of lead, copper, bacteriological, Radium and Barium which were submitted to an IEPA private laboratory for analysis. The Department met all Illinois EPA regulations concerning the overall water quality produced through these maintenance operations.

Successful projects or initiatives accomplished by the Division personnel in Fiscal Year 2012/13 are as follows: >- Produced and treated over two hundred seventy six million (276,000,000) gallons of potable water for

use by the Village. >- Published the annual Consumer Confidence Report (CCR) mandated by the Illinois Environmental

Protection Agency {IEPA). >- Staff responded to one thousand and seventy three (1 ,073) JULIE locate requests. >- Staff responded to three hundred and nine (309) resident service calls. >- Issued six hundred and ninety five (695) Reminder Notices for backflow device inspections as

mandated by the I EPA. >- Initiated a Village wide Cross Connection Survey Program with over four hundred and nineteen (419)

surveys requests submitted and one hundred and sixty nine (169) completed surveys processed.

~ Repaired twenty (20) water main breaks/service lines throughout the community. ~ Inspected, flushed and repaired (if needed) all the fire hydrants within the Village to ensure their

availability for use by the Fire Department. ~ Completed the installation of a water system emergency/maintenance interconnect with the Village of

Carpentersville along Binnie Road. ~ Supervised the preventative maintenance and rehabilitation of Well #1 located at South End Park by

Layne Christian Company. Work included replacing section of column pipe, installing a new motor, and installing a new bowel assembly.

~ Installed new power supply cables for the backwash tank discharge pumps at the Angle Tarn Water Treatment Plant (ATWTP).

~ Replaced a fill control valve at the North Fifth Street Booster Station. ~ Initiated a hydrant painting program with hydrants along South First, Second and Third Streets being

painted. ~ Responded to numerous service calls related to sulfur smelling water. These complaints were related

to water produced at the Randall Road Water Treatment Plant (RRWTP) from Well 00. ~ Coordinated efforts with V3 Engineering and lOOT with the re-design of the IL RT 72 and IL RT 31

intersection. ~ Oversaw the installation of public improvements associated with the Randall Oaks Recreation Center

on Randall Road, Oakview Corporate Park Phase II, Luke's Landing, Carrington Crossings and the LA Fitness Lifestyle Center.

~ Conducted free IDOUOSHA training for the following topics; AED/CPR, Effective Safety Committees, Supervisor Training for Alcohol/Drugs, Fall Protection Competent Person, Trenching and Shoring Competent Person, Snowplow Operator Safety, Flagging, and Work Zone Safety.

~ Continued to input historical data into the Village's GIS Asset Database. ~ Served in a support role for various special events, i.e., Heritage Fest, Irish Fest, Memorial Day

Parades, Dickens in Dundee, Lion's Club Christmas Tree Sales, Irish Jig Jog, various block parties, VFW Pig Roast, Earth Day etc.


~ Participated in the combined department safety training sessions with the Fire Department, IRMA, NIMS, and Homeland Security.


During the upcoming 2013/14 fiscal year, the Water Division proposes to; ensure that the Village's water supply meets or exceeds all IEPA standards for potable water, publish the Consumer Confidence Report on the Village's web-page, provide staff with continuing education training for water related topics/issues, continue the Village wide Cross Connection Survey Program at the behest of the IEPA, conduct preventative maintenance on one of the three high service pumps at the North Fifth Street Booster Station, install a variable frequency drive (VFD) on one Well #5 and replace a VFD on a high service pump at the ATWTP, and protect the Villages infrastructure with timely response to JULIE locate requests.


Staff will continue to deliver exceptional customer service while maintaining fiscal responsibility. The new EPA rule on lead content within potable water fixtures will increase operational costs for water meter and repair components as manufacturers limit production for current brass fixtures currently in use. Chemical, vehicle/generator fuel and heating costs continue to rise which will impact the division's activities throughout the year. In addition, electrical costs are expected to spike in 2013/14. Staff will address I EPA unfunded mandates, such as the Cross Connection Survey Program and the new regulations associated with backup or standby electrical generators. The preventive maintenance program, while not as aggressive as in the past, will continue to limit system disruptions and marginalize financial impacts, all the while conducting facility and system upgrades to ensure that the Village's water system remains safe, aesthetically pleasing and compliant with all Federal, State and local agency demands.

DATE: 02/28/2013 TIME: 09:39:23 ID: BP430000.6SC

ACCOUNT NUMBER



ACCOUNT DESCRIPTION

SALARIES - FULL TIME SALARIES - PART TIME SALARIES - SEASONAL OVERTIME


PERSONNEL BENEFITS 2-21-2-0100 2-21-2-0700 2-21-2-0800 2-21-2-1500 2-21-2-2000 2-21-2-2500 2-21-2-3000 2-21-2-3500

GROUP MEDICAL/LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE UNIFORMS SAFETY EQUIPMENT PROGRAM TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 2-21-3-0100 OFFICE SUPPLIES 2-21-3-0200 OPERATING SUPPLIES 2-21-3-0500 TELEPHONE 2-21-3-0600 OPERATING INSURANCE/BOND 2-21-3-1000 ELECTRICITY 2-21-3-1100 GAS 2-21-3-1200 GENERATOR FUEL 2-21-3-1500 TRAVEL 2-21-3-1530 GIS PROGRAM 2-21-3-2000 POSTAGE 2-21-3-2100 PRINTING 2-21-3-2200 EQUIPMENT RENTAL 2-21-3-2400 AUDIT FEE 2-21-3-3000 CONTRACTUAL SERVICES 2-21-3-3100 IEPA WATER ANALYSIS 2-21-3-3200 CROSS CONNE2TION SURVEY 2-21-3-3500 SMALL EQUIP/TOOLS/HARDWARE 2-21-3-3600 WATER METERS 2-21-3-3700 REIMBURSEABLE EXPENSES



--2011-ACTUAL

298,040 0 0

20,735

318,775

43,906 36,944 23,937 2,922 2,430 1,152

375 0

111' 666

329 5,865 3,141

12,045 192,844

14,124 1,817

33 0

2, 14 4 0 0

2,500 17,009

3,216 0

2,283 7,224

13, 302 I

--2012-ACTUAL

333,418 0 0

20,360

353,778

52,664 43,982 26,197 1,883 2,753

751 17 6

0

128,406

613 5,416 2' 635 3,581

198,826 2,080 1, 643 1,746

0 2,132 1,155

0 2,500 5,851 41 4 76

0 4,227 6,387

(930)

BUDGETED

320,000 0 0

18,000

338,000

48,000 45,000 26,200 2,300 2,300 2,000

500 0

126,300

1, 000 6,000 3,400

12,000 140,000

7,500 2,000

900 0

3,000 500 500

2,500 25,250

7,500 0

4,500 6,000

0

2013 --------------8 MO.

ACTUAL

222,551 0 0

14' 538

237,089

34,820 31,114 17,800

1,887 856 325 109

0

86,911

303 3,384 1,797

(36) 123,063

1,536 0

4 67 0

1,116 1,090

4 95 0

10,765 5,091

0 1,466 4,750

122

PROJECTED

325,000 0 0

21,000

346,000

51,000 45,000 25,900

2,360 2,000 2,000

300 0

128,560

800 6,000 2,400 6,000

155,000 2,800 2,000 1,400

0 3,000 1,300

500 2,000

16,000 7,500

0 4,500 6,300

123

PAGE:

--2014-REQUESTED

BUDGET

332,000 0 0

21' 000

353,000

54,000 45,000 27,000

2,300 3,150 2,000

500 0

133,950

1,000 6,000 3,400 8,000

170,000 5,000 2,000

900 0

3,000 1,350

500 2,500

28,400 7,500

0 4,500 6,500

0

1

DATE: 02/28/2013 TIME: 09:39:23 ID: BP430000.6SC

ACCOUNT NUMBER


ACCOUNT DESCRIPTION

OPERATING EXPENDITURES 2-21-3-4200 CHEMICALS 2-21-3-4300 TREATMENT SALT 2-21-3-6500 MISCELLANEOUS


MAINTENANCE & REPAIRS 2-21-4-0100 DEPARTMENT EQUIPMENT 2-21-4-0200 VEHICLE FUEL 2-21-4-0500 VEHICLE REPAIRS 2-21-4-0550 VEHICLE PAETS 2-21-4-2500 WELLS 2-21-4-2550 WATER TREATMENT FACILITY 2-21-4-2600 WELL HOUSES 2-21-4-2700 WATER MAINS 2-21-4-2750 SERVICE LINE REPAIRS 2-21-4-2800 RESERVOIRS 2-21-4-3000 HYDRANTS


CAPITAL EXPENDITURES 2-21-5-0100 AUTOS & TRUCKS 2-21-5-0500 OFFICE FURNITURE & EQUIPMENT 2-21-5-1500 OPERATING EQUIPMENT 2-21-5-2500 WATER & SEWER SYSTEM IMPROV 2-21-5-2910 METERS - RADIO REMOTE 2-21-5-4000 CAPITAL IMPROVEMENTS



TOTAL OPERATING TRANSFERS TOTAL EXPENSES - WATER




--2011-ACTUAL

16,290 108,148

3,542

--2012-ACTUAL

20,425 102,392

68 ------------------------

389,252 365,223

6,384 3,655 8,600 9,914 4, 64 6 4,461

166 37 0 0

14,168 23,702 723 179

14,715 15,335 1,249 639

438 1,157 9,561 10,581

------------------------60,650 69,660

0 0 0 0 0 0 0 0 0 0 0 0

------------------------0 0

(15,209) 15,000 0 0

------------------------(15,209) 15,000 865,134 932,067

0 0 865,134 932,067

BUDGETED

25,000 90,000

250

2013 --------------8 MO.

ACTUAL PROJECTED

16,548 23,000 67,858 8 5' 000

0 100 -------------------------------------

337,800 239,815 325,723

6,500 5, 925 7,250 9,000 5,646 8, 600

10,500 2,048 14,500 0 47 48 0 10,606 10,606

18,000 5,847 16,000 11,000 4 94 10,500 15,000 69,465 69,500

3,000 4,187 4,600 1,000 0 500

12,000 3,205 13,000 -------------------------------------

86,000 10-7,470 155,104

0 0 0 0 0 0

6,000 0 0 0 0 0 0 0 0 0 0 0

-------------------------------------6,000 0 0

30,000 15,000 30,000 0 0 0

-------------------------------------30,000 15,000 30,000

924,100 686,285 985,387

0 0 0 924,100 686,/R' 985,387

PAGE: 2

--2014-REQUESTED

BUDGET

2 5' 000 90,000

250 -----------

365,800

7,000 9,000

10,500 0

15,000 20,000 1,000

15,000 3,000

16,000 13,000

-----------109,500

0 0

3,750 0 0 0

-----------3,750

30,000 0

-----------30,000

996,000

0 996.000

2-21

PUBLIC WORKS WATER DIVISION

EXPENSES

PERSONNEL SERVICES

2-21-1-2000 Salaries- Full Time

FY I 0/11Actual FY 11112 Actual FY 12/13 Projected FY 13/14Re $ 333,886 $317,481 $320,000 $325,000 $332,000

Included in this line item are salaries for the following positions: Public Works Director; Public Works Secretary; Street Superintendent; Crew Leader; Maintenance Worker ll; and Maintenance Worker I, Water Superintendent, and Utility Worker II classifications consisting of 4.7 Full Time Employees (FTE).

2-21-1-1000 Salaries-Part time

FY 10111 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected FY 13/14Re $0 $0 $0 $0 $0

2-21-1-1300 Salaries-Seasonal FY 10111 Actual FY 11112 Actual FY 12113 Budget FY 12113 Pro 'ected $0 $0 $0 $0

Salaries paid from this liue-item represent seasonal employees at hourly rates between $8.75 for new seasonal employees and up to $10.00 per hour for returning seasonal employees for 600 hours.


FY 10111 Actual FY 11112 Actual $20,736 $19,772 $18,000

Overtime salaries paid in this liue item represents non-exempt Water Division personnel called out for waler alarms, weekend operations and other emergency responses occurring after regular business hours.

- I -

PERSONNEL BENEFITS


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $43,906 $52,664 $48,000 $51,000 $54,000

This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Public Works Deparlment. Currently, the Village has a contract with United HealthCare for its employee health insurance and MetLife for its life insurance and dental program.



By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village, in tum, is required to contribute 12.42% of employee's gross wages.


FY 10/11 Actual FY I 1112 Actual FY 12/13 Budget FY 12113 Projected FY 13/14Re $23,938 $25,177 $26,200 $25,900 $27,000

This line-item is comprised of the employer's portion of the Federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

2-21-2-1500 Uniforms FY 10/11 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected FY 13/14Re $2,922 $ 1,883 $2,300 $2,360 $2,300

Costs associated with supplying 5.45 FTE personnel with standardized shirts; sweatshirts, boots ,jeans and winter work gear are charged to this line item. Also included are fimds to provide Village !-shirts for the seasonal employees.

2-21-2-2000 FY 10/11Actual $ 2,431

am FY 12/13 Budget FY 12/13 Projected $2,300 $2,000

This line item provides fimds for Water Division personnel to participate in safety programs and to provide personal protective equipment (PPE) tu comply with Village and State safety requirements such as hard hats, work gloves, fall protection harnesses, eye goggles/protection, welding aprons, raingear and safety vests. This acconnt supports 5.45 FTE.

-2-

2-21-2-2500 FY 10/11 Actual FY 12/13 Budget FY 12/13 Projected $ 1,152 $2,000 $2,000

Funds for this line item are provided for training of licensed water operators to comply with !EPA mandsted continuing education requirements for water treatment procedures, IEP A regulations and changes in the water quality industry and on the use of department equipment, vehicle maintenance, snow removal, aunual flagger training, hazardous material awareness, confined space entry, fall protection, first aid/CPR/defibrillator and trenching/shoring training as required by the Illinois Department of Labor and IRMA.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14 Request

$375 $177 $500 $300 $500

Membership dues for such professional associations as the American Water Works Association and Kane County Water Association are included in this tine item.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 13/14Re $0 $0 $0 $0

The Village of West Dundee does not carry private unemployment insurance. Any eligible unemployment benefits owed to terminated employees would be charged to this line-item.



FY !0/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $329 $613 $1,000 $800 $1,000



FY !0/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $5,866 $5,417 $6,000 $6,000 $6,000

Included in this line item are miscellaneous supplies for Water Division equipment such as lab supplies, marking paint, etc.

-3 -


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12113 Pro·ected $3,142 $2,635 $3,400 $2,400

This line item is comprised of the Village's monthly phone bill expenditures, including; • Nextel annual charges 2,550 • 20% ofPW facility 600 • ADTsecuritycharges 200 (split with 17 &22) • Replacement phone 50

2-21-3-0600 Operating Insurance/Bond

FY lOIII Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $ 12,045 $9,550 $12,000 $6,000 $8,000

lnclnded in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Public Works insurance clairus and other insurance-related matters.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Pro·ected FY13/14Re $ 187,173 $204,498 $140,000 $155,000 $170,000

The cost of electricity for water facilities such as the treatment plants, reservoirs aud the pump stations are charged to this line item.

2-21-3-1100 Gas FY 10/ll Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $ 14,125 $2,080 $7,500 $2,800 $5,000

The costs associated with natural gas for a portion of the PW Facility, RRWTP and the Booster Stations.


FY 10/ll Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $ 1,818 $1,643 $2,000 $2,000 $2,000

The cost of fuel for water facilities emergency generators are charged to this line-item.

-4-

2-21-3-1500 Travel

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $33 $1,747 $900 $1,400

Included in this line item are travel aud related expenses for Water Division personnel for attendauce at conferences and/or trade shows.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12113 Projected $0 $0 $0 $0

Included in this line item are travel aud related expenses for Water Division personnel for attendauce at conferences and/or trade shows.

2-21-3-2000 Postage

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget $2,144 $2,132 $3,000

Included in this line item are all mailing fees, (including UPS aud Federal Express) for mailing water samples as well as general postage use.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget $0 $1,155 $500

This line item includes printing of West Dundee stationary, envelopes, business cards, shutoff notices, maps aud other specialized printing needs.

2-21-3-2200 Equipment Rental FY 10/11 Actual FY I 1112 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $500 $500

Included within this account include the rental of Water Division equipment for short term needs.

2-21-3-2400 Audit Fee

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $2,500 $2,500 $2,500

-5-

Costs associated with this line item includes a portion of the costs associated with the performance of the anuual audit (current anditor: Seldon Fox, LTD.) as well as the costs associated with the Village's participation in the GFOA Certificate of Achievement for Excellence in Financial Reporting Program.



This line item includes funds for;

• RRWTP Sludge Disposal $10,000 • Generator Maintenance 8,000

• Sensus Meter Support 1,600

• Consumer Confidence Report Publish 1,500 0 RPZ Certification 1,150 0 Crane and Hoist Maintenance 1,000

• JULIE charges (split with Wastewater) 900

• "' of the Department's Copier Lease 500

• A WW A Standards Maintenance 500

• !DOT Random Drug Test 100

2-21-3-3100 IEP A Water Analysis

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $3,217 $4,477 $7,500 $7,500 $7,500

Included in this line item is the analysis of the Village's water in order to remain in compliance with EPA regulations.

2-21-3-3500 Small Equipffools!Hardware


Included in this line item are funds to purchase miscellaneous equipment, tools and hardware for water meter replacement and other departmental operations.

2-21-3-3600 Water Meters

FY 10/11 Actual FY 11/12 Actual FY 12113 Budget $7,225 $6,387 $6,000

Funds are provided in this line item for the purchase of water meters for meter replacements and/or new installations.

-6-


FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $ (475) $0 $0

Tills line item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 2-21-3-3700 will result in the generation of an invoice for collection and therefore, the net impact to this line item should be 0.

2-21-3-4200 Chemicals

FY lOIII Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $ 16,290 $20,425 $25,000 $23,000

Included in this line item are the expenses for water treatment chemicals such as chlorine and sodium hydroxide.

2-21-3-4300 Treatment Salt


Funds are provided in this line item for the softening treatment of the Village's water supply.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY13/14Re $32 $69 $250 $250

Tills line item includes unbudgeted miscellaneous items not covered under other line items.




Maintenance/repairs to Water Division equipment such ac; motors, pumps and any non-driven equipment are included in this line item.

-7-


FY 10/11 Actual FY 11/12 Actual $ 8,600 $9,915 $9,000

Included in this line item are regular and diesel fuel costs for Public Works vehicles and equipment.

2-21-4-0500 Vehicle Labor

FY I 0/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $4,647 $4,462 $10,500 $14,500

Maintenance and repair of Water Division vehicles requiring repairs are charged to this line item.

2-21-4-0550 Vehicle Parts

FY 10/11 Actual FY 11/12 Actual FY 12/13 Pro· ected $ 167 $38 $48

Maintenance and repair parts for Water Division vehicles repaired by an outside mechanic service and/or the department's mechanic are charged to this line item.

2-21-4-2500 Wells


Included in this line item are costs associated with the maintenance and/or repair to the Village's wells.

2-21-4-2550 Water Treatment Facility

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $ 14,169 $23,703 $18,000 $16,000

This line item includes funds to replace the dehumidification unit at the Angle Tarn Water Treatment Plant (ATWTP) and to purchase supplies to maintain and/or repair water treatment facility at the ATWTP as well as the Randall Road Water Treatment Plant (RRWTP) are charged to this line item.

2-21-4-2600 Well Houses

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $723 $179 $11,000 $10,500

Included in this line item are costs associated with the maintenance and/or repair to the Village's well houses.

-8-

2-21-4-2700 Water Mains

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Pro"ected FY 13/14Re $ 14,715 $15,336 $15,000 $69,500 $15 000

Included in this line item are funds to purchase supplies such as pipes, clamps, concrete replacement, asphalt patching or parkway restoration material required to maintain or repair the Village's water mains.

2-21-4-2750 Service Line Repairs

FY 10111 Actual FY 11112 Actual FY 12/13 Budget $ 1,249 $640 $3,000

Included in this line item are funds to purchase supplies such as pipes, clamps, concrete replacement, asphalt patching or parkway restoration material required to maintain or repair water service lines.

2-21-4-2800 Reservoirs

FY I 0/1 1 Actual FY I I/12 Actual FY I 2/13 Budget FY 12/13 Projected FY 13/14Re $439 $1,158 $1,000 $500 $16,000

This line item includes funds to purchase miscellaneous supplies to maintain and/or repair the Village's Reservoirs.

2-21-4-3000 Hydrants

FY 10/11 Actual FY I I/12 Actual FY 12/13Budget FY 12/13 Projected FY 13/14Re $9,562 $10,581 $12,000 $13,000 $13 000

Included in this line item are costs associated with the purchase of new hydrants and miscellaneous supplies to maintain and/or repair hydrants.



FY 10/11 Actual FY 11/12 Actual FY I 2/13 Budget FY 12/13 Projected FY 13/14Re $0 $0 $0 $0 $0

No vehicle purchases are scheduled for FY 2013/14.

- 9-

2-21-5-0500 Office Furniture & Equipment


No purchases are scheduled for FY 2013/14.


FY 10/11 Actual FY !1112 Actual FY 12/13 Projected $ 13,890 $0 $6,000 $0

This line item provides funds to replace the water valve exerciser utilized by staff to mechanically operate the valves within the Village's water distribution system.

2-21-5-2500 Water & Sewer System Improvements

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $ $0 $0 $0

No improvements are scheduled for FY 2013/14.

2-21-5-2910 Meters-Radio Remote Units


Funding to replace MXU meter devices.

2-21-5-4000 Capital Improvements


No projects are scheduled for FY 2013/14/

OPERATING TRANSFERS

2-21-9-0100 Transfer to General Fund

FY lOIII Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $ 15,000 $7,500 $30,000 $30,000

-10-

$I 5,000 is budgeted to be transferred to FlUld I (General Operations) as a reimbursement for billing, collection, and management oversight of the Water/Sewer Utility Flllld.

2-2I-9-0200 Transfer to VFF-Capital

FY 10/11 Actual FY I Ill 2 Actual FY I2113 Budget FY I2/I3 Projected $0 $0 $0 $0

-II-

SEWAGETREATMENTDIVISIONWATER&SEWERUTILITYFUND

2013/14BUDGET

WASTEWATER- FUND 22

Sanitary Sewer System

Provides for the maintenance and upkeep of the seven active lift stations located at Liberty Street, Third Street, Jelke Creek, Carrington Drive, Timbers and Valleys, Acorn Court and at Wesemann Drive.

Funds the maintenance of lift station structures, equipment and the sewage conveyance system that consists of over 30 miles of sanitary sewers.

Public Works crews respond to resident complaints of sewer blockages and detenmine areas of responsibility in effecting repairs.

Monitor inflow and infiltration of the sanitary collection system.



The successful collection and transmission of sewage is the cornerstone of creating a healthy community. Staff ensures that this happens through daily inspection of the sewer lift stations, metering fiumes and system monitoring.

Successful projects or initiatives accomplished by the Division personnel in Fiscal Year 2012/13 are as follows:

J> Conducted quarterly maintenance jetting on Village Quarter Road, Spring Hill Ring Road, the Spring Hill Gateway, South Fifth Street, Century Plaza, Edwards, Ryan Lane, Eichler, Liberty Street, Fay Avenue, North Fourth Street and Lincoln Avenue.

J> Responded to eleven (11) sanitary sewer complaints from residents throughout the Village. J> Purchased a replacement pump for the Liberty Street Lift Station. J> Oversaw the installation of public improvements associated with the Randall Oaks Recreation Center

on Randall Road, Oakview Corporate Park Phase II, Luke's Landing, Carrington Crossings and the LA Fitness Lifestyle Center.

J> Conducted free IDOUOSHA training for the following topics; AED/CPR, Effective Safety Committees, Supervisor Training for Alcohol/Drugs, Fall Protection Competent Person, Trenching and Shoring Competent Person, Snowplow Operator Safety, Flagging, and Work Zone Safety.

J> Continued to input historical data into the Village's GIS Asset Database. J> Served in a support role for various special events, i.e., Heritage Fest, Irish Fest, Memorial Day

Parades, Dickens in Dundee, Lion's Club Christmas Tree Sales, Irish Jig Jog, various block parties, VFW Pig Roast, Earth Day etc.

J> Met quarterly as a Safety Committee to review accidents, incidents, equipment needs and procedural reviews.

J> Participated in the combined department safety training sessions with the Fire Department, IRMA, NIMS, and Homeland Security.


During the upcoming 2013/14 fiscal year, the Wastewater Division will continue ongoing jetting maintenance initiatives with emphasis on the Tartans Subdivisions to prevent trunk line backups. A limited preventive maintenance program will seek to limit system disruptions and marginalize financial impacts. Staff will replace a malfunctioning fiow meter at the Liberty Street Lift Station. Continued monitoring of fiows to both FRWRD and East Dundee will ensure accurate treatment charges. Finally, staff will continue to develop methods/strategies to limit groundwater infiltration and surface water infiow into the sanitary system.


Challenges to the Wastewater Division in 2013/14 will include incorporating rising fuel and material costs with increasingly limited resources while maintaining compliance with health, safety and welfare regulations. In addition, electrical costs are expected to spike in 2013/14 which will impact both internal operational costs as well as treatment charges from both FRWRD and East Dundee.

DATE: 02/28/2013 TIME: 10:20:33 ID: BP430000.6SC

ACCOUNT NUMBER


PERSONNEL SERVICES

ACCOUNT DESCRIPTION

2-22-1-0200 SALARIES - FULL TIME 2-22-1-1000 SALARIES-PART TIME 2-22-l-1300 SALARIES - SEASONAL 2-22-1-1600 OVERTIME


PERSONNEL BENEFITS 2-22-2-0100 GROUP MEDICAL/LIFE INSURANCE 2-22-2-0700 VILLAGE CONTRIBUTION - IMRF 2-22-2-0800 VWD CONTR - FICA & MEDICARE 2-22-2-1500 CLOTHING ALLOWANCE 2-22-2-2000 SAFETY EQUIPMENT PROGRAM 2-22-2-2500 TRAINING 2-22-2-3000 DUES-MEMBERSHIPS 2-22-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 2-22-3-0100 OFFICE SUPPLIES 2-22-3-0200 OPERATING SUPPLIES 2-22-3-0500 TELEPHONE 2-22-3-0600 OPERATING INSURANCE/BOND 2-22-3-1000 ELECTRICITY 2-22-3-1100 GAS 2-22-3-1200 GENERATOR FUEL 2-22-3-1500 TRAVEL 2-22-3-1530 GIS PROGRAM 2-22-3-2000 POSTAGE 2-22-3-2100 PRINTING 2-22-3-2200 EQUIPMENT RENTAL 2-22-3-2400 AUDIT FEE 2-22-3-3000 CONTRACTUAL SERVICES 2-22-3-3100 TREATMENT CHARGES 2-22-3-3200 WASTE WATER ANALYSIS 2-22-3-3500 SMALL EQUIP/TOOLS/HARDWARE 2-22-3-4200 CHEMICALS 2-22-3-6500 MISCELLANEOUS




--2011-ACTUAL

95,327 0 0

6,169

101,496

16,695 11,736

7,884 890

1,280 155

50 0

38,690

296 781

1,225 11,071 33,932

2,245 744

I 27 91 0

2,092 0 0

1,500 188,050 555,706

80 1,121

0 0

798,564

--2012-ACTUAL

106,424 0 0

5,604

112' 028

19,819 13,954

8,265 518 810 125

51 0

43,542

437 840

1,033 5,089

12,750 3,014

536 4 92

0 2,095

0 0

1,500 7,116

648,559 30

1, 626 0 0

685,117

BUDGETED

105,000 0 0

5,000

110' 000

18,500 14,000

8,000 700 650 250

0 0

42,100

600 1,500 1,600

11' 000 20,000

2,500 800 500

0 3,000

0 500

1,500 10,000

605,000 0

3,500 0 0

662,000

2013 --------------8 MO.

ACTUAL

70,834 0 0

3,959

74,793

11,806 9,831 5, 625

636 704

0 0 0

2 81 602

286 237 687

3,625 5,506 1,127

0 217

0 1, 095

43 0 0

2,755 273,759

41 1, 021

0 0

290,399

PROJECTED

105,000 0 0

6,000

111,000

17,500 14,000

8,200 730 705 250

0 0

41,385

600 1,500 1,400 9,000

10,000 2,500

800 7 50

0 3,000

50 0

1,500 9,000

480,000 41

3,500 0 0

523,641

PAGE: l

--2014-REQUESTED

BUDGET

107,000 0 0

6,000

113,000

18,500 141 000

8,600 700

1,380 250

0 0

43,430

600 1,500 l, 600 9,000

12,500 2,500

800 500

0 3,000

0 500

1,500 13,100

590,000 0

3,500 0 0

640,600

DATE: 02/28/2013 TIME: 10:20:33 ID: BP430000.6SC


EXPENSES - WASTEWATER MAINTENANCE & REPAIRS 2-22-4-0100 DEPARTMENT EQUIPMENT 2-22-4-0200 VEHICLE FUEL 2-22-4-0500 VEHICLE REPAIRS 2-22-4-0550 VEHICLE MAINT & REPAIRS PARTS 2-22-4-4000 SANITARY SEWER 2-22-4-4500 LIFT STATIONS 2-22-4-4700 SEWAGE BACK-UP REIMBURSEMENTS


CAPITAL EXPENDITURES 2-22-5-0100 AUTOS & TRUCKS 2-22-5-0500 OFFICE FURNITURE & EQUIPMENT 2-22-5-1500 OPERATING EQUIPMENT 2-22-5-4000 CAPITAL IMPROVEMENTS 2-22-5-5000 ADMIN. FEE-E. DUNDEE AGREEMENT


DEBT SERVICE 2-22-8-1000 2-22-8-2000 2-22-8-3000 2-22-8-4000

TOTAL DEBT SERVICE

SLUDGE MANAGEMENT DEBT SERVICE CAPACITY PURCHASE DEBT SERVICE HEAT EXCHANGER REPLACEMENT AMMONIA REMOVAL IEPA LOAN


TOTAL OPERATING TRANSFERS TOTAL EXPENSES - WASTEWATER



PAGE: 2


--2011-ACTUAL

1,444 8,599 2,456

175 1,530 6,023

21,780

--2012-ACTUAL

3,038 9,876 4 f 638

0 8,302 3, 909

0 ------------------------

42,007 2 9' 7 63

0 0 0 0 0 0 0 0 0 0

------------------------0 0

2,590 1,344 12,657 9,166

7,386 7,386 6, 640 6, 640

------------------------29,273 24,536

15,000 15,000 0 0

------------------------15,000 15,000

1,025,030 909,986

0 0 1,025,030 909,986

-------------- 2013 -------------- --2014--8 MO. REQUESTED


3,000 2, 934 4,000 3,500 9,400 5, 64 6 9,000 9,400 5,300 1, 580 4,200 10,000

0 47 48 0 2,500 1, 755 2,000 2,500

16,000 6, 065 16,100 12,500 0 0 0 0

------------------------------------- -----------36,200 18,027 35,348 37,900

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

------------------------------------- -----------0 0 0 0

35,502 17,750 17,751 0 106,065 53,032 106,065 104,796

7,387 3, 693 7,387 7,387 6,640 3,320 6, 640 6, 640

------------------------------------- -----------155,594 77,795 137,843 118,823

30,000 15,000 30,000 30,000 0 0 0 0

------------------------------------- -----------30,000 15,000 30,000 30,000

1, 035,894 504,616 879,217 983,753

0 0 0 0 1,035,894 504,616 879,217 983,753

2-22

PUBLIC WORKS WASTEWATER DIVISION

EXPENSES

PERSONNEL SERVICES


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12113 Projected $ 95,327 $101,327 $105,000 $105,000

Included in this line item are salaries for the following positions: Public Works Director, Public W arks Secretary, Superintendents, Crew Leader; Maintenance Worker II; and Maintenance Worker I classifications consisting of 1.4 Full Time Employees (FTE).

2-22-1-1000 Salaries-Part time

FY 10/11 Actual FY 11112 Actual FY 12/13 Bud et $0 $0 $0

2-22-1-1300 Salaries-Seasonal

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $ $0 $0 $0



Overtime salaries paid in this line item represents non-exempt Wastewater Division personnel called out for alarms, weekend operations and other emergency responses occuning after regular business hours.

- I -

PERSONNEL BENEFITS


FY I 0/11 Actual FY 11112 Actual FY 12/13 Projected FY13/14Re $ 16,696 $19,820 $18,500 $17,500 $18,500

This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Public Works Department. Currently, the Village bas a contract with United HealthCare for its employee health insurance and MetLife for its life insurance and dental program.

2-22-2-0700 Village Contribution-Th!IRF

FY 10/11 Actual FY 11/12 Actual FY 12/13 Projected FY 13/14Re $ 11,737 $13,427 $14,000 $14,000 $14,000

By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village, in tum, is required to contribute 12.42% of employee's gross wages.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $7,885 $7,964 $8,000 $8,200 $8,600

This line-item is comprised of the employer's portion of the Federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.



Costs associated with supplying I. 7 FTE personnel with standardized shirts; sweatshirts, boots, jeans and winter work gear are charged to this line item. Also included are funds to provide Village !-shirts for the seasonal employees.

2-22-2-2000 Safety Equipment Program

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget $ 1,280 $810 $650

This line item provides funds for Wastewater Division personnel to participate in safety programs and to provide personal protective equipment (PPE) to comply with Village and State safety requirements such as hard hats, work gloves, fall protection harnesses, eye goggles/protection, welding aprons, raingear and safety vests. This account supports 1.7 FTE.

-2-



Fuuds for this line item are provided for continued training ofW astewater Division personnel on the use of department equipment, vehicle maintenance, snow removal, annual flagger training, hazardous material awareness, confined space entry, fall protection, first aid/CPR/defibrillator and trenching/shoring training as required by the Illiuois Department of Labor and IRMA.

2-22-2-3000 Dues & Memberships


Membership dues for such professional associations as the American Wastewater Association are included in this line item.

2-22-2-3500 lJnemploymentlnsurance

FY 10/11 Actual FY 11112 Actual FY 13/14Re $0 $0 $0

The Village of West Duudee does not carry private uuemployment iusurance. Auy eligible uuemployment benefits owed to tenniuated employees would be charged to this line-item.




The purchase of general office supplies such as office paper, copier, fax and printer toner are iucluded iu this liue item.

2-22-3-0200 Operatiug Supplies

lucluded iu this liue item are miscellaneous supplies for lab work and wastewater operations.

-3 -


FY 10/11 Actual FY 11112 Actual FY 12/13 Projected $ 1,225 $1,034 $1,600 $1,400

This line item is comprised of 1he Village's monthly phone bill expenditures, including; • Nextel annual charges $1,110 • 20% PW facility charges 440 • Replacement phone 50

2-22-3-0600 Operating Insurance/Bond

FY 10/11 Actual FY 11112 Actual FY 12/13 Projected $ 11,071 $8,500 $11,000

Included in this line item is the proportionate cost of 1he Village's insurance through IRMA as well as required deductible expenses for Public Works insurance claims and o1her insurance-related matters.


FY 10/11 Actual FY 11112 Actual FY 13/14Re $ 33,881 $12,802 $20,000 $12,500

The cost of electricity for wastewater pump stations is charged to this line item. Additional funds are included to accommodate 1he Grand Pointe Lift Station and 1he Oakview Corporate Park Lift Station.

2-22-3-1100 Gas

FY 10/11 Actual FY 11112 Actual FY13/14Re $2,284 $2,976 $2,500 $2,500

The cost for natural gas associated wi1h operating 1he lift stations.


FY 10/11 Actual FY 11112 Actual FY 12/13 Budget $744 $536 $800

The cost of fuel for wastewater facilities emergency generators are charged to this line item.

-4-

2-22-3-1500 Travel

FY 10/11 Actual FY I 1/12 Actual FY 12/13 Projected FY 13/14Re $ (279) $492 $750 $500

Included in this line item are travel and related expenses for Wastewater Division personnel for attendance at conferences and/or trade shows.


FY 10/11 Actual FY ll/12 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $0 $0 $0 $0 $0

Included in this line item are travel and related expenses for Wastewater Division personnel for attendance at conferences and/or trade shows.

2-22-3-2000 Postage

FY I 0111 Actual FY ll/12 Actual FY 12/13 Budget FY 12113 Projected FY 13/14Re $2,093 $2,095 $3,000 $3,000 $3,000

Included in this line item are all mailing fees, (including UPS and Federal Express) for general wastewater postage use.



This line item includes printing of West Dundee stationary, envelopes, business cards, shutoff notices, maps and other specialized printing needs.


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected FY13/14Re $0 $0 $500 $0 $500

This line item includes rental ofW astewater Division equipment for short term needs.

-5-

2-22-3-2400 Audit Fee

FY 10/11 Actual FY !1112 Actual FY 12113 Budget FY 12/13 Projected $ 1,500 $1,500 $1,500 $1,500

Costs associated with this line item includes a portion of the costs associated with the performance of the annual audit (current auditor: Seldon Fox) as well as the costs associated with the Village's participation in the GFOA Certificate of Achievement for Excellence in Financial Reporting Program.


FY 10/11 Actual FYI J/12 Actual FY 12/13 Budget FY 12113Projected FY 13/14Re $188,050 $7,116 $10,000 $9,000 $13,100

This line item includes fimds for;

• Powertron Inspections/repairs 5,000

• Software Maintenance 2,500

• Service Calls 2,150

• Flume Maintenance 1,400 0 Crane and Hoist Inspect 1,000

• Copier Lease 500

• RPZ Inspections 450

• !DOT Random Drug Test 100

2-22-3-3100 Treatment Charges

FY lOIII Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected $555,707 $648,559 $605,000 $480,000

Included in this line item are the monthly wastewater treatment charges from the Fox River Water Reclamation District (FRWRD) and $150,000 for an annual minimum payment due to East Dundee for wastewater treatment.

2-22-3-3200 Wastewater Analysis

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget FY 12/13 Projected FY 13/14Re $80 $30 $0 $41 $0


FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $ 1,121 $1,627 $3,500

Included in this line item are fimds to purchase miscellaneous equipment, tools and hardware for wastewater departmental operations.

-6-


FY 10/11 Actual FY 11/12 Actual FY 12/13 Pro"ected $0 $0 $0

This line-item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 2-22-3-3700 will result in the genemtion of an invoice for collection and therefore, the net impact to this line item should be 0.

2-22-3-4200 Chenticals

FY 10/11 Actual FY 11/12 Actual FY 12/13 Bud et $0 $0 $0


FY 10111 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $0 $0

This line item includes unbudgeted ntiscellaneous items not covered under other line items.



FY 10/11 Actual FY 11112 Actual FY 12/13 Projected $ 19,008 $3,039 $3,000 $4,000

Maintenance/repairs to Wastewater Division non-driven equipment are included in this line item.


FY 10/11 Actual FY !1112 Actual FY 12/13 Budget $8,600 $9,876 $9,400

Included in this line item are regular and diesel fuel costs for Public Works vehicles and equipment.

2-22-4-0500 Vehicle Main! & Repairs Labor


Maintenance and repair parts for Wastewater Division vehicles repaired by the department's mechanic are charged to this line item.

-7-

2-22-4-0550 Vehicle Maint. & Repairs Parts

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Projected $ 176 $0 $0 $48

2-22-4-4000 Sanitary Sewer

FY 10/11 Actual FY 11/12 Actual FY 12/13 Bud et FY 12/13 Projected $ 1,531 $8,302 $2,500 $2,000

lucluded in this line item are costs associated with the maintenance and/or repair to the Village's sanitary sewers.

2-22-4-4500 Lift Stations

FY 10/11 Actual FY 11/12 Actual FY 12113 Budget FY 12/13 Projected $ 21,354 $23,102 $16,000 $16,100

lucluded in this line item are costs associated with the maintenance and/or repair to the Village's sanitary lift stations.



FY 10/11 Actual FY I 1112 Actual FY 12/13 Budget FY 12/13 Projected $0 $0 $0 $0

2-22-5-0500 Office Furniture & Equipment



FY 10/11 Actual FY 11112 Actual FY 12113 Budget FY 12/13 Projected $0 $0 $0 $0

2-22-5-4000 Capital Improvements

FY 10/11 Actual FY 1!/12 Actual FY 12/13 Bud et $0 $0 $0

- 8-

DEBT SERVICE

2-22-8-1000 Sludge Management Debt Service

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $2,695 $35,502 $35,502

This line item represents the annual payment made to the Fox River Water Reclamation District for the Sludge Management Phase II Program.

2-22-8-2000 Capacity Purchase Debt Service

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $ 12,519 $106,064 $106,065

This line item represents the annual payment made to the Fox River Water Reclamation District for expansion to the North Plant.

2-22-8-3000 Heat Exchanger Replacement

FY 10/11 Actual FY 11/12 Actual FY 12/13 Bud et FY 12/13 Projected $7,387 $7,387 $7,387 $7,387

2-22-8-4000 Ammonia Removal !EPA Loan

FY 10/11 Actual FY 11/12 Actual FY 12/13 Budget $ 6,641 $6,641 $6,640 $6,640

OPERATING TRANSFERS

2-22-9-0100 Transfer to General Fund

FY 10/11 Actual FY 11/12 Actual FY 12/13 Bud et FY 12/13 Projected $ 15,000 $15,000 $30,000 $30,000

This line item represents a transfer to the General Operations Fund (Fund I) for services provided to the Wastewater Division (administration, billing, collections, etc.)

2-22-9-0200 Transfer to VFF-Capital

FY 10/11 Actual FY 11112 Actual FY 12/13 Budget $0 $0 $0

This line item represents the anticipated amount of the transfer from wastewater tap-on fees collected from new construction within the Village less capital expenses incurred by this Division.

- 9-

MOTORFUELTAXFUND

2013/14BUDGET

To:

From:

Re:

Village President and Board

Joe Cavallaro

David Danielson

FY 2013/14 Budget- Motor Fuel Tax Fund

By State of Illinois Statute, funds collected by the State's motor fuel taxes and distributed to the units of local government are to be accounted for in a separate fund of the Village. For decades, the State has distributed about half of the State's 19 cents per gallon tax on motor fuel to all municipalities and counties plus many townships. This distribution is made on a per capita basis.

In Fiscal Year 2012 (May 01, 2011 to April 30, 2012) the per capita distribution was $24.80. That was $0.60 or 2.4% lower than the prior year's $25.40 per capita distribution. The total miles driven and the average fuel economy of vehicles are the principal "drivers" of MFT receipts. Each year, there are growing costs taken "off the top" for administration and the State's cost of vehicle emission testing in the Chicago and Metro East metropolitan areas.

In the first eight months of the current fiscal year, receipts are 2.4% lower than in May through December of last year. The current fiscal year per capita estimate is $24.10.

Due to increased fuel economy and the recent spike in gasoline prices, the State is estimating that the per capita distribution estimate for the 2013/14 fiscal year will be $23.50. This figure is a 2.5% decrease from Fiscal Year 2013.

We are again recommending a transfer of $207,000 from Fund 3 (Motor Fuel) to Fund 1 (General Corporate) as a partial reimbursement for eligible Street Division expenses, such as salaries and road salt.

Based on the above, it is anticipated that as of April 30, 2014, this Fund will have a projected cash balance of $225,550.

• Page 1

DATE' 02/28/2013 TIME' 12,06:49 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE


TOTAL REVENUES


ACCOUNT DESCRIPTION

MOTOR FUEL TAX ALLOTMENT SPECIAL ALLOTMENT - JOBS BILL HIGH GROWTH SPECIAL ALLOTMENT

INTEREST IKCOME


EXPENDITURES - MOTOR FUEL TAX EXPENSES

OPERATING TRANSFERS 3-23-9-1000 INTERFUND TRANSFERS

TOTAL OPERATING TRANSFERS TOTAL EXPENDITURES - MOTOR FUEL TAX



FUND: MOTOR FUEL TAX DEPARTMENT

--2011-ACTUAL

223,487 0 0

223,487

275

275 223,762

207,000

--2012-ACTUAL

189,325 31,602

0

220,927

125

125 221,052

207,000 ------------------------

207,000 207,000 207,000 207,000

223,762 221,052 207.00() 207,000

BUDGETED

182,500 0 0

182,500

150

150 182,650

207,000

2013 --------------8 MO.

ACTUAL

118' 965 31,602 8,545

159,112

114

114 159,226

103,500

PROJECTED

176,700 31,602

8,545

216,847

150

150 216,997

247,147 -------------------------------------

207,000 103,500 247,147 207,000 103,500 247,147

182' 650 159,226 216,997 207,000 103,500 247,147

PAGE:

--2014-REQUESTED

BUDGET

260,000

172,400 0 0

172,400

150

150 172,550

207,000

207,000 207,000

432,550 207,000 225,550

1

CAPITALPROJECTSFUND

2013/14BUDGET

Village of

West Dun TO: President and Board of Trustees



SUBJECT: Fund 4 -Village Facilities and Capital Projects

Attached please find the 2013-2014 budget recommendation for Fund 4, Village Facilities and Capital Projects.

This fund accounts for the funding and expenses related to the construction and significant maintenance of Village facilities, infrastructure, property and equipment. It

. includes the Village Board's re-formalized Capital Equipment and Infrastructure Program funding of a minimum of $800,000 in the upcoming years.

This year's budget recommendation reflects some significant changes based on Board policy, determination and direction regarding the re-formalization of a capital equipment replacement program, as well as a street and infrastructure program.

As of May 1, 2013, Fund 4 is projected to have a beginning fund balance of approximately $2,517,000, down from last year's figure of $4,000,000. The sizeable decrease is due to the final repayment of the $3,000,000 First American Bank debt obligation undertaken by the Village.

In addition to our discussions regarding the Capital Projects Fund, discussions were also had about setting aside reserve funds in both Fund 4 and Fund 5 in order to ensure available cash flow for any emergent needs. Pursuant to that discussion, $500,000 was agreed upon to be set aside within the Capital Projects Fund.

The major revenue source for this fund is the 1% Home Rule Sales Tax that has been implemented by the Village and in effect since 1991.

Due to the weakness of the economy and the development climate, again no tap on fees are budgeted as revenues for this fund. Not unlike Fund 1, the financial strength of the Capital Projects Fund is highly dependent upon the strength of the local economy and development projects occurring within the Village.

We are budgeting to receive $1,700,000 in sales tax this year, down $25,000 from the $1,725,000 that was budgeted last year.

Also included within this year's budget is the new transfer of revenues from the General Fund Property Tax line item for capital equipment in an amount of $550,000. Pursuant to the Board's policy directive these funds are specifically to be earmarked and used for capital equipment replacements and infrastructure upgrades within the community.

2013114 Budget Recommendation Fund 4 • Village Facilities and Capital Projects February 26, 2013 Page 2 of3

Please be reminded that, as part of our funding for the capital equipment replacement and infrastructure program, we are also utilizing fund balance within Fund 4 in the amount of $250,000 annually to meet our desired target of $800,000 annual funding toward this program. This means that the Village will be continue to draw down on Fund 4 fund balance in the amount of $250,000 this year and in future years.

The major outstanding obligations for Fund 4 in the 2013-2014 fiscal year continue to be the outstanding debt repayments for the IEPA loan, as well as the 2007 and 2010 General Obligation Bonds. These obligations total $1,768,000 for the 2013-2014 fiscal year.

It is important to note that the Village has fully repaid the $3,000,000 obligation that it took out with First American Bank in 2008.

As the Board is aware, the Village has undertaken a larger number of capital projects in recent years. These projects continue to provide the community with a strong infrastructure, including streets, parks, equipment and utilities.

Based on the policy determination of re-formalizing our capital equipment replacement and infrastructure program, capital expenditures are included in this year's Fund 4 budget.

There are two attachments included to this memo. The first (Exhibit A) is the Fund 4 Projected Balances assuming capital projects expenditures, which illustrates the Fund 4 forecast for last year, this projected year and two years out.

The Fund 4 Projected Balances sheet incorporates all of the current projected revenue sources, debt services payments and actual costs as expenditures, as well as the existing capital projects expenditures that have been committed to based on previous general obligation bonds or prior board commitments and an $800,000 budget for annual department and equipment expenditures, including a streets and infrastructure program.

Please be reminded that there are certain items that have been discussed that were part of previous bond issue commitments, i.e. Spring Hill Water Tower repainting and ozone treatment, and other items that are not included within the $800,000 capital equipment replacement and infrastructure program moving forward, but are previously agreed upon needed expenditures and are accounted for in the Fund 4 three-year forecast.

What this sheet shows is the projected use of those funds within Fund 4, its revenue sources and the status of its fund balance, including the reserve allocation, in order for the Board to be fully aware of how these monies are forecasted for future fiscal years.

The second sheet (Exhibit B) outlines the Annual Department and Equipment Expenditures. This will be used to account for the $800,000 annual budget for the reestablished capital equipment and infrastructure program.

2013114 Budget Recommendation Fund 4 • Village Facilities and Capital Projects February 26, 2013 Page 3 of3

The Village staff is supporting the documentation and re-establishment of the capital equipment replacement and infrastructure program with a separate attachment (Exhibit B) which illustrates the $800,000 annual revenues and expenses earmarked specifically toward this program. The recommended expenditures as associated with this year's program are also detailed in the attachment. Also included is the entire list of capital needs as identified by the respective department managers, for the Board's review.

The capital equipment replacement and infrastructure items that are included within this year's budget recommendation are those which the Village staff believes should be prioritized and included within this year's budget document.

As we have discussed, the only expenditure within the 2012-13 Budget is the balance of $100,000 for the ambulance purchase, based on the fact that one-time revenues were not sufficient to fund the complete purchase. The Village Board approved the use of fund balance to fund the remaining portion of this purchase, and this year's capital and streets and infrastructure program would be reduced to $700,000 to account for the $100,000 that was utilized during the 2012-13 fiscal year.

Attached is a summary (Exhibit C) of the proposed and recommended expenditures to make up the $800,000, which comprises the capital equipment and infrastructure program proposed for this year.

At the end of the 2013-2014 fiscal year, the fund's available cash and investment balance is estimated to be $2,096,000, accounting for a reduction related to the $500,000 reserve fund balance.

EXHIBIT A

Fund 4 • Capital Projects Fund Projected Balances ·Assuming Captial Projects Expenditures February, 2013

FY12/13 FY 13/14 FY 14/15 FY15/16 REVENUES

Fund 4 Balance Usage 4,047,741 2,517,758 2,096,579 1,659,618

Fund Balance (500,000)

Revenues Sales Taxes 1,675,000 1,700,000 1,725,000 1,750,000 SSA #3 Proceeds 35,000 35,000 18,000 0 East Dundee Annual Payment (Treatment Plant) 24,000 24,000 24,000 24,000 Grant Proceeds 0 0 0 0 Interest Income 50,000 20,000 25,000 25,000 Other Income 1,500 0 0 0 Bond Proceeds 0 0 0 0 Transfer from Community Development 100,000 213,000 213,000 213,000 Transfer from General Fund Capital & Equipment 550,000 550,000 550,000

Total Revenues 1,885,500 2,542,000 2,555,000 2,562,000

TOTAL AVAILABLE FUNDS 5,933,241 4,559,758 4,651,579 4,221,618

EXPENDITURES

Annual Debt Service Payments 2007 Bonds· Debt Service 832,819 833,606 833,669 833,006 2010 Bonds· Debt Service 466,104 465,813 469,232 466,044 I EPA Loan • Debt Service 469,060 469,060 469,060 466,524 FAB Loan Repayment 1,300,000

Total Annual Debt Service Payments 3,067,983 1,768,479 1,771,961 1,765,574

Capital Project Expenditures SpringHill Water Tower Repainting 420,000 Ozone Treatment 10,000 175,000 PSC #2 Improvements 0 100,000 Carpentersville Water Interconnect 27,500 Route 72/31 Intersection Improvements 10,000 42,500 Well #1 Rehabililation 200,000

Total Capital Project Expenditures 247,500 317,500 420,000 0

Annual Department and Equipment Expenditures"' 800,000 800,000 Administration Police 50,000 Fire 100,000 50,000 Community Development Streets I Buildings & Grounds 77,200 Water 60,000 Sewer Streets & Infrastructure Program 140,000

Total Annual Department and Equipment Expenditures 100,000 377,200 800,000 800,000

TOTAL EXPENDITURES 3,415,483 2,463,179 2,991,961 2,565,574

Total Projected End of Year Balance 2,517,758 2,096,579 1,659,618 1,656,044

*See Exhibit 8 for details

EXHIBIT B

Fund 4 • Capital Projects Fund Annual Department and Equipment Expenditures February, 2013

REVENUES

Property Tax- Capital & Equipment Transfer Fund 4 Balance Usage Tap On Fees

TOTAL EARMARKED FUNDS

EXPENDITURES

Administration

Police Equipment I Facilities Vehicles

Fire

Surveillance & Monitoring System

Equipment I Facilities Cardiac Monitors Vehicles Ambulance Replacement

Community Development

Streets/Buildings & Grounds Equipment I Facilities Vehicles Vehicles

Water Equipment I Facilities Equipment I Facilities

Sewer

Streets & Infrastructure Annual Program Maintenance Program

TOTAL EXPENDITURES

SURPLUS I DEFICIT

Replacement Pickup Truck Replacement Small Pickup Truck

Kittridge Booster Station 5th Street Electrical Switch Gear

FY 12/13

0

100,000

100,000

-100,000

FY 13114

550,000 250,000

0

800,000

50,000

50,000

38,600 38,600

35,000 25,000

100,000 40,000

377,200

422,800

FY 14115 FY 15116

0 0

EXHIBITC

Fund 4 - Capital Projects Fund (SUMMARY) February 2013

REVENUES

Property Tax- Capital & Equipment Transfer ($550,000)

This newly created line item is described as Capital Projects & Equipment Transfer. It equals the exact amount levied for that line item and transferred from the General Fund to Fund 4. It is the primary funding for the Annual Department and Equipment Expenditures.

Fund 4 Balance Usage ($250,000)

This amount reflects the Village Board's decision to utilize $250,000 of the Fund 4 balance on an annual basis toward funding of the Annual Department and Equipment Expenditures. This year's Fund 4 beginning balance is projected at $2,284,258.

EXPENDITURES

Police Dept- Surveillance and Monitoring System ($50,000)

The current monitoring system utilizes digital technology that has a maximum recording time of 36 hours. This system is outdated and not expandable or supported any longer. The recording time is significantly below the 30 day requirement as mandated by the State due to our jail facilities.

Fire Dept- Cardiac Monitor ($50,000)

This relates to replacement of the defibrillator monitors in both ambulances. We would be replacing our existing Zoll cardiac defibrillator monitors. The new equipment would meet the current technology and mandates that are being put in place by Sherman Hospital.

This would also facilitate the upgrading of the newly purchased ambulance to being fully compliant when it is rolled out to service the community.

Streets/Buildings & Grounds ($38,600 x 2)

It is proposed to replace two existing pickup trucks within the Public Works Dept. One would be replacement of the Unit #2, which is a 1998 Chevrolet 400 pickup truck and the other is a 1997 Chevrolet S-1 0 pickup.

The Public Works Dept is proposing to replace both of these pieces of equipment, and included is a budget for their replacement with what is proposed to be two F350 pickups with a plow packages.

Page 1

The proposed budget provides for the funding of both of these replacements at this level. I do wish to continue the conversation with both the Board and the Public Works Dept regarding one of these potential purchases becoming a stripped down version, perhaps an F150 lighter duty pickup without the plow package, which would offer a potential cost savings of between $10,000-12,000.

One of these pickups is proposing to replace the small S-1 0 pickup that we currently have, which does not have either tow or plow capabilities, but is sufficient for moving manpower, particularly part-time and seasonal employees from work site to work site as needed.

I am recommending that the Village be allowed the opportunity to explore this alternative further versus the merit of providing greater flexibility and rationale for having all of our Public Works equipment capable for plowing and snow removal operations for redundancy and back up purposes.

There is no doubt that both of these pickups need to be replaced, but I would like the opportunity to explore whether a full plow package and heavy duty pickup is the appropriate purchase for both replacements.

The proposed budget reflects $38,600 per vehicle and does utilize the State purchase contract pricing for these calculations.

Water Dept- Kittridge Booster Station ($35,000)

It is proposed to modify the Kittridge Booster Station, which would allow for water flow from west to east within the municipal system.

As many of you are well aware, the Kittridge Booster Station was built prior to the Randall Road Water Treatment Plant (RRWTP) and its original design was intended to push water west to service the community.

With the development of the RRWTP, we do sometimes have the need during peak usage and emergency situations to be able to flow water from RRWTP into the lower zones of the community. This proposal would automate the capabilities of doing so.

Water Dept- 5th Street Electrical Switch Gear ($25,000)

It is proposed to replace the electrical switch gear cabinet at the 5th Street Booster Station.

When this plant was converted to a booster station, the existing electrical components were modified to operate the high service pumps and utilize a backup generator in the event of loss of power from Com Ed.

The electrical systems at this location are severely dated and are in need of significant upgrades and maintenance. In fact, the existing cards that control the electrical system in the cabinet are no longer made or available.

The replacement of this electrical switch gear is a priority from the standpoint of the Public Works Department.

Page 2

Streets & Infrastructure Program- Annual Program I Engineering ($100,000)

The Village staff recommends not to conduct a Streets & Infrastructure Program this year. What we would like is the opportunity to review the existing engineering that has been done with respect to some street resurfacing, as well as some potential utility work, particularly on water mains in the area of Spring Hill Mall, Village Quarter Road and Edwards Avenue, where water main replacement may be necessary. We are currently submitting for grant funding through the Community Development Block Grant, a Federal program that is run through the State, and the Illinois Clean Water Initiative, a low interest loan program.

What we are proposing is to budget approximately $100,000 toward engineering needs for the upcoming program. This is a dollar allocation, not a funding commitment.

The intention would be to put together a program that makes the most sense for the community and gets the most bang for the buck, then bid the agreed upon streets and infrastructure program in January or February of 2014 and complete the work beginning in April or May 2014.

This would extend the project into the next fiscal year, and by doing so, the desire is that we can put together a program that would have a budget amount of closer to $900,000, including both next year's budget allocation of $500,000 and this year's $400,000, providing the Village with the most economy of scale and biggest bang for our buck in terms of quantities, pricing and timing for bids.

Streets & Infrastructure Program- Preventative Maintenance Program ($40,000)

The Public Works Department strongly believes that resurrecting the annual roadway preventative maintenance program will be extremely beneficial for the Village in terms of extending the life expectancy of our existing infrastructure and streets.

The proposal will be for crack filling and seal coating projects, including certain streets, Village owned parking lots, Public Works and Public Safety Center buildings, and bike paths.

The remaining funds, approximately $20,000 would also be used for roadway asphalt patching. A few areas, include some of the newer sections of the community, Carrington Reserve and Grand Pointe, are starting to show some separations, which if left unattended will accelerate the deterioration of the street surfaces.

Page 3

DATE: TIME: ID:

02/28/2013 13:00:55 BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE REVENUES REVENUES

REVENUES 4-00-0-0100 4-00-0-0200 4-00-0-3300 4-00-0-3700 4-00-0-3800

TOTAL REVENUES

INTERFUND REVENUE

ACCOUNT DESCRIPTION

REFERENDUM SALES TAX PROPERTY T.P.X REVENUE SSA#3 E. DUNDEE PROJECT LOAN REIMBURSEMENT REVENUE 2010 G.O. BOND PROCEEDS

4-00-3-0100 INTERFUND TRANSFER - GENERAL 4-00-3-0200 TRANSFER TAP ON FEE REV 4-00-3-0300 INTERFUND TRANSFER - MFT 4-00-3-0400 INTERFUND TRANSFER - COJ:'L DEV.


VILLAGE DONATIONS 4-00-5-0120 VLG DONATIONS - RIVERWLK & OWN

TOTAL VILLAGE DONATIONS

INTEREST INCOME FINANCE REVENUE 4-00-6-0000 4-00-6-0001 USE ACT 40060000-2002 BOND INT

TOTAL FINANCE REVENUE TOTAL REVENUES: REVENUES

INTERFUND TRANSFERS - EXPENSES EXPENSES

OPERATING TRANSFERS 4-20-5-1000 OPERATING 4-20-5-7000 INTERFUND 4-20-5-8000 INTERFUND


TRANSFER TRANSFER TRANSFER

- s & w - DEBT SRV - IEPA LOAN



--2011-ACTUAL

1,928,127 34,970 24,000 35,000

3, 951,148

--2012-ACTUAL

1,778,293 35,000 24,000 15,000

0 ------------------------

5,973,245 1,852,293

0 0 0 0 0 0 0 0

0 0

332 1,310

332 1,310

24,353 59,607 5,735 (17,612)

------------------------30,088 41,995

6,003,665 1,895,598

0 1,000,000 826,612 1,288,862 469,060 469,060

------------------------1,295,672 2,757,922

BUDGETED

1,725,000 35,000 24,000

0 0

2013 --------------8 MO.

ACTUAL PROJECTED

1,053,302 1,675,000 35,000 35,000 24,000 24,000

0 0 0 0

-------------------------------------L784,000 1,112,302 1,734,000

0 0 0 0 0 0 0 0 0

100,000 0 100,000

100,000 0 100,000

500 1,135 1,500

500 1,135 1,500

20,000 37,290 50,000 0 0 0

-------------------------------------20,000 37,290 50,000

1,904,500 1,150,727 1,885,500

0 0 0 2,798,923 2,087,797 298,923

469,060 443,185 469,060 -------------------------------------3,267,983 2,530,982 767,983

PAGE: 1

--2014-REQUESTED

BUDGET

2,518,000

1, 700,000 35,000 24,000

0 0

1,759,000

550,000 0 0

213,000

763,000

1,000

1,000

20,000 0

20,000 2,543,000

0 1,299,419

469,060 -----------

1,768,479

DATE: 05/13/2013 TIME: 15:07:55 ID: BP430000.6SC

ACCOUNT NUMBER ACCOUNT 8ESCRIPTION

TOTAL INTERFUND TRANSFERS - EXPENSES

UTILITY CAPITAL EXPENDITURES EXPENSES

SEWER & WATER EXPENDITURES 4-25-5-1600 SEWER EQUIPMENT 4-25-5-2200 WASTEWATER SYSTEM IMPROVEMENTS 4-25-5-3200 UTILITY ENGINEERING DESIGN 4-25-5-4001 N/W WATER/SEWER MAIN- ENGINEER 4-25-5-4006 OZONE PILOT STUDY 4-25-5-5000 WATER TOWER- GENERAL CONST. 4-25-5-5500 WELL #1 REPAIRS 4-25-5-6500 4-25-5-7100

INTERCONNECT WELL #3 CONSTRUCTION

TOTAL SEWER & WATER EXPENDITURES TOTAL UTILITY CAPITAL EXPENDITURES

DOWNTOWN CAPITAL IMPROV PROJ EXPENSES

CAPITAL EXPENDITURES 4-29-5-1000 DOWNTOWN STREETSCAPE PROJECT 4-29-5-1100 DOWNTOWN - GENERAL CONTRACTOR 4-29-5-1200 DOWNTOWN - ~NGINEERING DESIGN 4-29-5-1300 DOWNTOWN PA~KING - ACQUISITION 4-29-5-1700 DOWNTOWN- IL DEPT OF TRANS 4-29-5-1999 DOWNTOWN - OTHER CONTRACTORS

TOTAL CAPITAL EXPENDITURES TOTAL DOWNTOWN CAPITAL IMPROV PROJ

STREETS & INFRASTRUCTURE EXPENSES

CAPITAL PROJECTS


PAGE: 2


--2011-ACTUAL

1,295,672

0 0

5, 291 0

145 0 0 0 0

--2012-ACTUAL

2,757,922

0 0

196 3,600

13,223 0 0

7,330 0

------------------------51 436 5,436

186,231 586

28,888 0 0

400

216,105 216,105

24,349 24,349

6,000 0 0 0 0 0

6,000 6,000

-------------- 2013 -------------- --2014--8 MO. REQUESTED


3,267,983 2,530,982 767,983

0 0 0 0 0 0 0 0 0 0 0 0

175,000 3,690 10,000 0 0 0

200,000 13,760 200,000 0 27,500 27,500 0 0 0

-------------------------------------375,000 375,000

0 0 0 0 0 0

0 0

44,950 44,950

0 0 0 0 0 0

0 0

237,500 237,500

0 0 0 0 0 0

0 0

1,768,479

0 0 0 0

300,000 0 0 0 0

-----------300,000 300,000

0 0 0 0 0 0

0 0

DATE: 02/28/2013 TIME: 13:00:55 ID: BP430000.6SC


STREETS & INFRASTRUCTURE CAPITAL PROJECTS 4-31-5-2011 4-31-5-2508 4-31-5-2600 4-31-5-2601 4-31-5-3050 4-31-5-3100 4-31-5-3200 4-31-5-5000

FY 2010/11 STREET IMP PROGRAM FY 2010/11 STREET PROGRAM-ENG BIOINFILTRATION ENGINEERING BIOINFILTRATION CONSTRUCTION RT 72/31 INTERSECTION RT 72 STREETSCAPE BONCOSKY ROAD LAPP IMPROVEMENT HUNTLEY ROAD - ENGINEERING

TOTAL CAPITAL PROJECTS TOTAL STREETS & INFRASTRUCTURE

RIVERBANK STABILIZATION EXPENSES

RIVERBANK STABILIZATION 4-37-5-1000 RIVERBANK STABILIZATION

TOTAL RIVERBANK STABILIZATION TOTAL RIVERBANK STABILIZATION

PUBLIC SAFETY CENTER EXPENSES

PUBLIC SAFETY CENTER #2 4-39-5-1500 PSC #2 REPAIRS

TOTAL PUBLIC SAFETY CENTER #2 TOTAL PUBLIC SAFETY CENTER

DEPARTMENTAL OPERATING EQUIP EXPENSES

DEPARTMENTAL OPERATING EQUIP


PAGE: 3


--2011-ACTUAL

508,705 51,356

3, 896 1,584

31,050 110 206

1,000

--2012-ACTUAL

14' 009 1,933

0 0 0 0 0 0

------------------------597,907 597,907

1,860

1,860 1,860

18,286

18,286 18,286

15,942 15,942

34,525

34,525 34,525

0

0 0

-------------- 2013 -------------- --2014--8 MO. REQUESTED


0 0 0 0 0 0 0 0 0 0 0 0 0 7,312 10,000 0 0 0 0 0 0 0 0 0

-------------------------------------0 0

0

0 0

100,000

100,000 100,000

7,312 7,312

0

0 0

0

0 0

10,000 10,000

0

0 0

0

0 0

0 0 0 0

42,500 0 0 0

42,500 42,500

0

0 0

100,000

100,000 100,000

DATE: 02/28/2013 TIME: 13:00:55 ID: BP430000.6SC


DEPARTMENTAL OPERATING EQUIP DEPARTMENTAL OPERATING EQUIP 4-42-5-1000 ADMINISTRATION/FINANCE 4-42-5-1100 POLICE EQUIP/SECURITY SYSTEM 4-42-5-1110 POLICE VEHICLES 4-42-5-1200 FIRE EQUIP - CARDIAC MONITOR 4-42-5-1210 FIRE - AMBULANCE REPLACEMENT 4-42-5-1300 STREET DEPART OPERATING EQUIP 4-42-5-1310 STREETS - VEHICLES 4-42-5-1400 BLDG/GROUNDS OPERATING EQUIP 4-42-5-1410 BLDG/GROUNDS - VEHICLES 4-42-5-1500 WATER - KITTRIDGE BOOSTER STA 4-42-5-1501 WATER-5TH ST ELEC SWITCH 4-42-5-1700 ANNUAL STREET PROGRAM 4-42-5-1701 STREETS -MAINTENANCE PROGRAM

TOTAL DEPARTMENTAL OPERATING EQUIP TOTAL DEPARTMENTAL OPERATING EQUIP




PAGE:

-------------- 2013 -------------- --2014----2011-- --2012-- 8 MO. REQUESTED

ACTUAL

0 0 0 0 0 0 0 0 0 0 0 0 0

0 0

6,003,665 2,135,266 3,868,399

ACTUAL

0 0 0 0 0 0 0 0 0 0 0 0 0

0 0

1,895,598 2,838,738

(943, 140)

BUDGETED

0 0 0 0

100,000 0 0 0 0 0 0 0 0

100,000 100,000

1, 904, 500 3,842,983

(1,938,483)

ACTUAL

0 0 0 0 0 0 0 0 0 0 0 0 0

0 0

1,150,727 2,583,244

(1, 432, 517)

PROJECTED

0 0 0 0

100,000 0 0 0 0 0 0 0 0

100,000 100,000

1,885,500 1,115,483

770,017

BUDGET

0 50,000

0 50,000

0 0

381 6QQ 0

381 6QQ 35,000 25,000

100,000 40,000

377,200 377,200

5,061,000 2,463,179 2,597,821

4

weSt' Dun9ee Police Department

Memorandum To: Joseph Cavallaro, Village Manager

David Danielson, Finance Director

From: Andrew Wieteska, Chief of Police

Date: February 12, 2013

Re: Capital Purchase Requests- 2013/14 Budget

You requested that I provide you with a memorandum detailing the Police Department's capital purchase requests for the upcoming budget year. Listed below are the Department's top priorities in terms of capital purchases. You will see by the attached email dated February 16, 2012, that the priority purchases on the most part have not changed.

• Police Facility Surveillance/Monitoring System - $50,000. The current system within the Police Department does not meet jail standards and as a result increases the Department's exposure to civil liability claims. The current system which is not upgradeable has a maximum recording time of 36 hours, significantly deficient from the 30 day standard. Multiple estimates have been secured with the lowest estimate at $47,000 approximately 1 Yz years ago.

• Speed Trailer- $8,500. The current speed monitoring trailer is 16 years old and in disrepair. A new trailer would have added features such as providing traffic counts and average speed. The speed trailer is very effective in reducing traffic complaints, it's popular with residents, and would be especially useful while the intersection of Routes 31 and 72 is being rebuilt.

• Fully Marked Front Line Squad Car - $36,000. The Department is scheduled to take delivery of two squad cars this month. However, front line vehicle replacements are still behind the 100,000 mile replacement schedule. An additional vehicle in this budget year would put the Department's front line vehicles back on the 100,000 mile schedule which would include replacing squad D5 (see attached Front line Patrol Vehicles). By not replacing a vehicle in the new budget year, it is estimated that squad D5 would have approximately 130,000 miles by May of 2014 (next budget cycle); mileage that is no longer considered dependable for front line emergency response.

The total capital purchase request from the Police Department is $94,500. Again, these are purchases that the Department has identified as priorities for several years and warrant serious consideration.

Andrew Wieteska

• Page2

12/13 Proposed Police Budget Andrew Wieteska to: David Danielson Cc: Joseph Cavallaro Bee: Kevin Burke

O:OOAM

Attached please find a draft copy of the Police Budget for 2012/2013. The non-pdf version is available on the "X11 drive.

There are some critical capital costs within the proposed budget:

• 1-15-5-0100 Autos & Trucks. This line includes the replacement llli\l ·~As you are aware, the fleet continues to age. Only one front I car ~past four years. This would also allow 1-2 vehicles to be re-assigned to other Departments if needed. Total requested- $94,647

• 1-14-5-1500. Total under

•iliti~~ hours B~rd. This upgrade is an absolute priority and requires serious consideration and discussion.

* Security Swipe Card Entry System for $44,000. This system would monitor who enters/exits the building using a swipe card. Entry could be restricted based on credentials to different parts of the building. This system also provides for additional officer safety. The system could be integrated into the camera system at a later time (Camera System and Swipe Card System can be installed separately)

* In-car Printers for $12,000. The County is moving to a system that allows citations to be electronically entered and printed from the vehicle. This line would provide printers and software for 12 front line patrol cars. _.. &n,,~-'1. +v.~J.'""'}

• Replacement of Alcohol Breath Machine for $6,353. The current Breath Machine will no longer be certified for use or admissible in court. This is an unfunded mandate to upgrade from the current lntox ECIIR 1 the lntox EC/IR 2.

in data.

current trailer is approximately 15 years old and is IA~t""'~ such as providing traffic counts and average speed

Please review and let me know when you want to meet to discuss it.

Andrew Wieteska, Chief of Police (847) 551·3810 Phone (847) 551-3843 Fax

wesroun9ee F¢Ua D~nl. 5$ So<M E\jhlh St .• WOQ.l 0\>nd~. It WI Ul

---· F01warded by Andrew Wieteska/WDundee on 02/1612012 09:32AM----·

From: [email protected] To: "A WIETESKA" <[email protected]> Date: 0211612012 08:50AM

Attached

i/-0

WEST DUNDEE POLICE FLEET INFORMATION

FRONT LINE PATROL 01-28-13

I ~Scheduled to be Replaced

Scheduled to be Re-Purposed to KCSWAT

I

Fire Department Capital Budget Requests 2013-2014

PSC #1 Kitchen Remodel Project: $23,750. The kitchen remodel is the last part of the PSC #1 remodel project on the fire department side that was started last year. The bunkroom, bathroom, Lieutenants office and radio room were completed this year using firefighter's on-duty, saving thousands of dollars. They did quality work and completed projects on time. The majority of the labor for the kitchen would be provided by the firefighters also. We will again attempt to do as much cost savings as possible which may decrease this estimate. The kitchen is shared by the fire and police departments and is the original kitchen. It is time to be remodeled.

Station Alerting Systems for PSC #2: $12,000. The station alerting system at PSC #2 currently in use is poor quality and unreliable due to inappropriate equipment and beyond the years of life expectancy service. PSC #1 alerting system was upgraded this year using firefighters on-duty. This was originally in the Capital budget, but we were able to accomplish this using the General budget. PSC #2 alerting system upgrade is more involved and needs an outside agency to do most of the work. We will try to accomplish as much as possible using on-duty firefighters. Reliable receiving of emergency calls is a priority.

Replace Car 30 including Emergency Lights and Radio Installation: $35,000. Currently, Car 30 is a 2001 Mercury Grand Marquis GS and was due to be replaced in 2011/2012. Mileage is over 100,000 miles. This vehicle is beginning to require increased maintenance and fuel economy is poor. This vehicle is not reliable in winter conditions for responding to emergency calls. I recommend purchasing a Ford Explorer or similar model through the State bid. The Fire Department and Building Department car fleet is aging and discussion should occur on which vehicle would be retired.

Tower 381 Body Corrosion Repair: $22,612. t

Tower 381 is our most expensive vehicle in the fleet. Corrosion has developed on the body the last few years. Last year's estimate for this repair was $18,000. The amount of corrosion has increased on the tower over the past year. This corrosion will continue to increase and become more costly the longer it is delayed. The current estimate for repairs offers a 15% reduction with 50% paid up front and 50% paid upon completion. This would bring the price close to last year's estimate.

Defibrillator/Monitors (Ambulances): $50,000. Our two Zoll cardiac defibrillator/monitors are reaching the end of their service life and are due to be replaced. These defibrillator/monitors are critical pieces of equipment on our ambulances. The hospital is mandating new technology on the defibrillator/monitors by 2015 which would require us to replace this equipment by that time.

Capital Budget Items Due-Can be Deferred

New Engine: $650,000. This would replace Engine 341 Pierce 1993. This is a huge expense that the Village can't afford at this time. There is still service life in this vehicle. Mechanic Jeff Bober is also getting prices on the cost of refurbishing this engine to help make an educated decision with this vehicle in the future.

New Pickup Truck: $55,000. Our current pickup truck is a 1997 Ford F350 and was due to be replaced in 2011/2012. This vehicle is still in good shape and does not need to be replaced at this time. Since this vehicle is not typically "frontline" we will try to keep this vehicle as long as possible.

Vehicle Extrication Euuioment: $35,000. This equipment is located on Engine 341 and is due to be replaced. This equipment is still functioning well and I don't recommend replacing at this time.

Boat Motors: $12,000. These two 30 HP Evinrude boat motors were due to be replaced in 2012/2013. These motors have been well-maintained throughout the years and continue to function well. This will be deferred as long as they continue to run well.

SCBA's: $212,500. Our SCBA's are due to be replaced in 2014/2015. Due to their age, they are two standards behind. We will be applying for the Assistance to Firefighter Grant (AFG) every year until then. If successful, this would require a 5% matching grant from the Village of West Dundee, but the majority of the expense would be covered by the Federal Government.

Command Car: $55,000. This replaces our 2003 Expedition which is due for replacement in 2014. There is still service life in this vehicle and the replacement can be deferred.

TO:

FROM:

MEMORANDUM

Joseph A. Cavallaro, Village Manager .---7'"

~~~ Richard Babica, Director of Public Works

DATE: February 15

SUBJECT: FY2013114 Public Works Expenditure Request

Staff submits the following projects for consideration for funding within the FY2013/14 Budget;

General Fund:

Vehicles and Equipment:

1) Replace Unit #22, 1998 Chevrolet GMT-400 Pickup Truck. This unit was scheduled to be replaced in 2009 but through an aggressive maintenance program, it has also been delayed. Unit #22 is a front line utility pickup truck that is also equipped with a mobile fuel tank utilized to refuel various Public Works equipment in the field. This unit's body is in a severe state of decay, with extensive rot in the cabin floors and at the seat mounting points. The rot has extended into the truck bed, becoming so extensive that an employee's foot fell through the bed while unloading cargo. The bed has since been repaired with sheet metal. In addition, the following maintenance items need to be addressed; the plow and frame need to be re-built, transmission is slipping and will most likely require a replacement, the tailgate handle is faulty, with door popping open on its own volition, the exhaust system is rotted out, trailer wiring has numerous faults and requires replacement, the hood latch needs replacement and finally, the doors are binding on the front quarter panels.

The cost to replace this vehicle is estimated at $38,600.

2) Replace Unit #18, 1997 Chevrolet S-1 0 Pickup Truck. This unit was scheduled to be replaced in 2008 but through an aggressive maintenance program, it has been delayed. Unit #18 is the smallest pickup truck within Public Works and is undersized for typical department duties. However, staff has maximized its usefulness by installing an after market arrow board in the bed body, allowing it to enhance work zone

safety when working on, or adjacent toIL RT 31 or 72. This unit's body is in a severe state of decay, with portions of the cab floor rotted that staff has utilized old street signs to patch holes, sealing out the external weather conditions. This rot has extended through cab doors and the seat mounting points. In addition, the vehicle requires a full set of brakes and a tune up with engine maintenance. While it is not required to undergo an inspection through safety lanes, this unit would not pass in its current condition.

The cost to replace this vehicle is estimated at $38,600.

3) Purchase new landscaping trailer. The purchase of a new landscape trailer would allow for the simultaneous use of the skidsteer, landscaping equipment and stump grinder. Currently, there are two trailers available for use which prevents all three types of maintenance activities occurring concurrently.

The cost to purchase a new landscape trailer is $3,200.

4) Purchase a used scissor style man-lift. Securing the purchase of used scissor style man lift, with costs split evenly between the B&G Division and Water Division, will enhance the productivity and safety of staff while performing regular maintenance within the public facilities. Typical maintenance activities include bulb/light maintenance in high ceiling apparatus bays or water plants, servicing of overhead HVAC units, servicing of valves and/or hatches within water treatment plants and routine maintenance such as painting.

The cost to purchase a used, scissor style man lift is $7,500 split between 18 and 21.

Buildings and Grounds:

1) Install external power supply connection to EOC/PSC#2. Both the IT Division and KCOEM have suggested installing an external power supply connection to PSC#2. Such a connection would allow for an external generator (i.e. trailer mounted) to be utilized as a power supply in the event that the facility cannot be powered via the power grid and the existing generator fails. By supplying power to the facility, the EOC can maintain its usefulness as both a local command center and as a regional command center if needed.

The estimated cost to install an external power supply for PSC2 is $50,000.

2) Add GFI circuit breakers prior to main electrical feed panel at Village Hall, Public Works, PSC#l and PSC#2. Due to the sensitivity of the network system in use by the Village, and the repeated lighting strikes causing damage, a facility rated GFI circuit breaker would enhance the survivability of the various systems, controls and alarms in use. Such systems would protect not only the

electronics, but phones and data transmission lines as well. Such work is beyond the capabilities of Village Staff and an electrical contractor would be utilized.

The cost to add a facility GFI circuit breaker per facility is $10,000 each for a total cost of $40,000.

Water and Wastewater Fund:

1) Paint and repair the Springhill Water Tower. This project has been discussed previously and was originally included in the 2011112 Budget. However, due to the water system interconnect with Carpentersville not being completed until the spring of2012; it would be imprudent to remove the tower from service. Therefore, staff is requesting that this project be re-scheduled for the spring of 2013.

The cost to repair and re-paint the Springhill Tower is $450,000.

2) Modify the Kittridge Booster Station to allow for water flow to the east. The Kittridge Booster Station was designed and built to boost pressure of water received from the Fifth Street Booster Station to the western service area automatically. Unfortunately, this station was not constructed to allow for the opposite. While capable of sending water from the RRWTP to Fifth Street, this operation must be done manually. One of the justifications for the interconnection of the water systems is to meet emergency fire flow demands. As it is currently configured, the flow of water to the east could not be achieved without first having staff be sent to the station and making the needed modifications, thereby delaying the needed additional water.

The cost to modify the Kittridge Booster Station to allow for water flow to the east is $35,000.

3) Replace the Electrical Switch Gear/control Cabinet at the Fifth Street Water Booster Station. The Fifth Street Booster Station was originally designed and constructed to act as a water treatment plant for wells located on site and in the area. When this plant was converted to a booster station, the existing electrical components were modified to operate the high service pumps and utilize a backup generator when there was a loss of power from the grid. Over time, these components have worn out, and replacement components have been extremely difficult and sometimes impossible to acquire. As of now, when this station runs off of the backup generator, staff must manually attend to the plant's operation and on the return to grid power, the generator power must be manually transferred and generator shut down. The control cabinet is operating on its final functioning card. If this card fails, the plant will not operate on backup power at all. Therefore, in order to ensure that this station can perform its role within the Village's water distribution system, the electrical switch gear/control cabinet must be replaced.

The cost to replace the Electrical Switch Gear/Control cabinet at the Fifth Street Water Booster Station is $25,000.

4) Update of the Water System SCAD A software. The SCAD A (supervisory control and data acquisition) software operates the Village's water utility. With the anticipated installation of the water system interconnect to Carpentersville's system on Binnie Road scheduled for this summer; the current operating system does not have the ability to direct the influx of water throughout the system. By updating the SCAD A software, the flow of water to or from Carpentersville would be handled automatically with little labor cost. Without the modifications to the SCAD A software, staff will have to manually operate the system to ensure pressure and flows remain constant.

The cost to update the Water System SCAD A software is $20,000.

Streets and Infrastructure:

I) Roadway Project. The resumption of a street resurfacing/construction program is vital to ensure that the roadway network, the most costly asset any municipality owns, remains serviceable to the community and businesses. While the final list of streets would be determined by the Board, candidate streets include; Kittridge, Village Quarter, Fairhills (between Boncosky and Angle Tarn), Gleunmoor, Stewart, Edinburgh and Lindsay.

Staffis requesting $500,000 for a 2013 Roadway Project.

2) Conduct a Roadway Preventative Maintenance Project. Conducting preventative maintenance on Village roadways, parking lots and bike paths is a proven method to extend the useful lifespan of these assets. In 2007, the downtown parking lots, bike paths, the PW lot and the lot at PSC#l were serviced with a crack filling and seal coating project. The proposed crack filling/seal coating project would include; the public parking lots, Public Works, both Public Center Centers and bike paths. Remaining funds would be utilized for crack filling on Village streets. Included within this project would be $20,000 allocated for roadway asphalt patching.

Staff is requesting $40,000 to conduct a preventative maintenance project.

3) Paint traffic signals at the intersection at intersections ofiL RT 72 and First Street and IL RT 72 and Second Street. Work to include removing flaking/loose paint, priming of equipment and final paint of semi-gloss Benjamin Moore black paint. Work would be completed by IDOT contractor, Meade Electric.

Staff is requesting $14,000 to paint the traffic signals.

TO: President and Board of Trustees


DATE: March 1, 2013

SUBJECT: Capital Equipment and Project Requests -Administration I Information Technology and Community Development Departments

Below please find a listing of capital equipment and project needs Village-wide, and within the Administration I Information Technology and Community Development Departments.

Village wide

Replacement of 4 Photocopiers:

The Village currently operates four nearly identical copiers, one at each of the Village facilities. A fifth copier is a color copier located at the Police Department for their needs, which also provides color copying availability Village wide.

The four primary copiers were purchased in 2004 and have served the Village well. What we did at the time and would continue to recommend is to purchase identical copiers Village wide so that from an operational standpoint, employees have a working knowledge of the same machine at each facility.

For the four primary copiers, we are paying about $6,000 annually for maintenance, but not including supply costs. The staff's intention is that we will need to evaluate the replacement of this equipment within the next 12-18 months. We believe that we can provide replacements within the same financial parameters that we are paying currently.

Replacement of all four Village copiers, located at Village Hall, Public Works and Public Safety Centers 1 and 2, is a capital need of the entire organization.

Community Development

Vehicle Replacement:

Currently Community Development utilizes a passed-down former Police vehicle for use by our Chief Building Official during working hours to conduct inspections and carry out duties as assigned.

The current vehicle is a 2001 with over 115,000 miles on it. In the past few years, it has needed various service attention and parts. Our former mechanic had told us that

Memo - Capital Equipment and Project Requests -Ad min/IT and Community Development March 1, 2013 Page 2of3

the vehicle is need of replacement and expected repairs will soon exceed the value of the vehicle.

It is intended that the Community Development vehicle will be replaced with the better of the two Police squad cars that is being replaced within this current budget cycle.

Administration /Information Technology

Cartegraph Public Works Management System:

The Public Works Department has used Cartegraph Software since 2004 to track all Public Work Assets. Since 2004, we have been collecting asset information to build both a physical inventory as well as geo reference location information. Cartegraph also completes the necessary regulatory requirements for public works asset tracking and maintenance schedules.

Cartegraph is changing the platform from it's current client server system to a web based system. This will allow for further use of this system by Public Works, as well as expanded use for the rest of the Village staff and residents. There is a cost of $22,500 to upgrade to this new platform.

It is staff's goal for FY 2013/14 to transition to the new web based platform as well as transition all Village work orders to Cartegraph. By having all assets and work orders in a single location, we are able to better track operating expenses and give residents another way to submit work order issues to the Village.

Replace Fire Vehicle Computers:

The computers in the Fire Department vehicles were obtained through a grant in 2007. These computers have been upgraded this year to support the new CAD system, which has extended their service life for 2 additional years.

The cost of replacement of the computers will be approximately $38,500, or $3,500 each. Staff would like to review setting these up on a 5-year rotation so that we replace half of them in FY 2014/15 and the other half in FY 2015/16.

Replace Police Vehicle laptops:

Unlike the Fire Department, we have been replacing computers on a rotation schedule in the Police Department. We would like to continue to replace these computers on a 5-year rotation. This would result in an annual cost of $7,000, replacing 1/5 of the fleet each year.

Public Works Vehicle Computers and AVL (Automated Vehicle Location) System:

Public Works would benefit from outfitting a portion of the fleet with vehicle-mounted computers. Staff is proposing an initial install of 7 computers at a cost of $3,500 each, or $24,500 total. This would start a 5-year rotation for these vehicles, allowing a transition of computers down to other vehicles.

J/-X

Memo - Capital Equipment and Project Requests - Admin/IT and Community Development March 1, 2013 Page 3 of3

These computers would require cellular service at a cost of $600 per year per vehicle. Vehicles not outfitted with computers would receive a GPS unit at a cost of $500 each. These units would require a service cost of $480 per year.

Additional Server Storage:

Currently the Village is at about 60% usage on server storage. Staff would like to purchase additional storage in FY 14/15 at an estimated cost of $6,000.

If you have any questions, please feel free to contact me.

JAC:kat Attachment

CC: Department Managers

lf-Y

COMMUNITYDEVELOPMENTFUND

2013/14BUDGET

Village of

West Dun TO: President and Board of Trustees



SUBJECT: Fund 5 - Community Development Fund

Attached please find the 2013-2014 budget recommendation for Fund 5, Community Development Fund.

This fund accounts for the funding and expenses related to any community or economic development activities, funding for the day-to-day operations of Public Safety Center #2 and community events.

The Community Development Fund was established in the 2003-2004 budget to separately track the proceeds from the additional half-percent Home Rule sales tax that went into effect January 1, 2004.

As of May 2013, the Village staff is projecting that this fund will have available cash and investment balance of $658,956, which is slightly down from last year's previous fund balance of $667,363.

In addition to our discussions regarding the Capital Projects Fund, discussions were also had about setting aside reserve funds in both Fund 4 and Fund 5 in order to ensure available cash flow for any emergent needs. Pursuant to that discussion, $250,000 was agreed upon to be set aside within the Community Development Fund.

For the upcoming fiscal year, sales tax within this fund is estimated to come in at approximately $815,000, or down $30,000 from the $845,000 budgeted for the 2012-2013 budget year.

Please note that the recommended budget includes as its of primary expenditures a transfer to the General Fund for Public Safety Center #2 repairs. The budgeted transfer of $600,000 to the General Fund remains unchanged from the 2012-2013 fiscal year.

Under the guidelines that were established when the additional half-percent sales tax was implemented, this transfer is to be reviewed by the Board annually in connection with the budget and this amount may change from year to year depending upon the financial condition of the Village.

When established, it was our goal to have this transfer be less than 50% of the sales tax being generated from the fund. The Village is under no legal obligation to adhere to his percentage, as this was strictly a policy guideline. Due to the significant reduction in

2013114 Budget Recommendation Fund 5- Community Development Fund February 26, 2013 Page 2 of2

Home Rule sales taxes, this target remains difficult to achieve without continued reductions in personnel costs to staff at Public Safety Center #2 and reduction in service levels to the community.

The recommended 2013-2014 transfer of $600,000 represents 73% of the 2013-2014 budgeted sales tax revenues to be received in this fund. It should be noted that the recommended transfer amount is the same as has been utilized in the past 3 years, and is down from a high of $750,000 transferred 4 years ago.

As has been done in previous years, the Heritage Fest event, both revenues and expenses are tracked through this fund, as well as our Dickens in Dundee event, Concerts in the Park and any other community events.

Included in the 2013-2014 budget are the debt service obligations pertaining to the purchase of the property at 200 Washington Street. The debt service amount for this purchase is reflected as an expense of $213,000. $213,000 is being transferred to Fund 4 as reimbursement for the proceeds that were part of the 2007 General Obligation Bond Issue that were used for Economic Development purposes.

This budget continues to meet our annual obligations for the former Ace Hardware site. Under the terms of the note, the annual debt service obligation is $64,575, with the last payment due on May 1, 2015. Additional funds of $150,000 are earmarked for either the demolition of the property or the economic development investment into the Fox Performing Arts Center.

This fund also reflects the rental income and expenses as pertaining to 200 Washington, noting $95,000 in rental income and expenses of approximately $39,000.

At the end of the 2013-2014 fiscal year, the fund's available cash and investment balance is estimated to be $232,881, accounting for a reduction related to the $250,000 reserve fund balance.

Fund 5 - Community Development Fund Projected Balances -Assuming Captial Projects Expenditures February, 2013

FY 12/13 FY13/14 FY14/15 FY 15/16 REVENUES

Beginning Cash/Investment Balance 667,363 658,956 232,881 212,306

Fund Balance (250,000)

Revenues Sales Taxes 800,000 815,000 820,000 825,000 Rental Income 95,000 95,000 95,000 95,000 Interest Income 2,000 2,000 2,000 2,000 Other Income 83,500 58,000 60,000 60,000

Total Revenues 980,500 970,000 977,000 982,000

TOTAL AVAILABLE FUNDS 1,647,863 1,378,956 1,209,881 1,194,306

EXPENDITURES

Villlage and Community Events 76,300 63,500 63,000 63,000 Economic Development Incentives 0 15,000 15,000 15,000 Land Acquisition (Ace Payment) 64,575 64,575 64,575 0 Property Improvements/Demolition 0 150,000 0 0 Rental Property Expenses 34,500 40,000 42,000 44,000 FAB Loan Debt Service 113,532 0 0 0 Transfer to General Fund 600,000 600,000 600,000 600,000 Transfer to Capital Projects (200 Washington Repayment) 100,000 213,000 213,000 213,000

TOTAL EXPENDITURES 988,907 1,146,075 997,575 935,000

Total Projected End of Year Balance 658,956 232,881 212,306 259,306

DATEo 02/26/2013 TIME: 13:30:15

ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES

ACCOUNT DESCRIPTION

INTERGOVERNMENTAL REVENUE 5-00-0-0100 5-00-0-0200 5-00-0-3150

REFERENDUM SALES TAX KANE COUNTY EDC GRANT 2008 G.O. NOTE - FIRST AM BANK


INTERFUND REVENUE 5-00-3-1000 RENTAL INCOME


FINANCE REVENUE

5-00-6-0000 INTEREST INCOME


OTHER REVENUES 5-00-8-1000 5-00-8-2000 5-00-8-4000 5-00-8-5000


HERITAGE FEST REVENUES DICKENS IN DUNDEE REVENUES NATIONAL NIGHT OUT REVENUES MONTHLY COMMUNITY EVENTS


VILLAGE AND COMMUNITY EVENTS HERITAGE FEST EXPENSES DICKENS IN DUNDEE EXPENSES NATIONAL NIGHT OUT EXPENSES ECON. DEV. -COMP PLAN-MARKETNG ECONOMIC DEVELOPMENT INCENTIVE MISCELLANEOUS ATTORNEY FEES SPRINGHILL GATEWAY TIF LAND ACQUISITION REAL ESTATE TAX EXPENSE PROPERTY MAINTENANCE



--2011-ACTUAL

964,062 0 0

--2012-ACTUAL

889,628 0 0

------------------------964,062 889,628

87,406 96,223 ------------------------

87,406 96,223

21,440 4,726 ------------------------

21,440 4,726

59,972 75,056 1,460 2,512 7,950 4,400

0 0 ------------------------

69,382 81,968 1,142,290 1,072,545

3,307 3,178 62,847 69,738

3,939 2,783 8,558 4,237

0 0 12,600 15,000

560 630 0 0

10,000 0 0 0

14,259 16,539 8,157 30,749

BUDGETED

845,000 0 0

2013 --------------8 MO.

ACTUAL PROJECTED

526,651 800,000 0 0 0 0

-------------------------------------845,000 526,651 800,000

95,000 62,982 95,000 -------------------------------------

95,000 62,982 95,000

7,500 1,781 2,000 -------------------------------------

7,500 1,781 2,000

55,000 80,777 80,778 2,000 2,665 2,665

0 0 0 0 (95) 0

-------------------------------------57,000 83,347 83,443

1,004,500 674,761 980,443

5,000 4,250 5,000 55,000 66,053 66,053

3,000 5,244 5,244 0 0 0 0 0 0 0 0 0 0 55 100 0 0 0 0 0 0

150,000 64,575 64,575 15,000 16,121 16,122 10,000 4,746 8,000

PAGE:

--2014-REQUESTED

BUDGET

659,000

815,000 0 0

815,000

95,000

95,000

2,000

2,000

55,000 3,000

0 0

58,000 970,000

5,000 55,000

3,500 0 0

165,000 0 0 0

65,000 17,000 10,000

1

DATE' 02/26/2013 TIME: 13:30:15 ID: BP430000.6SC


EXPENSES OPERATING EXPENDITURES 5-00-3-9502 5-00-3-9503

MANANGEMENT AND RELATED FEES BANK FEES


TRANSFERS TO OTHER FUNDS 5-00-4-0100 TRANSFER TO GENERAL FUND 5-00-4-1000 TRANSFER TO CAPITAL PROJECTS 5-00-4-2000 TRANSFER TO TIF #2 5-00-4-5000 TRANSFER DEBT SERVICE

TOTAL TRANSFERS TO OTHER FUNDS TOTAL




PAGE: 2


--2011-ACTUAL

10,542 563

--2012-

ACTUAL

8,764 1,176

------------------------135,332 152,794

650,000 600,000 0 0 0 0

277,638 213,063 ------------------------

927,638 813,063 1,062,970 965,857

1,142,290 1,072,545 1,062,970 965,857

79,320 106,688

1,142,290 1,072,545 1,062,970 965,857

-------------- 2013 -------------- --2014--8 MO. REQUESTED


12,000 6,728 10,000 12,000 250 253 300 300

------------------------------------- -----------250,250 168,025 175,394 332,800

600,000 300,000 600,000 600,000 100,000 0 100,000 213,000

0 0 0 0 113,532 124,287 113,532 0

------------------------------------- -----------813,532 424,287 813,532 813,000

1,063,782 592,312 988,926 1,145,800

1,004,500 674,761 980,443 970,000 1,063,782 592,312 988,926 1,145,800

(59,282) 82,449 (8' 483) (175, 800)

1,004,500 674,761 980,443 1,629,000 1,063,782 592,312 988,926 1,145,800

DEBTSERVICEFUND

2013/14BUDGET

To:

From:

Re:

Village of

West Dun

Memorandum President Keller and Members of the Village Board

David Danielson

FY 2013/14 BudgetTransmittal- Debt Service

The purpose of Fund 6 (Debt Service) is to track the long-term debt obligations of the Village. As a home-rule unit of government, the Village has the power to issue debt and provide for its repayment through property taxes without restriction. The Village, however, has chosen to pay its debt service obligations not through property taxes, but through collections received from the home rule sales taxes accounted for in Fund 4 (Capital Projects)

Because the outstanding bonds were issued as General Obligation Bonds, the Village enjoys a lower net interest rate cost on the borrowed funds. As outlined in the enabling Ordinance, the County has been instructed on an annual basis to levy property taxes sufficient to meet the Village's annual interest and principal payments. Because it is not the Village's intention to levy taxes for this purpose, the Village must formally abate the tax collection provisions on an annual basis and instruct the County Clerk not to levy this amount. As the Board is aware, the 2012 levy (to be collected in 2013/14) has been abated and therefore, no property taxes will be received in FY 2013/14 for the repayment of debt service requirements.

Included in Fund 6 for the 2013/14 fiscal year is a transfer of $1,768,479 for the following principal/interest obligations:

2007 $10,000,000 Debt Service Schedule- FY 2013/14

07/01/13 01/01/14 01/01/13

$141 ,803.00 $550,000.00 $141,803.00

Total FY 13/14 $833,606.00

Interest Payment Principal Payment Interest Payment

2010 $4,000,000 Debt Service Schedule- FY 2013/14

07/01/12 01/01/14 01/01/13

$ 45,406.50 $375,000.00 $ 45,406.50

Total FY 13/14 $465,813.00

Interest Payment Principal Payment Interest Payment

20071EPA Loan $6,794,964 Debt Service Schedule- FY 2013/14

06/01/13 06/01/13 12/01/13 12/01/12

$165,629.48 $ 68,900.59 $167,699.85 $ 66,830.22

Total FY 13/14 469,060.14

Principal Payment Interest Payment Principal Payment Interest Payment

DATE: D2/25/2013 TIME: 14:53:19 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE OPERATING TRANSFERS REVENUES

INTERFUND REVENUE 6-20-5-1000 6-20-5-4000 6-20-5-5000

ACCOUNT DESCRIPTION

OPERATING TRANSFER FROM FUND 1 OPERATING TRANSFER FROM FUND 4 OPERATING TRANSFER - FUND 5

TOTAL INTERFUND REVENUE TOTAL REVENUES: OPERATING TRANSFERS

DEBT SERVICE EXPENSES

VFF DEBT SERVICE 6-14-8-0700 6-14-8-0800 6-14-8-7010 6-14-8-7020 6-14-8-7030 6-14-8-7040 6-14-8-7050 6-14-8-8000 6-14-8-8010 6-14-8-8020 6-14-8-8030 6-14-8-9000

GOB 2002 PRINCIPAL RETIREMENT GOB 2007 PRINCIPAL RETIREMENT GOB 2002 INTEREST EXPENSE GOB 2007 INTEREST EXPENSE 2008 FAB NOTE PRINCIPAL RETIRE 2008 FABNOTE INTEREST EXPENSE 2008 FAB NOTE - PRINCIPAL !EPA LOAN REPAYMENT !EPA LOAN - INTEREST GOB 2010 PRINCIPAL RETIREMENT GOB 2010 INTEREST EXPENSE BOND PAYMENT FEES

TOTAL VFF DEBT SERVICE TOTAL DEBT SERVICE



FUND: DEBT SERVICE DEPARTMENT

--20ll-ACTUAL

0 1, 061,142

277,638

1, 338,780 1, 3381 780

485,000 0

38,793 302,818 109,547 103,516

0 156,627

77,902 57,075 7,500

0

--2012-ACTUAL

0 2,288,862

213,063

21501,925 2,501,925

500,000 0

20,000 302,818

1,135,609 77,454

0 0 0

365,000 101,043

0

BUDGETED

0 3,267,983

ll3,532

3,381,515 3,381,515

0 530,000

0 302,819

84,335 29,197

1,500,000 325,150 143,910 370,000

96,104 0

2013 --------------8 MO.

ACTUAL

0 2,296,452

124,287

2,420,739 2,420,739

0 530,000

0 302,818

93,278 131,008 663,000 163,584

70,945 370,000

96,104 0

PROJECTED

0 3,267,983

113,532

3,381,515 3,381,515

0 530,000

0 302,818

84,335 29,197

1,500,000 325,150 143,910 370,000

96,104 0

------------------------ -------------------------------------1,338,778 2,501,924 3,381,515 2,420,737 3,381,514 1,338,778 2,501,924 3,381,515 2,420,737 3,381,514

1,338,780 2, 501,925 3,381,515 2,420,739 3,381,515 1,338,778 2,501, 924 3,381, "" 2,420,737 3,381,514

PAGE: 1

--2014-REQUESTED

BUDGET

0

0 1, 768,479

0

1,768,479 1,768,479

0 550,000

0 283,606

0 0 0

333,329 135,731 375,000

90,813 0

-----------1,768,479 1,768,479

1,768,479 1,768,479

0

TIF#2SPRINGHILLGATEWAY

2013/14BUDGET

Memorandum To: President Keller and Board of Trustees

From: David Danielson


Re: FY 2013/14 Budget Submittal- Fund #7- Springhill Gateway TIF

Fund 7 was created to track the proceeds received from TIF #2 (Springhill Gateway). As part of the redevelopment of the former Fashion Corner, the Village contributed $4 million in redevelopment costs and these costs are to be recouped through the collection ofTIF proceeds for a 23 year period.

Fiscal year 2013/14 will be the sixth year (out of 23) that the Village will be receiving TIF revenues as a reimbursement. It is projected that at the end of the 2013/14 fiscal year, this fund will have a balance of $246,000.

The only future costs pertaining to this Fund will be for the completion of the State required audits and annual reports.

• Page 1

? 11

DATE: 02/28/2013 TIME: 13:06:03 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 7-00-0-1000

TOTAL REVENUES

ACCOUNT DESCRIPTION

TIF CONTRIBUTIONS

OPERATING TRANSFERS 7-00-5-1000 OPERATING TRANSFER - FUND 6 7-00-5-1100 OPERATING TRANSFER - FUND 5




OTHER REVENUES 7-00-8-4000

TOTAL OTHER REVENUES TOTAL REVENUES:

MISCELLANEOUS

ADMINISTRATIVE EXPENSES EXPENSES

ADMINISTRATIVE FEES 7-12-3-2400 AUDIT FEE 7-12-3-7300 LEGAL FEES

TOTAL ADMINISTRATIVE FEES TOTAL ADMINISTRATIVE EXPENSES

SPRINGHILL GATEWAY PROJECT EXPENSES



PAGE:

-------------- 2013 -------------- --2014----2011-

ACTUAL

32,482

32,482

0 0

0

0

0

0

0 32,482

0 2,015

2,015 2,015

--2012-ACTUAL

27,671

27,671

0 0

0

0

0

0

0 27' 671

0 0

0 0

BUDGETED

35,000

35,000

0 0

0

0

0

0

0 35,000

1,000 1,000

2,000 2,000

8 MO. ACTUAL

63' 915

63,915

0 0

0

0

0

0

0 63,915

0 0

0 0


63,915

63,915

0 0

0

0

0

0

0 63,915

1,000 1,000

2,000 2,000

188,000

60,000

60,000

0 0

0

0

0

0

0 60,000

1,000 1,000

2,000 2,000

1

DATE' 02/28/2013 TIME' 13'06,03 ID' BP430000.6SC

ACCOUNT NUMBER ACCOUNT JESCRIPTION

SPRINGHILL GATEWAY PROJECT CAPITAL EXPENDITURES 7-29-5-1000 PROJECT CONS -VILLAGE PORTION

TOTAL CAPITAL EXPENDITURES TOTAL SPRINGHILL GATEWAY PROJECT



FUND' TIF #2 - SPRINGHILL GATEWAY

PAGE'

-------------- 2013 -------------- --2014----2011-

ACTUAL

0

0 0

32,482 2,015

--2012-ACTUAL

0

0 0

27' 671 0

BUDGETED

0

0 0

35,000 2.000

8 MO. ACTUAL

0

0 0

63,915 0


0

0 0

63,915 2.000

0

0 0

248,000 2,000

246,000

2

CARRINGTONRESERVESPECIALSERVICEAREA#4

2013/14BUDGET

Village of

West Dun

Memorandum To: President Keller and Board of Trustees

From: David Danielson


Re: FY 2013/14 Budget Submittal- Carrington Reserve Special Service Area

Fund C was created to separately track the proceeds from the Special Service Area that was created to provide funding for the maintenance of the wetlands located within the Pulte Carrington Reserve Subdivision ..

The amount of the property taxes that are anticipated to be collected in FY 2013/14 is $30,000 based on the 2012 property tax levy. Projected expenditures include the continued maintenance of the natural landscaping within the corridors of the Timbers and Valleys Subdivision as well as the maintenance of the natural ground covers within the Jelkes Creek Corridor

$30,000 is budgeted to be expended for this purpose within the 2013/14 budget year. It is anticipated that this Fund will have a cash balance of $0 as of Apri130, 2014.

DATE: 02/28/2013 TIME: 13:09:59 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES TIF REVENUES C-00-0-1100

TOTAL TIF REVENUES

FINANCE REVENUE C-00-6-0000

ACCOUNT DESCRIPTION

PROPERTY TAXES - SSA #4

INTEREST INCOME

TOTAL FINANCE REVENUE TOTAL REVENUES: EXPENSES

EXPENSES C-00-3-3000

TOTAL EXPENSES TOTAL


CONTRACTUAL SERVICES



FUND: SSA#4 - CARRINGTON

--2011-ACTUAL

24,970

--2012-ACTUAL

24,865 ------------------------

24,970 24,865

0 0 ------------------------

0 0 24,970 24,865

53,156 63,934 ------------------------

53,156 63,934 53,156 63,934

24,970 24,865 53,156 63,934

(28,186) (39,069)

24,970 24,865 53,156 63,934

BUDGETED

2 5, 000

2013 --------------8 MO.

ACTUAL PROJECTED

24,971 24,971 -------------------------------------

2 51 QQQ 24,971 24' 971

0 0 0 -------------------------------------

0 0 0 25,000 24' 971 2 4' 971

30,000 23,285 2 5' 000 -------------------------------------

30,000 23,285 25,000 30,000 23,285 25,000

2 5' 000 24,971 24,971 30,000 23,285 25,000 (5,000) 1' 686 (29)

25,000 2 4' 971 24,971 30,000 23,285 25,000

PAGE:

--2014-REQUESTED

BUDGET

0

30,000

1

-----------30,000

0 -----------

0 30,000

30,000 -----------

30,000 30,000

30,000 30,000

0

30,000 30,000

0

VILLAGE OF WEST DUNDEE

ORGANIZATIONAL CHART

VILLAGE ATTORNEY PROSECUTOR

,C>',~:;;:~::-:;-;;::{;;•;;~;t:l;:t~-;~;~;

POLICE DEPARTMENT

FIRE DEPARTMENT

,'·->:-;>;:,~;)·:::~' ;!::>-' : -;: :-:;:tl:m: :Jtm:;;:

April30, 2013

PRESIDENT CLERK

BOARD OF TRUSTEES

VILLAGE MANAGER

ADMINISTRATION/

.. FI.N.:\..NSJ!; •·•·•.·· DEPAJ.l.'}'~~[.;[C:;

" .--.- >:"~''"'l!F>>""'·" ::.;-:,:;;;:;i{;'fi/. i,;:;:,·,-;o:

BOARDS AND COMMISSIONS

Appearance Review Commission

Pollee ~!lll Fite Comlll,issin,n

Plannirig~n.d ~~~I~~··< .. Commissi.o~; ·

PUBLIC WORKS

DEPARTMENT ·.··

COMMUNITY DEVEL()~M'}l;NT

DEPAR'}'MEJ'fl'c ••

VILLAGE OF WEST DUNDEE FULL-TIME PERSONNEL SUMMARY

DEPARTMENT 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Administration I Finance Village Manager 1 1 1 1 1 1 1 1 1 1 Finance Director 1 1 1 1 1 1 1 1 1 1 1 Assistant to Village Manager 0 0 0 0 0 0 0 0 0 0 0 Economic Development Co. 1 1 0 0 0 0 0 0 0 0 0 Executive Secretary 1 1 1 1 1 1 1 1 1 1 1 Accountant I Treasurer 0 0 0 0 0 0 0 0 0 0 0 Finance Clerk 1 1 1 1.5 1.5 1.5 1.5 1.5 1 1 1 Full-time Total 5 5 4 4.5 4.5 4.5 4.5 4.5 4 4 4

Community Development Community Dev. Director 0 0 1 1 1 1 1 1 1 Chief Building Official 0 0 1 1 1 1 1 1 1 1 Building Inspector 0 0 0 0 0 0 0 0 0 0 Executive Secretary 0 0 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75 Full-time Total 0 0 3.75 2.75 2.75 2.75 2.75 2.75 2.75 2.75 2.75

Fire Chief 1 1 1 1 1 1 1 1 1 1 1 Asst. Chief 1 1 0 0 0 0 0 0 0 0 0 Lieutenant 4 4 4 4 4 4 4 4 4 3 3 Firefighter/Paramedic 6 12 12 11 11 10 9 7 7 7 7 Building Inspector 1 1 0 0 0 0 0 0 0 0 0 Building Commissioner 0 0 0 0 0 0 0 0 0 0 0 Secretary 1 1 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Full-time Total 14 20 17.25 16.25 16.25 15.25 14.25 12.25 12.25 11.25 11.25

Police Chief 1 1 1 1 1 1 1 1 1 1 1 Lieutenant 0 0 0 0 0 0 0 0 0 1 1 Captain 1 1 1 1 0 0 0 0 0 0 0 Sergeant 4 4 5 5 5 5 5 5 4 4 4 Detective 2 2 2 2 2 2 2 2 2 2 2 Patrol Officer 14 14 14 13 13 13 13 12 12 12 12 Community Services Officer 1 1 1 1 1 1 1 1 0 0 0 Records Supervisor/ Admin. Sup. 1 1 1 1 1 1 1 0 1 1 1 Secretary 1 1 1 1 1 1 1 1 1 1 1 Finance/Records Clerk 0 0 0 0.5 0.5 0.5 0.5 0.5 1 1 1 Full-time Total 25 25 26 25.5 24.5 24.5 24.5 22.5 22 23 23

Public Works Director 1 1 1 1 1 1 1 1 1 1 1 Assistant Director 1 0 0 0 0 0 0 0 0 0 0 Secretary 1 1 1 1 1 1 1 1 1 1 1 Water Superintendent 1 1 1 1 1 1 1 1 1 1 1 Street Superintendent 1 1 1 1 1 1 1 1 1 1 1 Water Plant Operator 0 1 1 1 1 1 1 1 1 1 1 Crew Leader 1 1 1 1 1 1 1 1 1 1 1 Utility Workers (I and II) 3 2 2 2 2 2 2 2 2 2 2 Mechanic 0 0 0 0 0 0 0 0 0 0 1 Maintenance Workers (I and II) 6 6 6 6 6 6 6 6 6 6 5 Full-time Total 15 14 14 14 14 14 14 14 14 14 14

GRAND TOTAL 59 64 65 63 62 61 60 56 55 55 55

VILLAGE OF WEST DUNDEE PART· TIME PERSONNEL

DEPARTMENT 2008 2009 2010 2011 2012 2013 2014

Administrative Services Finance Clerk 0 0 0 0 0 0 0 Accountant 0 0 0 0 0 0 0 Clerk 1 1 1 1 1 1 1 Planning and Zoning Assistant 0 0 0 0 0 0 0 IT Coordinator 1 1 1 1 1 1 1 IT Assistant 0 0 0 1 1 1 1 Part-Time Total 2 2 2 3 3 3 3

Fire Secretary 0 0 0 0 0 0 0 Plumbing Inspector 0 0 0 0 0 0 0 Fire Prevention Coordinator 1 1 1 Firefighters/Paramedics/EMTs 35 35 35 35 35 35 35 Part-Time Total 35 35 35 35 36 36 36

Community Development Secretary 1 1 1 1 1 1 1 Plumbing Inspector 1 1 1 1 1 1 1 Planning and Zoning Assistant 1 1 1 1 1 1 1 Building Inspector 0 0 0 0 0 0 0 Part· Time Total 3 3 3 3 3 3 3

Police Police Officer 0 0 0 0 1 3 3 Records Clerk 0 0 0 0 0 0 Crossing Guard 1 1 1 1 0 0 0 Jailer 3 3 1 1 2 2 2 DARE Officer 1 1 1 1 1 1 1 Community Services Officer 0 1 1 1 1 1 1 Part-Time Total 5 6 5 4 5 7 7

Public Works Seasonal Employees 7 8 6 4 5 5 5 Public Works Total 7 8 6 4 5 5 5

GRAND TOTAL 52 54 51 49 52 54 54

VILLAGE OF WEST DUNDEE- 2013/14 SALARY SCHEDULE- Proposed

FULL-TIME AUTHORIZED POSITIONS

POSITION MINIMUM MERIT MERIT MERIT MERIT MERIT MERIT MAXIMUM

Village Manager By Employment Agreement

Police Chief 90,000 130,000

Director of Public Works

F1re Chief

Finance Director

Community Development Director

Police Lieutenant 82,608 108,795

Assistant Fire Chief

Economic Development Co. 62,651 83,050

Building Commissioner

Water Superintendent 57,847 80,024

PW Supervisor

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx POSITION MINIMUM Review 1 Review 2 Review 3 Review4 Review 5 Review 6 Maximum

Police Sergeant {MAP Contract)* 77,951 80,847 83,743 86,638 89,534 92,430

Fire Lieutenant 71,967 74,266 76,565 78,864 81,163 83,462 85,762 88,059

Police Officer (MAP Contract)* 52,575 55,854 59,133 62,414 65,693 68,972 72,253 75,532

Firefighter/Paramedic* (Fire Contract} 48,143 50,143 53,087 56,031 58,975 61 ,919 64,863 69,171

Building Inspector/Crew Leader 49,162 51,560 54,365 56,356 58,754 61,152 63,550 65,949

Mechanic

Executive Secretary 43,332 45,706 48,081 50,455 52,830 55,204 57,579 59,952

Records Supervisor I Secretary

Maintenance Worker II 44,456 46,495 48,534 50,573 52,612 54,651 56,688 58,726

Utility Worker II

Community Service Officer

Secretary 35,998 37,971 39,943 41,916 43,889 45,861 47,834 49,810

Finance Assistant

Finance Clerk ::!5,!=189 37,610 39,232 40,854 42,476 44,098 45,719 47,341

Maintenance Worker I

Clerk 32,713 34,362 36,009 37,656 39,304 40,951 42,598 44,246

(ddanielson P directory)2013/14 Step Plan

Joseph Cavallaro- Village Manager

*no adjustments made due to union negotiations

village of west dundee 2013/14 budget...the 2013114 budget is presented under the adopted budget...

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