Slide 1

Virginia - March 2014 (Content adapted from 2014 MSRRC Forum) Preparing for the State Systemic Improvement Plan Slide 2 First thoughts Slide 3 Overview Part of the SPP/APR Comprehensive, ambitious yet achievable Plan for improving results for infants and toddlers with disabilities and their families Multi-year plan developed in two phases Must engage stakeholders in the process Slide 4 4 Slide 5 Focus for Improvement Data Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement Infrastructure Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement Phase I Components What is the problem? Data Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Areas of Low and High Performance Infrastructure Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Systemic Issues Impacting Performance Why is it happening? Theory of Action What will we do about it? Slide 6 Data Analysis Identify and analyze key data to determine areas for improvement Disaggregate data as needed Look at data quality Determine any compliance issues that are barriers Start BROAD Identify areas of high and low performance Identify potential focus area for improvement Slide 7 Variety of Data Sources Quantitative Data SPP/APR data, Section 618 data (child count, etc.) Other data related to infants and toddlers (Health, DOE, Infant Mental Health, etc.) Qualitative Data Feedback from VICC Focus groups Surveys Slide 8 Infrastructure Analysis Analyze capacity of system to support improvement and build capacity in EI programs and providers to implement EBP to improve results for infants, toddlers, families Analyze initiatives in state that can have impact on infants, toddlers, families Describe how decisions are made within state system and representatives that must be involved in planning for systemic improvements Start BROAD big picture view Slide 9 System Components Broad Infrastructure Analysis GovernanceFiscal Quality Standards Professional Development Data Technical Assistance Monitoring and Accountability Slide 10 Primary Area of Concern Area(s) in which there is lower performance and, if addressed, could have most impact on outcomes for children and families Factors to consider in prioritizing: Magnitude of concern Equity issue Agency priorities Leveraging of resources Feasibility/doability Becomes the potential focus area of improvement for the SSIP Slide 11 Focus for Improvement Data Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement Infrastructure Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement Phase I Components What is the problem? Data Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Areas of Low and High Performance Infrastructure Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Systemic Issues Impacting Performance Why is it happening? Theory of Action What will we do about it? Slide 12 In-Depth Data and Infrastructure Analysis Focus on the primary area of concern Purpose: Identify focus for improvement and determine the systemic issues that need improvement (contributing factors, root causes) Ask more specific questions based on findings from broad analysis May need to collect more data but dont overdo it Consider qualitative data Slide 13 Focus for Improvement The area of improvement on which the State will focus, that will lead to a measurable child or family result How addressing this area of focus for improvement will build local systems capacity to improve the identified result for children and families Slide 14 Good Focus for Improvement Is supported by the data Will make a significant impact on results Aligns with current priorities and initiatives Will (has potential to) leverage resources Addresses issues of disparate outcomes Is supported by leadership Has the necessary commitment to change Is feasible/doable (2-4 years) Slide 15 Examples of Focus Area Improving social emotional outcomes for children with autism Improving families ability to help their child develop and learn Improving social emotional outcomes for children with disabilities Slide 16 Focus for Improvement Data Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement Infrastructure Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement Phase I Components What is the problem? Data Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Areas of Low and High Performance Infrastructure Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Systemic Issues Impacting Performance Why is it happening? Theory of Action What will we do about it? Slide 17 Theory of Action Describe the general improvement strategies that will need to be carried out and the outcomes that will need to be met A series of if-then statements Make connection between what you are doing (Improvement Strategy) and what you expect to happen (Results) Focus on how and why you will produce the change, using if-then statements to generate a logical explanation (Rationale) and reveal strategies and assumptions about how resources and activities are used Slide 18 Example If I eat just before going to the grocery store, then I will be full and not craving a sugary treat while shopping. If Im full and not craving a sugary treat while shopping, then Ill be able to resist buying candy at the checkout If I can resist buying candy at the grocery store, then I wont have candy around the house If I dont have candy around the house, I will eat less candy Slide 19 result Governance Funding/ Finance Personnel/ Workforce (PD&TA) Data System Monitoring and Accountability Quality Standards Implementation of effective practices Improved outcomes for children and families What do we know about how practices need to look in order to achieve the outcomes? Slide 20 result Governance Funding/ Finance Personnel/ Workforce (PD&TA) Data System Monitoring and Accountability Quality Standards Implementation of effective practices Improved outcomes for children and families What do we know about how the system needs to look in order to support the practices? Slide 21 State System: Implementati on of effective state systems that support effective practices What specific state system supports are needed to encourage/ require practices? Local System: Implementati on of effective local systems that support effective practices What specific local system supports are needed to encourage/ require practices? Direct Support: Implementati on of direct support for effective practices (e.g., training, TA, coaching and other supports) What specific direct support is needed to give practitioners the skills to implement effective practices? Practices: Implementati on of effective practices by teachers and providers What specific practices need to occur to accomplish the specific outcomes? Result: Improved outcomes for children and families What specific outcomes or population is the focus? Relationships between Levels of the System to Achieve Results Slide 22 Phase I: Conduct infrastructure analysis to identify system strengths and barriers Conduct root cause analysis to identify contributing factors Phase I: Conduct infrastructure analysis to identify system strengths and barriers Conduct root cause analysis to identify contributing factors Phase I and II: Search/evaluate evidence- based solutions (Exploration Phase) Develop Theory of Action Develop and implement plan for improvement (Implementation Framework) Phase I and II: Search/evaluate evidence- based solutions (Exploration Phase) Develop Theory of Action Develop and implement plan for improvement (Implementation Framework) Phase I: Initiate data analysis Identify problem area (Focus for Improvement, e.g. child outcomes for low income children) Phase I: Initiate data analysis Identify problem area (Focus for Improvement, e.g. child outcomes for low income children) Phase III: Evaluate progress annually Adjust plan as needed Phase III: Evaluate progress annually Adjust plan as needed What is the problem? SSIP Source: Western Regional Resource Center. Slide 23 Virginia SSIP Development By 4/30/14 Project & Communication Plan Stakeholders By 3/31/14 Broad data & infrastructure analysis VICC and LSM Meetings By 6/11/14 In-depth data & infrastructure analysis Focus for improvement Slide 24 Virginia SSIP Development By 9/30/14 Theory of Action VICC and LSM Meetings By 12/10/14 Draft of complete written document VICC and other stakeholder final review By 2/1/15 Final revisions Submit to OSEP Slide 25 The C in Part C is for