i

GAZETTE

The University of the Philippines

VOLUME XLVIII NUMBER 7 ISSN No. 0115-7450

ADMINISTRATIVE ISSUANCES

JULY 2018

MEMORANDA

A. MEMORANDUM NO. PDLC 18-27: Revised Curriculum for 2018-2019……………..

B. MEMORANDUM NO. PDLC 18-28: 2018 UP Performance Based Bonus (PBB) Orientation ……………………………………………………………………………….

C. MEMORANDUM NO. PDLC 18-29: Definition of “Government subsidy for Medical Education” for Purposes of Implementing the Return Service Obligation Program

(RSOP) of the College of Medicine (UPCM) …………………………………………...

D. MEMORANDUM NO. PDLC 18-30: Phi House Dormitory ……………………………

E. MEMORANDUM NO. PDLC 18-31: UP Resilience Institute Building…………………

F. MEMORANDUM NO. PDLC 18-32: Capital Outlay (CO) Proposals Approved Procedures………………..………………………………………………………………

G. MEMORANDUM NO. TJH 18-25: Work Suspension in UP System Admin at 12NN, 17 July 2018……………………………………………………………...........................

H. MEMORANDUM NO. TJH 18-26: Work Suspension in UP System Admin, 18 July 2018 ……………………………………………………………………………………...

01

02-03

04-06

07

08

09

10

11

MEMORANDA

UP.EDU.PH

lllllilllM ^ - 1 8 - 0 6 2 2 - 0 1 8 .

U N I V E R S I T Y of the P H I L I P P I N E S

O F F I C E O F T H E P R E S I D E N T

- (

2 July 2018

MEMORANDUM NO. PDLC 18-27

TO Chancellor Michael L. Tan, UP Diliman Chancellor Fernando C. Sanchez, Jr., UP Los Banos Chancellor Carmencita D. Padilla, UP Manila Chancellor Ricardo P. Babaran, UT Visayas Chancellor Sylvia B. Concepcion, UP Mindanao Chancellor Melinda dP. Bandalaria, UP Open University Chancellor Raymundo D. Rovillos, UP Baguio Chancellor Liza D. Corro, UP Cebu

The systemwide revision of all undergraduate curricular programs to align with the revised UP General Education Program and the newly implemented K to 12 Basic Education curriculum has resulted in the submission of an inordinate number of curricular proposals to the OVPAA for the required review prior to my approval. While the revised curricula that were submitted earlier have been reviewed and processed, a large volume of proposals have just come in or are still expected to be submitted by the CUs in the coming weeks. Since the incoming freshies will be using these new curricula in the first semester, they must be posted before the first day of advance registration of the UP System - which is 2 July 2018 for UP Diliman.

In view of the urgency of the situation and the appeal of some VCAAs, I am authorizing all CUs to use the First Year, First Semester courses listed in the new curricula as approved by their University Councils prior to the OVP-'XA endorsement to my Office. In addition, new GE courses approved by the BOR and reconfigured GE courses approved by my Office may be offered in the First Semester, A Y 2018-2019.

In the meantime, the curricular review process continues throughout the First Semester with the goal of having fully approved curricula for all our undergraduate degree programs before the Second Semester, 2018-2019 begins. ^ ^ " ^ )

SUBJECT Revised Curriculum for 2018-2019

Execunve Vice President Offi^r-in-Charge of the University

;0DaKaj. HERBOSA, M.D.

cc: Vice Chancellor Evangeline C. Amor Vice-Chancellor Portia G. Lapitan Vice-Chancellor Melinda F. Lumanta Vice-Chance liar Nymia P. Simbukn

Vice-Chancellor Gay D. Defiesta Vice-chancellor Corazon L. Abansi Vice-Chancellor Ritchelitu P. Galapate Vice-Chancelior Nilo B. Oponda

zY N O R T H W I N G , Q U E Z O N H A L L , U P D i L i i y ^ N , Q U E Z O N C I T Y noi, P H I L I P P I N E S op@up.EDU.rH I 632-9280110 OR 632-9283014 i T E L E F A X ^^32-9206882

UNIVERSITY OF THE PHILIPPINES Quezon City

O F F I C E O F T H E P R E S I D E N T

MEMORANDUM No. PDLC 18-28

DATE : 2 July 2018

FOR : The Chancellors UP Diliman VP Los Banos UP Manila UP yisayas UP Open University UP Mindanao UP Baguio UP Cebu The Director. PGH UP System Administration Offices

SUBJECT 2018 UP Performance Based Bonus (PBB) Orientation

In view of the issuance of MC 2018-1 on the 'Guidelines on the Grant of the Performance-Based Bonus (PBB) for Fiscal Year 201H' dated last 28 May 2018. we shall now start the PBB 2018 ^process within the Uni\ersiiv. JJence, an orienlaiiojD is 5cheduleiJ on 18 July 2018. This aims to provide an avenue for all UP stakeholders to discuss the new set of PBB Performance Targets.

The Chancellor/Vice-Chancellor for .Administration. PBB Performance Target FacuIty-ln-Charge (PBB PT-FIC) and Planning/Budget Officer from each Constituent University/equivalent (CU) are encouraged to attend the scheduled orientation. We shall allocate three (3) participants per CU.

Hereunder are the details of the schedule showing the assigned date per CU.

ClT/equivak-nls Dale of Orientulion Venue Time 1. UP Baguio 18 Jul) 2018 BOR Room, 9:00 AM - 12:00 PM 2. UP Diliman (Wednesday) View Deck, 3. UP Cebu Quezon Hall 4. UP Los Baftos 5. UP Manila 6. UP Mindanao 7. UP Open University 8. UP Visavas 9. UP PGH ISJuly 2018 BOR Room. 2:00 PM-5:00 PM

10. UP System Administration (Wednesday) View Deck. Offices Quezon Hall

02 2F Quc/on Mall. University of the Philippines. Diliman. Quezon City 1101. Philippines

Tel. (632)928-0110/(632)9280014 Telefa.\2 K-mail opSup cdu ph

Furthermore, may we request all Chancellors, and the PGH Director to designate their respective PBB PT-FIC for F Y 2018. The PBB PT-FIC shall be responsible in:

(1) planning, (2) evaluating, and {3) monitoring the PBB activities and other related matters at the CU

level/equivalent.

The PGH Director may retain the assigned PBB PT-FIC counterpart in 2017. To facilitate the registration of the designated PBB PT-FIC, kindly f i l l out the attached PBB PT-FIC Endorsement Form (Annex A),

May we also request the Office of the Chancellor/equivalent to email the following to s\t up.edu.ph at least three (3) working days before the assigned orientation date, viz:

(1) PDF copy of accomplished and duly signed Annex A form, (2) its equivalent Excel file format, and

(3) names and designations of nominated attendees to the orientation.

Thank you for your kind support and cooperation.

rO'X KHRBOSA, M.D. ^xeculivVvice President

Officer-in-Onarge of the University

cc -• RecheUe C. Duefias, Office of the President Office of the Vice-President for Planning and Finance Office of the Vice-President for Administration System Budget C^ice

Attachment: Annex A - 2018 PBB PT-FIC Registration

2F Quezon Hall. Univenity of the Phihppines. Diliman. Quezon Cit> 1101. Philippines Tel (6321928-0110/(632)928-3014 Telefax 920-6882 F-mail ..pdupcduph

U N I V E R S I T Y O F T H E P H I L I P P I N E S

Quezon City

O F F I C E O F T H E P R E S I D E N T

16 July 2018

MEMORANDUM NO. PDLC 18-29

For : All Concerned

Subject: DEFINITION OF "GOVERNMENT SUBSIDY FOR MEDICAL EDUCATION" FOR PURPOSES OF IMPLEMENTING T H E RETURN S E R V I C E OBLIGATION PROGRAM (RSOP) OF T H E UP C O L L E G E OF MEDICINE (UPCM)

WHEREAS, the Return Service Obligation Program (RSOP) for medical graduates of the UP College of Medicine (UPCM) was intended to address the absence and/or lack of health service workers where they are needed most, particularly in government institutions, the underserved communities, and in the rural areas;

WHEREAS, during its 1234'" meeting held on 31 July 2008, the University's Board of Regents approved the temis and conditions of the RSOP;

WHEREAS, among the terms and conditions of the RSOP is the imposition of a penalty on UPCM graduates who fail to comply with the RSOP that requires them to pay the amount equivalent to double the amount of government subsidy for their medical education, where interest fees shall be applied;

WHEREAS, the amount of government subsidy is variable through the years and dependent on the period during which a student had studied in the UPCM;

WHEREAS, to establish the basis for computation of the penalty to be imposed on reneging students of the UPCM, it is necessary that the term "government subsidy" be defined;

NOW, T H E R E F O R E , 1, DANILO L . CONCEPCION, President of the University, by virtue of the powers vested in me by the UP Charter and by law, do hereby order:

SECTION 1. The term "government subsidy for medical education", for purposes of the RSOP, shall be defined as the cost of education during the period that the student had been studying in the UPCM. The cost of education shall be evaluated for every given year that the student is under study.

SECTION 2. "Government subsidy" shall consist of the sum of the following:

a) The budgeted items for Personnel Services (PS), Maintenance and Other Operating Expenses (MOOE) allotted for the UPCM under the General Fund, Revolving Fund, Trust Fund, and the Incremental Tuition Fee Fund; and.

2F Quezon Hall, University oTlhe I'liilippiiics, Diliman. Quezon City I IO I , Philippines Tel. (632) 928-0110/(632) 928-3014 Telefax: 920-6882 E-muil: oof»!up eJunh

b) The amount of depreciation expense incurred for Properly, Plant and Equipment assets of the UPCM.

SECTION 3. Government subsidy shall be computed in the same manner in cases where the student does not complete his/her course under the UPCM, and the corresponding penalties shall apply.

SECTION 4. The computation for the amount of government subsidy during the period that the student had been under study in the UPCM is the sum of all the budgeted items divided by the average number of students during said period, as shown in the table below':

Budf»eted Item General Fund

Revolving Fund

Trust Fund / Incremental Tuition Fee

Total

PS X X X X X X X X MOOE X X X X X X X X Depreciation Expense incurred for Property, Plant and Equipment (PPE) of UPCM

X X X X X X X X

Total X X X X XX X X

Divided by the Average Number of Students at the time when particular Student had been under Study

XX

Government Subsidy per Student X X

SECTION 5. Further to the Implementing Rules and Regulations of the RSOP of the UPCM, the UPCM graduate is under obligation to render a 3-year return service obligation which has to be complied with within five (5) years from his/her graduation.

SECTION 6. The UPCM graduate who fails to comply with the RSOP in accordance with Section 5 above shall be required to pay a penalty equivalent to double the amount of government subsidy for their education as computed, plus twelve percent (12%) interest per annum until fully paid, to be reckoned from the expiry of the perlod/s provided under Section 5.

The UPCM student who does not finish his/her course and/or does not graduate shall conversely be liable to pay a penalty equivalent to double the amount of the government subsidy during his/her periods of enrollment, plus twelve percent (12%) interest per annum until fully paid, to be reckoned from the issuance by the UPCM of a certificate of dismissal.

SECTION 7. The penalty fees that will be collected from graduates who fail to comply with the RSOP, and students who do not complete the course or graduate, will be deposited in a Trust Fund that will be established upon the approval of the University's Board of Regents. The funds shall be utilized for the payment of the Personal Services (PS), Maintenance and Other Operating Expenses (MOOE) as well as Capital Outlay (CO) and Equipment Outlay (EO) of the UPCM in the implementation of its official activities as follows:

' 'I'he same computation shall be applied lo tlie reneging tee of those students who have been pari oflhe Regionalizalion Program (RP) of the UPCM and have failed to serve the agreed upon number of years alter graduation.

2F Que2on Hall, University of the Phihppines, Diliman, Quezon City 1101, Philippines Tel. (632) 928-0110/(632)928-3014 Telefax: 920-6882 ti-mail. op(fj)uDedu.ph

Course Materials Development and Teaching Enhancement (Payment of services and Honoraria, Research/Travel Grants/Continuing Medical Education Program and Projects)

55%

FaciMties and Equipment Improvement (including Website Development and IT-related activities)

30%

Student Activities (Research/Travel Grants/Scholarships) 15% TOTAL 100%

SECTION 8. The Implementing Rules and Regulations of the Return Service Obligation . Program of UPCM^are made an integral part of this Administrative Order.

SECTION 9. Any provision of this Order that is declared invalid or unconstitutional shall not affect the other provisions which shall remain valid and subsisting.

SECTION 10, All orders, rules, regulations, and issuances or parts thereof which are inconsistent with the provisions of this Order are hereby repealed or modified accordingly.

SECTION U . This Order shall take effect immediately starting A Y 2018-2019 and may be subject to change should interyening policies or regulations warrant its amendment.

2F Quezon Hall. University ofthe Philippines, Diliman. Quezon City I IO I , Philippines Tel. (632) 928-0110/(632) 928-3014 Telefax: 920-6882 E-mail, opitfup edu.pli

06

iiiiiiir iiiiiiiiiiu 2 0 1 8 - 0 ' i _ , . 1 8 7 - 9 2 7 0

U N I V E R S I T Y of the P H I L I P P I N E S

O F F I C E O F T H E P R E S I D E N T

16 July 2018

MEMORANDUM NO. PDLC 18-30

TO Dr. Carmencita D. Padilla, MAHPS Chancellor UP Manila

SUBJECT : Phi House Dormitory

Following the UPMASA meeting that 1 attended between July 4 and July 8 of 2018, please commence the implementation of the terms and conditions of the Memorandum of Agreement covering the Phi House dormitory, including the appointment of the third party manager for the Phi House dormitory.

Please convene the Oversight Committee in compliance with the terms of the Memorandum of Agreement that was signed between the University of the Philippines and the donor of the Phi House dormitory.

With the supervision and control of the Oversight Committee that is expressed in the Memorandum of Agreement, please include in the agenda of the committee all matters regarding the collection of dormitor\, the deposit of money in government accounts, the utilization of the net income for projects that the Oversight Committee shall agree upon, and the appropriate compliances vath the i-ules and regulations of both the University and the government.

For your compliance. ^

DANILO CEPGION President

2 F N O R T H W I N G , Q U E Z O N H A L L , U P D I L I M A N . Q U E Z O N C I T Y n o i , P H I L I P P I N E S

OPipUP.EDU.PH I 632-9280110 OR 632-9283014 | T E L E F A X 632-9206882 07

U N I V E R S I T Y of the P H I L I P P I N E S

O F F I C E O F T H E P R E S I D E N T

MEMORANDUM NO. PDLC 18-31

D A T E : 16 July 2018

TO: Prof. Michael L . Tan, Chancellor - UP Diliman

Attn: Prof. Fernando P. Siringan - Director, The Marine Science Institute

CC: Prof. Elvira A. Zamora - Vice President for Development Prof. Alfredo Mahar Francisco A. Lagmay - Executive Director, UP R I Arch. Enrico B . Tabafunda - Director, ODPI

Subject: UP Resilience Institute Building

Please be advised that the University shall soon implement the development and construction of the UP Resilience Institute Building in the area occupied by Villadolid Hall, UP Diliman campus, in accordance with the duly approved plans and designs.

In particular, the Marine Science Institute Seaweed Building located at the rear portion of the property will need to be demolished to accommodate the project, requiring the MSI to make the appropriate adjustments and provisions accordingly.

For your information and guidance. Thank you.

2 F N O R T H W I N G , Q U E Z O N H A L L , U P D I L I M A N , Q U E Z O N C I T Y u r n , P H I L I P P I N E S op@)up.EDu.PH I 632-9280110 O R 632-9283014 I T E L E F A X 632-9206882

08

0 1

U N I V E R S I T Y of tlie P H I L I P P I N E S

O F F I C E O F T H E P R E S I D E N T

M E M O R A N D U M NO. P D L C 18-32

D A T E 16 July 2018

TO: The Chancellors

CC: The Executive Vice President Vice Presidents The Secretary of the University

Subject: Capital Outlay (CO) Proposals Approval Procedure

Please be guided by the following prescribed approval flow for Capital Outlay (CO) Proposals (i.e. Infrastructure, Renovation, Equipment/ Furniture/ Furnishing):

1. Concept Approval. The appropriate CO Forms, prepared and accomplished by the proponent in accordance with the joint Memorandum by the Office of the Vice President for Development (OVPD) and Office of the Vice President for Planning and Finance (OVPPF) dated 8 June 2018, with subject Capital Outlay (CO) Proposals and Forms (copy attached), shall be duly endorsed by the Chancellor and subsequently approved by the Office of the President.

2. Submission and Approval of Detailed Architectural and Engineering Design (DAED) . Upon Concept Approval, the proponent shall undertake the Detailed Architectural and Engineering Design (DAED) for Infrastructure and Renovation Projects. The proponent has the option to outsource the DAED through public bidding or to contract experts and to execute in-house design. CUs that do not have the financial capacity to fund the D A E D may request assistance from the UP System.

3. Submission and Approval of Implementation Plan and Cash Flow Schedule. Once D A E D is approved, the proponent shall prepare and submit the implementation plan and cash flow schedule, subject to the approval of the Office of the President.

Kindly disseminate to all Deans, Directors, and Unit Heads for strict compliance.

2 F N O R T H W I N G , Q U E Z O N H A L L , U P D I L I M A N , Q U E Z O N C I T Y iioi, P H I L I P P I N E S

O P @ U P . E D U . P H I 63Z-92.80110 OR 632.-92.83014 j T E L E F A X 632,-92,06882

DTS.UP£DUJW

2 0 1 8 - 0 7 0 9 - 0 1 8 7 - 9 2 7 2

UNIVERSITY OF THE PHILIPPINES Quezon Chy

OFFICE OF THE PRESIDENT

MEMORANDUM NO. TJH 2018-25

17 July 2018

FOR

cc

SUBJECT

All UP System Administration Offices

Chancellors

Work Suspension in L T System Admin at 12NN, 17 July 2018

Upon the advice of the Office of the Vice Presidoit for AdministraticHi, work at the \ UP System Administration is suspended effective at 12NN today, 17 July 2018, to enable employees to go home early in view of the heavy rains broug;ht by the southwest monsoon and tropical depression Henry.

The Chancellors of affected areas may also issue a similar woric su^)ension memo at their discretion.

Please take care everyone.

ELXqRA A. ZAMORA Vide^*resident for Development OlCior the Executive Vice President By authority of the President

10

DTS UP EDU PH

2 0 1 8 - 0 7 0 9 - 0 1 8 7 - 9 2 7

UNIVERSITY OF T H E PHILIPPINES Quezon City

UNIVERSITY OF THE PHILIPPINES OFFICE OF THE SECRETARY OF THE UNIVERSPTY

O F F I C E OF T H E PRESIDENT RECORD.

18 July 2018

MEMORANDUM NO. T J H 2018-26

FOR

cc scimncd&einaikdto ^ ^ ^ B J E C T :

Al l UP System Administration Offices

Chmcellors

Work Suspension in UP System Admin, 18 July 2018

Upon the advice of the Office of the Vice President for Administration, work at the UP System Administration is suspended today, 18 July 2018, at 12NN for staff members living outside the campus, and at 3PM for staff members residing inside the campus - with the exemption of units providing vital functions. This work suspension is issued to enable employees to go home early in view of the heavy rains (Orange rainfall alert) brought by the southwest monsoon.

The Chancellors of affected areas may also issue a similar work suspension memo at their discretion.

Please take care everyone.

^ O s S L I T O X i . FLOjdCNDO ^ V i c e President for Filimning and Finance

O I C for the Executive Vice President By aulhoriiy of the President

11

2F Quezon Hall, University of the Philippines, Diliman, Quezon City I tOl , Philippines Tel. (632) 928-0110/ (632) 928-3014 Telefax: 920-6882 li-mail; op@up.edu.ph

BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III, Chair

OIC-Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair

President, University of the Philippines

Hon. FRANCIS G. ESCUDERO Chair, Senate Committee on Education, Arts and Culture

Hon. ANN K. HOFER Chair, House Committee on Higher and Technical

Education

Hon. RAMON M. MARONILLA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. PATRICIA B. ARINTO

Faculty Regent

Hon. MA. SHARI NIÑA G. OLIQUINO

Student Regent

Hon. ANALIZA S. FULVADORA

Staff Regent

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN

President

Prof. MA. CYNTHIA ROSE B. BAUTISTA

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO

Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE

Vice President for Administration

Prof. ELVIRA A. ZAMORA

Vice President for Development

Prof. JOSE Y. DALISAY, Jr.

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY

Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES

Prof. MICHAEL L. TAN

Chancellor, UP Diliman

Prof. FERNANDO C. SANCHEZ, JR

Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA

Chancellor, UP Manila

Prof. RICARDO P. BABARAN

Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA

Chancellor, UP Open University

Prof. SYLVIA B. CONCEPCION

Chancellor, UP Mindanao

Prof. RAYMUNDO D. ROVILLOS

Chancellor, UP Baguio

Prof. LIZA D. CORRO

Chancellor, UP Cebu

OFFICE OF THE SECRETARY

OF THE UNIVERSITY

Atty. ROBERTO M.J. LARA

Secretary of the University and of the Board of Regents

STAFF

Ms. Carla V. Noroña

Executive Assistant III

Ms. Jovita P. Fucio

University Researcher III

Mr. Glenn D. Bilbao

Administrative Officer V

Ms. Karisha Anne E. Cruz

Administrative Officer V

Ms. Zenaida A. Ballarta

Senior Administrative Assistant V

Ms. Candelaria A. Bachini

Senior Administrative Assistant I

Ms. Marissa A. Perdigon-Guzman

Administrative Assistant V

Mr. Cesar R. Nilo

Administrative Assistant III

Mr. Jose Jude A. Yapit

Administrative Assistant II

Mr. Dante C. Ceguerra

Administrative Assistant II

Ms. Virginia S. Olivera

Administrative Aide IV

Mr. Angelito A. Santos

Administrative Aide IV

Mr. Fijay K. Florentino

Administrative Aide IV

Mr. Emmanuel P. Labrador, Jr.

Custodial Worker

Editor

Atty. Roberto M.J. Lara

Gazette-in-Charge

Karisha Anne E. Cruz

Production Staff

Marissa A. Perdigon-Guzman

Web Administrator

Glenn D. Bilbao

***

Published by the Office of the Secretary of the University

University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City