Wyoming Chapter of ARMANewsletter of the Wyoming Chapter of ARMA International, October 2017

Prez Talk: A Message from Wyoming ARMA President

As Wyoming Cowboy football finishes out its four-game home stand, yourWyoming Chapter of AR- MA Program year is just getting started.

Our first chapter meeting of the year was a tour of the Atlas Theatre in Cheyenne. Since there were structural integrity issues with the up- per floors we were only able to tour in groups of three. It was an awesome tour and interesting to see and hear the history of the theater and what renovations they are looking to do. If you would like to know more, take a few minutes to read our September Chapter

Meeting minutes further on down in the newsletter.

The 2017 ARMA Live! Conference is coming up in a few weeks. The theme this year is “Agents of Change.” It will be Oct. 15-17 in Or- lando, Fla. ARMA leaders are trying some new things this year. They are working on what they are calling “flipped learning.” ARMA has also worked hard to set up a Career Resource Cen- ter to help members ad- vance their careers with tools and resources for job seekers, recruiters, and em- ployers. Networking options have been added this year with a Saturday night party

and industry-specific net- working.

One idea I always think is helpful, no matter the con- ference you are at, is to wear badge stickers or colors that help identify new partici- pants so you can extend welcomes to them as a first- time conference participant. So if you are going and see a red badge, take some time to introduce yourself and make other new ARMA attendees feel welcome. Sounds like it will be a good time this year.

Our upcoming October chapter meeting will be a tour of the Wyoming State Library and an introduction

Carolynn Coy, President of Wyoming Chapter of ARMA

to “One Click Digital,” now “Rbdigital.” It will be held at the Wyoming State Li- brary on Tuesday, Oct. 10. I am hoping it will be a good time and sounds like some good information will be presented regarding the State Library system and the digital reading options. If

cont. on page 8...

WY ARMABoard of Directors

C airperson of the Board Programs /Public Relations

Inside This Issue

Pat Newbern VACANT

President Education Carolynn Coy Geetha Murugesu

Vice-President MembershipApril Peregoy Janie Wait

Secretary NewsletterStephanie Gertken April Peregoy

Treasurer WebmasterBarb Thomasee Carolynn Coy

Prez Talk ………………………………………..1

State Library Tour ……….... ….……………...2

ARMA Live Conference .... ....... ................... .3

Atlas Theatre Tour Recap. .………………….4

Web Session of the Month ………………..... 5

August Board Meeting Recap ……………….6

ARMA International News .............................7

NARA to be paper free ..…..... ……………….8

Photo courtesy of Wyoming Tourism.org

h

Page 2 October 2017

Mo nthly Chapter

Meeting AnnouncementThe October meeting of the Wyoming Chapter of ARMA will feature a tour of the Wyo-

ming State Library located at 2800 Central Ave. in Cheyenne. Please park in the State

Library's parking lot located on the west side of the building.

First, State Librarian Jamie Markus will give a tour of the Wyoming State Library. That

will be followed by an introduction to the Wyoming State Library Databases given by

Chris VanBurg, the Database Instruction Librarian. Finally, Collections Technician An-

gie Wolfe will show us how to access the Cloud Library using the various digital media

that is available for FREE for your listening and reading enjoyment!

To attend, please RSVP to Pat Newbern by noon on

Monday, October 9 at pat.newbern@wyo.gov or call

307-777-8907. If you would like tacos for lunch, please

let Pat know how many soft or hard tacos you would

like. Depending on how many tacos you order, plan on

$6-8 for lunch which will also include a bottled water. Wyoming State Library2800 Central Ave. in Cheyenne

Check out the events our neighboring chapter partners are hosting this month!

Mile High Denver Chapter will host an interactive session on “Maximizing Your Brand. Maximize Yourself.” on Tuesday, Oct. 10 from 10:30 am-1 pm at the Summit Conference and Event Center in Aurora, CO. Join Celeste Stragand, CPSM, MFA, if you want to improve your RIM program, showcase your personal brand and maximize your value. Clickhere for more information.

ARMA-Nebraska’s October meeting will feature Cyber Security Speaker Mark Adams at 11 am on Wednesday, Oct. 11 at Anthony’s Steakhouse in Omaha. Mark is a veteran information assurance and security execu- tive with more than 20 years of experience with two large progressivehealth care organizations. Click here for more information.

ARMA Utah-Salt Lake Chapter will meet Thursday, Oct. 19 at 11:30 am at the Riverton City Offices. Its topic for October is “Managing E-Mail Is- sues and Options.” More information can be found here.

October 2017 Page 3

Your role is changing.Our profession is changing.

How the world uses records and data to make informeddecisions and shape policy is changing.

Join ARMA International and hundreds of your peers to learn more about how you can lead the change and moveyour careers, your organizations, and the world forward.

Please join us at the Orlando World Center Marriott for three days of con-ference activities, October 15 – 17.

The Designation Academy isOctober 13-14 onsite.

For information and registration, go to http://conference.explorearma.org/cms/

Page 4 October 2017

WYARMA tours the historical Atlas TheatreDue to issues with structur-

al integrity on the upper floors, attendees were re-

in order to participate in the building tour. As attendees arrived, they reviewed and signed these waivers prior to the tour.

The meeting officially began with a brief introduction of the history of the Atlas Thea- tre building and the ongoing work to restore structural elements and the exterior.

The building was originally constructed in 1887, and the theatre in 1908. Prior to the theatre renovation, the ground floor was a confec- tionery shop and the upper floors were offices.

Current restoration work includes taping breaks in the

metal framework of the build- ing so that it can survive the winter without further dam-

There have been numerous ghost and supernatural sight- ings reported in the theatre. One such story is tied to afire which killed two people: achild and an adult man. While the child was buried in an unmarked grave in a local cemetery, there is no infor- mation about what happened to the body of the man and one of the tour guides be- lieves he is still in the build- ing.

In addition to a full season of productions from the Cheyenne Little Theatre Play- ers, the theatre hosts the Old Fashioned Melodrama as well as live music.

For the tours, the group split into two with half tour- ing the theatre first and the other half the upper levels During the tour of the thea- tre, the group got a chance to look around backstage and in the upper balcony. The Atlas retains its original asbestos fire curtain featuring hand- painted advertisements for businesses from the theatre’s debut.

During the tour of the up- per levels, attendees were re- quired to wear hard hats as a safety precaution. The upper floors were originally profes- sional office spaces. Later they functioned as hotel rooms, and more recently, the space was a haunted house and still features fake blood smeared in places. The upper floors contain many small

rooms with connecting pas- sageways and secret doors. The building was constructed with an interior courtyard in the center and skylights over- head, which have now been closed off.

Wyoming ARMA members pose for a picture in front of the Pictured above is a painting foundAtlas Theatre’s original fire curtain from 1908. Pictured from left backstage of the Atlas Theatre.are Donna Crock, Geetha Murugesu, Della Beasley, Sandra Pa-

- Photos provided by Donna Crockdilla and Antonia Torres.

quired to sign liability waivers age.

Pictured above is a secret peep- hole located behind the curtain that lets the actors look at the audience.

October 2017 Page 5

Wyoming Chapter Education

ARMA International Web Session of the Month Demystifying Data Architecture Through Collaboration

Session Title: Demystifying Data Architecture Through Collaboration

Session Code: CF14-4163

Facilitator: Lori J. Ashley, Bob Rogers

Summary: As complex ap- plications are increasingly inte- grated into business operations, RIM must develop partnerships with enterprise architects, data- base administrators, and appli- cation owners. This session discusses how such collabora- tions are invaluable to gaining

insights into born digital records and their special requirements. The session will demystify data archi- tecture and provide tech- niques for new levels of collaboration in the lifecy- cle management of data and electronic records. As a take-away, you'll receive a job aid that contains a list of leading questions to use with enterprise archi-tects and applications ad-ministrators.

Next session of IG Academy is IG Success: Getting Quick WinsThe Institute for IG, the leading training organization inInformation Governance (IG), is offering—for the firsttime—a new, complimentary series of educational IG webi-nars. The five Fall sessions of IG Academy™ are runningfrom August to October - the last in the series is October10.

The initial webinars begin with introductory topics, to givebeginners a baseline understanding of IG. The first sessionis IG fundamentals, and then it progresses through a seriesof IG program topics including Best Practices.

Attendees can earn continuing education credits for CRM,IGP, and CIP certifications, as well as CLE credits for attor-neys.

Accessing ARMA International’s Web Session of the Month

1. Go to www.arma.org and log into your My ARMA accountusing your current login information.

2. After you have successfully logged in, select the My Profile tab.

3. Scroll down until you see the Chapter Memberships section.

4. Click on the link located underneath the Education Link head-line within the Chapter Memberships section. (Link title starts with “Session of the Month:”) This will take you to the Chapter Resources page.

5. Use the Search functionality to find your chapter’s Session ofthe Month by typing in the title or the 8-digit alphanumeric code.

Registration now open for freeInfoGov Training Webinar Oct. 10Recorded sessions now available on demand!

Robert Smallwood, IGP, leading IGtrainer and author of six books on IGtopics, will be the primary presenter,joined at times by subject matter ex-perts (SME) in key IG areas, includingfile analysis, GDPR, digital preserva-tion, E-Discovery, Information Priva-cy, Information Security, RecordsManagement, Change Management, and ECM.

Interested student attendees may register HEREor use this link: https://attendee.gotowebinar.com/register/3464104126694809859

Page 6 October 2017

WY Chapter of ARMA: August Board Meeting RecapWyoming Chapter of AR-

MA board members met Tuesday, August 22 at the Wyoming Department of Transportation office in Cheyenne. Board members in attendance included President and Webmaster Carolynn Coy, Chairperson of the Board Pat Newbern, Treasur- er Barbara Thomasee, Secre- tary Stephanie Gertken, and Education Chair Geetha Murugesu. Vice-president and Newsletter Editor April Pere- goy and Membership Chair Janie Wait attended via con- ference call. Also present was ARMA Region Advisor Paula Sutton of the Northern Colo- rado Chapter.

President Coy called the meeting to order at approxi- mately 11:30 am. It began with a review of the meeting agenda.

With the help of Sutton,Coy recapped the recent AR- MA Regional Leadership Conference they had attended in July. Highlights included:• ARMA offering a student

membership again;• ARMA reworking its

website and looking to rebrand as well as in- creasing its social media emphasis, training efforts, and focus on developing tools to support funda- mentals;

• New chapter operationshandbook;

• ARMA re-evaluating re-gion leadership for 2018—Great Lakes and Midwest Rocky Mountain Regions will continue to meet in joint conference.

Coy also presented board members with a Robert’s

Rules of Order cheat sheet for assistance in running board meetings.

Newbern motioned to ap- prove the minutes of the May 23, 2017 board meeting and the June 9, 2017 chapter meeting. Janie Wait seconded and the motion was unani- mously approved.

Treasurer’s Report Treasurer Barb Thomasee

presented the Treasurer’s Re-ports for the summer months of July and August. Primary expenses over the summer were those associated with sending President Coy to the ARMA Regional Leadership Conference in July. A scholar- ship from the Regional head- quarters was granted to the chapter to help offset these costs. Board members dis- cussed whether the money should be deposited into the

Programs: Coy announced the September Chapter Meet- ing will be a tour of the Atlas Theatre in Cheyenne on Tuesday, Sept. 12. As for the rest of the chapter year, the board will discuss planning chapter meetings and the Spring Seminar at a future meeting. In the meantime, any ideas can be added to the chapter’s planning spread- sheet on its Google Drive.

Newsletter and Website Updates

Peregoy did not have any-thing to report regarding the newsletter.

Coy discussed different op- tions for the website and gave an overview of Wild Apricot Member Management Soft- ware. She will schedule a demonstration of the soft- ware for the board. Newbern motioned to table a decision

general fund or its scholarship on the software until further

DispositionA final administrative action taken with regard to records, including de- struction, transfer to another entity, or permanent preservation.

Source: ARMA International

account. Coy said she will deposit it in the general fund for now and the board can discuss whether to move it to the scholarship fund at a fu- ture meeting.

Committee Reports Membership: Wait gave

a report on the chapter’s cur-rent membership, and solicit- ed input from new board members, Murugesu and Ger- tken, on contacting new members.

Education: Murugesuhad no report to give at this time.

discussion and demonstra-tion. The motion passed unanimously.

New BusinessThere was some discussion

on whether the board should send someone to the ARMA Live! Conference in October. Board members were asked to think about it in order to make a determination at the next board meeting, which is scheduled for Tuesday, Sept.26.

Coy adjourned the meeting at 2:04 p.m.

October 2017 Page 7

Nominations sought for ARMA Board of DirectorsDo you know someone

who would make a great addi- tion to the board and who meets the stat-ed qualifications? Or wouldyou like to nominate your- self?

For this election cycle, theElection Management Task Force will be filling these

1, 2018:♦ President elect. The pres-

ident elect serves a one- year term beginning on July 1, 2018, moves to president for a one-year term, and serves the final one-year term as immedi- ate past president/chair of the board. The posi- tion concludes on June 30, 2021.

♦ Director. The directorserves a three-year term

30, 2021. (One director spot is open.)

♦ Treasurer. The treasurerserves a two-year term from July 1, 2018, to June 30, 2020, and is eligible to be re-elected for a second term.

QualificationsPlease review the ARMA

International Board of Direc- tors Position Qualifications and Responsibili-ties document.

Role of the BoardThe board members' prima-

ry focus is strategic and looks

at the long-term effects out- side the association, not on the administrative or pro- grammatic means of attaining

are also responsible for poli- cies and practices that reflect the board’s values, and they communicate the ends to be achieved and the means to be

The board has a fiduciary obligation to the members of the association. This is a posi- tion of trust, which requires that board members always act in the best interests of the membership and the profes- sion, and not in the best inter- est of the board, individual members of the board, or the individual board member’s employer. Board members commit to conduct them- selves loyally, impartially, and

tion.

Time CommitmentThe board meets in person

two times a year, in the spring and fall. The fall meeting takes place directly before the annual conference, which is held in various cities. The board also meets monthly via conference call, which re- quires prep work involving review of agenda materials. Board obligations may in- clude working on task forces, taking part in e-mail exchang- es and communications, and representing the association at selected events.

Successful candidates for the current open board posi- tions are invited, but not re- quired, to attend the board’s

on March 14-16, 2018.

Conflict of InterestPer the association’s gov-

ernance policies, every mem- ber of the board is required to sign a conflict of interest statement. Members are re- quired to disclose actual or potential conflicts to the board and may be asked to take certain action as a result of a conflict.

Expense CoveragePre-approved travel, hous-

ing, and daily meal allowances are paid or reimbursed for board members traveling on ARMA business.

review the ARMA Interna- tional Board of Directors Po- sition Qualifications and Re- sponsibilities document to ensure the candidate meets

These materials, excluding the employer letter, will be made public and may be used by ARMA International if the candidate is elected.

In addition, the candidatemust respond to some ques- tions for the specific position for which he/she is running. Those can be found on the ARMA website at: www.arma.org.

Nomination steps and deadlines:

Send your nominations orself-nominationto Board.Affairs@armaintl.or g. Nominations should in-

numbers and e-mail address for the nominee. ARMA In- ternational will contact the person directly to confirm interest. Nominations are due by October 27.

Candidate submissionsmust be submitted electroni- callyto Board.Affairs@armaintl.org by November 10. Late sub- missions will not be accept- ed.

All materials submitted(other than the employer sup- port letter) will be posted to the ARMA website before the voting in January.

ARMA International News

three positions beginning July avoided.

from July 1, 2018, to June for the benefit of the associa-

those effects. Board members in-person strategic planningspring meeting in Kansas City the qualifications.

Submission RequirementsSubmit a current resume or

at least the equivalent in theform of a LinkedIn profile,plus a professional head-shot(not required, but stronglyencouraged), a biography, anda statement that says why youwant to serve on the ARMAboard, why you meet thelisted qualifications, and thecontributions you can bringto the board.

Also required is a letterfrom your employer (if appli-cable; not to be published)that indicates support for thetime commitment.

Before submitting, please

clude the necessary phone

Page 8 October 2017

NARA to stop accepting non-ER submissions by 2023The following article is from the

Aug. 24, 2017 edition of FCW Magazine.

By Adam MazmanianThe National Archives and

Records Administration plans to stop accepting non- electronic records submis- sions from agencies by the end of 2022.

The records agency is al-

to corral federal agencies into embracing the electronic age. At the end of 2016, agencies were required to maintain emails that count as tempo- rary or permanent federal records in electronic format, and by the end of 2019 that

formats from documents to videos to tweets, under an Obama-era directive.

Now NARA is taking the

electronic archive. In a draft strategic plan put out for

NARA headquarters inWashington, D.C.

agency announced it will "no longer accept transfers of permanent or temporary rec- ords in analog formats and will accept records only in electronic format and with appropriate metadata." The agency is also pledging to dig-

ords to be available through the Archives catalog by fiscal year 2020 and to have 82 per- cent of agency holdings pro-

and access by the public" by2021.

"We have heard the admin- istration's call for a more ag- gressive digital government agenda. Here at NARA, we have taken it to heart to be out in front and drive the change that needs to happen to bring about a more effi- cient and effective digital gov- ernment," said David S. Ferri- ero, Archivist of the United States, in an emailed state- ment to FCW.

NARA isn't abandoningpaper, agency chief operating officer William J. Bosanko told FCW. "While these new strategic goals position NA- RA to be a leader in digital preservation and access, we are equally committed to pre- serving and providing access to the permanently valuable paper and analog records in our care."

The agency also plans totake a more active role in au-

federal records rules. NARA

other electronic records." NARA plans to review what "measures and targets are appropriate beyond 2019."

The goals here are"aggressive" said Don Lueders, a longtime federal records management expert now with IBM's Global Busi- ness Services, but he said that technology and policy up- grades will be required to meet the goal of eliminating analog records from agency submissions.

With 2022 just five yearsaway, "the government must understand that agencies will not be able to meet that dead- line using the same records management methodologies they've deployed for the last few decades... agencies will have to begin to fully invest in more innovative technolo- gies, such as cognitive sys- tems, content analytics and

hope to meet that deadline,"said that by fiscal year 2019, it Lueders told FCW.

you would like more infor- mation regarding our meet- ing, take a few minutes to locate the chapter meeting information further down in the newsletter. If you would like to get more information regarding our upcoming chapter meetings, follow these steps:

1. Go towww.armawyoming.org/

2. At the top of the landing page, click on “News and Events”

3. Scroll down to the Cal-

endar, locate a month and then click on an event

As a final comment, if you are wanting to know what is going on with ARMA Head- quarters, make sure to watch their videos on YouTube. Our new CEO, Jocelyn Gun- ter, and team has been doing a good job of keeping it up to date with new infor- mation.

If you have any questions, please let me or any of your board members know by emailing or calling us.

will inspect records manage- ment practices at "10 per- cent" of agencies "to ensure that federal email and other permanent electronic records are being managed in an elec- tronic format."

Chief Records Officer Lau-rence Brewer explained that the agency has been "increasing its capacity to conduct more agency inspec- tions" over the past several years, and that the new strate-gic goal sets "a target for NA-RA to complete more agency inspections by the end of

management of email and

NARA's strategic plan also includes a focus on improving the workplace and creating a leadership pipeline while providing "all our employees with learning and leadership opportunities necessary to successfully transition to a digital environment."The National Archives ranked25th out of 27 midsized agen- cies in the 2016 Best Places to Work Agency Rankings put out by the Partnership for Public Service based on the Federal Employee Viewpoint Survey conducted by the Of-

ment.

ready in the midst of an effort comment on Aug. 24, the

policy will extend to all media itize 500 million pages of rec-

next step on the way to a fully cessed "to enable discovery

diting agency compliance with big data solutions, if they

WYARMA tools are onlinecont. from page 1...

2019 that specifically focus on fice of Personnel Manage-

October 2017 Page 9

We ’ r e o n t h e We b !Visit our website at

www.armawyoming.orgWyoming Chapter of ARMA InternationalPO Box 474Cheyenne, WY 82003

Published by Wyoming Chapter ofARMA International — April Peregoy, Editor

Ten issues of our newsletter are publishedeach year. We welcome photos or articlesyou may wish to contribute. Contact AprilPeregoy at april.peregoy@wyo.gov.

Note: Contributions or gifts to ARMA are not deductible ascharitable contributions for federal income tax purposes.

About ARMA International Membership

OUR MISSION:

“To provide infor-mation professionalsthe resources, tools,and training theyneed to effectively

manage records andinformation withinan established infor-mation governance

framework.”

ARMA International is a not-for-profit association of more than 10,000 professionals working in various aspects of the Information Management field. The association pro- vides education, research, and networking opportunities to members and other profes- sionals that enable them to use their skills and experienc- es to leverage the value of records, information and knowledge as corporate assets and as contributors to organi- zational success.

As a member of this industry- leading association for profes- sionals involved in infor- mation management and gov-

ernance, you will have access to resources that will help you grow, making you an even more credible, valuable asset to your organization.

ARMA International mem- bers make a substantial in- vestment in their career and profession. The benefits of membership will save you more than the cost and they put you at the threshold of opportunity everyday and are limited only by your level of involvement.

You can now join ARMA two ways: Apply online at www.arma.org/join or fill out the application as a PDF

(Professional or Associate) and send a copy along with payment to the address below:

ARMA InternationalDept. 99239

PO Box 219081Kansas City, MO 64121-9081

Membership Costs Professional: $175 Associate: $95Wyoming chapter dues: $15

If you have questions about membership, visit www.arma.org or contact Wyoming Chapter of ARMA President Carolynn Coy at 307-755-4910 or wyar- ma@gmail.gov.

www.facebook.com/wyarma