walkers arms venue hire agreement
TRANSCRIPT
-
8/9/2019 Walkers Arms Venue Hire Agreement
1/5
THE WALKERSARMSVENUE HIRE
BarALaCarteBuffet Accommodation Functio
ns
36NorthEastRdWalkerville
Phone088344 8022|www.walkersarms.com.au
-
8/9/2019 Walkers Arms Venue Hire Agreement
2/5
VENUE HIRE AGREEMENT
Date o Agreement:
1.0 Parties Involved In Venue Agreement:
Venue: The Walkers Arms Hotel
36 North East Road, Walkerville, 5081
Client Name:
This agreement allows the Client/s to hire the designated venue area or a specifed time, whilst adhering
to all terms and conditions o this contractual agreement. The Client must pay all ees and charges
relevant to the venue hire.
2.0 Schedule
Venue:
Date o Event:
Time o the Event:
Type o Event:
Number o Guests:
Estimated:
MaximumPermittedunderlicense:
FinalNumbers: ( To be confrmed 10 days prior to event )
Venue Hire Period:
Roomaccesstime: (Within 3 hours o the Event)
EventCompletionTime:
Initials:
-
8/9/2019 Walkers Arms Venue Hire Agreement
3/5
Description Cost Details
Deposit $ Required within 14days o making a tentative
bookingtoconrmandguaranteebooking.
Venue Hire $
FoodProducts $
BeverageProducts $
Other Charges $
TOTALFUNCTIONCHARGES $
VENUE HIRE COSTING
Initials:
-
8/9/2019 Walkers Arms Venue Hire Agreement
4/5
3.0 Terms and ConditionsBooking confrmationOnceabookinghasbeenmadeadepositof15%oftotalfoodbillispayablewithin14daysofthe
functiondate,managementreservestherighttocancelorrelocatethebookingifadeposithasnot
beenreceivedbeforethespecieddate.Ifyouhavemadeatentativebooking,thiswillbeheldfor
fourteendaysonly.Aftersuchtimemanagementreservestherighttorelocateyourbookingorcancel
thebooking.(Allattemptswillbemadetocontactthepersonwhoplacedthebooking).
Menus & fnal numbersAllmenusanddrinkpackagesmustbenalisedwithnalnumbers2weekspriortofunction.Pricingand
menuoptionsaresubjecttochangewithoutnotice.Theclientwillbeinformedofanychangesassoon
astheyoccur.Thequotationofthefoodcostswillbeconsiderednalandhonoured.
Guests and the Responsible service o alcoholThe Walkers Arms Hotel, actively promotes a sae environment or sta and patrons alike, andmanagementreservetherighttorefuseservicetoanyguestwhoaredeemedtobeintoxicated.
Minorsarepermittedonthepremisebutarerequiredtobeaccompaniedbyalegalguardianor
parent.Minorsarenotlegallyallowedtopurchaseorconsumealcoholonthepremise.Guestsare
respectfullyremindedthatphotographicIDmayberequiredtopurchaseandorconsumealcohol.
Guest BehaviourManagementreservetherighttoevictanypatronwhoisdeemedtoactinanaggressive,hostileor
displayingviolentbehaviourtowardsstaff,guestsandorpropertybelongingtotheWalkersArmsHotel
and/oritsguests.Managementreservetherighttorecoupanymonies,includingdamagesfromthe
person(s)involved.GuestsareremindedthatthepremiseisaHotelandweaccommodatealarge
numberofguests.
SmokingAllofTheWalkersArmsHotelisasmokefreehotel,exceptforthedesignatedsmokingareas.
DecorationsNosignageordecorationsaretobeafxedtoanywallsorawnings.Theclientmaybringballoonsonto
thepremisesfromanoutsidesource.Allotherdecorationsmustbediscussedpriortotheeventwiththeunction manager. Tablescattersand/orconfettiarenotpermittedinthevenue.
CateringTheWalkersArmsHoteldoesnotpermitanyitemsoffoodtobebroughtintothehotel,exceptbirthday
andorweddingcakes,howeveracakecuttingcostapplies.Allcakesbroughtontothepremisesmustbe
madebyaHACCPapprovedprovider.Ifyourguestshavespecialdietaryneedspleaseconsultyour
unctions coordinator
CancellationThe Walkers Arms Hotel reserves the right to retain all monies paid i the unction is cancelled within seven(7)daysofthescheduledevent.TheWalkersArmsHotelwillreturnallmoniespaidiftheHotelcancelsthe
event due to acts o nature or unoreseen circumstances.
PricingAlleffortswillbeundertakentomaintainallpricesasquoted,howeverduetoseasonalvariationsthe
WalkersArmsHotelreservestherighttoadjustpricesaccordingly,alleffortswillbeundertakentocontactthepersonresponsibleforthefunction.
CleaningGeneralcleaningisincludedwithinthefunctionspackagehowevershouldvenuerequirecleaning
thatisdeemedexcessive,anadditionalchargewillbecharged.
Damages & BreakagesAnydamageand/orexcessivebreakagesthataredeemedtheresponsibilityoftheeventorganizer
will incur additional charges. This includes damage to hired equipment. The Walkers Arms does notacceptanyresponsibilitytothedamageorlossofclientpropertyleftonthepremisesattheconclusion
o the event.
Minors & under 18sAllchildrenmustbesupervisedbyaparent/guardianatalltimes.Allchildrenmustvacatethepremise
by11:50pmMonday-Sunday.
Initials:
-
8/9/2019 Walkers Arms Venue Hire Agreement
5/5
Initials:
4.0 Additional Venue Hire Agreement Inormation(Onlyifapplicableandbypriorarrangementwithmanagement)
4.1AlternativePayment
4.2AdditionalFoodandBeverageRequirements/WaiverforResponsibility
I/We (theClient)understandandtakefullresponsibilityforanyfoodthatis
broughtontothepremisesfromanoutsideprovider,andunderstandthatthevenuecannotbeheldfor
anyfaultorinjuryasaresultofsuchproducts.
5.0 Client Acknowledgement
I/We (theClient)havereadandunderstoodalltheTermsandConditionsas
outlined in this Venue Hire Agreement.
I/ We agree to pay or all costs incurred that are relevant to the hire o this venue.
Name/s:
Signature/s:
Date:
CreditCardDetails(ThissectionoftheVenueHireAgreementwillbedestroyedfortheClientsprivacy
andsecurityattheconclusionoftheeventandpaymentofallcosts.)
NameonCard: CardType:
CardNumber: Expiry:
SecurityNumber: Signature: