warren county board of commissioners january 4, 2010 9:30 am public hearing

WARREN COUNTYBOARD OF COMMISSIONERS

January 4, 2010

9:30 am Public Hearing 9:45 am Public Hearing

10:00 AM – Regular Meeting

WARREN COUNTY MEMORIAL LIBRARYCOMMUNITY MEETING ROOM

WARRENTON, NORTH CAROLINA

Amendments to2008

Community DevelopmentBlock Grant (CDBG)

Scattered Sites Project

Chairman call Public Hearing to Order Clerk read Notice of Public Hearing Overview of Amendments –

Julie Reid, Kerr Tar Regional Council of

Government Clerk read Rules of Citizen Comments Citizen Comments County Manager and/or Commissioner

Comments Adjourn

PUBLIC HEARING PROCEDURES This public hearing is being held to hear citizens' comments regarding

Amendments To 2008 CDBG Scattered Sites Program

RULES:

Please sign up to speak The maximum time allotted to each speaker will be five (5)

minutes. The Clerk to the Board will keep time. Any group of people who support or oppose the same position

should designate a spokesperson. Please address only those items which might not have been

addressed by a previous speaker Order and decorum will be maintained during this hearing.

Two questions are permitted by each speaker.

Warren CountyBoard of Commissioners

Notice of Public Hearing

Notice is hereby served that the Warren County Board of Commissioners will hold a public hearing on Monday, January 4, 2010 at 9:30 am in the Warren County Memorial Library Community Room, 109 S. Front Street, Warrenton, NC. The purpose of this hearing is to receive citizen’s comments regarding:

Amendment to the 2008 Community Development Block Grant Scattered Sites Program:The following property shall be deleted from the program: 1055 NC Highway 43, Warrenton

The following changes shall be made:•Change from demolition, replacement and new construction to urgent repair only for 126 Peter Williams Road, Macon•Change from rehabilitation to demolition and replacement for 810 NC Highway 43, Warrenton•Add the following as alternates for rehabilitation or urgent repairs:

1929 Lickskillet Road, Warrenton 27589 701 Greentown Ave, Warrenton 27589273 Michael Quarry Road, Norlina 27563 219 Occoneechee Trail, Hollister 27844998 Eaton Ferry Rd, Littleton 27850 104 Capps Hill Rd, Hollister 27844110 White Rock Church Rd, Hollister 27589 121 Freedom Circle, Norlina 27563143 Greenwood Blvd, Warrenton 27589

Questions or written comments should be directed to:

Linda T. Worth Julie Reid, CDBG AdministratorWarren County Manager Kerr Tar Council of GovernmentsPO Box 619, Warrenton, NC 27589 PO Box 709, Henderson, NC 27546Telephone: (252) 257-3115 Telephone: (252) [email protected] [email protected]

Request fromYouth Camps for Christ

to amendWarren County Zoning Ordinance

Chairman call Public Hearing to Order Clerk read Notice of Public Hearing Overview of Amendments –

Ken Krulik, Planner/Zoning Adminstrator

Clerk read Rules of Citizen Comments Citizen Comments County Manager and/or Commissioner

Comments Adjourn

PUBLIC HEARING PROCEDURESThis public hearing is being held to hear citizens' comments regarding

request fromYouth Camps for Christ to amend Warren County Zoning Ordinance

RULES:

Please sign up to speak The maximum time allotted to each speaker will be five (5)

minutes. The Clerk to the Board will keep time. Any group of people who support or oppose the same position

should designate a spokesperson. Please address only those items which might not have been

addressed by a previous speaker Order and decorum will be maintained during this hearing.

Two questions are permitted by each speaker.

Warren CountyBoard of Commissioners

Notice of Public Hearing

Notice is hereby served that the Warren County Board of Commissioners will hold a public hearing on Monday, January 4, 2010 at 9:45 am in the Warren County Memorial Library Community Room, 109 S. Front Street, Warrenton, NC. The purpose of this hearing is to receive citizen’s comments regarding:

request from Youth Camps for Christ to amend the County Zoning Ordinance

to the current Lakeside Group Camp District G-C.

All questions or written comments should be directed to:

Ken Krulik, Planner/Zoning AdministratorPO Box 619, Warrenton, NC 27589Telephone: (252) [email protected]

A map of the property is available for review in the office of the Warren County Planner/Zoning Administrator. All interested citizens are urged to attend this public hearing.

Barry Richardson, Chairman Warren County Board of Commissioners

Untied Way Fundraiser Participant Recognition

Debbie Scott, Coordinator

10:00 amCall to Order January 4, 2010

Regular Monthly Meeting By

Chairman or Designee

Moment of Silence

Citizen Comments

Rules for Citizen Comments

Please sign up to speak.

The maximum time allotted to each speaker will be five (5) minutes;

Clerk to the Board will keep time.

Any group of people who support or oppose the same position should designate a spokesperson.

Please address only those items which might not have been addressed by a previous speaker.

If response from Manager and/or Board is desired, please leave a copy of your comment(s) with the Clerk to the Board.

Order and decorum will be maintained. This is not a question and answer session.

Warren County Board of Commissioners

Meeting Date: January 4, 2010 Agenda Item # 4

SUBJECT: Adopt January 4, 2010 Suggested Agenda

REQUESTED BY: Clerk / Deputy Clerk to the Board

SUMMARY: None

FUNDING SOURCE: N/A

APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A

FOLLOW-UP REQUIRED: N/A

COUNTY MANAGER'S RECOMMENDATION:

____________________________________________________________________________________________________________________________________________________________________

NOTES: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

SUGGESTED AGENDAFOR

January 4, 2010 REGULAR MONTHLY MEETINGOF THE WARREN COUNTY BOARD OF COMMISSIONERS

Memorial Library Community Meeting Room WARRENTON, NORTH CAROLINA

9:30 am – Public Hearing - Amendments to 2008 Community Development Block Grant (CDBG) Scattered Sites Project

9:45 am – Public Hearing - Request from Youth Camps for Christ to amend Warren County Zoning Ordinance

1Call to Order Regular Monthly Meeting – 10:00 am by Chairman2Moment of Silence3Citizen Comments4Adopt January 4, 2010 Suggested Agenda5Consent Agenda

A. Approve Minutes:December 7, 2009 Annual Organizational MeetingDecember 7, 2009 Regular Monthly Meeting

B. Interest Income Report – Finance Director Barry MayoC. Tax Collector’s Report – Tax Administrator Robert MitchumD. Tax Release Requests (Over $100) – Tax Administrator Robert Mitchum

Tax Release Requests (Under $100) - “ “ “ “E. Employee Performance Bond: Barry Mayo, Finance DirectorF. Resolution – Authority of Deputy Clerk

Agenda pg 1 of 3

United Way - Special Recognitions Debbie Scott, Campaign Coordinator

7. Finance Officer – Barry MayoA. Amendment # 8 to the FY 2009-10 Warren County Budget Ordinance B. Amendment # 9 to the FY 2009-10 Warren County Budget OrdinanceC. Amendment # 6 to the National Guard Armory Renovation Capital Project

Ordinance7. Consider Public Hearings

A. Amendments to 2008 Community Development Block Grant (CDBG) ScatteredSites Project

B. Request from Youth Camps for Christ to amend Warren County Zoning Ordinance

8. Approve Financing Packets:A. Renovation Project Loan with Southern Bank & Trust Company for $669,000 – National

Guard Armory, Former Library and Former Mental Health BuildingsB. Construction of New Tech High School with Southern Bank & Trust Company for $610,000

9. Emergency Medical Services – Christopher WrightA. Proposal to dissolve EMS Advisory CouncilB. Request authority to establish EMS Peer Review and Education Committee

10. Warren County Senior Center Advisory Council – Arnetta YanceyA. Adopt proposed By-LawsB. Appoint initial members: R.Harris-Monteverdi, C.Walton, R.Williams, H.Baskerville, D.Tant,

C.Jefferson, M.Justice, F. Davis and V.PerryC. Appoint Commissioner Representative and County Manager

11. Public Utilities – Macon RobertsonA. Award bid for Meter Replacement ProjectB. Approve Water Meter Replacement & Automated Meter Reading System Agreement

12. Authorize employment offer for Economic Development Director – Elgin Lane13. Award Bid for Tax Foreclosed Property14. Declare Surplus Property and authorize sale by GovDeals Online Auction15. Consider Receiving Bids for County Employee Health Plan – Commissioner Fleming16. Amendment to Community Development Block Grant Water Hook-Up Project – Tim Baynes

Agenda pg 2 of 3

17. County Manager’s ReportA. Adopt Resolution in Support of Lake Gaston Chamber of Commerce Building

PlansB. Adopt Resolution in Solicitation of Support from State and Federal Legislative

DelegatesC. Notice of Contracts ExecutedD. Manager’s Report for December 2009

18. Adjourn January 4, 2010 Meeting

Closed Session in accordance withG.S. 143-318.11(a)(l)

Discussion of Attorney/Client Privileged Information

Agenda pg 3 of 3

Meeting Date: January 4, 2010 Agenda Item # 5A

SUBJECT: Approve Minutes

REQUESTED BY: Clerk to the Board

SUMMARY: Minutes have been provided via e-mail to Board Members for review:

December 7, 2009 Annual Organizational Meeting

December 7, 2009 Regular Monthly Meeting

FUNDING SOURCE: N/A



COUNTY MANAGER'S RECOMMENDATION:____________________________________________________________________________________________________________________________________________________________________NOTES:__________________________________________________________________________________________________________________________________________________________________

__

Minutes have been provided by e-mail prior to the meeting.

December 7, 2009 Annual Organizational MeetingDecember 7, 2009 Regular Monthly Meeting

Meeting Date: January 4, 2010 Agenda Item # 5B

SUBJECT: Approve Interest Income Report

REQUESTED BY: Barry Mayo, Finance Director

SUMMARY: Interest Income Report for the month of November 2009 is submitted for the Board’s information.

FUNDING SOURCE: N/A



COUNTY MANAGER'S RECOMMENDATION:____________________________________________________________________________________________________________________________________________________________________

NOTES:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5C

SUBJECT: Approve Tax Collector’s Report

REQUESTED BY: Robert E. Mitchum, Tax Administrator

SUMMARY: Tax Collector’s Report for the month of November 2009 is presented for the Board’s information.

FUNDING SOURCE: N/A

APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: G.S. 105 350 Tax Collection Report, Interest Income Report supplied for Board's information

FOLLOW-UP REQUIRED:

COUNTY MANAGER'S RECOMMENDATION:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

NOTES:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5D

SUBJECT: Request for Tax Releases

REQUESTED BY: Robert E. Mitchum, Tax Administrator

SUMMARY: Tax releases over $100 are presented for Board approval. Tax releases under $100 approved by the County Manager are presented for the Board’s information.

FUNDING SOURCE: N/A

APPLICABLE STATUTE: NCGS 105-381. TAXPAYER'S REMEDIES

FOLLOW-UP REQUIRED:

COUNTY MANAGER'S RECOMMENDATION:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

RequestFor TaxReleasesOver $100

CountyManager approvedTax ReleasesUnder $100

Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5E

SUBJECT: Employee Performance Bond Renewal

REQUESTED BY: Finance Office

SUMMARY: Bond for Director of Finance Barry Mayo is submitted for renewal; $50,000 effective January 24, 2010

FUNDING SOURCE: N/A

APPLICABLE STATUTE:

FOLLOW-UP REQUIRED:

COUNTY MANAGER'S RECOMMENDATION:_____Recommend approval______________________________________________________________________________________________________________________________________________NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5F

SUBJECT: Resolution – Authority of Deputy Clerk

REQUESTED BY: Clerk to the Board

SUMMARY: Adopt resolution setting forth Deputy Clerks authorized duties.

FUNDING SOURCE: N/A

APPLICABLE STATUTE:

FOLLOW-UP REQUIRED:

COUNTY MANAGER'S RECOMMENDATION:_____Recommend approval______________________________________________________________________________________________________________________________________________NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

State of North CarolinaCounty of Warren

RESOLUTION AUTHORITY OF DEPUTY CLERK

THAT WHEREAS, by action of the Warren County Board of Commissioners at a Regular Meeting on December 7, 2009, Mrs. Paula L. Pulley was appointed to the position of Deputy Clerk to the Warren County Board of Commissioners, and

WHEREAS, The Board desires to make clear the authority of the person appointed to the position of Deputy Clerk,

NOW THEREFORE, BE IT RESOLVED, that the Deputy Clerk to the Warren County Board of Commissioners is hereby authorized to perform any and all acts authorized to be performed by the duly appointed Clerk, specifically including attesting legal documents and affixing the county seal to such documents.

BE IT FURTHER RESOLVED, that the Deputy Clerk is authorized to act for the Clerk at such times as the Clerk may be absent or unavailable, and the Deputy Clerk may act to assist the Clerk when necessary or convenient.

Adopted this the 4th day of January, 2010 at Warrenton, North Carolina.

Barry Richardson, Chairman Warren County Board of Commissioners

Meeting Date: January 4, 2010 Item # 6-A

SUBJECT: Finance Office


SUMMARY: Amendment # 8 to the FY 2009-10 Warren County Budget Ordinance

FUNDING SOURCE: N/A

APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE:

FOLLOW-UP REQUIRED:


_____Recommend approval______________________________________________________________________________________________________________________________

NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Meeting Date: January 4, 2010 Item # 6-B



SUMMARY: Amendment # 9 to the FY 2009-10 Warren County Budget Ordinance

FUNDING SOURCE: N/A


FOLLOW-UP REQUIRED:


___Recommend approval. Funds budgeted in the National Guard Armory ____________General Fund Expenditure account.________________________________________

NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Meeting Date: January 4, 2010 Item # 6-C



SUMMARY: Amendment # 6 to the National Guard Armory Renovation Capital Project Ordinance

FUNDING SOURCE: N/A


FOLLOW-UP REQUIRED:


_ Recommend approval. _________________________________________________________________________________________________________________________________

NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________

RevisedAmendment12/30/2009

Meeting Date: January 4, 2010 Item # 7-A

SUBJECT: Follow-up to Public Hearings

REQUESTED BY: Julie Reid, Kerr Tar COG – CDBG Administrator

SUMMARY: Consider amendments to 2008 Community Development Block Grant (CDBG) Scattered Sites Project

FUNDING SOURCE: N/A


FOLLOW-UP REQUIRED:

COUNTY MANAGER'S RECOMMENDATION:____ Recommend approval. ______________________________________________________________________________________________________________________________

NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Amendment to the 2008 Community Development Block Grant Scattered Sites Program:

The following property shall be deleted from the program:

1055 NC Highway 43, Warrenton

The following changes shall be made:

• Change from demolition, replacement and new construction to urgent repair only for 126 Peter Williams Road, Macon

• Change from rehabilitation to demolition and replacement for 810 NC Highway 43, Warrenton

• Add the following as alternates for rehabilitation or urgent repairs:

1929 Lickskillet Road, Warrenton 27589701 Greentown Ave, Warrenton 27589273 Michael Quarry Road, Norlina 27563219 Occoneechee Trail, Hollister 27844998 Eaton Ferry Rd, Littleton 27850104 Capps Hill Rd, Hollister 27844110 White Rock Church Rd, Hollister 27589121 Freedom Circle, Norlina 27563143 Greenwood Blvd, Warrenton 27589

Meeting Date: January 4, 2010 Item # 7-B

SUBJECT: Follow-up to Public Hearings

REQUESTED BY: Ken Krulik, Planner / Zoning Administrator

SUMMARY: Consider amendment to Warren County Zoning Ordinance

FUNDING SOURCE: N/A


FOLLOW-UP REQUIRED:

COUNTY MANAGER'S RECOMMENDATION:______________________________________________________________________________________________________________________________________________________

NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Request from Youth Camps for Christto amend the County Zoning Ordinance to

the currentLakeside Group Camp District G-C.

§ 153A‑45. Adoption of ordinances.

To be adopted at the meeting at which it is first introduced, an ordinance or any action having the effect of an ordinance (except the budget ordinance, any bond order, or any other ordinance on which a public hearing must be held before the ordinance may be adopted) must receive the approval of all the members of the board of commissioners. If the ordinance is approved by a majority of those voting but not by all the members of the board, or if the ordinance is not voted on at that meeting, it shall be considered at the next regular meeting of the board. If it then or at any time thereafter within 100 days of its introduction receives a majority of the votes cast, a quorum being present, the ordinance is adopted. (1963, c. 1060, ss. 1, 1 1/2; 1965, cc. 388, 567, 1083, 1158; 1967, c. 495, s. 2; 1969, c. 36, s. 1; 1971, c. 702, ss. 1‑3; 1973, c. 822, s. 1.)

Meeting Date: January 4, 2010 Agenda Item # 8-A

SUBJECT: Approve Installment Financing Packet $669,000

REQUESTED BY:

SUMMARY: Approve Financing Packet for building renovations: Former Library, Mental

Health and National Guard Armory Buildings:

* Installment Financing Contract * Incumbency & Authorization Certificate* Promissory Note * Resolution authorizing signature* Escrow Agreement * Bank Eligibility Certificate* Authorize Chairman and/or County Manager to sign related documents

FUNDING SOURCE: Home & Community Care Block Grant



COUNTY MANAGER'S RECOMMENDATION:___Recommend approval, pending review by County Attorney_______________________________________________________________________________________________________________

NOTES:__________________________________________________________________________________________________________________________________________________________________

__

Resolution

The County Board of Commissioners (the "Board") of the County of Warren, North Carolina (the "County") met at 10:00 a.m. on January 4, 2010. The following resolution was introduced:WHEREAS, pursuant to Section 160A-20 of the General Statutes of North Carolina, a local government unit is authorized to finance the purchase of real or personal property by installment contracts that create in the property purchased a security interest to secure payment of the Loan Amount to an entity advancing moneys or supplying financing, and/or to finance the construction or repair of fixtures or improvements on real property by contracts that create in the fixtures or improvements, or in all or some portion of the property on which the fixtures or improvements are located, or in both, a security interest to secure repayment of moneys advanced or made available for such construction or repair; and,WHEREAS, the County proposes to construct two Emergency Management Services Satellite Units, to renovate three existing structures (Old Mental Health Building, Old Warren County Library, and the Warren County Armory), and to finance those transactions and related costs (the "Loan") with Southern Bank and Trust Company; and,WHEREAS, the Loan shall be evidenced by an Installment Financing Contract (the "Contract") and a Promissory Note (the "Note") and secured by a Deed of Trust (the "Deed of Trust") on the subject real property (the "Property"); and,WHEREAS, draft copies of the proposed Contract, Note and Deed of Trust have been presented to the Board; and,WHEREAS, in accordance with Section 160A-20 of the General Statutes of North Carolina, the County Board of Commissioners held a public hearing on the Contract and gave notice of the public hearing at least ten (10) days before the date fixed for said hearing in accordance with Section 160A-20(g) of the General Statutes of North Carolina; and,WHEREAS, the County Board of Commissioners desires to approve the aforesaid Loan and the execution and delivery of the Contract, Note and Deed of Trust and to authorize other actions in connection therewith.

BE IT RESOLVED by the County Board of Commissioners of the County of Warren as follows:

•The Loan and the agreements and documents referenced herein are hereby ratified, approved and authorized.

•Each of the Contract, the Note and the Deed of Trust, in substantially the forms submitted to this meeting, and the performance by the County of its obligations thereunder, including, without limitation, its representations, warranties and covenants as to matters affecting the tax-exempt status of interest on the Loan, hereby are approved, and the County Manager hereby is authorized and directed to execute and deliver, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, on behalf of the County each of the Contract, the Note and the Deed of Trust, with such variations, omissions and additions as the persons executing such documents may approve, their execution and delivery thereof to constitute conclusive evidence of such approval of such variations, omissions and additions. Without limiting the generality of the foregoing, the County Manager and the County Finance Director hereby are authorized to approve all details of said Loan, including, without limitation, the amount advanced pursuant to the Contract (which shall not exceed a maximum sum of $____________), the amounts and timing of the Installment Payments, the interest rate(s) and the term of the Contract. Execution of the Contract by the County Manager or the Finance Director conclusively shall evidence such approval of all such details of the Loan.

•The Board, the County Manager and the County Finance Director or any of them hereby are authorized and directed, as appropriate, to negotiate, enter into, execute and deliver for and on behalf of the County, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, any and all exhibits, addenda, schedules and supplements to the Contract, Note and Deed of Trust and any and all financing statements, certificates, assignments and other documents, instruments or agreements (including appropriate tax certifications and agreements) as may be necessary or advisable to carry out the intent of this resolution and to effect the financing pursuant to the Contract and Deed of Trust, and any other certificate, instrument or document relating to the Contract and the Deed of Trust and the transactions contemplated thereby, including, without limitation, the Note, and to perform any and all acts they may deem necessary or appropriate in order to carry out the intent of this resolution and the matters herein authorized.

•The County hereby designates the Note and the Contract as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). The County shall not issue tax-exempt obligations itself or approve the issuance of tax-exempt obligations of its "subordinate" entities (and all entities which issue tax-exempt obligations on behalf of the County and its subordinate entities) if the issuance of such tax-exempt obligations would, when aggregated with all other tax-exempt obligations theretofore issued in this calendar year by the County and such other entities, result in the Town and such other entities having issued a total of more than $30,000,000.00 of tax-exempt obligations in this calendar year (not including private activity bonds other than qualified 501(c)(3) bonds), including the Note and the Contract.

•All other actions of County officers and employees in conformity with the purposes and intent of this resolution and in furtherance of the execution and delivery of the instruments described above and the consummation of the transactions contemplated thereby are hereby ratified, approved and confirmed. All other resolutions or parts thereof in conflict herewith, to the extent of such conflict, are hereby repealed.

•This resolution shall become effective immediately.

I, Angelena Kearney-Dunlap, Clerk to the County Board of Commissioners of the County of Warren, North Carolina, HEREBY DO CERTIFY that the foregoing is a true and complete copy of so much of the proceedings of said County Board of Commissioners at a meeting held on January 4, 2010 as relates in any way to the authorization and approval of an installment contract financing, that the public hearing referenced in said resolution was duly called and held, that all required notices of such meeting were given and that references regarding said proceedings are recorded in the minutes of said Board and a full copy of the foregoing resolution is recorded in the resolution book of the County Board of Commissioners.

WITNESS my hand and the corporate seal of said County, this 4 th day of January, 2010.

_____________________________________Clerk to the County Board of Commissioners

Additional documentation to be approved: •Installment Financing Contract

• Incumbency & Authorization Certificate

• Promissory Note

• Resolution authorizing signature

• Escrow Agreement

• Bank Eligibility Certificate

• Authorize Chairman and/or County Manager to sign related documents

Meeting Date: January 4, 2010 Agenda Item # 8-B

SUBJECT: Approve Installment Financing Packet $610,000

REQUESTED BY:

SUMMARY: Approve Financing Packet for new construction of New Tech High School

Building:

* Installment Financing Contract * Incumbency & Authorization Certificate* Promissory Note * Resolution authorizing signature* Escrow Agreement * Bank Eligibility Certificate* Authorize Chairman and/or County Manager to sign related documents

FUNDING SOURCE: Home & Community Care Block Grant



COUNTY MANAGER'S RECOMMENDATION: ___Recommend approval, pending review by County Attorney_______________________________________________________________________________________________________________

NOTES:__________________________________________________________________________________________________________________________________________________________________

__

RESOLUTION

WHEREAS, pursuant to Section 160A-20 of the General Statutes of North Carolina, a local government unit is authorized to finance the purchase of real or personal property by installment contracts that create in the property purchased a security interest to secure payment of the Loan Amount to an entity advancing moneys or supplying financing, and/or to finance the construction or repair of fixtures or improvements on real property by contracts that create in the fixtures or improvements, or in all or some portion of the property on which the fixtures or improvements are located, or in both, a security interest to secure repayment of moneys advanced or made available for such construction or repair; and,

WHEREAS, the County proposes to construct the Warren County New Tech High School, and to finance this transaction and related costs (the "Loan") with Southern Bank and Trust Company; and,

WHEREAS, the Loan shall be evidenced by an Installment Financing Contract (the "Contract") and a Promissory Note (the "Note") and secured by a Deed of Trust (the "Deed of Trust") on the subject real property (the "Property"); and,

WHEREAS, draft copies of the proposed Contract, Note and Deed of Trust have been presented to the Board; and,

WHEREAS, in accordance with Section 160A-20 of the General Statutes of North Carolina, the County Board of Commissioners held a public hearing on the Contract and gave notice of the public hearing at least ten (10) days before the date fixed for said hearing in accordance with Section 160A-20(g) of the General Statutes of North Carolina; and,

WHEREAS, the County Board of Commissioners desires to approve the aforesaid Loan and the execution and delivery of the Contract, Note and Deed of Trust and to authorize other actions in connection therewith.

BE IT RESOLVED by the County Board of Commissioners of the County of Warren as follows:

•The Loan and the agreements and documents referenced herein are hereby ratified, approved and authorized.

•Each of the Contract, the Note and the Deed of Trust, in substantially the forms submitted to this meeting, and the performance by the County of its obligations thereunder, including, without limitation, its representations, warranties and covenants as to matters affecting the tax-exempt status of interest on the Loan, hereby are approved, and the County Manager hereby is authorized and directed to execute and deliver, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, on behalf of the County each of the Contract, the Note and the Deed of Trust, with such variations, omissions and additions as the persons executing such documents may approve, their execution and delivery thereof to constitute conclusive evidence of such approval of such variations, omissions and additions. Without limiting the generality of the foregoing, the County Manager and the County Finance Director hereby are authorized to approve all details of said Loan, including, without limitation, the amount advanced pursuant to the Contract (which shall not exceed a maximum sum of $____________), the amounts and timing of the Installment Payments, the interest rate(s) and the term of the Contract. Execution of the Contract by the County Manager or the Finance Director conclusively shall evidence such approval of all such details of the Loan.

•The Board, the County Manager and the County Finance Director or any of them hereby are authorized and directed, as appropriate, to negotiate, enter into, execute and deliver for and on behalf of the County, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, any and all exhibits,

addenda, schedules and supplements to the Contract, Note and Deed of Trust and any and all financing statements, certificates, assignments and other documents, instruments or agreements (including appropriate tax certifications and agreements) as may be necessary or advisable to carry out the intent of this resolution and to effect the financing pursuant to the Contract and Deed of Trust, and any other certificate, instrument or document relating to the Contract and the Deed of Trust and the transactions contemplated thereby, including, without limitation, the Note, and to perform any and all acts they may deem necessary or appropriate in order to carry out the intent of this resolution and the matters herein authorized.•The County hereby designates the Note and the Contract as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). The County shall not issue tax-exempt obligations itself or approve the issuance of tax-exempt obligations of its "subordinate" entities (and all entities which issue tax-exempt obligations on behalf of the County and its subordinate entities) if the issuance of such tax-exempt obligations would, when aggregated with all other tax-exempt obligations theretofore issued in this calendar year by the County and such other entities, result in the Town and such other entities having issued a total of more than $30,000,000.00 of tax-exempt obligations in this calendar year (not including private activity bonds other than qualified 501(c)(3) bonds), including the Note and the Contract.•All other actions of County officers and employees in conformity with the purposes and intent of this resolution and in furtherance of the execution and delivery of the instruments described above and the consummation of the transactions contemplated thereby are hereby ratified, approved and confirmed. All other resolutions or parts thereof in conflict herewith, to the extent of such conflict, are hereby repealed.•This resolution shall become effective immediately.

Additional documentation to be approved: •Installment Financing Contract

• Incumbency & Authorization Certificate

• Promissory Note

• Resolution authorizing signature

• Escrow Agreement

• Bank Eligibility Certificate

• Authorize Chairman and/or County Manager to sign related documents


SUBJECT: Boards & Commissions

REQUESTED BY: Chris Wright, Director, Emergency Services

SUMMARY: It is proposed to dissolve Warren County EMS Advisory Council and form a

Peer Review and Education Committee

FUNDING SOURCE: N/A




____Recommend approval___________________________________________________________________________________________________________________________________________NOTES:__________________________________________________________________________________________________________________________________________________________________

__


SUBJECT: Boards & Commissions

REQUESTED BY: Chris Wright, Director, Emergency Services

SUMMARY: Authority is requested to establish Warren County EMS Peer Review and

Education Committee to enhance the quality of service provision through analysis of patient care at the local level as well as enhance training and medical direction of Warren County EMS personnel.

FUNDING SOURCE: N/A




_____Recommend approval __________________________________________________________________________________________________________________________________________NOTES:__________________________________________________________________________________________________________________________________________________________________

__


SUBJECT: Warren County Senior Center Advisory Council

REQUESTED BY: Arnetta Yancey, Director

SUMMARY: Proposed By-Laws for Advisory Council are submitted for Board’s review and adoption.

FUNDING SOURCE:




Recommend approval

NOTES:__________________________________________________________________________________________________________________________________________________________________

__




SUMMARY: It is submitted to appoint initial membership to the above referenced Council

per attached.

FUNDING SOURCE:




NOTES:__________________________________________________________________________________________________________________________________________________________________

__

Warren County Senior Center Advisory Council

3 year termRachel Harris–Monteverdi, Cooperative Extension

Charles Walton, Department of Social ServicesRichard “Dickie” Williams, Parks & Recreation

Hilda Baskerville, Health Department

2 year termDianne Tant, Department of Social Services

Charles Jefferson, Senor Tar Heel Legislature

1 year termMary Justice, Senor Center Participant

Florine Davis, Senior Center ParticipantVonciel Perry, Senior center Participant

Meeting Date: January 4, 2010 Agenda Item # 10-C



SUMMARY: It is submitted to appoint ex-officio members to the above referenced Council:

Board of Commissioners Representative _______________________Warren County Manager Linda T. Worth

FUNDING SOURCE:




NOTES:__________________________________________________________________________________________________________________________________________________________________

__


SUBJECT: Public Utilities

REQUESTED BY: Macon Robertson, Director

SUMMARY: Bids were received per attached for “Meter Replacement Project”. It is presented to award bid as recommended by Public Utilities to Southern Corrosion of Roanoke Rapids NC at a total of $41,199.50.

FUNDING SOURCE:



COUNTY MANAGER'S RECOMMENDATION:Recommend bid award to Southern Corrosion at stated price.

NOTES:__________________________________________________________________________________________________________________________________________________________________

__


SUBJECT: Public Utilities

REQUESTED BY: Macon Robertson, Director

SUMMARY: Water Meter Replacement & Automated Meter Reading System Agreement is

presented for Board review and adoption.

FUNDING SOURCE:




Recommend approval of contract documents with Chairman of the Board or County _________Manager authorized to sign the necessary documents.

NOTES:__________________________________________________________________________________________________________________________________________________________________

__

Double click item to see entire 10 page document.

Meeting Date: October 5, 2010 Item # 12

SUBJECT: Personnel Matters

REQUESTED BY: Elgin Lane, Manager – Human Resources

SUMMARY: It is submitted for authorization to offer employment as Economic Development Director to Mr. Alfred Papa on recommendation of the

Personnel Committee. Starting salary $65,000, plus an assigned vehicle commencing January 19, 2010.

FUNDING SOURCE: N/A


FOLLOW-UP REQUIRED:


___________________________________________________________________________

__________________________________________________________________________

NOTES:__________________________________________________________________________

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_


SUBJECT: Award Bid for Tax Foreclosed Property

REQUESTED BY:

SUMMARY: Bids were due in County Managers office for tax foreclosed properties on

December 28, 2009 at 10 am. Bids were received as follows:

No Bottom Road 0.72 acre lot at MapN: C6 25 road front, Warrenton Township $3,001 from James Watson of

Nashville, NC

Cole Forest Road 1 acre lot at MapN: F2 6F road front, Hawtree Township (No bid received) Request authorization to

rebid property

Pearl Harbor Road 0.50 acre lot at MapN: L5 36B, River Township (No bid received) Request authorization to

rebid propertyFUNDING SOURCE:



COUNTY MANAGER'S RECOMMENDATION:_ Recommend approval

NOTES:__________________________________________________________________________________________________________________________________________________________________

__


SUBJECT: Declare Surplus Property & Authorize Auction

REQUESTED BY: Clerk to the Board of Commissioners

SUMMARY: It is submitted to declare Dell All-In-One Printer and Xerox Copy Centre C20

Copier as surplus property and authorize sale via GovDeals Online Auction.

FUNDING SOURCE:



COUNTY MANAGER'S RECOMMENDATION:_

NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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STATE OF NORTH CAROLINACOUNTY OF WARREN

RESOLUTIONSALE OF SURPLUS

WARREN COUNTY PROPERTY

WHEREAS, the County of Warren has certain property which is no longer needed and may lawfully dispose of such property through declaring "Surplus Property" and sale by auction, bid, and/or electronic advertisement.

NOW, THEREFORE, BE IT RESOLVED THAT, pursuant to Article 12, North Carolina General Statute 160A-268, the Warren County Board of Commissioners will sell through internet based auction the following property declared Surplus Property:

Dell All-In-One Printer A940Xerox CopyCentre Copier

BE IT FURTHER RESOLVED, The Board of Commissioners authorizes the County Manager (or designee) to dispose of this property and incur those costs incidental to sell property; and that advertising, describing the property, the method for bidding and the date, time and place for the award of bid will be placed in the Warren Record and displayed electronically, otherwise appropriately advertised according to law.

ADOPTED this the 4th day of January 2010.

WARREN COUNTY BOARD OF COMMISSIONERS

________________________________________Barry Richardson, Chairman

ATTEST:_______________________________________Angelena Kearney-Dunlap, Clerk to the Board

CopyCentre C20WorkCentre M20/M20iXerox copier

Dell All-In-One Printer, Copier, Fax & Scanner


SUBJECT: County Employees Health Plan

REQUESTED BY: Commissioner Ernest Fleming

SUMMARY: In order to get the best price for coverage Commissioner Fleming proposed to put

out for bid Employee Health Coverage for FY 2010-2011.

FUNDING SOURCE:



COUNTY MANAGER'S RECOMMENDATION:______Recommend approval. Human Resources Manager is preparing request for_________________Proposals to be submitted to health insurance providers.____________________________

NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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SUBJECT: Amendment to CDBG Water Hook-Up Project

REQUESTED BY: Timothy Baynes, Executive DirectorKerr Tar Regional Council of Governments

SUMMARY: Amendment #1 to the Administrative Contract for above referenced in the

amount of $13,368.78 is requested to cover additional costs of service delivery and travel:Expenditures: $7,500 administration; $15,818.84 service delivery; $549.94 service delivery travel.

FUNDING SOURCE: CDBG Water Hook-Up Grant



COUNTY MANAGER'S RECOMMENDATION:Recommend approval ___________

NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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SUBJECT: County Manager - Adopt Resolution

REQUESTED BY: County Manager – Linda T. Worth

SUMMARY: Resolution in Support of Lake Gaston Chamber of Commerce’s Proposed

Building Plans is submitted for Board’s review and adoption.

FUNDING SOURCE:



COUNTY MANAGER'S RECOMMENDATION: Recommend approval

NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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SUBJECT: County Manager - Adopt Resolution


SUMMARY: Resolution Solicitation of Support from State and Federal Legislative Delegation

is submitted for Board’s review and adoption.

FUNDING SOURCE:



COUNTY MANAGER'S RECOMMENDATION: Recommend approval

NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Meeting Date: January 4, 2010 Agenda Item # 17-C

SUBJECT: County Manager - Notice of Contract Executed


SUMMARY: County Manager has been granted authorization to approve contracts up to

but not to exceed $50,000. Report is submitted for the Board’s information: emsCharts, Inc. Pittsburgh, PA - $3,887 annual cost for use of suite of products.

FUNDING SOURCE:




NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Double click item to see entire 22 page document.

Meeting Date: January 4, 2010 Agenda Item # 17-D

SUBJECT: County Manager’s December 2009 Report


SUMMARY: Manager’s Monthly Report is submitted for the Board’s information.

FUNDING SOURCE:




NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Adjourn January 4, 2010 Regular

Meeting= = =

Closed Session in accordance withG.S. 143-318.11(a)(l)

Discussion of Attorney/Client Privileged Information

warren county board of commissioners january 4, 2010 9:30 am public hearing

Documents

public hearingnotice

nc highway

citizens comments

speakthe maximum time

written comments

lickskillet road

following property

group of people