washington chapter chat - amazon s3 · 2015-06-26 · washington chapter chat february 2015 vice...
TRANSCRIPT
Washington
Chapter Chat
February 2015
What a great turnout at the Washington
Chapter Honors & Awards Event
We are proud of our Chapter members who were
recognized at the annual Honor &Awards Event held
January 20th at the City of Seattle:
2014 Award Recipients Josh Klika – Leading Light Award
Ginny Justiniano – Buyer of the Year
Gerhild Turner – Manager of the Year
New CPPBs and CPPOs
Committee Chairs & Volunteers
2015 Board of Directors
Cheral
WASHINGTON STATE CHAPTER 2015 OFFICERS
President Cheral Jones, CPPO, CPPB [email protected]
Vice President Sue Ownby
Treasurer Josh Klika [email protected]
Secretary Jeff Peterson [email protected]
Membership Secretary Theresa Teschlog [email protected]
Past President Nelson Park, CPPO, CPPB [email protected]
Upcoming Events
March Purchasing Month
Excellence in Procurement Summit
March 24, 2015
Bellevue Botanical Garden
Bellevue Washington 98009
Inside th is I ssue
Member Spotlight
H&A Recap
Buyer/Manager of the Year
2015 NIGP Forum
CPPB/CPPO Certification
Purchasing Month
and more……
2
Member Spotlight
NAME: Maija Lampinen, CPPB PERSONAL STATS:
I was born in Edmonds, Washington as the oldest of four children and have lived in Snohomish County my entire life. My first job was picking spinach (otherwise known as ‘spinach rouging’) in the Snohomish Valley and then began working for the Snohomish School District as a business intern during my junior year of high school; an internship that continued through college. I stayed on at the District until 2011, when I accepted my current role at the Port of Everett. I love to travel, cook (and eat), entertain and play piano. I adore my 11 nieces and nephews and enjoy spending time with family and friends. EMPLOYED BY: Port of Everett HOW LONG: 3 ½ years NIGP CHAPTER MEMBER SINCE: 2006 WHAT DO LIKE ABOUT YOUR JOB:
I enjoy the challenges, the team here at the Port of Everett and the diversity of our three business lines, including our international seaport, real estate development and marina (talk about variety!). The challenges force me to grow personally and professionally, expand my knowledge base and travel outside of my comfort zone. As the only procurement professional at the Port, I have the opportunity to get involved in all aspects of procurement within each business line, in turn, making me a jack of all trades (but master of none as the saying goes). It is rewarding to know that the work I’m doing has a direct and positive impact on the Port and its community.
WHAT ADVICE WOULD YOU GIVE SOMEONE NEW TO YOUR PROFESSION?
Never stop learning and make it a priority to connect with professionals in your field. I advanced into the procurement field with no procurement background or formal training. Without the ability to reach out and seek the assistance and advice of other professionals, especially those in NIGP, I would not be where I am today. Be intentional about getting to know your organization outside of your department. The more you know about the organization, the more you can effectively contribute to organizational success and growth.
3
Annual Business Meeting
The first 2015 Annual Business Meeting took place on January 20th at the Seattle City Hall.
Presentations. We expressed our appreciation for the three distinguished guest speakers that presented excellent topics:
NIGP Board & Business Council – “Everybody Wins”
Steve Lerch, Executive Director of the State Economic and Revenue Forecast Council – “State’s economic and revenue outlook”
4
Why Read the fine print? Okay, in my personal life, I admit to only giving most of those terms and conditions associated with a new app for my smartphone a cursory review. I read on the internet (so it must be true) that most consumers do not even do this much of a review. They just tap the accept block and move on. Unfortunately, this lack of scrutiny in the world of government procurement could cause problems.
For those of us who call ourselves procurement professionals, it is our job to read the fine print. Lately, I have been seeing some changes in the standard terms used by vendors, especially if the purchase involves technology. This is somewhat understandable given a world with seemingly unlimited hackers or attackers out to steal data or destroy something.
Historically, terms and conditions have long been used in contracts to avoid or minimize risk. For example, the 42 standard contract terms and conditions used by the Tacoma School District are intended to do just this. Likewise, vendors have their own standard terms and conditions designed to minimize their risk. However, I do not consider either the government’s or the vendor’s standard contract terms to be “fine print”, because they are clearly available for review as part of the bid and contracting processes we all use.
The “fine print” that concerns me is related to the terms used by vendors in something other than a formal contract, such as quotes, order forms, order agreements and subscription documents. In some cases, such as when a purchase card (PCard) is used, the procurement department may not even see these documents. It has become very common to see vendor documents with a statement in fine print such as this on the document: By signing this agreement you are accepting the XYZ company’s standard terms and conditions found at http://readthefineprint.com
Is the customer or someone from procurement following this link and actually reviewing the vendor terms? Unless you have established a pro-active approach for reminding people to contact the procurement department before signing any vendor documents, probably not!
Here is my paraphrased version of a term I read last week on the vendor’s web site related to a vendor order form for a subscription to an on-line application for student use in the classroom: In the event our software causes problems to your system due to a virus or malware transmitted through on-line use of our software, even if this is caused by the negligence of our employees, our company is not liable for any damages associated with these problems or any costs to fix the problems. The cost of this subscription was $800. Our Technology Director decided not to allow this purchase.
There are many other “fine print” vendor terms in use today. Many of these may be objectionable to your organization. Does your organization ensure that all vendor terms and conditions are reviewed before placing an order? If not, your organization may be assuming some or all of the vendor’s risk of doing business.
Bottom line (if you can read it): Remind anyone with the authority to sign some type of vendor order document to read the fine print or send to Procurement. Steve Demel, CPPO Director of Purchasing Tacoma Public Schools
5
The Washington Chapter Chat will be published bi-monthly: February, April, June, August, October and December.
Do you have something to share with your purchasing peers? Want to be a newsletter contributor? Benefits: Receive re-certification points for articles published
Get published in an upcoming newsletter You may submit articles to Heidi Bohl at [email protected] for publication in April’s Edition by March 30th June’s Edition by May 30st August’s Edition by July 30th October’s Edition by September 30th December’s Edition by November 30th February’s Edition by January 30th
Save the Date: NIGP Forum is coming
August 1-August 5, Kansas City, MO!
The Annual NIGP Forum is the largest North American educational conference exclusively for individuals in public procurement. This year’s 70th event will be held in Kansas City, Missouri which is the second largest city in Missouri. It is officially nicknamed the “City of Fountains”, with over 200
installations, ranking second in the world and exceeded only by Rome. The City is often referred to as K.C., known for its Kansas City jazz, Kansas City blues as well as for its Kansas City-style barbecue.
To view the 2015 Forum registration fees please visit 2015 NIGP Forum Registration.
For more information about the Forum, Networking opportunities, Workshops and Expo visit the NIGP Forum 70th Annual Forum & Products Exposition.
For the Top 10 reasons to attend the Forum visit NIGP Forum Information.
6
Award Recipients
“Leading Light Award“ "Lights the way for others in public procurement.”
This member has been has been such a positive, calm, quiet supporter of all people and all things. Stepping in to take on the budget and finances when Ken retired was a life saver! Jumping into the role of Treasurer and Finance Committee Chair is daunting, but he was brave and has kept us in the green, bringing efficiencies to our accounting practices. And he did that on top of being a key contributor to the Newsletter Committee, showing up at Heidi’s office regularly with bells on to help her so she doesn’t have to go anywhere. And now taking on the role of Chair of PR and Marketing, and learning to manage the website at the same time?! While heading to both the Chapter Manager Training Conference and the Leadership Symposium?! AND managing his day job… He does this All with a smile and an infectious upbeat, sweet, calmness that he brings to the room, yet is happy to just remain humble and behind the scenes.
With all of that, it is my HONOR to present OUR 2nd Annual Leading Light Award to
Josh Klika of WSDOT!
7
Buyer of the Year
Ginny Justiniano, CPPB, with Cheral Jones, April Alexander and Ted Lucas, receives the 2014 Buyer of the
Year award at the Washington State Chapter of NIGP Honor & Awards Meeting on January 20, 2015.
Ginny is a Sr. Contract Specialist in the Materials, Technology and Services (MTS) section of the Sound Transit Procurement and Contracts Division. She is assigned to procurements that fall within Communications, Finance and Information Technology. Prior to working in the MTS section, Ginny was a Design and Construction Construction Specialist. Ginny takes customer service to the next level by continually communicating and educating her customers within the agency. She took the lead role in developing an E-bid user’s manual documenting the steps and procedures for using the division’s on-line solicitation system. She is currently leading a Rapid Office Kaizen Process Improvement team comprised of co-workers to streamline and document the contract modification process at Sound Transit.
Ginny has been responsible for a number of procurements since joining Sound Transit including a building demolition, Enterprise Managed Print Services (EMPS), telephone interpretation services, a real-time availability parking monitoring system, Strategic Planning Services, and a number of other professional service contracts.
Ginny led the planning for the NIGP Washington State Chapter Reverse Trade Show. Ginny is an active and familiar face within the NIGP Washington State Chapter and encourages others within her division to actively participate. She helped plan the 2015 Annual Business Meeting and Honors, Awards and Recognition Luncheon. She served as the Washington State Chapter NIGP Vice President for the last two years. Ginny represented the Washington Chapter of NIGP at the 2014 annual DES Trade Show. She regularly attends the National NIGP forums, including the 2014 NIGP Forum. Ginny also attends and volunteers with the chapter Northwest Harvest Food bank event. Ginny is a Certificated Professional Public Buyer (CPPB) and attends professional classes to learn and keep abreast of changes in the public procurement field.
Ginny is a pleasure to have in the office and is an integral part of the atmosphere of teamwork and collaboration that is present on a daily basis. She works tirelessly to keep up with the demands of the departments she serves, and she never hesitates to lend a hand to her coworkers.
8
Manager of the Year
Gerhild Turner, CPPO, receives the 2012 Manager of the Year award via Skype at the
Washington State Chapter of NIGP Honor & Awards Meeting on January 20, 2015.
Gerhild has contributed to the Public Purchasing Profession by helping other purchasing professionals across the county with difficult purchasing questions or dilemmas with direct contact or utilizing many different listservs (NSITE, PNPPA, and APTA). Gerhild has been passionate about the Disadvantaged Business Enterprise program, small business issues, vendor outreach and education on how to do business with government. She also keeps the Economic Alliance of Snohomish County informed of all Community Transit Federal solicitations opportunities. Gerhild maintains CPPO and CPPB certifications. She is an advocate for lifelong learning and inspires others to do so. She sets the example by attending classes and sharing articles and knowledge. She supports others to attend classes and coursework. She mentored and encouraged the five Procurement Team members to continuously learn. She provided support and established budget for educational opportunities. Her inspiration resulted in all five members of the team becoming certified or maintaining certifications with four CPPB’s, one CPPO, and one PMP. Two members of the team have completed the NIGP instructor program with Gerhild’s mentorship and support. One member of the team has completed significant progress towards a degree. Gerhild has been an outstanding leader at Community Transit for over 10 years. The following are the highlights of her stewardship in her capacity as the Procurement and Contracts Manager:
Developed and led the significant revision of a very obsolete Procurement Resolution, and new (never written) Procurement Policy and Procedures Manual for purchasing personnel, end users and vendors.
Led the Procurement Team to develop procurement curriculum and provide annual training during Procurement Month for Community Transit end-users.
Encouraged and led the Procurement Team to make numerous process improvements, with the latest being the streamlining and developing new solicitation templates.
Led the Procurement Team in developing a workplan forecasting tool that employs data from Community Transit’s Annual Business Plan and helps the Procurement Division manage the solicitation and project workload.
Led the Procurement Team in achieving NIGP’s prestigious Outstanding Agency Accreditation Achievement Award (OA4).
Established the foundation for the Procurement Team to continue to improve processes and endeavor to qualify and achieve NIGP’s Pareto Award.
Gerhild’s position is a “working” manager, where she handles a full workload of procurements as well as the duties of a manager. Her customers always have fantastic comments about the work quality and service they receive from her as well as our team as a whole.
Gerhild was integral at getting Peoplesoft requisition workflow approved and has been a major supporter of the project from the beginning.
Gerhild has been active in the Washington State Chapter for over 10 years in a variety of roles such Education Committee Member, Diversity Committee Chairperson, and was on the planning committee for the NIGP Forum in Seattle. Prior to coming to Washington State, she served as President of the Texas Association of Public Purchasers (TAPP) (2001). Gerhild has been an NIGP National member for over 21 years and has been a member of the National NIGP Advocacy Committee and Chair of the National Diversity Council.
9
Congratulation to the 2014 UPPCC Certification Class
Janet Bulman
City of Shoreline
Colleen Bailey
City of Yakima
Steve Jenkins
Department of Transportation
Patsy Best
City of Tacoma
Michael Keim
Port of Tacoma
Pamela Kane
Snohomish County
Brenda Lacey
Pierce Transit
Kimberly Rayray
Seattle City Light
Corey Larson
Department of Enterprise Services
Sharon Rothwell
Port of Tacoma
Dawn Leischner
Port of Tacoma
Elma Malloy
City of Vancouver
Lynn Reude
City of Vancouver
Patrisha Roth
Sound Transit
Catherine Saxby
Seattle City Light
Chapter Membership Certification to date: 133 Chapter Membership Certification to date: 31
National Certifications to date: 9,859 National Certifications to date: 2,585
The Columbia Chapter of NIGP is offering a two-day CPPB Prep class on April 8th and 9
th in Wilsonville,
Oregon.
Course Description:
In an effort to prepare candidates for the computer-based CPPB exam containing 175 questions, this course
provides a review that addresses key information on topics identified in the UPPCC Body of Knowledge.
For detailed information visit CPPB Prep Class.
Please visit the Chapter website for more information about this class, other training opportunities and Scholarship opportunities at https://www.wanigp.org/index.cfm
10
March 2015
Procurement Month
March is Procurement Month. It’s a time to celebrate with pride the role of the public procurement profession. When we celebrate Procurement Month, we acknowledge an elite group of professionals that have made a difference in governmental efficiency and effectiveness. This month provides the opportunity to help educate elected officials, administrators, taxpayers and vendors about the procurement process and the admirable work you perform every day.
The underlying theme for all activities during Procurement Month is the promotion and recognition of the field of Public Procurement. Your colleagues have organized everything from official government resolutions to playful scavenger hunts, trivia games, networking games to a chocolate coined crash course in basic procurement. Please forward event photos, proclamations, activity descriptions to [email protected]. Enjoy…It’s all about you!
Purchasing Month – March 2015
In honor of Purchasing Month, the WASHINGTON STATE CHAPTER OF NIGP presents its eleventh annual Excellence in Procurement Summit on March 24, 2015 from 8:00 am – 4:15 pm at Bellevue Botanical Gardens, 12001 Main Street, Bellevue, WA 98005.
The purpose of the event is to gather public procurement professionals together to further educate ourselves and celebrate our profession.
To view the agenda, register, access directions and parking information please visit the Chapter website at 2015 Excellence In Procurement Summit
11
12
Public Servants Doing Public Service Opportunity Continues
City employees of the City of Yakima made Christmas for four legged friends at the Yakima Humane Society very special. The Purchasing Team of the City/County of Yakima did an awesome job by collecting donations of over $600 and a mountain of dog food, cat food, blankets, leashes, bleach, towels, toys, beds and more with their “SUPPLIES AND FUND RAISER”
Supplies at the shelter were critically low (they use 720 pounds of dog food each week!), the donations were greatly appreciated! The manager had hugs for all and asked to pass on her sincere thanks. The team roamed the halls after unloading and there are SO many beautiful animals at the shelter, just waiting for a forever home. Consider adopting one...or two! The team thanked everyone that contributed with the note to anyone that they missed to feel free to bring donations to the Purchasing Division ANYTIME and they will make sure they get to the shelter. Thank you Purchasing Team of the City of Yakima, City/County Purchasing for organizing, collecting and delivering these desperately needed supplies to help our four legged friends in need: Sue Ownby Susan Knotts Christina Payer Maria Mayhue Colleen Bailey Linda Kuntz
If you or some you know would like to be part of the Charitable Events Committee or have
suggestions for future charitable events please contact Craig Bush.
13
N A W E Y K J I T T W T I K N
Q O W A Q S E H N N L D N A O
M H I X R I T E K E G B F N I
T L Q T U R M Y S W F P R B T
I D R Z A R A S Z F D W A A I
X S B J A I E N X U X S S N T
J E O B Q E T A T J U H T U E
U E E G W A P O R Y M D R R P
Q D L E I Y C A G B Z S U E M
C D N Z L E N B E E C Q C F O
D I V E R S I T Y L N B T B C
Z M K Y B G I R P R J E U J M
P T W F W U T Q X A Y R R K B
Q L F M Z Z F Q J S T I E S Q
Y T I L I B A N A T S U S D W
COMPETITION
DEBARMENT
DIVERSITY
INFRASTRUCTURE
ISO
JIT
KANBAN
LEAP
LESSEE
QPL
RENEGOTIATION
RISK
SUSTANABILITY
WARRANTY
YIELD
Answers to December’s Christmas Quiz
1. Bing Crosby 2. Cookies and milk 3. Dasher, Dancer, Prancer, Vixen, Comet, Cupid, Donner, Blitzen and Rudolph 4. Nose like a cherry 5. Nine ladies dancing 6. Milk, sugar, eggs (plus various spices) 7. The living Christmas spirit 8. Stuffed turkey 9. Red Ryder carbine-action 200-shot range model BB gun 10. New York City
14
WA State Chapter of NIGP Committees
Have you thought about becoming more involved with the chapter, but just haven’t felt ready to commit? There are a number of opportunities you may explore. May it be running for a board
position in the fall or joining one of the Chapter committees. It will benefit the member committees by bringing fresh ideas, different perspectives, experiences, etc. and will strengthen our chapter. You will gain knowledge, networking skills, meet other purchasing peers and much, much more…………….
Committee Chair Contact Info
Scholarship Committee Ginny Justiniano CPPB
206.903.7631 [email protected]
Finance Committee Josh Klika CPPB
360.570.6714 [email protected]
Membership Committee Theresa Teschlog CPPB
425.438.6139 [email protected]
Public Relations And Marketing Committee Sue Ownby CPPO, CPPB
Josh Klika CPPB
509.576.6695 [email protected]
360.570.6714 [email protected]
Education And Research Committee Mark Little CPPO, CPM
253.383.9453 [email protected]
Charity Special Committee Craig Bush CPPB
206.934.4139 [email protected]
Diversity Special Committee Timolin Abrom 360-407-8822 [email protected]
Policy Advisory Special Committee Linda Hodgson CPPB
360.664.6073 [email protected]
Nomination & Election Special Committee Sue Ownby CPPO. CPPB
Maria Mayhue CPPO, CPPB
509.576.6695 [email protected]
509-575-6094 [email protected]
Newsletter Special Committee Heidi Bohl CPPB
360.701.0201 [email protected]
Honors & Awards Special Committee Ginny Justiniano CPPB
206.903.7631 [email protected]
Chapter of The Year Special Committee Cheral Jones CPPO, CPPB
Dave Davis CPPO
360.407.9402 [email protected]
360.570.6710 [email protected]
Reverse Tradeshow Committee Servando Patlan
Ginny Justiniano, CPPB
360-407-9390 [email protected]
206.903.7631 [email protected]