washington state · 9, 2019, executive leadership, and des consultant kai matthews conducted all...
TRANSCRIPT
Washington State Center for Childhood Deafness & Hearing Loss
June 13, 2019
Board of T
rustees
Packet
WASHINGTON STATE CENTER FOR CHILDHOOD DEAFNESS & HEARING LOSS
Board of Trustees Meeting Packet June 13, 2019
Agenda Board of Trustees contact information
2018/2019 school calendar
AGENDA ITEMS
Board meeting minutes o May 10, 2019
Reports:
o Executive Director - Rick Hauan o Superintendent – Shauna Bilyeu o Outreach – Kris Ching, Kathy Froehlich, Carol Carrothers
INFORMATIONAL ITEMS
On-campus enrollment data
WASHINGTON STATE CENTER FOR CHILDHOOD DEAFNESS & HEARING LOSS
BOARD OF TRUSTEES MEETING
June 13, 2019
Business Meeting
9:45am Call meeting to order and determine a quorum is present.
Approval of the minutes from May 10, 2019
1 hour Committee Reports
1. Finance Committee a. Fiscal year 2019 end projections b. Fiscal year 2020 budget
2. Other Board of Trustees committees 3. Executive Director – Rick Hauan
a. Update on recruitment and Hiring 4. Superintendent – Shauna Bilyeu 5. Outreach – Kris Ching, Carol Carrothers, Kathy Froelich
20 mins Discussion: 2019-2020 Board of Trustee Meeting Dates
20 mins Discussion: Board of Trustees Retreat Agenda
30 mins Action: Board Officer Elections
1 hour Recess for Lunch
15 mins Public Comment
1 hour Executive Session pursuant to RCW 42.30.110(1)(g) “To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee…”
2:15pm Adjourn
WASHINGTON STATE CENTER FOR CHILDHOOD DEAFNESS & HEARING LOSS BOARD OF TRUSTEES
Rick Hauan, Director (360) 418-0400 ([email protected]) Shauna Bilyeu, Superintendent (360) 418-0402 ([email protected])
Voting Members
Address
Cong Dist.
Contact Information
Date Apptd.
Term
Expires
E-Mail/Fax
Maria Christianson 3796 Brown Road Ferndale, WA 98248
1 (360) 402-0162 Text
11/18/13
07/01/23
Allie “AJ” Joiner
15806 18th Ave. W., B 102 Lynnwood, WA 98087
2 (425) 329-8433 VP 08/30/06
07/01/20
Nancy Sinkovitz 6403 NE 75th Street Vancouver, WA 98661
3 (360) 910-0338 10/01/14
07/01/20
Nita Kamphius 635 S. Hawaii Place Kennewick, WA 99336
4 (509) 539-0962 (cell)
07/23/18 07/01/23 [email protected]
Char Parsley
3427 W. 7th Avenue Spokane, WA 99224
5 (509) 315-2128 VP (509) 329-8535 Text
03/16/07
07/01/21
Rita Reandeau
1470 Yukon Harbor Rd., SE Port Orchard, WA 98366
6 Cell: (360) 551-3034 08/19/04
07/01/19
Ariele Belo, Vice Chair
1625 19th Avenue Seattle, WA 98122
7 (206) 388-1275 TTY (206) 452-7955 (Video & Voice)
01/30/07
07/01/21
Sidney Weldele-Wallace, 19501 SE 332nd Place Auburn, WA 98092
8
(253) 833-6487 (253) 833-9111 ext. 4705 (253) 569-8000 cell
06/27/02
07/01/21
Nancy Fitta, Chair 512 63rd Ave Ct NE Tacoma, WA 98422
9 (253) 517-1070 (253) 922-0539 (253) 376-0414 cell
05/01/13
07/01/20
Larry Swift 2306 Glen Kerry Ct., SE Lacey, WA 98513
10 (360) 491-8745 07/31/02
07/01/19
6/27/2018
S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 6 7 1 1 2 3 48 9 10 11 12 13 14 2 3 4 5 6 7 8 5 6 7 8 9 10 1115 16 17 18 19 20 21 9 10 11 12 13 14 15 12 13 14 15 16 17 1822 23 24 25 26 27 28 16 17 18 19 20 21 22 19 20 21 22 23 24 2529 30 31 23 24 25 26 27 28 29 26 27 28 29 30 31
30 31
S M T W T F SS M T W T F S S M T W T F S 1 1 2 3 4 1 2 3 4 5 2 3 4 5 6 7 85 6 7 8 9 10 11 6 7 8 9 10 11 12 9 10 11 12 13 14 1512 13 14 15 16 17 18 13 14 15 16 17 18 19 16 17 18 19 20 21 2219 20 21 22 23 24 25 20 21 22 23 24 25 26 23 24 25 26 27 28 2926 27 28 29 30 31 27 28 29 30 31 30
S M T W T F S S M T W T F S 1 1 22 3 4 5 6 7 8 3 4 5 6 7 8 99 10 11 12 13 14 15 10 11 12 13 14 15 1616 17 18 19 20 21 22 17 18 19 20 21 22 23
23 24 25 26 27 28 29 24 25 26 27 28
30
S M T W T F S S M T W T F S 1 2 3 4 5 6 1 27 8 9 10 11 12 13 3 4 5 6 7 8 914 15 16 17 18 19 20 10 11 12 13 14 15 1621 22 23 24 25 26 27 17 18 19 20 21 22 2328 29 30 31 24 25 26 27 28 29 30
31
S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6
4 5 6 7 8 9 10 7 8 9 10 11 12 13
11 12 13 14 15 16 17 14 15 16 17 18 19 20
18 19 20 21 22 23 24 21 22 23 24 25 26 2725 26 27 28 29 30 28 29 30
-First/last day of school
-Non-school days
-Early Release Dates
Red -Residential Travel days
Registration Day* Break for WSBCFirst Day of School Spring BreakLabor Day Memorial Day** Veterans' Day Last Day of SchoolThanksgiving BreakWinter BreakMartin Luther King Jr. Day** *No transportation provided on Registration DayPresident's Day February 18, 2019 **Holiday and travel day
May 20-24, 2019
No day student transportation
November 22-23, 2018
May 27, 2019June 14, 2019
3rd Quarter: April 12, 2019; 4th Quarter: June 14, 2019Quarters end: 1st Quarter: November 2, 2018; 2nd Quarter: January 24, 2019;
October 22-26, 2018 (re-takes for 11th/12th grades)SBAC (Smarter Balanced Assessment Consortium)
October 1-12, 2018 MAP (Measure of Academic Progress) 2-12th grades
WCAS (Science for 5th, 8th, 11th grades)
Statewide and School Testing Windows
March 18-19, 2019 May 6-10, 2019
cottages, day students will ride bus home
September 20; October 18; December 20;
August 26, 2018August 27, 2018September 3, 2018November 12, 2018
December 24 - January 4, 2019January 21, 2019
January 31 - February 1, 2019April 1-5, 2019
Februrary 14; March 21; April 18; May 16
Teacher Planning Day - January 25
All Star Day May 30, 2019
GraduationJune 12, 2019
January 31 - February 1, 2019Washington School for the Deaf
Flying Hands ASL Literacy CompetitionMarch 14, 2019
WASHINGTON SCHOOL FOR THE DEAF
Spring: April 15 - May 22Early Spring: February 11 - March 27
Winter: December 3 - January 23Fall: September 10 - October 30
After School ProgramLegend Early Release: Residential students go to the
August 18 January 19
May 19December 18
October 18
November 18 April 19
2018/2019 School Year
March 19
July 18
*Mark Your Calendars!*
Deaf Awareness WeekSeptember 24 - 28, 2018
HomecomingOctober 17, 2018
Open House
WSBC/WSBCC 2019
February 19September 18
June 19
October 17, 2018
14
27
Washington State Center for
Childhood Deafness and Hearing Loss Board of Trustees Meeting
May 10, 2019
Board Members Present: Maria Christianson (District #1)
Allie Joiner (District #2)
Nancy Sinkovitz (District #3)
Nita Kamphuis (District #4)
Char Parsley (District #5)
Rita Reandeau (District #6)
Ariele Belo (District #7)
Nancy Fitta (District #9)
Larry Swift (District #10)
Board Members Absent: Sidney Weldele-Wallace (District #8)
Executive Director: Rick Hauan
Superintendent: Shauna Bilyeu
Legal Counsel: Tsering Cornell (Absent, excused)
Kim Witherspoon
Recorder: Jessica Sydnor
Interpreters: Rich Hall, Daniel Mroz
Guests: Kris Ching, Director, Outreach B-5
Carol Carrothers, Director, Outreach K-12
Erica Pedro, Behavioral Specialist
Toni Stromberg, WaCAD Program Supervisor
Sarah Decker, Lean Specialist
Nancy Fitta, Chair, called the board meeting to order at 9:47 AM. It was determined a quorum was
present.
Approval of the Minutes:
Correction to March and April minutes: Ariele Belo’s name is misspelled in the minutes for both
months. Maria Christianson was present for the meeting on March 8, 2019. Char Parsley moved to
adopt with corrections and Allie Joiner seconded the motion. The board approved the minutes for the
Board meeting on March 8, 2019.
Char Parsley moved to adopt the Board Minutes for the meeting on April 12, 2019 minutes with
corrections. Ariele Belo seconded the motion. Discussion: Toni Stromberg was not present for the April
meeting. Finance committee “met” not meet on… Exec Director discussed what is needed. Nancy
Sinkovitz and Maria Christianson abstained as they were not present for the meeting on April 12. The
board approved the minutes for the Board meeting on April 12, 2019.
Committee Reports:
Finance Committee:
The Finance Committee reported that the 2019 supplemental and 2019-21 biennial budgets were
passed by the Legislature on April 28, 2019. The agency will receive 1.6 million for the current fiscal year.
Due to this increased funding, the agency will have in excess of $600,000 to address agency needs due
to budget freeze during this fiscal year. The Leadership Team is developing a spend down plan. On May
9, 2019, Executive Leadership, and DES consultant Kai Matthews conducted all staff meetings to explain
the current budget status. Staff members were informed of the new projected budget surplus and were
asked to send their list of needs to their supervisor for consideration for expenditure this fiscal year.
Rita Reandeau reported the all staff meetings conducted on May 9, 2019 were positive. She also
indicated that the finance committee identified training needs for the board relating to budget oversight
and clarifying reporting expectations to assist with budget monitoring. This will be scheduled for the
Board Retreat to be scheduled in July. Presentation materials from yesterday (May 9) along with
answers to the written questions left following the meeting will be compiled and emailed to all staff as
soon as possible.
Nancy Fitta brought the board attention to a handout with budget detail to review. AJ asked about the
new funding allocation for a social worker. She asked if that position will serve both campus and
outreach. Shauna clarified that Social Worker will serve campus. Rick added that we may need to add a
Social Worker to the Outreach Team in the future. The board discussed the contract with DCYF and Kris
Ching clarified the funding shift through legislation from OSPI to DCYF did not occur this session. Both
OSPI and DCYF acknowledged that the shift was significant and there were details that needed to be
addressed before the change could happen. CDHL will continue to work with DCYF and OSPI to identify
needs and to organize services. We will continue to monitor and address this again through the next
biennium.
Capital committee:
The committee had no formal report. Shauna was able to update the board on the approval to
reallocate $750,000 from the current fiscal year to the next fiscal year to support the demolition of
buildings to continue to prepare for the capital request in the 10-year capital plan. Additionally, the
agency received $500,000 for minor public works for the biennium to address maintenance and repair
needs for the campus. Shauna reported that this budget is not sufficient to meet all of the need and is
approximately $300,000 less than what was requested.
Policy Committee:
Nancy Sinkovitz explained the committee is working with the AAG, Tsering Cornell to convert the
policies previously reviewed by the board as the “1000 series” to the Board of Trustees bylaws. These
are still in draft form and will hopefully be submitted for review at the meeting on June 13 or the Board
of Trustees Summer Retreat. Six policies are currently in committee for review with 3 still in
development. Nancy Sinkovitz indicated that the committee and the AAG have reviewed the 6000
series policies which are in your Board Packet for review and action today.
Executive Director:
Rick addressed an error in his report relating to changing the name of Washington State Center for
Childhood Deafness and Hearing Loss to Washington Center for Deaf and Hard of Hearing Youth. This bill
number is HB 1604, not HB 1109, which was listed in error. Rick told the board that HB 1604 was signed
by Governor Inslee on Tuesday, May 7, 2019. There were five students and several staff members who
attended the signing ceremony. It was a very positive experience. Governor Inslee and Representative
Stonier were very supportive and kind to our students.
Nancy Fitta addressed the board relating to an assembly she attended earlier on the morning of June 10
in recognition of teacher and staff appreciation. She described the video that was developed and asked
that it be shown to the board at lunch.
Nancy Fitta also talked about comments that she observed at the All Staff Budget meetings the day
before where concerns were raised at all of the meetings relating to the pay SLCs currently receive. She
felt the whole board should be aware that this is a significant issue with the classification and
compensation. She feels strongly that these employees are not appropriately situated on the state
salary scale and they need a pay raise. Nancy Sinkovitz inserted that SLC’s have not received a class and
compensation adjustment for over 30 years. Ms. Sinkovitz went on to say that the residential director
informed her that he struggles to hire and retain employees because he has to compete with
Burgerville! They offer wages comparable to our SLC compensation. Larry Swift expressed concern that
we need to understand the system in which we are working in order to know the concerns facing our
employees relating to state HR that sets classification and compensation ranges as well as funding
provided for these positions by the legislature. That goes to the point that it should be a continued
objective of the agency to request state HR review the classification and perform a compensation study
and it will require work from us. Perhaps we should solicit support from more avenues such as the
Governor’s office on this. Jessica Sydnor, Director of Human Resources, noted that at the all-staff
meetings on May 9, the Washington Federation of State Employees WFSE Council Representative was
present which allowed us to show staff that this is one area that we as management and the union
agree for the need to increase wages for SLCs and other employee classifications. While we need to
follow process it is something we can do together. Allie Joiner brought up the title “classified staff” and
the use of dual language which was clarified by Jessica Sydnor that not all positions are eligible for dual
language.
Superintendent:
Teacher appreciation week was this week and we have had a great time acknowledging the tremendous
dedication and hard work our staff do every day with our students on-campus at WSD.
HB 1604 - We were fortunate to take the group of 5 students to meet Governor Inslee and
Representative Monica Stonier. Following the bill signing Monica toured the students to show them how
things worked up on the hill. Two of our students who attended the bill signing are interested in
becoming Legislative Page next year. Representative Stonier will send the information to the
Superintendent and assist with seeking resources for providing access to accomplish sending our
students to have the experience of being a Legislative Page for the Legislature during session next year.
Jim Sporleder, founder of Trauma Responsive Schools will be on campus and in our attempt to become a
Trauma Informed School we must complete some orientation and training. We will start that next week
as Jim comes to campus to meet with principals and counselors and other select staff. This approach is
similar to our Positive Behavioral Interventions and Supports (PBIS). PBIS supports schools to build
systems capacity for implementing a multi-tiered approach to social, emotional and behavior support to
improve outcomes for all students. WSD has used this system for several years allowing us to effectively
respond to student needs, reduce negative behaviors, and meet students where they are. We are using
an OSPI grant for implementing the Trauma Responsive Schools approach and next fall we will continue
this implementation by conducting a book study on this topic.
Last week on Friday Dane Bevan accepted the position as the new Facilities Manager. His first day will
be May 20th. He will shadow Warren Pratt, our current Facilities Manager until his retirement June 30th.
Warren is leaving us after 28 years at CDHL/WSD. I’m not sure how he will impart all of his knowledge
throughout that time to Dane in just a month and a half but we have high hopes. Dane comes to us from
the Oriental College of Medicine, OCOM, where he was the Maintenance and Facilities Supervisor. He
also brings a passion for history and has written several historical articles himself.
May 30, 2019 is All-Star Day!! We will have a presenter from NASA at this great annual event. Next is
Graduation on June 12. We have 11 seniors who will be graduating. We intentionally schedule
Graduation the day before the final Board of Trustees meeting of the school year to allow as many
board members as possible to attend this fantastic event. I want to share a wonderful story of one of
our seniors, Ashantay Truong. Ashantay has grown up here. She started in pre-school has attended for
12 years and recently traveled for a basketball honors trip. She went to Washington DC attended Youth
Leadership Camp and is an all-around star student. Although her college plans didn’t work out as she
had hoped, we just found out that NTID just started a new college prep immersion program. We
recently received a call inviting Ashantay to participate in this new program free of charge. If she is able
to increase her scores through this in-depth training program over the summer, she will be able to
attend NTID in the fall. We are so proud of Ashantay!
Shauna was reelected to a seat on the CEASD board representing the Northwest. That post will continue
for the next three years.
Outreach
Outreach Director, Birth – 5, Kris Ching:
CDHL was represented at the annual Infant and Early Childhood Conference (IECC) in Tacoma, WA, May
1-3. Kerianne Christie and Krissy Walker presented on The Partnership between Early Language
Development and Social Skills. They had an audience of over 80 participants! Kris presented with
Christine Griffin, WA Hands & Voices president and Guide By Your Side coordinator on Keeping Our
Children Safe. Keeping Our Children Safe is a taken from Hands & Voices Head Quarters’ O.U.R. Children
Project Observe Understand and Respond (O.U.R).
The O.U.R training is so impactful as it provides tools to identify and support students who are Deaf/HH
to express possible neglect or abuse, what O.U.R. Children Project refers to as maltreament. Harold
Johnson (co-founder of the OUR Children’s Project and of Kent State University and Michigan State
University)) provided a webinar in March for WA State through the WA Hands & Voices chapter, which
is where Kris and Christine got the inspiration for their presentation. Educational professionals are
mandated reporters if they suspect or know a child is being maltreated. However, there is very little
training around this topic. Research shows students with disabilities are at higher risk for maltreatment,
especially children who have communication and language delays. Some of these scary statistics related
to child maltreatment for all children where in 70% of cases the families know the abuser. The goal of
our presentation was to provide much needed awareness and training to parents and early childhood
professionals. As Kris and Christine researched the topic, they were struck at the fact another reason
children with disabilities are at higher risk for maltreatment is because they are expected to comply with
expectations in therapy sessions. One example is children who have physical therapy to help strengthen
overall muscle tone. They are told and trained to persevere through difficult therapy sessions, however
this can teach them to learn to be compliant which makes them more susceptible. We need to provide
more training and awareness in addition to making sure that the children we serve have the vocabulary,
language, and self-advocacy skills, and parents have awareness and tools to change these statistics.
WSDS has extra money specific for 3-5/preschool from the OSPI grant that CDHL/WSDS (Kris and Carol)
are planning to provide workshops and training around the topic of O.U.R Children Project (child
maltreatment) and Social-Emotional Learning. They plan to include Erica Pedro, behavior specialist, and
Julie Spigner, school counselor, from the CDHL Outreach Team, and Dr. Brooke Dubler, from Olympia,
WA, and possible others to provide a training for professionals and parents in Washington State this
summer. The goal for this training is to provide opportunities for service providers in all of these areas
that are interrelated in delivering services to young children and their families.
Char Parsley recommended inviting Child Protective Service professionals as experts as well.
Allie Joiner indicated there is a connection with a recent bill that just passed in the legislature related to
sex education.
On the national/federal level, the Division of Early Childhood (DEC) of the Council for Exceptional
Children released a Position Statement on Child Maltreatment in October 2016. It took this group 8
years to work on and officially release the statement, firmly making a commitment to allocate funding
and research towards this important subject.
Outreach Director K-12, Carol Carrothers:
We have been very busy this Spring. This time of the school year is always a scramble for services. We
continue to provide support and services to Educational Interpreters on the EIPA. Currently, out of
approximately 250 interpreters across the state, only about 139 have passed both the written and
performance examination with a passing score of 3.5. This is the standard established by the
Professional Educator Standards Board. We have a significant crisis of supply and demand where school
districts do not have staff who meet standards. For example, if school districts released all interpreters
who have not met the minimum skills requirements there are not sufficient numbers of educational
interpreters located where services are needed. Currently, Washington State has only one training
program in the located at Spokane Falls Community College. That program is an online program and only
about 10 individuals a year graduate, some of whom may not even reside in Washington due to the fact
that they can take the courses as an online program.
Deaf Fiesta was in Ellensburg in April was very successful and is a very impactful event for those families
whose spoken language preference is Spanish. Seattle Children’s spearheads the event. The keynote
speaker from LA spoke on her upbringing as a Deaf Latina.
Family Camp was last weekend at Lazy F Camp and Conference Center, in Ellensburg. This is the best
year so far. Next year will be our 20th year hosting family camp. There are many training opportunities
for parents. Listed below are some of the training opportunities that were offered this year and some
thoughts/observations from camp.
1. Dr. Brooke Dubler presented about brain neuroscience and the effectiveness of using ASL and
what the brain does when children are given language.
2. There was a panel with two moms and two teens. We asked the teens questions with the moms
not in the room and then the Moms came in and answered the same set of questions when the
teens left which was a fun experience.
3. We also had parent groups where parents talk in a small group where they could pick the group
based on which age of their child.
4. One dad looked at another dad and asked if he remembered a few years back they were in a
“dad’s group” together. The dad said “that was the first time he remembered thinking we are
going to be okay! Because of this!” He meant we have camp and this community of support and
that means we will be okay.” It was a very touching weekend.
Next year you are all Invited to come! Even though many of you have been, you can come again as it will
be our 20th year. This year our theme was Star Wars®. Mark Hoshi has contacts in Seattle with a group
that dresses up as Star Wars® characters. Since camp was on May 4th (May the fourth be with you day) it
was remarkable that we were able to get them to attend camp for a few hours as they had 6 other
events booked that weekend.
Shawn Broderick reported that this was the second year of ASL immersion program at family camp and
we added Krissy Walker and her daughter Katasha. We cancelled the beginner class as not enough
participants signed up, but we had an advanced class on the use of classifiers which was new and
enlightening for those who attended.
Allie Joiner asked Carol if she has met Tara Lynn Petrites yet. Carol has, she is the new ASL teacher at
Central Washington University, she just took over the ASL teaching position from Jer Loudenback. Tara
Lynn is planning to working on a curriculum for ASL classes and is interested in proposing an interpreter
training program. While Dr. Teresa Smith is not sure the ITP will work in Ellensburg as there is a lack of
deaf community in the area.
End of year events
Graduation 6:30pm on June 14th
Superintendent’s Dinner is on June 6th at 5:00
There will be the Senior Tease after dinner on that evening
Policy Discussion
We are skipping the 1000 series as described earlier Nancy Sinkovitz’s report from the Policy Committee.
These will be incorporated into the Board of Trustees by-laws and will be reviewed at a later date.
Policy 6001 – Char Parsley motioned to approve policy 6001, Ariele Belo seconded the motion.
Discussion: Char Parsley asked if any action was needed to be taken when the name change becomes
law. Rick Hauan indicated that this is considered “housekeeping” and would not take board action as the
law indicates that everything referring to our old agency name will convert to the new agency name.
The board stated that all policies will need to be cleaned up to reflect the new agency name. No further
questions. The motion carries. All in favor, no abstentions.
Policy 6002 – Char Parsley motioned to approve policy 6002, Nita Kamphuis seconded the motion.
Discussion: Rita Reandeau asked for clarification confirming that this is the final version with edits
submitted at the last board meeting. Allie Joiner noticed that the policy first mentions the Director of
Business and Operations or the designee and then throughout the documents it is not consistently listed
with the designee. Rick Hauan responded that is due to the fact that only some of the actions can be
delegated by the Director of Business and Operations. Some activities must be completed by that role
and cannot be delegated. The name of the committee was incorrectly identified. It should be identified
as the ‘”Board Finance Committee” not Board Financial Committee. A question related to the phrasing
on the 5th and 6th bullet, is the phrasing clear? The language is taken directly from SAAM. Clarification
requested on the last line talking about splitting purchases. Rick Hauan explains you cannot charge a
large purchase on two different cards in part to avoid limits or to circumvent purchasing limits. Jessica
added an example. “We were talking about adding a water cooler system and it was suggested to split
the plumbing and the equipment to avoid going out for bid and that is not in compliance with state
rules.” No further question. The motion carries with noted clerical edits. All in favor, no abstentions.
Policy 6010 – Char Parsley moved to adopt policy 6010, Ariele second. Discussion: Did the section of
reporting variances to the Director of Business Operations meet the needs? Response: It did we just
needed the correct title. The motion carries. All in favor, no abstentions.
At 11:32am the Board went into recess for Board pictures and lunch
Back at 12:15pm.
Public comment:
Toni Stromberg, WaCAD program supervisor, thanked the board for including WaCAD in the budget
request to support her program. Toni shared information about the program and the number of
student we are anticipating for next year.
Strategic Planning:
Shauna Bilyeu informed the board that strategic plan expires this year so several staff members have
been working together to update the plan. One activity we have started is to develop an agency purpose
statement as opposed to a mission statement. The group has come up with three options that have
been shared with staff members. Shauna shared the option to the board and requested their feedback.
Shauna also discussed the school improvement plan and the components of the plan. The academic
team updated the plan to more closely connect with accreditation needs. Erica Pedro talked about
Outreach strategic planning. The process was managed similarly to the campus effort. Erica and the
outreach directors have been meeting weekly to draft goals and gather information. The Outreach Team
will partner with campus on professional development.
The team is working on a purpose statement for the agency as a whole. Shauna will be emailing the
agency purpose document to the board members’ CDHL email accounts. Shauna will collect all the
feedback and share information as work is completed. Our goal is complete this before the end of June
and requests the board responds with feedback by May 20th. Larry requested more information about
the strategic plan process and the board’s role in that process. Rick shared that we will bring the draft
strategic plan for retreat discussion and approval in September.
Rita asked if there should be a board section of the strategic plan and Rick said that is a good idea and
we should discuss that in further detail during the summer retreat. Allie mentioned that we need to
emphasize our expertise. Shauna said our strategic plan will assist with our budget decision packages.
Erica asked about a plan of action that clarifies roles. Shauna said we haven’t dismissed that idea but we
need to think about that more.
Other Discussion:
Roles and Responsibilities of the Executive Director and Superintendent: Char Parsley said there is a lot
of confusion from the staff about Rick’s role and Shauna’s role and was curious if Rick having an office
closer to Olympia will help or not. Char and Allie Joiner said the staff may be making assumptions and
they are unclear as to how to address that. Nancy Fitta recommends the board discuss this further at a
later time.
Transportation for board members: Nancy wanted to know what the plan for transporting board
members to and from the airport. Rick and Jessica talked about the lack of drivers and requested the
board continue to use Uber until we are able to hire more on-call drivers.
Retreat: The board discussed the possible retreat dates. Jess will send out a doodle poll to help
coordinate the meeting. The board agrees to set this in the annual schedule for next year and beyond.
Rita suggests we put the board schedule in the board packet.
Agenda Development for Board Meetings: Jessica suggested the board adds a standing agenda item to
prepare the next agenda (draft) format at the end of each board meeting. This should help with board
organization efforts.
The board entered into Executive Session at 12:53pm pursuant to RCW 42.30.110(1)(g) “To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee.” The board will reconvene at 2pm.
The board reopened at 2:00pm to announce they will continue in executive session until 2:30pm.
The board reopened at 2:30pm to announce they will continue in executive session until 2:45pm.
The board reopened at 2:45pm to announce they will continue in executive session until 3:00pm.
The Board exited executive session at 3:03pm and no further action or discussion was taken.
Seeing no objection Nancy Fitta closed the meeting.
Meeting adjourned at 3:05pm.
WSDS/CDHL Board Report
Report from: Rick Hauan Date: 5/31/19
What activities/projects have you been doing since our last meeting?
Ongoing meetings
Governor’s Goal Council
Executive and Small Agency Cabinet
Results Washington leadership
Executive Leadership Team meetings
CDHL/WSD Leadership Team meetings
Outreach staff meetings
Outreach Director’s video conference calls
Finance Committee meetings
Monthly Agency Budget Development and Review meeting
Weekly Education Legislative meeting in the Governor’s Conference Room May 2019
Accompanied five students and 8 staff to the Governor’s signing
WSDS/CDHL/WSSB Partner and Program meeting o Discussed the partnership with OSPI and the project agencies o Beginning a process of review to look at the feasibility of accepting the WSDS
Special Needs Grant from OSPI
CDHL/WSD Staff Budget updates with final budget allocations for supplemental Fiscal Year 2019 and biennial budget allocations for 2019-21. The budget increases significantly change our fiscal health and future.
Board Finance Committee meeting and Board meeting May 10.
Attended Teacher Appreciation Day – GREAT TEACHERS and STAFF in our agency!!
Met with Insyte Partners regarding Common Ground activities and preparing for a grant submittal related to national development of state systems analysis of programs for the deaf/hard of hearing and program development.
Met with Bill Corwin regarding national activities related to
Met with Michael Dickneite to develop a presentation and community activities for community building for a D/HH program in Seattle.
Seattle D/HH Community Building meeting
Met with Outreach Staff to discuss needs for next year o On-going discussion to review and establish stronger program implementation
and alignment needs including caseload balance, program implementation and supports needed, additional resources needed at the local level, review student numbers served in the local district, business office interface and the on-going migration of contract management and staff deployment in alignment with business office practices
Met with Ann Curry, Director for Alaska D/HH program. Discussed collaboration possibilities and Interpreter mentoring activities.
Met with Lindsay Klarman to discuss possible visit to Rocky Mountain Deaf School to understand their charter and how they interface with local Jefferson County, Colorado schools.
Met with Spokane HOPE Chair and Danette Driscoll to plan for next year and services we offer in collaboration
Met with Amy Hardie to discuss current challenges with caseload and how to improve services in the greater Spokane County area
Presented an update of CDHL to ESD 101 Special Education Directors’ meeting
Met with Outreach staff to discuss DVR partnerships and planning for Deaf-2-Deaf JA World Biztown
Met with OSPI, WSSB and WSDS to discuss grant activities and structural changes for next year and future planning.
Outreach Directors’ meeting to review current and future staffing needs.
All Star Day!! What a great event
Spokane D/HH Family and community picnic. Met with many families who receive or need assistance from CDHL/WSD
Superintendent’s Report
June 13, 2019
Summer will soon be upon us! WSD students and staff are very busy gearing up to say
“goodbye” to school year 2018-2019! This is always a fun, but a little bittersweet time of year
for me because our seniors leave us. There are several students in this year’s group of nine who
are long time WSD students: Ashantay Truong, Caleb Plock and Dared Redford have been here
since they were in elementary! Osvaldo Cruz, Abraham Reyes Castro, Rainee Wells, Etasha
Stone, Kaja Stone, and Roxanne LaMarche round out the rest of the senior class. All of our
seniors are going off to do great things: Clark College, Gallaudet, NTID, WaCAD and working are
among the post high school goals for this year’s group! We are so proud of them! Additionally,
Ashantay and Etasha each won awards for outstanding seniors in the Clark County area.
Graduation is June 12th at 6:30 pm in Lloyd Auditorium. Tim Albert Smith, past president of the
National Black Deaf Advocates (NBDA), is the commencement speaker. Tim grew up in New
Orleans, Louisiana and loved eating Cajun and Creole gumbos. He was born deaf and attended
various mainstream schools in the New Orleans area. During his junior year, Tim transferred to
Louisiana School for the Deaf (LSD). We are excited to host him for our graduation ceremony!
Enrollment continues to upwardly trend: family tours continue through the end of the school
year. I expect applications throughout the summer.
Based on points won during the regular season, the WSD girls track team was awarded the
National Championship title for small deaf schools! We are so thrilled to have such an
awesome group of dedicated coaches and athletes!
Rick Whitney, Carey Price and Roxane Smith-Divine will attend the National Student Life
Conference mid-June at American School for the Deaf in Hartford, Connecticut. I am excited to
have our school represented at this conference.
As school winds down and teachers wrap up for the year, I am reminded how lucky we are to
have such a tight-knit, caring community built around our students. Schools should be more
than just a place to learn academics; they should be a dynamic and nurturing “home” where
students can safely learn about the world from caring adults. WSD definitely meets that
definition. I am thankful to be a part of it.
CDHL Board of Trustees Meeting
Birth-to-5 Outreach Report
Report from: Kris Ching Date: May 29, 2019
Deaf/HH Blind/VI Deaf/Blind WSD/CDHL WSSB
What have you been doing since our last meeting?
May
May 2 – Infant & Early Childhood Conference (IECC) presentations - Tacoma
o 3 Prong Approach for Vision & Hearing Screening for Birth-3 Year Olds - Kris & DeEtte
Snyder of WSSB
o The Partnership between Early Language Development and Social Skills – Kerianne
Christie & Krissy Walker
o Keeping Our Children Safe – Kris & Christine Griffin
May 3-5 Deaf Family Camp in Thorp, WA – this is the 18th year!
May 6 – WA Hands & Voices Program & Family Committee meeting - Zoom
May 6 – CDHL Exec Team meeting
May 6 – WA Hands & Voices Program and Family Committee meeting – Zoom
o Kris serves on this committee and is the chair of the Family Engagement Committee for
WA Hands & Voices
May 8 – WSDS meeting in Ellensburg
May 9 – All Staff Budget Updates meetings at WSD – 8:15am, 2pm, 3:15pm
May 10 – CDHL Board of Trustees meeting
May 14 Wenatchee Family Night
May 15 – Preschool transition meeting for Sedro Woolley - Kris
May 15 – Pasco Family Night
May 16 – ECEAP preschool observation visit in Pasco – Kris
May 17 – ESD 123 SPED Director meeting
May 17 – Pasco D/HH Program Tour with OSPI representatives Sharon Hartung and Dr. Liz
Stewart, and DVR D/HH representative,
May 21 – Preschool transition evaluation results meeting Brewster SD - Kris
May 22 – ESIT Local Lead Agency (LLA) meeting in Wenatchee
May 23 – Preschool observation visit in Chelan - Kris
May 23 – Birth-3 PLC meeting
May 28 – CDHY Outreach Overview presentation for Listen and Talk in Seattle, Kris & Carol
May 29 – Preschool eligibility evaluation observation support for Highline SD – Kris
March 29 – Outreach Exec team meeting – planning for next school year
May 30 – EHDDI Advisory sub-committee: Enrollment Group – Kris
May 30 – OESD-CDHL DHH Preschool Family BBQ
May 31 – Last day of school for OESD-CDHL Preschool
What is on your horizon (include dates)?
1. June 3 - Birth-3 Play Group at South Sound Parent To Parent in Olympia – Susan Bakke, Krissy
Walker, Kris
2. June 4 - ITOD and Direct Services meeting for Outreach in Tacoma
3. June 5 – Pasco Family Night BBQ
4. June 13 – Outreach Team meeting – Tacoma
5. June 21 – EHDDI Advisory Committee meeting - Kent
How do you plan on collaborating and with who?
CDHY Business Office – assessing how this year went and what improvements we will make to the
system for a better next year
IDEAS
How do we lead? What does that look like? (Ted Talk/Book Study/etc.)
Allow parents to have a voice and make comments during meetings – consciously give them support and
space to express their thoughts and ideas. Our combined voices/stories give more power to the
message to make change.
How we can work at staff professional development together?
Preschool Mental Health Workshops – Summer 2019!
Washington State Center for Childhood Deafness & Hearing Loss
Board of Trustees Meeting
Report by Carol Carrothers
Date 5/30/19
What activities/projects have you been doing since our last meeting?
4/8 WSDS meeting at CWU
4/9 WSD budget discussion meetings
4/13 30-minute video meetings with each person I supervise to catch up
4/14 3 EIPA evaluations proctored
4/17 office day
4/20 Video meeting with Walla Walla school district, they are hiring a person to teach ASL to
1st grade student, three days per week.
4/21 Budget meeting with leadership team and Kai
4/22 Pasco SD asked for discussion about what is the criteria to mainstream a student with
their staff. I facilitated the discussion and was able to provide some resources to use when
looking at each individual student. It was a great discussion
4/23 Ann Curry presented to the ITOD and SLP groups about using the PARC and the
BRIEF, well attended, great discussion, excellent presentation
4//29 Met with Rick and Kris discuss staffing needs for next year. We have some proposed
changes to Shawn Broderick’s responsibilities.
What is on your horizon (include dates)?
5/3 IEP meeting in Ellensburg
5/4 Discussion with Outreach Team about policy for providing direct services to districts
Writing up evaluations for those I supervise, meeting with each.
Describe how you plan on collaborating and with whom?
2018-2019 CDHL Outreach Report Data as of May 29, 2019
Kathy Froehlich – Contract Specialist
CONTRACTS / PURCHASE ORDERS
OUTREACH DETAILS
VISIT = A trip by a consultant on a day (may or may not include travel, may provide zero or more services) SERVICE = a billable activity based on the outreach fee structure *Data not accounting for canceled dates *Data can be broken down by Staff and Contractors
PROCESS MEASURES
Average time from contract request until contract is sent to vendor – 6.89 days Average time for contract/PO to be returned by vendor – 15.1 days Average time for consultant(s) to be assigned to executed contract/PO – 2.9 days
9
0 4 7 2
0
170
20
Job Count by Process Step
Pending
Requested
PO
With District
Returned from District
Executed
Assigned
Cancelled
A/P B-3 Contractor FTE K-12 OPEN PK WSD Grand Total
TOTAL 24 20 6 13 102 10 25 12 212
Contract /PO Count by Category
2016 2018 2019 Grand Total
Jan Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Totals 1 1 1 1 8 8 27 18 16 17 12 11 21 12 4 11 169
Number of Executed Jobs(Includes contracts and purchase orders)
Month: As June 13, 2019 School Year: 2018/2019
Elementary: 49 Middle: 22 High: 42 Enrollment: 113
Day: 55 Residential: 58 Behavior Referrals: 69
WaCAD: 7
These are on-campus enrollment numbers only.
Outreach data is included in the outreach report in this packet.
Washington School for the Deaf
Enrollment Information
WSD