washington university school of medicine research administrator’s forum may 8, 2003
TRANSCRIPT
K Award Guidelines
• General and institute-specific rules.
• Minimum effort percentage (75%).
• Salary dollar limit ($75k - $85k).
• No other salary on other NIH awards.
• Research development support dollars can fund technical salaries.
• F&A limited to 8% mtdc.
K Awards
• NIH Career Development Awards– K05, Senior Scientist Award– K07, Academic Career Award– K08, Mentored Clinical Scientist Development– K22, Career Transition Award– K24, Midcareer Investigator Award in Patient-
Oriented Research
K Award Cautions
• Technical personnel cannot supplement PI effort.
• Effort percentage can drop by 25%, but not below minimum award level (75%).
• Salaries for mentors, secretaries and administrative assistants are not allowed.
• R01 project can/cannot overlap.
K Award - Salary
K08 Award Requirement:Minimum 75% effort and salary limit of $85,000.
Faculty Salary: 80,000$ 95,000$ 125,000$
Proposed Effort: 80% 80% 80%
Calculated Salary: 64,000 76,000 100,000
Proposed Salary: 64,000$ 76,000$ 85,000$
Additional K-Award Info
• NIH K-Kiosk web page– http://grants1.nih.gov/training/
careerdevelopmentawards.htm
• Individual Institute Career Award Sites– http://www.niaid.nih.gov/ncn/training/
kadvice.htm
• G&C and SPA– John Michnowicz, 362-6876– Joe Gindhart, 935-7089
PPG Effort Requirement
• Section III - Terms and Conditions of NGA
• Minimum effort required– “PI will devote at least 25% effort to the project
for the entire budget period, in accordance with NHLBI Program Project Guidelines.”
– “Each Project Leader must devote at least 20% effort to the project for which they are responsible, for the entire budget period.”
Personal Activity Report (PAR)
• A measure of the total effort for which an employee is compensated by WUSTL, regardless of the number of hours actually worked.
• OMB Circular A-21 requires payroll costs to be documented to ensure that external sponsors reimburse the grantee only for the time and effort actually expended on their behalf.
• After-the-Fact Activity certification method.
After-the-Fact Activity Records
• The report will reflect an after-the-fact reporting of the percentage distribution of activity of the employee.
• Faculty/staff must review, modify if necessary and certify that effort percentages are a reasonable estimate of the work performed.
Name: Smith, John A.SSN: 111-11-1111
Reporting Period: July-Dec 2002Personal Activity Period: 07/02 - 12/02 Semi Annual
Activity EffortPrinicpal Investigator Agency Number % of By Account Number
Purpose/Title Effort Category
Departmental ResearchResearch in the Field of 10 22 3259 11 14 2####
10Patient Care
Neurology-XYZZ 35 12 3259 11 15 02####35
Organized ResearchSmith, Dr. John A. 1R01QR98752
Neurological Pathways in 25 22 3259 11 20 512##Smith, Dr. John A. 1R01YY55555
Chronic Neural Breakdowns 25 22 3259 11 20 555##50
Dept. AdministrationSmith, Dr. John A. - Non-Clinical 5 12 3259 11 40 935##
5
100
PAR Certification
• The PAR is a legal document.
• Certification is required by Federal regulations and is subject to independent audit and review.
• “I confirm the above activity distribution represents a reasonable estimate of the compensated effort expended by me during the period stated.”
Who Can Sign A PAR?
• Strongly recommend that each individual faculty or staff member sign their own PAR.
• A supervisor or administrator may sign the PAR in the absence of the employee, if he/she has first hand knowledge of 100% of the compensated effort for that individual. Must document on the PAR why the individual is not able to sign.
Par Schedule, cont.
• Medical School Campus
– Academic (faculty), report semiannually
• December and June
– Non-Academic (staff), report quarterly
• September, December, March & June
PAR Timeline
• Per the agreement with our federal cognizant agency (DHHS):– The PAR report must be signed
by the employee the appropriate designee within 30 days of issuance.
– The PAR report must be returned and received by SPA within 60 days of issuance.
Changes to PAR’s
• If the actual effort performed on a sponsored project differs from the percentage noted on the PAR by:– Less than 5%, no adjustment is necessary.– More than 5%, the PAR should be adjusted
manually to reflect the correct effort percentage. A Payroll Cost Transfer (PCT) form should be submitted to properly restate the salary for the PAR period.
Payroll Cost Transfers (PCT’s) and PAR’s
• Compare the period covered by the PCT to the current or prior PAR period.
• Has the PAR been generated?– Consider the system date
• Has the PAR been received and/or submitted back to Sponsored Projects Accounting?
• Does the PCT effect the PAR percentages by more than 5%?– Adjust PAR to reflect PCT and submit/resubmit
Additional PAR Info
• Contact Sponsored Projects Accounting– Liz Colletta, 935-5757– Melissa Evers, 935-7939– Joe Gindhart, 935-7089
• Consult SPA website
• Consult School Of Medicine - Finance website.