shresthainfotech.weebly.comshresthainfotech.weebly.com/.../5/1/1/25110885/basic_bo… · web...

Basic Course of Computer ( of 33)

Table of ContentsChapter Page

Fundamental 2

Typshala 4

Ms-point 7

Ms-Word 9

Ms-Excel 19

Ms-PowerPoint 28

Multimedia 31

E-mail & Internet 32

Nabaprabhat computer training center & stationery


FUNDAMENTALIntroduction of the Computer

The word computer is brought from Latin word computer which calculate or count. A computer is an electronic device which can perform certain mathematical and logical operation in very high speed on the control of program means the set of interaction of command. On the other word it is and electronic device. It takes raw data, performs them and gives us useful output as result.

COMPUTERC = Commonly O = OperatorM = MachineP = ParticularU = UsedT = TreadE = Education

R = Research

Features of a computer 1. Speed 2.Accuracy 3. Large storage capacity 3. Diligence 4.Versatile

5.AutomaticHardware and software

Hardware,All Computer Physical components fall under Hardware category. These components are

visible, and can be touched are the computer Hardware. In other words we can say that Hardware is the Electronic and mechanical parts of computer. a computer is made up of several Hardware units. These units can be touched or felt. The Hardware includes even processors, monitor, keyboard, mouse, cables, CPU, modem, Printer etc.

Software, In contrast to hardware, Software is invisible and it is set of programs which fed in to the computer hardware, enable a computer to programs various task. Software is like current which flows inside the Wire, which can't be seen but it's can be felt. There are thousands of Software Available in the market.These Software are classified in to three categories.

1. System (Operating) SoftwareA System, Software is a collection of programs designed to operate, controls and extend the processing capabilities of the computer itself. Ex. MS-DOS, Linux Windows95/2000/XP etc.

2. Application of SoftwareApplication Software is nothing but package designed for a specific purpose. Application Software carries out the functions required by the user. It gives interdiction to perform certain task. For instance Ms-Word for Word processing, Ms-Excel for calculations, Photoshop for image processing etc.


Ke Key Board

Floppy

Power Switch

Restart

Mouse

M Monitor/Screen C.D.Rom C C.P.U


3.Utility Software,Utility Software is also called as service to the user for maintenance of computer device and its peripherals. This Software generally designed by manufactures. Ex. Scandisk, antivirus.

COMPUTER DEVICE Input device

Input device are used to feed the computer with data and commands. For example we type through keyboard. Keyboard, mouse and recorder are input device.

CPU (Central processing unit) It's received data and commands from input device and display result from output device.

Output device it show the result after processing from monitor, printer and speaker.Storage device (memory) Storage device is used to store the data in computer. There are two types of storage device.1. primary/volatile memory: primary

memory is used to store the data temporarily. The data in primary memory is available only till the power is on. The data will be lost on power interruption. There are two type of primary memory.

a) RAM (Random access memory) b) ROM (Read only memory)2. secondary memory:

Secondary is known as permanent memory which holds the data even after power cut off. We can store the data is secondary memory for future use. Hard disk, floppy disk, CD (compact disk) is secondary memory.

Measurement Unit 0 or 1 = 1 Bit

4 Bit = 1 Nibble2 Nibble or 8 Bite = 1 Byte1024 Kilobyte = 1 K.B(kilobyte)1024 Megabyte = 1 G.B.(Gigabyte)1024 Gigabyte = 1 T.B.(Terabyte)

BOOTING, What is the booting?

The process of loading the system (operating) Software is called Booting. Type of booting,1. Cold Boot,

The process to tan on the computer when it is completely off. by pressing the power buttons is called cold booting .

2. Warm Booting,Sometimes the machine may stop responding (system hangs) then it is restarted by pressing

ctrl+Alt+Delect keys together or the rest button. this is called warm boot.


Input Device CPU Output

Keyboard Mouse Memory Monitor Printer


Typeshala How to open Typeshala?

Click on Start , Click on Search, Click on folder and file, Click on all file and folder , Type typeshala, Click on search, click on Britain Flag , Click on level one (1) , Click on Home, Type user name, Click on open.

Left hand: - A, S, D, F

Right hand: - ; , L, K, J



Nepali Typing

S = sV = vU = u3 = 3Alt+0170 = ªR = r5 = 5H = hEM = em~ = `

6 = 6

7 = 78 = 89 = 90F = 0fT = tY = y B = b

W = w G = g K = k KM= km A

= a E = e D = d O = o

? =/ N =

n J = j

Z = z IF = if

; =;

X = x Shift+If = If Q = q 1 = 1C = c CF = cf Shift+O = O Shift+O[ = O{ P = p PM = pm Shift +P = P Shift +P] = P]

CF] = cf] CF+Shift ] = cf} C+Shift+M = cM C +Shift ++ = c+Shift + > = > shift + C = CF = f L = l

Shift+L = L ' = ' Shift+' = "

] = ] Nabaprabhat computer training center & stationery


Shift+] = } Shift+F = F Shift++ = +

> = . < = ,

Shift+[ = { \ = \ Shift+\ = |

Font 'PREETI'Alt + 0133 … Alt + 0198 ÆAlt + 0136 ˆ Alt + 0204 ÌAlt + 0137 ‰ Alt + 0205 ÍAlt + 0139 ‹ Alt + 0214 ÖAlt + 0150 – Alt + 0216 ØAlt + 0151 — Alt + 0217 ÙAlt + 0152 ˜ Alt + 0218 ÚAlt + 0161 ¡ Alt + 0219 ÛAlt + 0163 £ Alt + 0220 ÜAlt + 0165 ¥ Alt + 0221 ÝAlt + 0167 § Alt + 0223 ßAlt + 0170 ª Alt + 0229 åAlt + 0171 « Alt + 0230 æAlt + 0177 ± Alt + 0231 çAlt + 0182 ¶ Alt + 0247 ÷



MS-PAINT (paint brush) It is another facility of windows. We can draw any types of picture, graphics & logos in paint

from help of tool. We can see different tools and colour box in paint. How to open Paint?

Click on start Restore Go to All program Minimize CloseGo to accessories Colour Box Click on paint

Menu bar Tools Box

Tools name of the tools box Free select : - It selects on irregularly shape area of the Imagine to move, copy and delete. Select tool : - It selects a rectangular shape area of the image Eraser tool : -It eraser the desire part of image. Fill with color : - It fills color in closed area picture. Pick color tool :-It used to pick color from image to another image. Magnifier tool :-It makes large size of image. Pencil tool : -It is a main tool of paint brush used for draw different picture. Brush tool : -It draws line of different shape. Airbrush tool : -It used to spray selected color in picture.


Drawing Area


Text tool : -It inserts the cursor for typing. Line tool : -It used to draw state line. Curve line : -It used to draw Curve lines. Rectangle tool : -It used to draw rectangles Polygon tool : -It used to draw line in any angle Ellipse tool : - It used to draw ellipse shapes. R.rectangle tool : -It Draws rectangle of rounded corner.

File menu New: -This command is used to create new document.

Process:Click on file menu, Click on new (Ctrl+N)

Open: -this command is used to open and exiting document. Click on file menu, Click on open (ctrl+O), Appear a dialog box,

Choose location (C:,D:,F:,My document, desktop), Choose file for open, Click on open Button.

Save: -This command is used to Save a document.Click on file menu, Click on Save (Ctrl+S), Appear a dialog box, Choose location (C:, D:,F:,) , Type desire file name in file name box, Click on Save Button.

Save As….:- This command is used to save a document in different location and different name.First of all open a document, Click on file menu, Click on Save As….., Appear a dialog

box, choose next location of file and type new file name, Click on Save Button. Page set up: -This command is used to set page margins, orientation and paper size.

Click on file menu, Click on Page set up, Appear a dialog box, Choose desire paper size,Set desire margins (top, bottom, left and right), Chose desire orientation

(portrait and landscape), Click on OK Print preview: - This command is used to display actual format of active document which obtained

while print this document.Click on file menu, Click on print preview, we can see print preview, Click on close button,

Print: - This command is used to print picture in paper.First of all open a document, Click on file menu, Click on print (Ctrol+P), Chose page rang (All, current page and pages ), Set number of copies, Click on OK

Exit: - This command is used to Exit from Ms-paint.Click on file menu , Click on Exit.

Edit menu Undo: - This command is used reverse recent action.

Click on edit menu, Click on Undo (ctrl+Z) Redo:- This command is used to reverse recent action of undo.

Click on edit menu, Click on redo (ctrl+Y) Cut:- This command is used to cut selected text or picture.

First of all highlight text or picture, click on edit menu, click on Cut (ctrl+X), Copy: -This command is used to copy selected text or picture.

First of all highlight text or picture, Click on edit menu, Click on copy (ctrl+C) Paste: - This command is used to paste copy or cut text.

First of all place the cursor in text location, Click on edit menu, Click on paste (ctrl+V)



Select All:- This command is used to highlight all documents.Click on edit menu, Click on Select All (ctrl+A)

View Manu Tool box: - This command is used to Show or hide tool box.

Click on view menu, Click on tool box, Color box, Click on color box, Status bar: - This command is used to Show or hide Status bar.

Click on view menu, Click on status bar Zoom: This command is used to Show different size of image.

Click on view menu, Click on Zoom, Chose desire options.MICROSOFT WORD

Microsoft word is an application software program developed by Microsoft Corporation of USA use for jobs like formatting document, drafting letters and preparing reports in attractive layout with embedded picture, word art and clip art. Moreover it has facility generating tables and sends a letter in multiple addresses.

How to open MS-word?click on start, go to programclick on ms-world, or click on start click on run


Title Bar Menu Bar

Horizontal Scroll Bar

Minimize Restore

Close

Vertical Scroll Bar

Task Pane

Vertical Ruler

Cursor

Status BarText Bar, Start Menu


type windows click on ok or press enter from keyboard

There are nine menus in ms-word. 1. File 2.Edit 3.View 4.Insert 5.Format 6.Tools

7.Table 8.Window9 9.Help

Using shortcut keys used in MS-WordCtrl +A = All text select

Ctrl +B = Bold Ctrl +C = Copy

Ctrl +D = Font dialog box Ctrl +F =

Find ctrl +f2= Print preview

Ctrl +N = New document Ctrl +O = Open

Ctrl +P = Print Ctrl +S =

Save Ctrl +U= Underline Ctrl

+V = Paste Ctrl +W = Close file Ctrl +X = Cut/Move Ctrl +Y,F4 = Redo Ctrl +Z = Undo Ctrl +] = Font size increase by one point Ctrl +[ = Font size decrease by one point Ctrl +Shift+> = Font size increase by multiple point Ctrl +Shift+< = Font size decrease by multiple point Ctrl +Shift+A = ALL CAPITAL

Ctrl +Shift+K = Small caps Ctrl +Enter = Page break

Alt+F4 = Exit from program Alt+Space+C = Close window

F12 = File save As..

File menu New: -This command is used to create new (blank) document.

Process:Click on file menu, Click on new (Ctrl+N), Click on blank document from text pane.

Open: -this command is used to open and exiting document. Click on file menu, Click on open (ctrl+O), Appear a dialog box, Choose location (C:,D:,F:,desktop) Choose file for open, Click on open Button,

close:- This command is used to close an active document.Click on file menu, Click on close (ctrl+w)



Save: -This command is used to save a document. Click on file menu, Click on Save (Ctrl+S) , Appear a dialog box, Choose location (C:,D:,F:,Desktop)Type desire file name in file name box, Click on Save Button.

Save As….:- This command is used to save a document in different location and different name.Save a document in different location and different name, First of all open a document, Click on file menu, Click on Save As…..(f12), Appear a dialog box, Choose next location of

file and type new file name, Click on Save Button.

Page set up: -This command is used to set page margins, orientation and paper size.Click on file menu,

Click on Page set up, Appear a dialog box, Click on margin tab, Set desire margins (top, bottom, left and right), Chose desire orientation (portrait and landscape), Click on Paper Tab, Chose desire paper size (A4) , Click on OK.

Print preview: - This command is used to display actual format of active document which obtained while print this document.

Click on file menu, Click on print preview (ctrl+F2), we can see print preview, Click on close button

Print: - This command is used to print active document in paper.First of all open a document, Click on file menu, Click on print (Ctrol+P), Chose page rang (All, current page and pages), Set number of copies, Click on OK.

Exit: - This command is used to Exit from Ms-wordClick on file menu, Click on Exit (ctrl+F4).

Edit menu Undo: - This command is used reverse recent action.

Click on edit menu, Click on Undo (ctrl+Z), Redo:- This command is used to reverse recent action of undo.

Click on edit menu, Click on redo (ctrl+Y) Cut:- This command is used to cut selected text or Document

First of all highlight text or document, Click on edit menu, Click on Cut (ctrl+X) Copy: -This command is used to copy selected text or document.

First of all highlight text or document, Click on edit menu, Click on copy (ctrl+C)



Paste: - This command is used to paste copy or cut text. First of all place the cursor in text location, Click on edit menu, Click on paste (ctrl+V)

Select All:- This command is used to highlight all documents. Click on edit menu, Click on Select All (ctrl+A)

Find:-This command is used to search particulars word from active document. Click on edit menuClick on find (ctrl+F), Appear a dialog box, Type any word of active document in find what box,

Click on find next, Click on OK, Click on Cancel. Replace: -This command is used replace particulars word from active fdocument.

Click on edit menu, Click on Replace (ctrl+H), Appear a dialog box, Type any word of active document in find what box, Type new word in replace with box Click on find next, Click on replace or replace all, Click on OK, Click on close.

Go to: -This command is used to go the next page. Click on edit menu, Click on Go to (ctrl+G), Appear a dialog box, Type page number, Click on Go, Click on close

View Menu Normal: - It is kind of page. We can view only normal text in this page. We can't view all object.

(picture, word art, clip art, auto shapes and text box are object) Click on view menu, Click on normal.

Web layout: -It is a kind of page. We can view all objects, normal text background color.Click on view menu, Click on Web layout.

Print layout: - It is a kind of page. we can view actual format of document in this page. Click on view menu, Click on print layout.

Task pane: -This command is used to show hide task pane. Click on view menu, Click on Task pane.

Toolbars: -Toolbars is used to show or hide different toolbars. Click on view menu, Click on toolbars. Choose desire toolbars (standard, formatting, drawing and word art, picture etc.) to show or hide.

Ruler: - This command is used to show hide ruler from page. Click on view menu, Click on ruler.

Document map: -This command is used to display document in left side of screen. Click on view menu, Click on document map.

Header and Footer: -Header and footer are used to type header and footer of document. Click on view menu, Click on header and footer, Appear header and footer box,

type text in header and footer box, Click on close. Full screen: - This command is used to display active document on the full screen.

Click on view menu, Click on full screen, we can see document on the full screen, Click on close full screen.

Zoom: - This command is used to display different size of document.Click on view menu, Click on zoom, Choose desire zoom size ( 50%,100%,200%,), Click on OK

(Note:100%zoom of actual size of document)Insert Menu



Page Brake: - This command is used to break page of document. Click on insert menu, Click on page brake, Appear a dialog box, Choose page brake, Click

on OK (Note: chose columns break from dialog box to break column) Page Number: -Page Number is used to set page number in page of document.

Click on insert menu,Click on page number, Appear a dialog box, Choose Desire position (Top of page and bottom of page), Chose desire alignment(top, bottom and center), Click on open.

Date and Time: -This command is used to insert different recent Date and Time format. Click on insert menu

Click on Date and TimeAppear a dialog box Choose Desire Date and Time format. Click on OK

Symbol: -This command is used to insert different symbols. Place the cursor where symbol required.Click on insert menu, Click on Symbol, Chose Desire font, Chose Desire Symbol,

Click on Insert, Click on close.

Clip Art: -To insert a picture of clips art.

Click on insert menu, Go to picture, Click on clip art, Click on go, Choose desire picture,Highlight picture, Click on draw from draining tool, Click on text wrapping, Choose desire wrapping style

From file:-To insert a picture from file.Click on insert menu, Go to picture, Click on from file, Choose picture from different location ( E:\Imaege), Click on Insert button, Highlight picture, Chose desire Options from picture tools.

Auto Shapes: -To insert different auto shapes. Click on insert menu, Go to picture, Click on auto shapes, Click on go, Appear auto shapes tool.

Nabaprabhat computer training center & stationery 5 Start


Choose desire auto Shapes and press left button of mouse and drag mouse. To type text in auto shape Process:

First of all highlight auto shape, Click right button of mouse, Click on add text, Type desire text in auto shape

Word Art: - To Insert different word art,Click on insert menu, Go to picture, Click on word art Choose desire word art style Click on OK, Highlight word art Choose desire option from word art tools

Organization chart: -This command is used to insert organization chart.Click on insert menu, Go to picture, Click on organization chart, Choose desire option from

organization chart tools

Microsoft Equation 3.0: - To type different mathematical equation.

Click on insert menu, Click on object, Click on Microsoft Equation 3.0, Click on OK, Choose desire equation, Type your equation, Click outside of equation

Text Box: -This command is used to insert a text box. we can type text in in text box. Click on insert menu, Click on text box, Press left button of mouse and drag mouse

choose text in text box


lh/f d;nfKofFhcfn' Heart

Love

Smiley Face


File: -This command is used to insert file from different location. Click on insert menu, Click on File, Press left button of mouse and drag mouse, choose text in text box

Hyperlink: - Hyperlink is use to add link to next document.First of all highlight a word document, Click on insert menu, Click on hyperlink (ctrl+k),Choose any file from different location, Click on OK, Press ctrl and click left button of mouse to go to text page, To remove hyperlink, Right click on hyperlink's word, Click on remove hyperlink

Format MenuFont: - This command is used to Change font, font style, font size and font color of text.

After type First of all highlight text, Click on format menu, Click on font (Ctrl+d), Appear a dialog box, Click on font table Choose desire font (Arial, Arial blank, preeti….etc.), Choose desire font Style (Regular, Bold, Italic, Bold Italic), Choose desire font size (10, 12… 72, Choose desire Color from color box, Choose underline and effects, Click on OK

(Note: - For Nepali type choose preeti font)Short cut of Font

Ctrl+shift+>=Font size Increase Ctrl+shift+>=Font size DecreaseCtrl+B = Bold Ctrl+I = Italy

Ctrl+U = Underline Character Spacing Tab: - Character Spacing Tab Is used to set scale, position and spacing between

characters.First of all highlight text, Click on format menu, Click on font, Click on character spacing tab,

Choose scale (100%,150%,80%,), Set spacing and position, Click on OK. Text Effect Tab: - It is used to animation in text.

First of all highlight text, Click on format menu, Click on font, Click on text effect tab, Click on OK. (Note: To remove animation from text, choose none from text effect tab.

Paragraph: -Paragraph is used to set alignment, indentation spacing and line spacing of selected paragraph.

First of all highlight paragraph, Click on format Menu, Click on Paragraph, Appear a dialog box,Choose Desire alignment (Left, right, centered, and justified),Set Left, right and first line

indentations, Set before after spacing, Choose line spacing (Single, Double, 1.5), Click on OK, Bullets and Numbering: -This command is used to add bullets and numbers in text. Before type to

add bullets in text. Click on format Menu, Click on bullets and numbering, Appear a dialog box, Click on bullets tab ,Choose desire number style, Click on OK,Type text and press enter.

Before type to add number text Click on format Menu, Click on bullets and numbering, Click on number tab, Choose different number style, Click on OK, Type text and press enter

Before type to add Outline number in text. Click on format Menu, Click on bullets and numbering, Click on outline number tab, Choose desire outline number Style, Click on OK, Type text and press enter

(Note: press tab from keyboard to increase number and press shift tab from keyboard to return previous format of number.)



Borders and shading: - It is used to add border in page and shading color in selected text and table.Click on format Menu, Click on borders and shading, Appear a dialog box,Click on page

border tab, Choose border from art, Set border size and choose border color, Click on OK.

Shading color in text and table: -

First of all highlight table or text, Click on format menu, Click on borders and shading, Click on shading tab, Chose desire color from color box, Click on OK.

(Note: To remove shading color chooses no fill from shading color box.) Columns: - Columns is used to break columns of selected paragraph.

First of all highlight paragraph.Click on format Menu, Click on Columns, Appear a dialog box,Choose presets or set number of columns and set spacing between columns, Click on OK.

Tabs: - this command is used to set stop position of cursor in page.Click on format menu, Click on tabs, Appear a dialog box, Type tab stop position in tab stop position box, Choose aliments(left ,center, Right), Choose leader, Click on set, Click on ok , Press tab from keyboard to see tab setting,

(Note: To remove tabs choose clear all from tabs ) Drop cap:-Drop cap is used to create a hanging letter start of paragraph.

First of all high light paragraph, Click on format menu, Click on drop cap, Appear a dialog box, Choose position (None, Dropped, In margin),Set line to drop, Click on ok.

Text Direction:-this commend is used to rotate text and text box First of all type text in text box

Highlight text box, Click on format menu Click in text direction Choose desire orientation Click on OK



Change Case:-This command is used to change case of selected text. ( capital to small, small to capital)

First of all highlight text, Click on format menu, Click on Change case, Appear a dialog box, Chose desire case (sentence case, lower case, UPPER CASE, Title case and toggle case ) Click on OK

Background: -This command is used to apply colour from background of document. Click on format menu, Click on backgroundAppear a colour box

Choose desire colour Theme: -This command is used to apply theme in document.

Click on format menu, Click on Theme, Chose desire Theme, Click on OK Insert Tex Box: -This command is used to insert Tex box in selected text. We can type text in Text box.

First of all highlight text, Click on format menu, Click on Insert Tex bo. Object (Word art, Text box, AutoShapes, Picture): -It is used to fill colour and effected in object and

change line colour, line style of object. First of all highlight Object (Word art, next box, auto shape), Click on format menu, Click on Object, Choose desire tab.

Tools Menu Spelling and Grammar: -Spelling and Grammar is used to check spelling and grammar of document.

Click on tools menu Click on spelling and grammar (F7)

Appear a dialog box Choose suggestion from dialog box Click on change allClock on OK, OR Right click of mouse in wrong word Choose desire option( choose correct word or Ignore All)

To add new word in dictionary : -First of all type a Nepali word Highlight Word, Click on Tools menu, Click on Spelling and Grammar (F7), Appear a dialog box, Choose on add to dictionary, Click on Yes, Clock on OK, OR

Right click of mouse in a Nepali word, Click on add to dictionary Research: -This command is used to Search synonym of any verb.

Choose on Tools menu, Click on Research, Appear a dialog box, Type desire box, Press enters. Word Count: -This command is used to display information of active document.

Choose on Tools menu, Click on Word Count, We can see information of active document.

Protect Document: -This command is used to make protect document which we can't change without password.

Choose on Tools menu, Click on protect document, put the check mark on Allow only this type of editing in the, document Choose comments from drop down button, Click on yes,

start enforcing protection, Type password in password box, Retype same password, Click on OK.

Unprotect document: -This command is used to remove protect of document. Choose on Tools menu, Click on unprotect doc.., type password in password box, Click

on OK.

Table Menu



Insert table:- this command is used to insert a table automatically Click on table menu Go to insert Click on table Appear a dialog box Set number of columns and rows Click on ok

Draw table: -It is used to draw table, erase table, shading colour, border style, size, border, border colour and set alignment of text and number in table.

Click on table menu, Click on draw table, Appear a tool box, Choose desire tool. Insert columns to the left/insert columns to the right: -It is used to add columns in table place the

cursor in a cell of table. Click on table menu, Go to insert, Choose desire options (insert columns to the left/insert columns to the right)

Row above/Row below: - it is used to insert row in table. Please the cursor in cell of table Click on table menu, Go to insert, Choose desire options (Row above/Row below ).

Delete:-This command is used to delete selected part of table.First of all highlight (Table, columns, Rows, cells), Click on Table menu, Click on delete,

Select: -This command is used to select different part of table. Place the cursor in table Click on Table menu, Click on Select, Choose desire options (Table, columns, Rows, cells)

Merge Cells: -This command is used to combine two many cells in table.First of all highlight cells, Click on table menu, Click on merge cells

Split Cells: -This command is used to divide a cell.First of all highlight a cell, Click on Table menu, Click on split cells, Appear a dialog box, Set number of columns and rows , Click on OK

Split Table: -This command is used to device a table.First of all highlight table, Click on Table menu, Click on split table.

Table Auto Format: -This command is used to apply design in table.First of all highlight Table, Click on Table menu, Click on table auto format, Choose desire Table design, Click on OK.

Distribute columns evenly/ Distribute rows evenly: -This command is used to make equal size of rows and columns in table.

First of all highlight Table, Click on Table menu, Go to auto fit, Click on distribute columns evenly/ Distribute rows evenly, Click on OK.SSS

Sort: -This command is used to arrange the numbers or test in table ascending or descending order. First of all highlight numbers or text in columns of table(highlight maximum 3columns).Click on Table menu, Click on sort, Appear a dialog box, Choose columns, Choose

type( number, Date and text), Chose desire order(Ascending and descending) Click on OK

To set alignment of text and number in table.First of all highlight text or number in table, Right click on mouse, Go to cell alignment,

Choose desire alignment.Window Menu New Window: - This command is used to insert a new window.

Click on window menu Click on new window



Split: - This command is used to split window. Click on window menu

Click on split Remove Split: - This command is used to remove split of window.

Click on window menu Click on remove split

MICROSOFT EXCEL Microsoft excel is an application software program developed by Microsoft corporation of USA. In excel we are able store, manipulate and analysis the data. it can be used create charts. It is calculation package.How to open MS-excel?

Click in start,Go to program, Click on Microsoft Excel, or Click on start, Click on run, Type excel , Click on ok or press enter

Format Bar Cell Pointer Cell

There are nine menus in Ms-Excel

(1) File (2) Edit (3) View (4) Insert (5) Format (6) Tolls (7) Data (8) Window ( 9) Help

Cell pointer Movement



To move cell pointer one column rightTo move cell pointer one column leftTo move cell pointer one row upTo move cell pointer one row down

Ctrl+ To move cell pointer at the starting of column(A)Ctrl+ To move cell pointer at the ending of column (iv) or 236Ctrl+ To move cell pointer at the starting of row (1)Ctrl+ To move cell pointer at the ending of row (65536)

Some common definitions Sheet: - Sheet is known as work sheet. It is huge sheet of electrical paper which divided by

number of columns and rows. In one work sheet there are 256 columns and 65536 columns are identified by a number and alphabet.

Cell: - A cell is intersection part of number of columns and rows. Book: - Book is collection of number of sheets and charts. We can increase sheets and charts in

book. Cell address:- A cell can be identified by a unique address which is known as cell address. Cell

address can be written by first writing a columns heading and following by a raw number like A1, B10, C100, D5000, and F65536etc.

Operator in ExcelThere are three operations in excel

(1) Mathematical operators Addition (+)

Subtract (-)Multiplication (*)

Divide (/)Percentage

(%)(2) Relations

(Comparison) Operator Equal to (=) Grate Than (>)

Less Than (<)(3) Logical Operators

And Or If Some Important Functions

Sum: -This function is used to sum (add) values of call range.Formula: - =Sum (First cell address: Last call address) Enter

Average: -This function is used to display average of call range.Formula: - =Average (First cell address: Last call address) Enter

Min (minimum): -This function is used to display minimum value of call range. Formula:- =Min (First cell address: Last call address) Enter

Max (maximum): - This function is used to display maximum value of call range. Formula:- = Max (First cell address: Last call address) Enter

Sum if: -This function is used to add (Sum) conditional values of cell range. Formula:- =Sum if (First cell address: Last call address,">=100") Enter

Product: -This function is used to multiply values of cell range. Formula: - =product (First cell address: Last call address) Enter Nabaprabhat computer training center & stationery


Floor: -This function is used to round off the nearest lowest value. Formula:- =Floor (cell address of value, Significance) Enter

Today: -This function is used to display recent date.Formula:- =Today( ) Enter

Now: - This function is used to display recent date and Time.Formula:- =Now ( ) Enter

Days360: -This function is used to display day between two dates.Formula:- =days360 (Start date, last date) Enter

Sqrt: -This function is used to find square value of cell range.Formula:- =sqrt (64) Enter

To Entry Date in ExcelFormula:- =Date(Year, month, day) Enter

Editing date in SheetFirst of all place the selector in a cell where you want to modify place the cursor in formula bar and modify the contents.

Result sheet

Total Formula =Sum (First cell address: Last call address) Enter

Ex. =Sum (E5:I5)Enter Result Formula

=If(min(First Subject: Last Subject)>=40,"Pass","Fail") Enter Ex. =If(min(E5"I5)>=40,"Pass","Fail") Enter

Percentage Formula =Total obtained mark/number of total subjectEx.=J5/5 enter

Division Formula

=If(Result="fail","***",If(Percentage>=80,"Distinction",If(Percentage>=60,"First",If(Percentage>=45,"



Second","Third"))))Enter Ex.If(K5="Fail","***",If(L5>=80,"Distinction",If(L5>=60,"First",If(L5>=45,"Second", "Third")))) Enter

Remark Formula =If(Division="Distinction","Excellent",If(Division="First","VeryGood",If(Division="Second",

"Good", If(Division="Third", "Try hard", "Try again")))) Enter Ex.=If(M5="Distinction", "Excellent", "If(M5="First", "Very Good", If(M5="second", "Good", If(M5="Third", "Try hard", "Try again")))) Enter

Format menu Cells: -This command is used to get number, alignment, font and border and patterns tab. Number tab: - This tab used is used to set decimal place, insert percentage and currency sign, set

date and time format. First of all block the numbers in cells, Appear a dialog box, Click on format menu, Go to cell

Click on number tab, Choose desire number (General number, date, time, percentage, Currency and custom), Click on OK

Alignment Tab: -This tab used to set text alignment and set orientation.First of all block the Data, Click on format menu, Go to cell, Appear a dialog box,Click on alignment tab, Choose text alignment (Horizontal and vertical), Set orientation(Degree) Click on OK.

Font tab: -This tab is used to change font, font style, font size and font colour of blocked data. First of all block the Data, Click on format menu, Go to cell, Appear a dialog box, Click

on font tab, Choose Desire font (Arial, Arial block, times new roman) , Choose desire font style (Regular, bold, italic and bold italic), Choose desire font size, Choose desire colour from colour box Click on ok

Border tab:-This tab is used to set boarder in the data range.First of all block the Data range, Click on format menu, Go to cells, Appear a dialog box,Click on border tab, Choose border (None, Outline and Inside), Choose border style

and colour Click on ok

Patterns Tab:-this tab is used to shading colour and pattern in the data range.First of all block the Data,

Click on format menu, Go to cells, Appear a dialog box, Click on patterns tab,



Choose desire colour and patterns from colour boxClick on ok

Row (1) height :To change hide of blocked rows (2) hide: To hide blocks rows (3) Unhide: To show hidden rows

Column (1) Width: To set with of blocked columns (2)Auto fit selection: To make equal size of blocked columns in text or number

(3)Hide: TO hide blocked columns (4)Unhide: To show hidden columns

Sheet (1) Rename: To change name of active sheet . First of all active a sheet, Click on format menu, Click on sheet, Click on rename, Type new name of sheet, Click outside of sheet.

(2)Hide: to hide active sheet First of all active a sheet, Click on format menu, Click on sheet, Click on hide.

(3)Unhide: to show hidden sheet Click on format menu, Click on sheet, Click on Unhide, Choose sheet for unhide, Click on OK.(4)Background: To apply picture background of sheet.

Click on format menu, Click on sheet, Click on background, Choose desire picture from different location (E:/Image), Click on insert.

(5) Delete background: To delete background from sheet. Click on format menu, Click on sheet, Click on delete background,

(6) Tab colour: To file colour in tab Click on format menu, Click on sheet, Click on tab colour, Choose desire colour from Colour box, Click on insert.

Auto format: This command is used to apply design in the data range. First of all block the data, Click on format menu, Click on auto format, Appear a

dialog box, Choose desire auto format, Click on OK. Conditional Formatting: This command is used to arrange the data and different format.

First of all block the data, Click on format menu, Click on conditional Formatting, Appear a dialog box, Choose condition (Between, less than, Grate than etc.),Type desire value

Click on format button, Click on font tab, Choose border font style and colour, Click on border tab, Choose border, Click on pattern colour, Click on OK, Click on OK

To remove conditional formatting First of all block the data of conditional formatting, Click on format menu, Click on

conditional Formatting, Click on delete from dialog box, Choose condition, Click on OK, Click on OK. Insert Menu

Cells: -This command is used to insert cells in cells. First of all block the cells, Click on insert menu, ,Click on cells, Choose desire option from dialog

box, Click on OK. Rows: - This command is used to insert rows in sheet.

First of all block the cells, Click on insert menu, Click on rows.

Columns: - This command is used to insert columns in sheet. First of all block the cells, Click on insert menu, Click on columns.



Work Sheet: - This command is used to insert a new work sheet. Click on insert menu, Click on work sheet.

Chart: - This command is used to insert chart of blocked data. First of all block the date, Click on insert menu, Click on chart.

Choose chart type (Standard type and custom type), Choose desire Chart, Click on next Click on title table, Type chart name, Type next in category 'X' and 'Y' ,Click on legend

tab Choose placement (Top, Bottom, Corner, Right and Left), Click on data Label tab, Choose desire options, Choose data label tab, Choose desire options, Click on next, Choose chart place(As new sheet and as object), Click on finish, Highlight chart, Click on chart menu,

Choose desire options.

Next Result Sheet

Total Formula =sum (C5:C10) Enter

Result Formula =If(min(First Subject: Last Subject)>=40,"Pass","Fail") Enter Ex. =If(min(E5"I5)>=40,"Pass","Fail") Enter

Percentage Formula =Total obtained mark/number of total subject Ex.=J5/5 enter

Division Formula =If(Result="fail","***",if(percentage>=80,"Distinction",

If (percentage>=60,"First",(percentage>=45,"Second","Third")))) Enter Remark Formula



=If(division="Distinction","Excellent",If(Division="First","VeryGood",If(Devision= "Second","Good",If division=third","Try hard","Try again")))) EnterEx.=If(M5="Distinction","Excellent",If(M5="First","VeryGood",If(M5="Second","Good",If (M5=third","Try hard","Try again")))) Enter

Billing SheetA B C D E F G I J K

1 Nabaprabhat Computer training center & staionery23 Mo.9844010281 & 97410 6 42814 Itam Quantity Rate Amount Discount Total5 Copy 12 10 120 12 1086 Pen 15 12 180 18 1627 Album 5 150 750 75 6758 Photocopy 25 3 75 7.5 67.59 Grate Total 1012.5

1011 All Item=10% Discount

Ramechhap-9,Ramechhap

Amount Formula

=Quantity*Rate Ex.C6*D6

Discount Formula (According to the discount rate) =Total*10%Ex. G11*10%

Total Formula =Amount-Discount

Ex. E6-F6Gross Total formula

=sum (First total: last total) Enter Ex.=Sum(G6:G10) Enter

Vat Formula=Gross Total*13%

Ex. G11*13%Net Pay Formula

=Gross Total + Vat Ex. G11 +G12

Subtotal: -This command is used to subtotals and grand totals of the data.



First of all block the data range, click on data menu, Click on Subtotals, Put the check mark ( √ ) in desire option from add subtotals to (Item, Quantity, Rate Amount), Click on ok

Text to Columns: - This command is used to convert to text in columns. First of all type text in a cell use space in between same key, Place the selector in first cell, Click on data menu, Click on text to columns, Click on delimited, Click on next, Choose delimited, (Comma, Tab, space), Click on Finished.

Consolidate: -summarizes of the data on or more source area and display it in a table.

First of place the selector in a space cell,click on data menu, Click on Consolidate, Click on collapse dialog box, Block the cell range, Again click on collapse dialog box, Put the click mark on ( √ ) top row and ( √ ) left column, Click on OK.

View Menu Normal: -This Command is used to view normal sheet.

Click on view menu, Click on normal Page Break Preview: - This Command is used to display only data range.

Click on view menu, Click on Page Break Preview, We can see only data range, Click on view menu, Click on normal

Task Pane: -This Command is used to show or hide task pane. Click on view menu, Click on Task Pane

Toolbars: -Toolbars is used to show or hide different toolbars.Click on view menu, Click on Toolbars, Choose desire toolbars (Standard, Formatting, Drawing, Word art and picture etc.) to show or hide.

Formula Bar: - This Command is used to show or hide formula bar. we can edit formula from formula bar.Click on view menu, Click on formula bar.

Header and Footer: - Header and Footer are used to type text top of sheet or bottom of sheet. Click on view menu, Click on Header and Footer, Choose custom header or custom

footer, Choose section (Left, Right and Center), Type desire text, Click on OK, Click on OK.Tools menu Protect sheet: - This Command is used to make Protect sheet with password which we can't edit

without password.Click on view menu, Click on Tools menu, Go to Protection, Click on protect sheet, Type password in password box, Click on OK.

Unprotect sheet: -This Command is used to remove protection of sheet.Click on Tools menu, Go to Protection, Click on unprotect sheet, Type password, Click on OK.


Collapse Dialog Box


Scenarios: -This Command is used to Change values in 32 cells at a time.First of all block the cells (Maximum 32 cells), Click on tools menu, Click on Scenarios, Click on add, Type scenario name, Click on ok, Change new values in cells,Click on ok,

Click on summary, Click on scenario summary, Click on ok, Click on tools menu, Click on Scenarios, Click on show, Click on close.

Edit Menu Delete:- This Command is used to delete blocked cells, columns and rows

First of all block the cells Click on edit menu Click on delete

Chose desire options from dialog box

Click on ok Delete sheet: - This Command is used to delete active sheet.

Click on edit menu, Click on delete sheet, Click on delete.

File menu Page Set Up: -this command is used to set page margin, orientation and paper sixe.

Click on file menuClick on page set upClick on page tab Choose orientation (Top, Bottom, Left and Right) Choose paper size (A4) Click on margins tab(Top, Bottom, Left and Right) Click on OK/.

Set print Area: -this command is used to set print area in sheet. First of all block the data range, Click on file menu, Go to print area, Click on set print area

To clear print area. Click on file menu, Go to print area, Click on clear print area.

Telecom BillA B C E F G H I

S.N. Nepal Telecom1 Ramechhap -9,ramechhap2 Previous Bill Creent Bill Totl Call Total Rs Tax Vat Grand Total3 200 350 1504 350 450 1005 450 550 100

Total call Formula =Current bill-previous bill

Total Rs .Formula =If (Total call >100,150 +(total call-100)*1.80,150)Enter



Or : =Total Cell *Per unit amount (7.50, 8,)Tax Formula

=Total Rs.*10%Vat Formula

=Total R s. *13%Grand Total Formula

=Total R s. +Tax +Vat Salary Sheet

On The of JanuaryS.N. Name Post Salary Tax pro-fount Housr rent Allowance Net salary

1 Ran M.D. 100002 Shyam Accountant 80003 Hari Teacher 7500

Salary sheet

Tax Formula =if (salary>=8000, salary*10%,o) EnterOr : =Salary*10%

Pro. Fund formula =salary*10%

House rent formula=salary*5%

Allowance Formula= salary*5%

Net Salary Formula=Salary-Tax-Pro. Fund+ House Rent+ Allowance

Microsoft Power Point Microsoft Power point is and applications software program developed by Microsoft corporation of USA. Power point is used for the create and presenting the presentations.How to open MS-Power point?

Click on start, Go to program, Click on Microsoft power point, Or, Click on start, Click on Run Type power point, Click on OK, Click on Create a new presentation, Click on blank

presentation, Choose desire slide layout from text pane, Make your desire presentation.



Slide Show Menu View Show: -This command is used to show all slides of presentation on the full screen.

Click on slide show menu, Click on view shoe (F5), Press 'Esc' fro keyboard to end slide show.

Animation Schemes: -This command is used to set preset animation in slides.First of all select a slide, Click on slide show menu, Click on animation Schemes, Choose desire animation Schemes, Click on apply to all slides.

Custom Animation: -This command is used to set animation in selected object. (Word art, Auto Shape, Text Box and Picture)

First of all make a presentation use by object, Highlight object, Click on slide show menu, Click on Custom animation, Click on add effect, Choose desire

effect(Entrance, Emphasis, and Exit), Click on more effect, Click desire effect, Click on ok.

Choose start, direction and speed Double click on effect

Click on effect tab Choose desire sound

Choose after animation and animated text Click on timing tab

Set delay in second Click on OK

Slide Transition: -This command is used to set Transition, Sound, Speed and time in Slide of presentation,

First of all Select a slide, Click on slide show menu, Click Slide transition, Choose desire transition, Choose desire sound, Choose desire speed,

Put the check mark on ( √ ) Automatically after, Set time in seconds, Click on apply to all slides, Click on play.



Set up Show: -This command is used to running animation in all slides.First of make a presentation, Click on slide show menu, Click on set up show, Put the check mark on ( √ ) Loop continuously until 'Esc', Click on ok, Click on slide show, menu, Click slide transition, Choose desire sound, Choose desire speed Set time in (0)second, Click on apply to all slides, Click on play.

Custom Show: - This command is used to show selected slide from presentation. Click on slide show menu, Click on custom show, Click on new, Choose slide from

presentation, Click on add, Click on Ok on show, Press 'Esc' from keyboard to end slide show.

Insert Menu New Slide: - This command is used to insert new slide in same presentation.

Click on insert menu, Click on new slide (Ctrl+M), Choose desire slide layout from task pane.

Duplicate Slide: - This command is used to insert duplicate slide of selected slide. First of all select a slide, Click on insert menu, Click on duplicate slide.

Slide from file: - This command is used to insert slide from another presentation. Click on insert menu, Click on slide form file, Click on browse, Choose presentation

from different location, Click on open Choose slide from presentation, Click on insert or insert all Click on close

Movie from file/Sound from file: - This command is used to insert Movie or Sound file from different location in slide. We can play movie or sound file in PowerPoint slide.

Click on insert menu, Go to movie and sound, Click on movie from file/sound from file, Choose sound or movie file from different location, Click on open

Table: - This command is used to insert a table automatically in slide.Click on insert menu, Click on table, Set number of columns and rows, Click on OK.

Format menu Alignment: -This command is used to set alignment of selected text in slide.

First of all highlight text, Click on format menu, Go to alignment, Choose desire alignment (Left, Right, Center and Justify)

Slide Design: -This command is used to apply design in slides of presentation.First of all select a slide, Click on format menu, Click on slide design, Click Right

button of mouse in a slide design, Click on apply to all slide or apply to selected slide Slide Layout: - This command is used to change slide layout of selected slide.

First of all select a slide, Click on format menu,Click on slide Layout Choose desire slide layout

Background: - This command is used to apply colour, effects and picture in background of slide.

First of all select a slide Click on format menu Click on Background Choose Colour from colour box Click on apply or apply to all



View menu Normal: - This command is used to display all slide of presentation on the left side of screen.

Click on view menu, Click on normal Slide Sorter: - This command is used to display all slide of presentation on the full screen.

Click on view menu, Click on Slide Sorter Slide Show: -This command is used to display presentation slide on the full screen.

Click on view menu, Click on Slide Show, Press 'Esc' from keyboard to in slide show

Note Page: - This command is used to type desire note about of selected slide.First of all selected or a slide, Click on view menu, Click on note page, Type your desire note, Click on view menu, Click on normal

Task pane: -This command is used to show or hide task pane.Click on view menu, Click on task pane.

Edit Menu Duplicate: -This command is used to insert Duplicate slide of selected slide.

First of all selected a slide, Click on edit menu, Click on Duplicate. Delete Slide: - This command is used to delete selected slide.

First of all selected a slide, Click on edit menu, Click on Delete Slide.



MultimediaHow to Play VCD (movie)?

First of all insert VCD and CD ROM of computer Click on start, Go to program, Go to Accessories, Go to internment,

Click on window Media Player

Click on open, Choose CD Drive from Location box, Double click on MPEGAV folder, Choose all files from drop down list, Choose video file from VCD, Click on open Press Alt+ Enter to view video on the full screen Nest Process:

First of all insert VCD and CD ROM of computer.Double Click on My computer from desktop, Double Click on CD drive, Double Click on MPEGAV Folder, Double Click on desire video file.How to play or sound file?

First of all insert MP3 in CD ROM op compute Double Click on My computer from desktop,

Double Click on CD drive, Double Click on desire Folder, Double Click on desire sound file ,How to copy video file or sound file from CD?Double Click on My computer from desktop, Open CD drive, Choose video or sound file,Click on Edit menu, Click on copy(Ctrl+C)How to paste video file or sound file in computer?choose desire location (F:\C:\D:\or any folder)Click on Edit menu Click on paste(Ctrl+V)



Internet & Email What is internet?

Internet is an information superhighway where we can get information about anything that is available as websites which in browser Internet Explorer. OR Internet is a global network of networks. Which in used to Communicate the worldwide

FTTP = File Transfer Textual Protocols. HTML = Hyper Text Markup Language. DHTML = Dynamic Hyper Text Markup Language. URL = User Resource Locator. WWW = Word Wide World. HTTP = Hyper Text Textual Protocols.

What is E-mail? E-mail is a electronic mail. it is a way of sending and receiving messages using a computer or

computer on a network. A computer, a modern or network connection and e-mail address are needed if you want to use electronic mail. E-mail is suitable as you can send or receive message at ones over the long distance. Computer requirement to internet connect.

(1)Telephone line (2) ISP (inter service provider) (3) Fully multimedia computer (4) Web browser (internet Explorer)

WWW (World Wide Web) The page of world wide web (WWW) show the colorful and innovative face of the

internet, by clicking on worlds, picture and icon. you can navigate from one side to the next quick and simply .many pages have multimedia feature ,such as video and sound .to access the web you need to use web browser software with a modern with enables you to carry out nearly every internet activity from within one program. Some Web sites name:(1) www.yahoo.com(2) www.hoatmail.com(3) www.ekantip.com(4) www.nepalnews.com(5) www.ntc.net.com(6) www.khatam .com(7) www.santabanta.com(8) www.afterslc.com(9) www.lovelynepak.com(10)www.123greetings.com

How to open web site?Double click on Internet_ _Explorer from Desktop Type website name in Address BoxPress Enter from key board


http://www.123greetings.com/

http://www.lovelynepak.com/

http://www.afterslc.com/

http://www.santabanta.com/

http://www.ntc.net.com/

http://www.ekantip/

http://www.hoatmail.com/

http://www.yahoo.com/

shresthainfotech.weebly.comshresthainfotech.weebly.com/.../5/1/1/25110885/basic_bo… · web...

Documents