HR and Admin Officer Job Description

Salary Level 4 (£17,690 to £22,805 fte) Dependent upon experience and qualifications. Part time (20 hours / Term Time)

Purpose To provide HR support to the school and administration support to the Director of Finance and Services

Accountable to DFS

Accountable for None

Main Responsibilities:HR To produce HR letters and correspondence

Completion of all new starter paperwork, including new starter packs, offer letters employment contracts

Complete contract variations Ensure the payroll officer is provided all relevant, timely information to

enable the accurate processing of the monthly payroll Recruitment and selection administration including; scheduling and

booking interviews, liaising with candidates and producing interview packs. Meeting and greeting candidates

Ensuring room and refreshments are ready before the interview To manage the HR information system to ensure electronic employee

records are up to date. This will include responsibility for data entry and reporting

Record absence information and monitor for trends, reporting regularly to the DFS in line with the Sickness absence policy and other relevant HR policies

Provide support to the Principal and DFS in any confidential staff matters, to include taking notes at various meetings (disciplinary, capability etc)

To maintain an accurate and up to date Single Central Record To coordinate the School Workforce Census annual return Maintain staff records, including; filing and retrieving records Support the DFS in update and review of the employment manual and

relevant HR policiesAdministration Producing correspondence and reports as requested by the DFS

Dealing with telephone and personal enquiries efficiently and effectively Diary management, organisation of meetings and minute taking for the

DFS Provide admin support to the finance team as required

General Duties To adhere to the policies and procedures of the Royal School. Make a positive contribution to the wider life and ethos of the school; Demonstrate consistently the positive attitudes, values and behaviour

which are expected within the School community To take a pro-active part in the school’s performance management

system, with the ultimate aim of improving standards To take reasonable care of one’s own health and safety and that of

others and inform the Estates Manager of any concerns with regard to health and safety

Any other duties required by the DFS and Principal, which is within the scope of this post.

At all times carry out duties with due regard to the school’s Health and Safety policy.

To work within and encourage the school’s Equal Opportunity policy and contribute to diversity policies and programmes in relation to discriminatory behaviour.

Ensure all procedures relating to Safeguarding and Child Protection are followed as a priority.

Ethos Promoting the ethos of the School, as expressed in the mission and vision statements, is a shared responsibility to which all staff make a significant contribution.

Finance Manager Person Specification

SPECIFICATION

ESSENTIAL DESIRABLE HOW IDENTIFIED

Education/ Training

NVQ Level 3 or equivalent Production of the Applicant’s certificates

Experience Experience of working in HR administration

Experience of using a database, ideally an HR database

Experience within an education setting.

Contents of the Application Form

Interview

Professional references

Knowledge Working knowledge of relevant legislation, policies and codes of practice, eg. Data Protection Act, Freedom of Information etc.

Contents of the Application Form

Interview

Professional references

Skills/ Attributes

Excellent interpersonal skills with a proven track record of developing strong and productive working relationships

Good IT skills, including the ability to confidently use Microsoft Word, Excel

Contents of the Application Form

Interview

Professional references

Personal Qualities

Enthusiasm and approachability - excellent communication and interpersonal skills

Superb organisational skills with a meticulous eye for detail

Flexible, adaptable and open to new ideas

Contents of the Application Form

Interview

Professional references

Capable of independent thought and willing to accept responsibility, but also a good team player willing to consult, seek advice and accept direction when appropriate and learn positively from experience

Intuitive, resourceful and discreet

Commitment to regular training and continued professional development