The London Irish InternationalMini & U12 Rugby Festival 2018!

29th April 2018

INFORMATION FOR VISITING TEAMS

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London Irish Amateur Rugby Football Club Limited (a company limited by guarantee)

Company No.7128849. VAT Registration: 822591922 Hazelwood Centre, Croysdale Avenue, Sunbury, TW16 6QU

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An Irish Piper will open the Festival at 09.00hrsPlay will commence at 10am PROMPT, finish times vary by age group, between2-4pm.

RegistrationAll teams must complete a registration form (attached at end of this info pack)showing participating players names, DoB, RFU registration number and anominated referee. We also request that referees provide a mobile contactnumber on the team registration sheet.The team/referee registration forms to be delivered to the age group control tentby 9.30am and they will be available at this point for inspection.

Team & Squad SizeUNDER 7 - 1 ENTRY = 2X6 PER SQUAD, 4/TEAM+2 SUBS MAXUNDER 8 - 6 PER TEAM, 9 PER SQUAD MAX (3 SUBS MAX)UNDER 9 - 7 PER TEAM, 10 PER SQUAD MAX (3 SUBS MAX)UNDER 10 - 8 PER TEAM, 12 PER SQUAD MAX (4 SUBS MAX)UNDER 11 - 9 PER TEAM 14 PER SQUAD MAX (5 SUBS MAX)UNDER 12 - 12 PER TEAM, 18 PER SQUAD MAX (6 SUBS MAX)NB. Numbers of participation medals distributed to teams/squads will not exceedthese maximum numbers

Referees’ BriefingWill be held at approximately 9.30am at each Age Group Control Tent.All teams must supply referees at least 1 referee per team. We request thatreferees provide a mobile contact number on the team registration sheet.Independent referees will be provided for the Under 12 competition but we askthat A & B coaches from each club attend a briefing at 9.30am with the refereesat the U12 control tent.

Rules & Regulations of the FestivalAll matches will be played under the laws of the games as laid down in the RFUAge Grade Rugby, as per the links below;U7http://www.englandrugby.com/mm/Document/MyRugbyAcademy/CourseResource/01/31/97/16/RFURegulation15Appendix1U72016-2017_English.pdfU8http://www.englandrugby.com/mm/Document/MyRugbyAcademy/CourseResource/01/31/97/15/RFURegulation15Appendix2U82016-2017_English.pdfU9http://www.englandrugby.com/mm/Document/MyRugbyAcademy/CourseResource/01/31/97/14/RFURegulation15Appendix3U92016-2017_English.pdf

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U10http://www.englandrugby.com/mm/Document/MyRugbyAcademy/CourseResource/01/31/97/17/RFURegulation15Appendix4U102016-2017_English.pdfU11http://www.englandrugby.com/mm/Document/MyRugbyAcademy/CourseResource/01/31/97/18/RFURegulation15Appendix5U112016-2017_English.pdfU12http://www.englandrugby.com/mm/Document/MyRugbyAcademy/CourseResource/01/31/97/19/RFURegulation15Appendix6U122016-2017_English.pdf

The Festival will be run as per Surrey / RFU guidance on the competitiveframework, the U7 to U11 age groups on a round robin basis in pools, the U12’ssection as a league competition. The rules for the league competition will beadvised the U12’s by the control tent of that age group.the U7 and U8’s pools are all un-streamedthe U9-10-11’s are A and B and Developmentthe U12’s is streamed A and B.

Total duration of play during the festival will not exceed the following limits;U7 & U8 - 50 minutesU9 & U10’s - 60 minutesU11 & U12 - 70 minutesThere will be between 3 and 4 pools per age group.

The number of games played and duration of each game will be dependent uponnumber of teams in each pool, control tents will advise at referee’s briefing. Noextra time allowed other than for injury time. All matches to be brought to a stopif the try difference becomes more than 6, eg. 6-0, 7-1 etc. Referee isresponsible for keeping score in a game.

Rolling substitutions are allowed with the consent of the referee and ensuring nomore than the maximum team size are on the pitch at any one time.

Gum shields are mandatory for U9-10-11-12’s, and recommended for younger age groups.

Violent conduct will not be tolerated under any circumstances. Any player sent offwill not play any further part in the day’s events and should be reported to the agegroup control tent.Any situation arsing not already covered by the Laws of the games or rules of thefestival will be settled by the London Irish age group Head Coach and FestivalChair.Most of all play your day with teamwork, respect, enjoyment, discipline andsportsmanship.

Festival Duration

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Under 7s and Under 8s are scheduled to finish from 13.40 and 14.20 respectivelyUnder 9s and Under 10s are scheduled to finish from 14.00 Under 11s is scheduled to finish at 14.00Under 12s Final is scheduled for approx. 3pm or earlier.All timing approximate and dependent upon injury time, etc.Please ensure players are ready to start games promptly to allow timeframes tobe adhered to, marshals will be allocated to each pitch to ensure smoothtransitions between games.

Prize GivingAll participants across all age groups will receive a participation medal which willbe handed to your team representative at the briefing.

The Festival will be run as per Surrey / RFU guidance, on the U7 to U11 agegroups on a round robin basis in pool and so not have any play-off’s leading to aprize.

The U12’s section will run as a league competition and there will be a Cup Plate,Shield award at the U12 control tent at the conclusion of play. The rules for theU12 competition will be advised by the control tent of that age group.

Parking *** TW16 5AQ ***NO CAR PARKING AT HAZELWOOD LONDON IRISH RUGBY GROUNDCar Parking has been organised for all visitors at Kempton Park Race Course.The car parking at Kempton costs £5 for car park, programme and shuttle busreturn journey to Hazelwood. Money to be taken by car park marshals at thegate. Please can drivers have this ready to ease flow of traffic into the car park.There are more shuttle buses than last year and they will run from 7:30am until7:00pm. You are advised to arrive early to allow enough transfer time toHazelwood. (~15mins for boarding, transit and alighting of shuttle bus, NB. 10amfirst match)Tents & Kit CAN BE TAKEN ON THE SHUTTLE BUSES as there isn’t an easydrop off facility for tents at Hazelwood.To reduce congestion it would be appreciated if people refrain from parking onlocal roads and this will also alleviate the negative impact on local residents.50 Seater coach drop-off/parking/pick-up is available at Hazelwood. TW16 6QUPlease cooperate with the parking marshals as they will have a difficult job to doand remember they are volunteers.

MISCELLANEOUS

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No dogs will be permitted entry to the ground.The only exceptions to this rule are registered guide dogs.RefreshmentsA variety of retail outlets selling hot and cold food and drinks are located aroundthe site.Club BarThe club bar will be open throughout the day serving hot and cold drinks andsnacks.Litter and RubbishThere are plenty of wheelie bins and designated recycling bins located aroundthe grounds. We would appreciate all visitors using them to deposit their rubbish.In addition we will provide each team with refuse sacks. Please bag up all yourrubbish and leave it at a wheelie bin or one of the Age Group Control Tents.BBQs and FiresDue to the obvious danger and fire risk posed, no BBQs or open fires arepermitted.Photography and PublicityDE Photo will be providing professional sports photography for the Festival.Please note that by entering the event you are acknowledging your image maybe recorded and published. DE Photo can be via their website www.dephoto.bizLost ChildrenAll visiting players and children attending the event must have a contact numberon them in case of being lost. Please write or sew a name and contact numberinto your child’s shirt/shorts or somewhere appropriate to enable organisers tolocate the family/carer if a child is lost.MedicalAmbulances, Physios and a mobile medical unit are on hand to provide medicalassistance. Should a player be injured on the field of play then the co-ordinatorfor that particular pitch will be on hand to ensure first aid treatment is madeavailable. Help can also be summoned from the nearest Age Group Control Tent.Participating Clubs 2018We are delighted to welcome the following clubs to our 37th Mini & U12’s Rugby Festival:

ClubBattersea Ironsides RFCCashel RFCStroud RFCDolphin RFCFarnham RFCFarnham RFCHampstead RFCHove RFCLlantwit FardreOld ColfeiansOld NorthamptoniansRegents Park Royals

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St Peter's cardiffTralee RFCSC Frankfurt 1880TeddingtonOld AlbaniansOld PenarthiansHaagsche Rugby ClubClontarf RFCOld Mid-WhitgiftiansChipsteadPenarth RFCLondon FrenchEaling Rugby ClubSunday's Well RFCUSOMC ParisRhiwbina RFCRedruth RFCMaidenhead RFCOld AlbaniansRegents Park Royals

LONDON IRISH HEAD COACHESAny question about rules and games please contact your age group coachbelow,Under 7sHead Coach: Matthew McCarron - U7HeadCoach@liarfc.co.ukUnder 8sHead Coach: Chris Higgins - c.higgins@mac.comUnder 9sHead Coach: Sean Burns -sean@burnssheehan.co.ukUnder 10sHead Coach: Alan Duggan - alanlpd@gmail.comUnder 11sHead Coach: Keith Williams – U11HeadCoach@liarfc.co.ukUnder 12sHead Coach: Eric Griffith - etgriffith@yahoo.co.uk

Alternatively e mail festival communication nicolamarieriches@gmail.com

CODE OF CONDUCT – FOR PLAYERS AND SPECTATORSWe must all remember that today is a children’s rugby tournament – run purelyfor the fun and enjoyment of the children participating. The RFU core values of

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Teamwork, Respect, Enjoyment, Discipline and Sportsmanship capture theessence of what rugby is all about and are why so many of us have encouragedour children to take part in game. All those involved junior level rugby have agreat responsibility to instill these core values, please adhere to these – childrenlearn from example and it is essential that we all set a good example at all times.

Good Spectators’ GuideIn the heat of the moment it is easy to get carried away with youremotions, which can lead to an unnecessary outburst; please rememberthat this has an impact on everyone around you.Always act as a positive role model to all playersRemember children play sport primarily for their own enjoyment not forthat of spectatorsAcknowledge good individual and team performance from all playersirrespective of the team in which they playRespect match officials’ decisions, even if they appear to make a mistake,remember they are volunteers providing an opportunity for players to playrugbyNever verbally abuse players, coaches, match officials or fellowspectators; such behaviour can create a negative environment for playersand their behaviour reflects thisAcknowledge effort and good performance rather than to win at all costsVerbally encourage all players in a positive manner and never shout at theplayersEncourage all players irrespective of the ability and regardless of theteam, in which they play

REMEMBER THE EMPHASIS TODAY IS ON PLAYING AND NOT WINNING

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The London Irish International Mini Rugby Festival 201829th April 2018 TEAM SHEET

_________________________________ RFC

AGE GROUP________________________

CLUB NOMINATED REFEREE NAME:Contact number:

NAME DATE OF BIRTH RFU REGISTRATION NO.

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I HEREBY CONFIRM THAT ALL PLAYERS ARE LISTED IN THE CORRECT AGE GROUPI also agree that London Irish ARFC, the host club and those involved in theorganisation and conduct of the Festivals will not be liable for any loss, damageor injury however caused during or as a result of the Festivals, to the extentpermitted by law.

SIGNED: POSITION:

SQUAD SIZESUNDER 7 - 12 MAX (2X6 PER SQUAD, 4/TEAM+2SUBS)UNDER 8 - 6 PER TEAM, 9PER SQUAD MAX (3SUBS)UNDER 9 - 7 PER TEAM, 10 PER SQUAD MAX (3 SUBS)UNDER 10 - 8 PER TEAM, 12 PER SQUAD MAX (4 SUBS)UNDER 11 - 9 PER TEAM 14 PER SQAUD MAX (5 SUBS)UNDER 12 - 12 PER TEAM, 18 PER SQUAD MAX (6 SUBS)

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