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Weber State University Student Association Elections Application 2015-‐2016 Legislative Positions
Student Involvement & Leadership 2102 University Circle Ogden, UT 84408-‐2102
2015-2016 WSU Student Association Legislative Elections Rules and Regulations
General
1. Weber State University Student Association (WSUSA) Elections are officiated as explained in Title V of the WSUSA Bylaws. More complete information regarding the WSUSA and how it functions can be found in the WSUSA Constitution and Bylaws or in the WSUSA Office, SU 326. WSU posting policies and procedures can be found at http://documents.weber.edu/ppm/7-10.htm. Please read this packet, the WSUSA Constitution and Bylaws, and the WSU posting policies and procedures. Please feel free to contact us if you have any questions. We are here to help you!
2. No candidate can, in any way, interfere with or disrupt another candidate’s campaign, including but not limited to:
• Knowingly spreading of slander. • Intentionally following candidates to file grievances. • Filing an excessive amount of grievances. • Defacing or destroying an opponent’s campaign materials, etc.
3. All candidates are to hold themselves to the highest ethical standards. It is your
responsibility to know and follow the elections rules, the WSUSA Bylaws, the WSUSA Constitution, and to educate all those assisting your campaign to the same standard. If in doubt, check first to be sure. If you have any questions please contact:
Val Torena (Elections Chair) Email: [email protected] Phone: (801) 499-4757 Office: SU 326 N
Aaron W. Newman (Director, Student Involvement and Leadership) Email: [email protected] Phone: (801) 626-8912 Office: SU 326 R
Candidacy
1. To declare candidacy you must complete and submit the following items:
• WSUSA Eligibility and Declaration of Candidacy Form • A copy of your platform in writing not to exceed 350 words and a professional
photo of yourself
These items need to be turned into the Department of Student Involvement & Leadership (SU 326) before 10:00AM on March 25, 2015 (the earlier, the better).
2. Any candidate who wishes to completely withdraw their candidacy may do so at any time
prior to the announcement of election results by submitting a written statement to the Elections Committee. After the Elections Committee has received the withdrawal, the candidate cannot be reinstated but may still run as a write-in candidate.
3. Write-in Candidates: a. After the filing deadline has passed, students may still be elected to office as a
write-in candidate. A student may file as an intentional write-in candidate. To do so, a student must complete the process to declare candidacy as stated above. Should a student receive enough votes to win an election as a write-in candidate without intentionally seeking that office, he/she must complete the process to declare candidacy by the end of the following business day after the posting of election results.
Spending Limits, Expense Clarification, Coupons, and Fair Market Value
Spending Limits
1. The total amount of money to be spent by any candidate competing for an legislative position is not to exceed that of $250. This is in accordance with SB: 140107-01, passed by the WSUSA Student Senate on February 10, 2014, pertaining to the modifying of the spending cap for the WSUSA Elections.
2. The strict adherance to SB: 140107-01, is, and should be, of the upmost importance. Those found
exceeding the spending limit, in any amount over the declared $250, shall be disqualified from their respective legislative race. Said candidate(s) shall also be denied the privilege of participating as a write-in candidate in any other legislative position during the 2015-2016 legislative election cycle.
Receipts
1. Receipts for any goods or services purchased by a candidate before 7:59AM on March 30, 2015 must be turned in to the Elections Committee by 8:00AM on March 30, 2015. Failure to do so will be seen as an attempt to defraud the election-spending limit and will be subject to sanctions, including, but not limited to, the reduction of overall votes or disqualification.
2. Receipts for items purchased during campaign week must be turned in to the Elections Committee
within 24 hours of purchase. Failure to do so will result in a reduction of 100 votes per delayed receipt. The amount spent on such transactions will be updated to the candidates’ list of purchases, of which the total amount will be deducted from the overall spending cap of said candidate.
Fair Market Value
1. The term, “Fair Market Value” will be used in accordance with the practice of establishing a base price association of common goods. Meaning that, common goods (shirts, chap stick, business cards, pens, pencils, etc.) will have an associated value assigned to them. Candidates who have such items donated to their campaign shall then report the donated items to the Elections Committee, who will assess the value of said donation(s) and deduct it from the respective candidates overall spending limit. Those receiving a donation, product, or service at a discounted price or rate will be required to report this amount to the Elections Committee who will assess the value to be deducted from the candidate’s overall spending limit in the same manner as they would in the case of a donation.
2. Candidates who can show proof of purchase of an item purchased at a price lower than the assigned
Fair Market Value, without having received any personal or privileged discount, will effectively lower the price of said good on the Fair Market Value Assessment List (FMVAL). As stated, the new price will replace the initial assigned value on the FMVAL, but it does not act retroactively in a way that it gives candidates who have spent more on such an item more spending power by freeing up a portion of their budget share. If a candidate has spent more on an item than what is assigned to said item on the FMVAL, that amount will still stand as the amount to be deducted from their overall spending limit.
Coupons and Vouchers
1. Coupons, vouchers, discounts on items and overall purchases, or any other forms of discount or publicity for any entity, company, or group other than the candidate themself as an individual running for an Legislative Position will not be permitted. There will be no exceptions to this rule.
Spending Limit Form Name: ________________________________ Position seeking: ________________________
Item Cost Number of Items
Fair Market Value
Total Cost Receipt
Fair Market Value Assessment List
Item Quantity Fair Market Value T-shirts
White w/ 1print & 1 color 50 $3.89 Colored w/ 1 print & 1 color 50 $4.89 White w/ 1 print & 1 color 100 $3.13
Colored w/ 1 print & 1 color 100 $4.13 Copies/Printing
Black and White 8 ½ x 11 1-49 $0.05/sheet 50-149 $0.045/sheet 150-699 $0.04/sheet 700-999 $0.035/sheet 1000-4999 $0.03/sheet
If using specialty paper, add this cost to the above price per
sheet
Pastel $0.02 Brights $0.03
Color Copies 8 ½ x 11 1-49 $0.60/sheet 50-99 $0.50/sheet 100-250 $0.40/sheet 250-499 $0.30/sheet
Color Copies 11 x 17 1-49 $0.75/sheet 50-99 $0.65/sheet 100-250 $0.55/sheet 250-499 $0.45/sheet
If using specialty paper, add this cost to the above price per
sheet
Lynx 8 ½ x 11 $0.04 Lynx 11 x 17 $0.08
Gloss Text 8 ½ x 11 $0.03 Gloss Text 11 x17 $0.05
Signage 16 x 26 Double-Signed Yard
Sign with Wire Frame 50 $6.99/sign
Two Color Corrugated Plastic Signs (Two Sided) 12 x 18 10 $48.98
25 $24.79 50 $15.66
4 mm Corrugated Sheet Unprinted 12 x 18 1 $1.29
4 mm Corrugated Sheet Unprinted 18 x 24 1 $1.59
Wire H Frame 1 $1.00
Promotional Chapstick One Color Label 50 $0.64
100 $0.47 150 $0.45 200 $0.44 250 $0.43 300 $0.42 500 $0.41
Note: Additional fees and taxes may be added for some services or products. Those fees and taxes will be deducted from your overall spending budget, in addition to cost of materials. If you wish to contest any price listed above you may do so through the Elections Committee. If you can prove that the fair market value of an item is different than listed above, and it is approved by the Elections Committee, the new price will then be considered fair market value. If you purchase any item not listed above it is your responsibility to prove to the Elections Committee the fair market value of that item. If you have any questions, please contact the Elections Chair. Val Torena [email protected] (801) 499-‐4757 Shepherd Union 326N
VistaPrint Business Cards
Qty Price Glossy Premium Glossy
Premium Matte
250 $19.99 $14.99 $32.98 $21.48 500 $24.99 $18.74 $43.98 $28.23 1000 $34.99 $26.24 $57.98 $37.73 1500 $44.99 $33.74 $68.98 $57.73 2000 $49.99 $37.49 $74.98 $62.48 2500 $54.99 $41.24 $81.98 $68.23
Campaigning Campaigning shall be defined as any intentional activity, which publicly notifies others of one’s intent to seek election to a position in WSUSA (i.e. distribute campaign materials, put up signs, hold rallies, etc.). Please consult the bylaws for further information. As stated earlier in this packet, it is your job to understand and obey the election rules and ensure that all those assisting you in your campaign understand and comply with the rules as well.
1. You can begin passive campaigning once you’ve turned in your election forms. Passive campaigning means that you can talk to people about why you’re running, but you cannot distribute any campaign materials, put up signs, hold rallies, etc. Active campaigning begins March 30, 2015 at 8:00AM. Active campaigning means that you can posts signs, distribute campaign material, etc.
2. Campaigning shall be limited to the WSU Campuses only. No campaigning is allowed in the
WSUSA Offices (SU 326), inside or within 15 feet of any WSU open or classroom computer labs (purchasing or using ad-space in any WSU computer lab is not permitted), Community Education Center, or the Stewart Library. Campaigning in any way is not permitted at The Church of Jesus Christ of Latter-day Saints Institute of Religion or the Newman Catholic Student Center, as these are not part of the WSU Campus.
3. No candidate or supporter of a candidate may provide physical access to the student portal for
voting purposes to students (for example, taking a laptop door-to-door or presenting an internet capable cell phone, tablets, etc. to students on campus to vote). Candidates may provide a written URL (www.weber.edu/vote) or voting instructions.
4. Campaigning in classes will only be permitted with prior approval from instructors and is done
with the instructor’s discretion.
5. All campaign materials must adhere to the current bylaws (http://www.weber.edu/wsusa) and WSU posting policies and procedures (http://www.weber.edu/ppm/Policies/7-10_WrittenMaterials.html ).
6. Candidates must seek preauthorization for any unusual forms of campaigning from the Elections
Committee (i.e. airplanes, hot air balloons, animals, loudspeakers, etc.). Candidates who wish to hold a rally or distribute food must first receive permission from the elections committee. For food purchases, candidates must adhere to the WSU food policy of purchasing $100 or less per day (policy regarding commercially made food located in WSU Policy and Procedures Manual, 5-30a, IIF). The Elections Committee reserves the right to define what is considered unusual.
7. No campaign materials will be allowed within 24 inches of any pavement, concrete or flower bed.
This is due to the fact that piping and electrical equipment is located within 24 inches of any pavement, concrete structure, or flower bed. The cost of repair due to damage done by any candidate to Weber State University infrastructure will be paid for by said candidate. Campaign materials may not obstruct any roadway, walkway, driveway, sidewalk, parking lot, or another candidate’s signs. Candidates that set up their signs first will have priority to line of sight. All disputes will be resolved on a case by case basis by the Elections Committee.
8. Use of paint or chalk on sidewalks, roads, stairs, or any part of university property is not
permitted. No materials may be placed on tables, cars, desks, buildings, etc. No taping campaign materials on any stairs, buildings, windows, etc. Follow all WSU posting guidelines.
9. Any paint that will come off if wet will not be allowed on any outdoor signs. Latex, acrylic, or oil
based paint is recommended.
10. It is the candidate’s responsibility to get written consent and then submit it to the Elections Committee before using any type of copyrighted, trademarked, or other protected material. Use of copyrighted, trademarked, or other protected materials may be used with the owner’s written consent. WSU logos may not be used on campaign material.
Grievances, Violations, and Sanctions
1. Grievances can be filed by a student of WSU and must be filed using the included grievance form (forms can be found in SU 326). The Elections Chair or any member of the Elections Committee may also file grievances, but these grievances will be forwarded directly to the WSUSA Supreme Court. The grievance form must include the signatures of at least two eyewitnesses and a written description of the incident in question in as much detail as possible. Grievance forms are to be submitted to WSUSA Office SU 326. A grievance must be submitted within 24 hours of the incident but no later than 11:00AM on Friday, April 3, 2015.
2. The Elections Committee will then rule on whether the grievance is legitimate or not. If
a grievance is found to be legitimate, the Elections Committee will then determine appropriate sanctions, if necessary. It is the duty and responsibility of the Elections Committee to ensure that all election rules are upheld in a fair and timely manner.
3. Possible sanctions will include but are not limited to: fines, removal of campaign
material, loss of votes, or disqualification, etc.
4. A listing of election violations will be posted daily at 2 pm on the wall of the WSUSA offices, SU 326. The Elections Committee is responsible to maintain the violation list, but not responsible to personally notify candidates of violations. It is the responsibility of each candidate to consult the violation list daily. The Elections Committee will attempt to send an e-mail to the address provided and contact the candidate via telephone by the number provided by the candidate in the Declaration of Candidacy form in effort to notify the candidate of the grievance and the committee’s decision.
5. A candidate found guilty of a violation has 24 hours to meet the conditions of the
sanction given by the Elections Committee before further sanctions are assessed. If the Elections Committee rules that a simple fix of the problem is sufficient, candidates shall have 24 hours to fix violations before further penalties become binding. If a candidate is fined, that fine shall be paid to the SU info desk and the receipt shall be submitted to the WSUSA offices, SU 326, within 24 hours of the violation posting.
6. Any decision of the Elections Committee may be appealed to the WSUSA Supreme
Court. Appeals must be made no later than 24 hours after the violation is posted. (Appeals may be submitted via e-mail to [email protected] or hand-written and delivered to Shepherd Union room 326.) The Supreme Court shall then rule on the appeal within 24 hours of receiving the appeal and that ruling shall be considered final.
Clean-‐up
1. If a candidate’s campaign material has been damaged or has become unsecured the Elections Committee will post that on the violations list and that candidate must repair or removed that material from campus within 24 hours of the violation posting.
2. Campaign materials need to be removed from campus (including Davis Campus) property by April 4, 2015 at 12:00PM.
3. In the event that campaign materials are not removed in the time given, the candidate
will be fined to compensate the WSU grounds crew to provide the clean-up service.
2015 – 2016 Senators and Advisors
Senator Positions: Represent their constituency on the Student Senate and various other WSU committees. Promotes their constituency through events and activities. The advisor for your office of candidacy needs to sign your Eligibility and Declaration of Candidacy Form in order for that form to be complete. Their signature simply affirms that you have met with them to discuss the position you are running for. African American (Brenda Burrell, 626-7332, SC 150H) Asian (Melissa Pittman, 205-0107, EH 232) Athletics (Amy Crosbie, 626-6649, SD 205) College of Applied Science & Technology (Rainie Ingram, 626-7785, ET 110A) College of Arts and Humanities (Debra Murphy, 626-6631, EH 437) College of Business & Economics (Pat Wheeler, 626-7914, WB 213) College of Education (Jack Rasmussen , 626-6273, ED 228) College of Health Professions (Lisa Trujillo, 626-6834, MH 309) College of Science (Jane Stout, 626-6302, SL 203M) College of Social and Behavioral Sciences (Seth Wilhelmsen, 626-7809, SS 138) Davis Campus (Erik Ashby, 395-3514, D3 221) Graduate Student (Mark Stevenson, 395-3528, D2 137B) Hispanic (Michiko Nakashima-Lizarazo, 626-7330, SC 150) Honors/Bachelor - Integrated Studies (Marilyn Diamond, 626-7336, LI 225) International Student (Morteza Emami, 626-7367, SC 143) Native American (Tashina Barber, 626-7333, SC 150L) Non-Traditional (Debbie Cragun, 626-6077, SC 154) Pacific Islander (Eveni Tafiti, 626-7586, SC 150K) Residence Halls (Daniel Kilcrease, 626-6968, UVCC 101F) Students with Disabilities (Roxanne Holbrook, 626-6288, SC 181) Traditional (Anneli Byrd, 626-6336, SC 140) Veteran (Charlie Chandler, 626-6042, MA 103) Current Student Senators Feel free to contact any of the current student senators with questions about the election process, job requirements, or any other questions you might have. They’d be happy to help! African American - (Jennifer Wyllie, [email protected]) Asian (Juhi Dubal, [email protected]) Athletics (Cash Knight, [email protected]) College of Applied Science & Technology (Jared Smith, [email protected]) College of Arts and Humanities (Ashlee Cawley, [email protected]) College of Business & Economics (Kurt Kunzler, [email protected]) College of Education (Carson Smith, [email protected]) College of Health Professions (Kami May, [email protected]) College of Science (Chelsea Bybee, [email protected]) College of Social and Behavioral Sciences (Valeria Torena, [email protected]) Davis Campus (Alexis Marquez, [email protected]) Graduate Student (Maria Georgiou, [email protected]) Hispanic (Andrea Salcedo, [email protected]) Honors/Bachelor - Integrated Studies (Boomer Kelley, [email protected]) International Student (Hasan Nezam, [email protected]) Native American (Evan Chief, [email protected]) Non-Traditional (Sandi Weber, [email protected]) Pacific Islander (Jared Shaw, [email protected]) Residence Halls (Anastasia Austin, [email protected]) Students with Disabilities (Melissa Reese, [email protected]) Traditional (Sammuel Hobbs, [email protected]) Veteran (Kyle Poppitz, [email protected])
Advisor List Updated 2/25/2015
2015-‐2016 WSU Student Association Proposed Compensation Grid for Elected Positions
Position Waiver per Semester**
President Full Instate Tuition & Fees, $2,000 Private Scholarship
Legislative VP Full Instate Tuition & Fees
Activities VP Full Instate Tuition & Fees
Clubs & Organizations VP Full Instate Tuition & Fees
Service VP Full Instate Tuition & Fees
Leadership VP Full Instate Tuition & Fees
Davis Campus VP Full Instate Tuition & Fees
Diversity & Unity VP Full Instate Tuition & Fees
Senate (20) $1,000 for each senate seat
** Additional waiver guidelines may apply, please note that these are recommendations and are subject to change up to May 1, 2015.
Election Happenings
Event Date Time Place Election Packets Available February 27 9:00AM SU 326
Elections Packets Due March 25 10:00AM SU 326
Mandatory Rules Meetings for all candidates. Attend only one.
March 26 (Thu) March 27 (Fri)
There will be two meetings both Thur. and Fri. at 10:30AM
and 1:30PM
SU 326
Posting of Candidates List March 25 12:00PM SU 326
Legislative Campaigning Signs May Go Up March 28 8:00AM WSU Campus
Legislative Campaigning Starts March 30 8:00AM WSU Campus
Legislative Positions Voting March 30 – April 2
8:00AM on March 30 – 11:59AM on April 2
WSU Campus and Online
Legislative Results Announced April 3 12:00PM SU Atrium
Legislative Campaigning Materials Come Down April 4 By 12:00PM WSU Campus
Inauguration April 18th 5:30PM – 7:00PM TBD
Page Updated 2/26/2015
Weber State University Student Association Senate
WSU Student Association Senate Weber State University | 2102 University Circle Ste. 326 | Ogden, UT 84408 Phone: 801.626.6958 | Fax: 801.626.7538
WSUSA Senate Duties & Expectations What to expect as a Senator for the WSU Student Association
Role: As a Senator, you will be tasked with 1) representing the voice and opinion of your constituency to the WSUSA Senate, 2) bringing forward issues and ideas for college/campus improvements from your constituency to the Senate, 3) Officially representing the WSU Student Body to various WSU administrative committees and 4) participating in various Senate initiatives, activities, events, and projects to benefit the student body at large or further the representative mission of the Senate. Time Commitments: The time commitments for a Senator can vary from constituency to constituency, but below is a general overview for most Senators:
-Every Monday during the Fall/Spring Semester: 2-5pm – Senate Meeting (Mandatory) -Required to establish an “Area Council” for your constituency (Hold monthly meetings to gather input and inform students of changes) -2 Office Hours per week -Serve on a Senate Standing Committee to work on issues during the week. -2 WSU Committee Assignments
(Time commitments vary from once per semester to weekly meetings) -WSUSA “Monthly Madness” meeting – Monthly -“Student Leader Lunches” – Monthly, Monday’s 12:30-1:30 -“Senate Tables,” events, outreach activities, etc. throughout the year -Monthly meetings with your constituency advisor
Eligibility: In order to hold and maintain office, you must: -Have and maintain a cumulative WSU GPA of 2.5 or better -Maintain 12 credit hours or more during the fall & spring semester (Graduate Students must be considered “full time” by their program) Serving as a Senator in the WSU Student Association Senate will provide you the opportunity to serve your fellow students, the ability to improve the campus, provide input on campus-wide changes, and be a member of a great team that will leave you with lasting friendships- All while getting paid. The time commitment can be heavy at times, but the work we do in the Senate will leave you feeling rewarded as you truly make a difference for students at WSU. We wish you the best of luck in your campaign!
Please note: Senate Meetings are pending being moved to Wednesdays from 3:15-‐5:15pm. Also, participation in the WSUSA Leadership class will take place on Wednesdays from 2-‐3pm.
Weber State University Eligibility & Declaration of Candidacy Form
While we encourage all students of Weber State University to apply for a Legislative position with the WSUSA, please note the following requirements:
1. Have a cumulative GPA of 2.5 or higher. 2. Be enrolled in at least 12 credit hours (or the 12 credit hour equivalent for Graduate Students). 3. You must be at least 18 years of age at the time of election. 4. Have a completed packet turned into the Office of Student Involvement & Leadership, Shepherd
Union 326 by 10:00AM on March 25, 2015.
Please Type or Print General Information
Name W # Current Address City State Zip Code
Phone Number ( ) Preferred E-‐Mail Cumulative GPA Number Hours Currently Enrolled Candidate for the Position of Information In order to be eligible for an elected position in WSUSA, I acknowledge that I must meet the following standards:
As of the current semester, I am a fully matriculated student at WSU taking at least 12 credit hours. I have paid all associated tuition and fees in full, unless I meet the credit exceptions as explained in Article 2, Section 2 of the WSUSA Constitution. (Exceptions exist for transfer students and students with disabilities.) The term of office for all elected positions is for one full year including the upcoming summer, fall and spring semesters. If elected, I commit to fulfilling the duties and responsibilities of my position for the full term of office as outlined in the WSUSA Constitution and Bylaws. I will complete a minimum of 12 credit hours for each of the upcoming fall and spring semesters and pay the associated student fees. I currently have a cumulative GPA of at least 2.5 and I understand that if elected I must maintain a cumulative GPA of at least 2.5. I understand that as an elected officer of WSUSA I am eligible for compensation and that the amount of compensation varies with position. I am aware that WSU only allows one full tuition waiver per student and that all compensation is non-‐transferable. I understand that if I fail to maintain the requirements of my position, I may be required to reimburse some or all of the compensation I have received.
I agree to uphold and abide by the WSUSA Constitution and Bylaws, WSU Policies and Procedures, WSU Student Code of Conduct, and all local, state, and federal laws. I take personal responsibility for damage to facilities, other people, or myself resulting from my campaign. I agree to abide to the official decisions of the WSUSA Elections Committee, however, appeals to said decisions may be made to the WSUSA Supreme Court, whose decision I shall consider final.
Declaration I declare my candidacy for the above stated position and I affirm that I have read and understand the information above. I attest that I meet the above stated requirements for eligibility and I give my permission to WSUSA to confirm my eligibility. I also agree to the conditions stated above in running for office and holding an elected office of WSUSA for the upcoming term of office. _______________________________________________ ________________ Candidate's signature Date _______________________________________________ ________________ Advisor's signature Date
(Please refer to the list of elected positions to know the name of the advisor for your desired position. This signature is not an endorsement of your candidacy but simply shows that you have met with the advisor to discuss the position and its responsibilities.)
Application Due By 10:00AM on March 25, 2015
Platform of Campaign Please attach to this form a copy of your campaign platform. This may be in any format you choose and it can say anything you want about you and why you are running. You may include goals, what you like best about WSU, personal info, or anything you want! Please do not exceed 350 words, but remember it should be long enough that the voters know what you have to offer as a candidate but not too long that it bores them and no one reads it! Please email an electronic copy of your platform and a professional photo by 10:00AM on March 25, 2015 to Suzy Flint at [email protected] so we may post it online. The earlier, the better.