A new phase in Project Control and Collaboration

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www.webforum.com

Create an engaging portal for all your particpants

• Your own organisation specific secure extranet with news, events and quick start guides

• Build internal web pages with your own images and branding• Keeping everyone on the same page and using your

methodology.

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A Complete Project Dashboard

A platform giving more than project planning and task management.

More than allowing projects to plan and execute but with stakeholder oversight on Quality, Time, Costs, Risks and Progress.

Gain visibility and control on all your projects

• Real-time project dashboard for PMO or stakeholder monitoring• Manage risks, costs and progress all in the same platform• Granular control of access to project functions and documents• Audit trail of key activities

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Manage all projects from one place

• By Time and project phase• Spent, Budget, Forecast• Staff or Consultant Time sheets• Run Reports• See all projects

Monitor Progress

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Manage Project Plans, Resources and Risks

• Set up activities, dates and dependencies• Copy from templates or existing projects• Import the project schedule from MS Project

• Allocate and balance resources• Create risk analysis, mitigation and manage by

project phase

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Document Management for the entire project team

Collaborate across the entire team and externally. Manage design approval, documents and bids

Advanced permissions and UI customisation by role. Control who uses which functions or can edit

Find information fast though attributes.Navigate quickly without opening lots of folders

Personal basket of quick links to original versions Individuals see their own tasks, activities and issues

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Maintain Control of Issues and Changes

• Create issue workflow. Send and receive RFIs and Changes• Attach photos to issues on smartphones, link issues to the

latest version of drawings in the document archive• Book time against issues for billing or cost management

Allow distributed teams to Collaborate

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Support Knowledge Exchange

• Social Media type forums where the whole team can collaborate, update, seek answers.

• Search previous forums for your current problem.• Ideal for building up an internal knowledge base or

for managing RFI or tendering processes.

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Manage Costs, Data and Reports

• Track consulting costs against project activities• Consultants can submit time sheets• Run reports on actual versus budget• Create invoice data based on time sheets • Run Reports for financial reporting

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Create Report Extracts and Charts

• Build reports dynamically• Create charts for presentation and analysis• Export to Spreadsheets for further distribution

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Manage All Project Communications

Send emails to individuals and role groups and links to original documents in the system. Organise communication

Secure audit trail. Messages cannot be deletedOld document versions kept.Updates and access are logged.

Add calendar entries for meetings or events.Save to your external calendar. Manage tasks with other users.

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Security and Accesibility

• SSL-secured connection

• Password complexity rules can be set

• Optional one time access code via E-mail or SMS

• Optional restrictions by IP address

• Optional Document Encryption

• Uptime of over 99.9% (excl. service windows)

• Dual location infrastructure is administrated by

Swedish Qbranch AB (ISO/IEC 20000 certified)

• constant monitoring and updating

• daily backups and fully redundant

Security Features

Hosting Backup and Redundancy

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Data Exchange or Approval with clients or regulators

Industry transmittals to clients or regulators during the project

Build document transmittals of specific versions of documents for exporting or publishing to clients

Export documents and their Metadata to facilitate use in other information management systems

Invite external approvers to view documents directly in Webforum and grant access to only a specific area

View drawings or models including mark-ups and measurements with the Rasterex viewer add-on

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Efficient Multiple Workspace Administration

• Individual workspaces set up in minutes from templates using: Project templates or Imported plans from MS Project User Groups in place Default Extranet and Administration settings

• New users assigned to relevant Groups and invited to the workspace by email

• User permission administrator view to verify access rights and advanced features to manage multiple workspaces

• Mass document upload from Zip files or drag and drop

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Set Up and Configuration

The Webforum Platform is highly configurable to your own project needs and you can use as little or much as you need.

Webforum provides support for set up and training where required and in our experience you can often be up and running in hours or days rather than weeks or months with other software.

Are you are using several systems to get the same result and they don’t integrate at all well together?

With Webforum you have one platform where everything is together and data is shared between functions.

Catering for Individual Needs

A Single Intergrated Platform

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Webforum is a complete solution for your projects

• From small collaborations to mega-projects• Cloud-based: Access from anywhere via the Internet• Keep it Simple: Use only the features relevant to your needs• An easy to use and familiar-looking User Interface• All major browsers supported and smartphones• Additional optional features for Industry (Viewers, Metadata)• Secure communications and extended security features• An affordable and scalable solution as your demands grow

And Not just for projects:

Data Rooms for M&ASecure Boardroom collaboration

Membership areas

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Interested to find out how Webforum can help

bring the best out of your projects?

Email us on sales@webforum.com to discuss your needs and arrange a demo or trial version

Call us +46 8 527 400 70 - Sweden Head Office+44 (0)845 1 547247 - UK and Ireland +358 400 840 189 - Finland

Visit us at www.webforum.comOr Read our Blog: www.webforumblog.com