webforum project information management
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Project Information Management in the cloud
www.webforum.com
www.webforum.com
Document Management for the entire project team
www.webforum.com
Document Management for the entire project team
Collaborate across the entire team and externally. Manage design approval, documents and bids
www.webforum.com
Document Management for the entire project team
Collaborate across the entire team and externally. Manage design approval, documents and bids
Advanced permissions and UI customisation by role. Edit Online and Document Locking.
www.webforum.com
Document Management for the entire project team
Collaborate across the entire team and externally. Manage design approval, documents and bids
Advanced permissions and UI customisation by role. Edit Online and Document Locking.
Sequential or parallel review and approval process.Display files, Version History, Comments, Links
www.webforum.com
Document Management for the entire project team
Collaborate across the entire team and externally. Manage design approval, documents and bids
Advanced permissions and UI customisation by role. Edit Online and Document Locking.
Sequential or parallel review and approval process.Display files, Version History, Comments, Links
Personal basket of quick links to original versions Individuals see their own tasks, activities and issues
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Manage Document Metadata
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Manage Document Metadata
• Define Document Types and attributes• Assign Naming templates
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Manage Document Metadata
• Define Document Types and attributes• Assign Naming templates
• Search for or navigate by attributes
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Support Knowledge Exchange
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Support Knowledge Exchange
• Social Media type forums where the whole team can collaborate, update, seek answers.
• Search previous forums for your current problem.• Ideal for building up an internal knowledge base or
for managing RFI or tendering processes.
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Data Exchange or Approval with clients or regulators
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Data Exchange or Approval with clients or regulators
Build document transmittals of specific versions of documents for exporting or publishing to clients
www.webforum.com
Data Exchange or Approval with clients or regulators
Build document transmittals of specific versions of documents for exporting or publishing to clients
Export documents and their Metadata to facilitate use in client information management systems
www.webforum.com
Data Exchange or Approval with clients or regulators
Build document transmittals of specific versions of documents for exporting or publishing to clients
Export documents and their Metadata to facilitate use in client information management systems
Invite external approvers to view documents directly in Webforum and grant access to only a specific area
www.webforum.com
Data Exchange or Approval with clients or regulators
Build document transmittals of specific versions of documents for exporting or publishing to clients
Export documents and their Metadata to facilitate use in client information management systems
Invite external approvers to view documents directly in Webforum and grant access to only a specific area
View drawings or models including mark-ups and measurements with the Rasterex viewer add-on
www.webforum.com
Create an engaging portal for all your particpants
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Create an engaging portal for all your particpants
• Your own organisation specific secure extranet with news, events and quick start guides
• Build internal web pages with your own images and branding• Keeping everyone on the same page and using your
methodology.
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Manage All Project Communications
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Manage All Project Communications
Send emails to individuals and role groups and links to original documents in the system. Organise communication
www.webforum.com
Manage All Project Communications
Send emails to individuals and role groups and links to original documents in the system. Organise communication
Secure audit trail. Messages cannot be deletedOld document versions kept.Updates and access are logged.
www.webforum.com
Manage All Project Communications
Send emails to individuals and role groups and links to original documents in the system. Organise communication
Secure audit trail. Messages cannot be deletedOld document versions kept.Updates and access are logged.
Add calendar entries for meetings or events.Save to your external calendar. Manage tasks with other users.
www.webforum.com
Project Option - a complete Project Dashboard
Add more than information management to your platform.
Not just documents and collaboration but with stakeholder oversight on Plans, Quality, Time, Costs, Risks and Progress.
Gain visibility and control on all your projects
• Real-time project dashboard for PMO or stakeholder monitoring• Manage risks, costs and progress all in the same platform• Granular control of access to project functions and documents• Audit trail of key activities
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Project Option - Project Plans, Resources and Risks
• Set up activities, dates and dependencies• Copy from templates or existing projects• Import the project schedule from MS Project
• Allocate and balance resources• Create risk analysis, mitigation and manage by
project phase
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Project Option - Maintain Control of Issues and Changes
• Create issue workflow. Send and receive RFIs and Changes• Attach photos to issues on smartphones, link issues to the
latest version of drawings in the document archive• Book time against issues for billing or cost management
Allow distributed teams to Collaborate
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Security and Accesibility
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Security and Accesibility
• SSL-secured connection
• Password complexity rules can be set
• Optional one time access code via E-mail or SMS
• Optional restrictions by IP address
• Optional Document Encryption
Security Features
www.webforum.com
Security and Accesibility
• SSL-secured connection
• Password complexity rules can be set
• Optional one time access code via E-mail or SMS
• Optional restrictions by IP address
• Optional Document Encryption
• Uptime of over 99.9% (excl. service windows)
• Dual location infrastructure is administrated by
Swedish Qbranch AB (ISO/IEC 20000 certified)
• constant monitoring and updating
• daily backups and fully redundant
Security Features
Hosting Backup and Redundancy
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Efficient Multiple Workspace Administration
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Efficient Multiple Workspace Administration
• Individual workspaces set up in minutes from templates using: Project templates or Imported plans from MS Project User Groups in place Default Extranet and Administration settings
www.webforum.com
Efficient Multiple Workspace Administration
• Individual workspaces set up in minutes from templates using: Project templates or Imported plans from MS Project User Groups in place Default Extranet and Administration settings
• New users assigned to relevant Groups and invited to the workspace by email
• User permission administrator view to verify access rights and advanced features to manage multiple workspaces
• Essential for Consultancies or Resellers
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Set Up and Configuration
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Set Up and Configuration
The Webforum Platform is highly configurable to your own project needs and you can use as little or much as you need.
Webforum provides support for set up and training where required and in our experience you can often be up and running in hours or days rather than weeks or months with other software.
Catering for Individual Needs
www.webforum.com
Set Up and Configuration
The Webforum Platform is highly configurable to your own project needs and you can use as little or much as you need.
Webforum provides support for set up and training where required and in our experience you can often be up and running in hours or days rather than weeks or months with other software.
Are you are using several systems to get the same result and they don’t integrate at all well together?
With Webforum you have one platform where everything is together and data is shared between functions.
Catering for Individual Needs
A Single Intergrated Platform
www.webforum.com
Webforum for Project Information Management
www.webforum.com
Webforum for Project Information Management
User friendly yet packed with features• An easy to use and familiar-looking User Interface• Features for Information Management (Viewers, Metadata,
Attribute Transmittals, Display files, Review / Approvals)
www.webforum.com
Webforum for Project Information Management
User friendly yet packed with features• An easy to use and familiar-looking User Interface• Features for Information Management (Viewers, Metadata,
Attribute Transmittals, Display files, Review / Approvals)
Secure and Accessible• Cloud-based: Access from anywhere via the Internet• All major browsers supported and smartphones• Keep it Simple: Use only the features relevant to your needs• Secure communications and extended security features
www.webforum.com
Webforum for Project Information Management
User friendly yet packed with features• An easy to use and familiar-looking User Interface• Features for Information Management (Viewers, Metadata,
Attribute Transmittals, Display files, Review / Approvals)
Secure and Accessible• Cloud-based: Access from anywhere via the Internet• All major browsers supported and smartphones• Keep it Simple: Use only the features relevant to your needs• Secure communications and extended security features
Scalable• From small collaborations to major projects• An affordable and scalable solution as
your demands grow
www.webforum.com
Interested to find out how Webforum can help
bring control to your project information?
www.webforum.com
Interested to find out how Webforum can help
bring control to your project information?
Email us on [email protected] to discuss your needs and arrange a demo or trial version
Call us on:+46 8 527 400 70 - Sweden Head Office+44 (0)845 1 547247 - UK and Ireland +358 400 840 189 - Finland
Visit us at www.webforum.comOr Read our Blog: www.webforumblog.com