Webtime Entry Trainingfor Supervisors

How to Review Time/Leave

• Select: ‘Log In’ • Enter your CCU ‘User Name’ and ‘Password’ *• Once logged in, Select: ‘Employees’

* Note: (if you do not know it, click on link on this screen to locate it)

• Select: ‘Time approval (for supervisors)’

How to Review Time/Leave

Employee Cut-Off Date – the last day an employee can enter time and leave for a specific pay period. The Cut-Off date is the next workday after payday at 11:59 PM.

Supervisor Cut-Off Date - the last day a supervisor can review/change time and/or leave for a specific pay period. The Cut-Off date is the second workday after payday at 11:59 PM.

Authorized Processor – An employee who has been selected as a back-up person to the supervisor of record to process time and/or leave on behalf of the supervisor or designated employees.

Terminology

EXAMPLE

Pay Day:

• Friday - May 13, 2011

Employee Cut Off:

• Monday - May 16

SupervisorCut Off:• Tuesday – May 17

1. Review time and/or leave reported by an employee. 2. Enter time/leave for an employee.3. Approve time and/or leave entered by supervisor or employee.

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Cut-OffDate

Employee list is used to:

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Time Approval Screen

• Supervisor may approve, modify, or reject the time.

• To enter or review time/leave entries for an employee, make sure the ‘Review Entry’ box is checked.

Review the entire screen to confirm accuracy of information entered by the employee.

Overtime hours entered below are subject to verification by payroll based on prior hours posted. Overtime can only be processed/paid forhours worked over 40 in a specified work week.

Reviewing an Employee’s

Time/Leave Record

Employee electronic signature

will appear here

Reviewing an Employee’s

Time/Leave Record

If NO changes are needed:1. Enter Supervisor Decision: ‘Approve’ from the drop down menu. 2. Select: ‘Submit’

Reviewing an Employee’s

Time/Leave Record

Employee electronic signature

will appear here

If CHANGES must be made:1. Enter Supervisor Decision: ‘Reject’ from the drop down menu. 2. Enter ‘Supervisor Comments’3. Select: ‘Submit’

If the supervisor or authorized processor rejects a record, the employee will need to make the correction.

Exceptions: Supervisors will have to make the changes when…

-An employee is not available to make correction prior to payroll processing.

OR-The ‘Cut-Off’ date has passed for the employee. The supervisor’s Cut-Off DATE is one calendar day after

the employee’s Cut-Off date. The cut-off time is 11:59 PM.

Leave changes cannot be entered for a prior period. Refer to Leave Amendment instructions.

Important Notes

When an employee fills out the webtime entry form, he/she will not record overtime separately. Instead, the employee will enter all hours worked in the column labeled ‘Hours Worked’. The system will automatically calculate the overtime when the payroll is processed.

Important Notes (continued)

Remember, there are 2 different ‘Cut-Off’ dates for employees and supervisors. – Hourly Payroll (Bi-Weekly)– All Others (Semi-Monthly)

You may want to obtain copies of the payroll schedule and note ‘Cut-Off Dates’ on your calendar.

Suggestion

View Employees Time History

• Select: ‘Employee History (for supervisors)’

How to Review Time History

Choose the applicable year and then select ‘Submit’. The rest of the process is similar to ‘Time history’ segment of this presentation. Exception, if you have more than one employee you will need to select the employee record you would like to review.

How to View Employee History (for Supervisors)

Leave Amendment

• Select: ‘Leave Amendment Form’

How to Enter Leave for a Prior Pay Period

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Employee List

You will be prompted to re-enter your CCU ‘User Name’ and ‘Password’ in order to access the form.

You will then select the name of the employee you want to edit.

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How to Enter Leave for a Prior Period

(for your direct reports)

If you need assistance…

Contact your HR/Payroll Liaison or

Contact your Facilities Liaison

Questions and Answers